AIESEC in Hong Kong

Discover 2014

Session Facilitator (TMP Track)

Job Description & Application Procedures

Deadline: 23:59 16th September, 2014 (Tuesday) (GMT +8)

 

Introduction of Discover 2014 Hey AIESEC! Welcome to Discover 2014! This year, Discover 2014 would be held on 24/10 (Friday) – 26/10 (Sunday)! From our past experiences, the delegation size is usually around 240! In order to provide a high quality experience for all the new members and senior members to kick-off their AIESEC Journey in Session 1415, we are now looking for a committed team of Session Facilitators to work with MC in delivering such a meaningful conference together!

In this document, Particulars of Discover 2014, job description, the application procedures, and a rough conference Session Faci timeline can be found.

Particulars of Discover 2014 THEME:

One Spark can Light a Flame PROPOSED OBJECTIVE OF TMP TRACK: Spark: Creating the Friction

To make delegates understand clearly AIESEC HK’s history and achievement Flare: Starting a Fire

To equip delegates with necessary skills and knowledge Blaze: Scorching the Earth To make delegates promise for a fruitful AIESEC journey through

DATE:

24th – 26th October 2014 ACCOMMODATION VENUE: Jockey Club Tai Tong Holiday Camp

SESSION VENUE:

The City University of Hong Kong/ Hong Kong University of Science and Technology

 

TARGET AUDIENCE of TMP TRACK:

Around 170 delegates, mainly newbies and senior members (Around 20% International Delegates; 80% Local Delegates) Subsidy for INTERNATIONAL SESSION FACILITATORS: HKD $1000 subsidy for flight ticket (please note that receipt and boarding pass must be submitted to CCVP Finance of Discover 2014 or else no subsidy will be allowed)

The subsidized fee will cover the following items:

Date

Breakfast

Lunch

Dinner

Accommodation

In-Conference Transportation

20-23/10 V

24/10 (Day 1)

V

V 25/10 (Day 2)

V

V

V

V

V

26/10 (Day 3)

V

V

V

27/10 (Post-tour)

Session Facilitators need to pay for their own cost other than the abovementioned free services provided by the conference team.

 

JOB DESCRIPTION Duties and Responsibilities −To participate in all pre-conference meetings and full participation in the conference

−To design and deliver sessions based on the conference objectives and session objectives

−To facilitate sessions transition through full understanding of the agenda rundown and

messages of each session

−To work with the agenda manager and faci team on conference development

−To create materials for sessions (e.g. PPTs, flipcharts, videos, games, etc.)

−To create a motivating and high-energy atmosphere for local and international delegates (e.g. roll calls, shouts, Gossip Box, AIESEC Dance, be presence in sessions, etc.)

−To create bonding within the delegate groups throughout the conference

−To facilitate discussion and progress within the groups in each session to ensure messages

are conveyed and understood

−To cooperate with CC team for delivering a smooth and fruitful experience to delegates

−To interact with delegates throughout the whole conference apart from the interaction time in leading session

−To create an inspiring atmosphere and share relevant experiences (both AIESEC and non-

AIESEC) for boosting the delegates’ experiences and achieving conference objective

−To participate in all conference evaluation meetings during conference and post-conference

evaluation meetings

General Requirements

− Enjoy interaction with newbies and senior members − Able to work under pressure and respect different culture and working style − With EB experience, NST or above − Overseas conference experiences preferred

− Strong exchange product knowledge Duration

− 16th September – 26th October, 2014

 

Rough Session Faci Timeline

23:59  GMT+8  16th  September  Deadline  

of  Applica@on  17th-­‐19th  

September  Interview  20th  September  Result  Release  

24th  September  GMT+8  19:30-­‐21:30  First  Session  Faci  

Mee@ng  

25th  September  -­‐  19th  October  

Work  on  Session  

20th  October  Arrive  Hong  Kong  

21st  -­‐23rd  October  Pre-­‐conference  

mee@ng  &  Dryrun  24-­‐26th  October  Discover  2014  

 

Application Procedure The application consists of the following: 1. Session Faci Application Form

Ø Please complete the application form by filling in all the details and questions, and save it with the following file name:          [Your Name] AIESEC HK Discover 2014_Session Faci_Application.doc

 

2. Application Procedure and Deadline

Ø Please send the Completed Application Form with email subject as ‘[Your Name]

AIESEC HK Discover 2014 Session Faci Application’ to applications@aiesec.hk on or

before the deadline, 23:59 16th September, 2014 (Tuesday) (GMT +8).

Ø Late applications will not be accepted.

3. Interview Details

Ø The interview will be taken place on 17/9 – 19/9

Ø You will be notified with your interview timeslot within 36 hours after the respective application deadline

Ø No interview will be granted if the Completed Application Form (with the Completed Session Plan) is not received on or before the application deadline

Should you have any queries towards the application process, please contact conference manager, Jason Leung, at jason.leungth@aiesec.net or the Agenda Manager for TMP, Janet Chu, at hiulingjanet.chu@aiesec.net