introduction to google apps for education

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Post on 26-May-2015




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Presentation to school administrators that explains why I believe Google Apps for Education is a good fit for our school.


  • 1. An Introduction toGoogle Appsfor Education By Steven Hall, RIS K-12 Technology Coordinator

2. This Presentation:

  • What is Google Apps (GApps)?
  • What is GApps for Education?
  • Why Do We NeedGApps for RIS/T ?
  • Benefits of GApps for RIS/T
  • GApps for RIS/T Tour
  • GApps for RIS/T Class Wikis
  • Other Schools Using GApps
  • Future Considerations

3. What is Google Apps ( GApps )?

  • Google Applications is acloudbasedgroupwareproduct
  • Its a suite of various applications that permit communication & collaboration
  • Other examples: LotusNotes, MS Exchange, FirstClass,, Adobe, Yahoo Apps

4. What is Google Appsfor Education ?

  • GApps for Education is aspecificgrouping of applications tailored for use in schools. These include:
  • StartPage
  • Calendar
  • Documents
  • Sites
  • Talk
  • Gmail(we currently have this turned off)

5. The Google AppsSuite 6. Why Do We NeedGApps for RIS/T ?

  • Staffneeds access to an up-to-date school calendar
  • Staffneeds a way to easily create and update websites: class wikis, departmental intranets, etc.
  • Staffneeds to work and communicate with peers &studentsfrom any device at any location, anytime

7. BENEFITS 10 Reasons WhyGoogle AppsCan Benefit RIS/T 8. Benefit 1:Control

  • GApps allows centralized control & administration of all content
  • Wikispaces ,Wetpaint ,Weebly , etc. do not allow any real administrative control
  • When staff leaves RIS/T, their associated GApps content disappears also

9. Benefit 2:Collaboration

  • Users can create:Documents ,spreadsheets ,surveys ,quizzes ,slideshows ,websites ,intranets ,wikis ,calendars ,instant message groupsandvideoconferences
  • These creations can be shared with or edited by students, peers or parents or kept entirely private
  • Students and staff can log in anywhere/anytime to collaborate and communicate

10. Benefit 3:No Software Needed

  • No Cost (MS Office is certainly not free!)
  • No security issues (hacked software, etc.)
  • No legal issues
  • No compatibility issues (.doc vs .docx, Mac vs PC.)
  • No maintenance (software installation, updating, troubleshooting)

11. Benefit 4:Compatible w/ all OSs

  • Works on PC
  • Works on Mac
  • Works on Linux
  • Works on any smart phone, iTouch, etc.
  • Accessible 24/7 from any internet-connected device

12. Benefit 5:Multiple Administrators

  • There is no sole gatekeeper of GApps for RIS/T
  • If one of us disappears, the others can maintain the system, anytime/anywhere
  • Tony, Liang & I are administrators

13. Benefit 6: Allows Tech Leapfrogging

  • Other schools have previously invested in older, complicated & expensive groupware
  • GApps is easier to use & manage, and is FREE
  • Shows theworldthat RIS/T is taking a lead in the use ofnewtechnologies

14. Benefit 7:Helps in Emergencies

  • In the event of a medical or political crisis, GApps can make staff/student/parent communication & collaboration possible
  • Courses can be run virturally through the use of class wikis, blogs, calendars, IM &videoconferencing

15. Benefit 8:Only 1 Login

  • GApps requires just one login to access multiple applications
  • Other options such asNetvibes ,Wikispaces ,WordPress ,Yahoo ,Skype ,etc.provide applications individually, forcing users to login separately for each!

16. Benefit 9:Skills Transfer

  • Learning how to use GApps is a valuable skill
  • These skills will help staff and students be prepared for learning & working in the 21 stcentury
  • Google is here to stay & learning the Google way will pay off
  • Putting effort into learning the Wetpaint way or the Zoho way might be wasted effort

17. Benefit 10:Brings Unity

  • People are overwhelmed and frustrated by all the technological choices these days
  • The GApps umbrella of services is simple to use (fun, even!) and provides a unified solution for many needs
  • Helps unify our campus

18. Google Apps for RIS/TTour:

  • Start Page(
  • Calendar(
  • Docs(
  • Sites(
  • Talk

19. GApps for RIS/TWikis

  • Ms. Vivian ( Mandarin Weather Project )
  • Ms. Junko ( Japanese Class )
  • Mr. Alex( English Skills 11 )
  • Ms. Mendy ( Bio 10 Self-Assessment )
  • Ms. Jenny ( Accelerated 9 Math )
  • Ms. Gail ( Teaching ESL in the Mainstream )
  • Ms. Rachel ( Week Without Walls )
  • Ms. Jennifer ( UNEP Ozone Project )
  • Mr. Steve ( IT Dept )

20. Other Schools UsingGApps:

  • Prem Tinsulanondaof Chiang Mai
  • American School of Japan
  • Yokohama International School
  • International School of Kuala Lumpur
  • BusanForeign School
  • King George V School of Hong Kong
  • Carol Morgan School

21. Future Considerations

  • Gmailfor next year?
  • Google EarthPro 200 free licenses
  • Google SketchUpPro licenses coming
  • May RIS/T be on path to becoming a Google School ?
  • Importance of Internetbandwidth
  • Importance of students usingRISemail

22. ThatsI T .