google apps for education
DESCRIPTION
Created by Bonnie Knecht October 2013. Google Apps for Education. 2013 Gold Coast Cue Fall Tech Expo. Available at goo.gl/K4zGpi. Sequence. What is Google Apps for Education? What can it do? How is it used day to day? How can I get started in my classroom or at my school site? - PowerPoint PPT PresentationTRANSCRIPT
Google Apps for Education2013 Gold Coast Cue Fall Tech Expo
Created by Bonnie Knecht
October 2013
Available at goo.gl/K4zGpi
Sequence• What is Google Apps for Education?
• What can it do? How is it used day to day?
• How can I get started in my classroom or at my school site?
• Advice for implementation
• Questions? Ideas? Thoughts?
About Me• Mrs. Bonnie Knecht• 6th Grade Math/Science/Drama at Santa Rosa Technology
Magnet School in Pleasant Valley School District• "Super Administrator" of Google System at SRTMS
Google Apps at SRTMS• Introduced in all middle school classes in April 2011• Used daily by all middle school students and teachers• Expanded to 2nd grade for the 2013-2014 school year
What is Google Apps for Education?
"Free Web-based email, calendar & documents for collaborative study anytime, anywhere."
http://www.google.com/enterprise/apps/education/
Everything your school needs
**This presentation was made for you using Google Presentation.
What's so awesome?● Files accessible from any computer
○ Stored in the cloud! In Google we trust.
● No more student data server problems
● Secure environment
● Share assignments- don't print!
● Collaborative work on assignments- now it will change○ Able to track revision history, participation
● Automatically update your website○ Bonnie Knecht
○ Sarah Perry
● It's FREE
What can it do?
Drive• Docs• Spreadsheet• Forms• Presentation• Drawing
Calendar
Sites
Gmail (Optional)
Google+ (Not allowed for users under 14)
What can it do?Calendar
• Post daily lessons and homework• Attach homework documents as .pdf files• Organize the calendars
for PE, computer lab,
MPR, supervision duty,
library, etc.
What can it do?Drive
• Stores & Organizes files• Able to upload files, pdfs, pictures, videos, etc.• Share files with others within your domain
What can it do?Docs
• Simpler, cleaner, clearer than Microsoft Word• Only essential features• Track document
revision history• All changes saved
automatically!
What can it do?Spreadsheet & Forms
• Much easier to use than Excel with similar functionality• Easily create graphs, sort data, conditional color • Organize responses from forms automatically• Scripts enhance use
o Flubaroo- grades surveyso Autocrat- sends students own survey results
Ideas for using forms:• Grading assignments• Student entrance/exit questions• Online testing practice• Brainstorming• Data collection
What can it do?Presentation
• Simpler, cleaner, clearer than PowerPoint• Fewer distracting choices• Group members work
together on same
presentation
What can it do?Sites
• Create a site with resources for one class• Create a site to display work from a class• Create a site to store all content for one unit of study• Students create sites as a project• Only visible to users within the domain- not entire web
How can I get started?1. Choose 1 or 2 people to be administrators
2. Purchase a domain name
3. Apply to Google Apps for Education
4. Request the number of accounts needed
5. Create unique accounts and passwords for all students and staff
6. Preset services and privacy to restrict external access
7. Let everyone log in and get started!
Advice from SRTMS1. Choose 1 or 2 people to be administrators
SRTMS "Super Administrators"Bonnie Knecht- Teacher
Jerri Lejeune- Teacher
Patrick Ploszaj- School Computer Technician
Two heads are better than one.
Divide up labor
In case of emergency...
Advice from SRTMS2. Purchase a domain name
Santa Rosa's domain is srtmseagles.us
Unique domain
Ours can be a bit hard to spell
.us, .net, .org,
Advice from SRTMS3. Apply to Google Apps for Education
www.google.com/enterprise/apps/education/
24-48 hour turnaround
Advice from SRTMS4. Request number of accounts needed.• Round up generously
• You can always get more but you have to ask
• We delete all outgoing 8th graders' accounts to prevent needing to request more each yearo Content can be saved and exportedo Students over age 14 can get their own Google
account
Advice from SRTMS5. Create unique accounts and passwords for
all students and staff
• Student accounts do not include full last names
• Use graduation year rather than grade level
• Passwords must have 8 characters so we put a 1 in front of ID numbers
o Avoid leaving out rosters with student ID numbers
• Turn off ability to change password for all users
o Clicking on the link redirects to district acceptable use policy
• Super Administrator has to add accounts for new students
• For initial setup, create all account names in a spreadsheet and import
Login - Student usernameYour username has four parts:
Example: Carmen Sandiego - 7th graderUsername: [email protected]
first name . first two letters of last name SRTMS Graduation year
8th grade: 147th grade: 156th grade: 16
Example: Heinz Werner - 6th graderUsername: [email protected]
Example: Jane Smith - 8th graderUsername: [email protected]
Login - password
Type in your ID number, but add a 1 to the front of it.
1 ID number
Example: ID # 5001234Password: 15001234
Staff LoginYour Username: first initial, last name
Example: Bonnie KnechtUsername: [email protected]
Your Start-Up Password: Default
You will be prompted to change your password the first time you sign in. If you forget your password, contact Bonnie to reset it for you.
Advice from SRTMS6. Preset services and privacy to restrict
external access
• Look through services list and only turn on services you want used
• Restrict Sites to only be visible to people within your network
• Restrict Drive to only allow sharing within network
• We have contacts turned on for staff but not students
• Test everything before releasing!
Advice from SRTMS7. Getting started
• Create calendars for each need and share with appropriate people
• Create folders for classes/subjects in Google Drive
• Create contacts lists to make sharing easier
o Create shared folders that automatically share contents
• Upload files or pdfs for content
o Most files can be converted to Google Docs- some formatting may change
• Agree upon naming conventions within site
• TEACH usage to students and staff
Advice from SRTMSHow do we keep this working smoothly?• Teach the correct practice from the beginning
• MONITORING!
o Constantly check for misuse and act swiftly▪ A few students do something stupid at the start of every year. Once they are caught
and serve their punishment, let word get around that you're serious.
o Model good practices
o Use revision history to verify honesty
• Learn from your mistakes and from the students
• Update frequently
• Stay organized
o Color code everything!
Advice from SRTMSNegatives? Hazards?● Chat Feature
○ Enables viewers to chat while on a shared file
○ Chat deletes once document is closed
○ Acknowledge its existence and make it educational
○ Monitor and police frequently
● Student Cheating
○ Make a copy of friend's work and turn in as their own
○ Use revision history, good grading techniques to catch
● Missing Features
○ I wish I could put sound in my presentation...
○ I wish I could split my document into columns....
○ Google makes updates constantly. Your wish will be granted (eventually)
● Glitches
○ Service doesn't always work perfectly. Make the best of it.
Questions?Please e-mail us with questions!Bonnie Knecht
Principal Tommy Holtke
Jerri Lejeune
Sarah Perry