booklet lc2lc partnership ogcdp aiesec in surabaya 1415
DESCRIPTION
This booklet is to give a brief explanation on LC2LC Partnership proposal from oGCDP Department of AIESEC in Surabaya 1415TRANSCRIPT
LC2LC Partnership
OGX GCDP 1415AIESEC in Surabaya
Booklet
Table of Contents
01
Table of Contents - 01
Greetings from LCP - 02
About Surabaya - 05
AIESEC Surabaya - 06
OGX GCDP in Numbers of AIESEC Surabaya - 10
Benefits of LC2LC Partnership - 12
EP Profile of AIESEC Surabaya - 13
Our Promises - 14
Our Proposal - 21
Contact Information - 25
Greetings from LCP
Hi AIESEC!
Welcome to AIESEC Surabaya LC2LC Partnership Booklet. It
is an honour for us to build partnership with your LC. AIESEC
Surabaya aims to contribute more for the world by sending our
potential youth to create even more positive impact together with
your entity as our partner. This will be a good chance for us to take
contribute as Generation 2015!
This booklet will give you various information about our entity
and Surabaya. Last but not least,
Let's collaborate and impact the world!
Local Committee President 1415
AIESEC in Surabaya
Dimas Januar P.
02
GREETINGS�FROM
INDONESIA
INDONESIA
About Surabaya
Surabaya (pronounced [surəˈbaja]) (formerly Soerabaia or Surabaja) is
Indonesia's second-largest city with a population of over 2.7 million (5.6
million in the metropolitan area), and the capital of the province of East
Java. It is located on the northern shore of eastern Java at the mouth of
the Mas River and along the edge of the Madura Strait.
Surabaya is a progressive capital
undergoing rapid change. In fact,
Surabaya now enjoys the reputation
as being the cleanest city in
Indonesia, equipped with every
modern facility and offering a
standard of accommodation to suit
every taste and budget. As Industrial
City, a tour around the estate will give
you good nation of its considerable
size and the variety of companies
located there. Surabaya is also
famous as the best city for shopping.
05
AIESEC Surabaya
AIESEC Surabaya
President : Dimas Januar Perdana
Established : 25.02.2000
Location : Surabaya, East Java, Indonesia
Headquarter Office : Jalan Baratajaya IX no 18, Surabaya 60284AIESEC.net Entity Page :
http://www.myaiesec.net/content/network.do?operation=networkDetail
s&committeeId=13431429&contentScope1=LOCAL
223Active Members
06
AIESEC Surabaya
EXECUTIVE BOARD AIESEC in Surabaya 1415
Dimas Januar P.LC President
Putri ArmadiyantiLCVP Finance & [email protected]
Muhammad HusniLCVP Business [email protected]
Agita TunjungsariLCVP ICX GCDP
Dina Awaliyah S.LCVP Marketing & [email protected]
Kresna Wahyu A.Z.LCVP Project Director
Ella HayazaLCVP OGX GIP
Galuh Ayu K.LCVP Talent Management
Candra Tantra W.LCVP OGX GCDP
Novenda C.P.LCVP ICX GIP
08
AIESEC Surabaya
OGX GCDP AIESEC in Surabaya 1415
Candra Tantra W.LCVP OGX GCDP
Neni RetnoQuality & Development [email protected]
Jacqueline MarshaInternational Relation Manager
West [email protected]
Laras AristianiInternational Relation Manager
East [email protected]
“Strivin� for th� bes�, impactin� th� res�!”
Team Purpose of OGX GCDP AIESEC in Surabaya 1415 :
Developing leaderhsip potentials by delivering life-changing
experiences to give positive impact on society through GYAP
OGXplorer 1415
09
OGX GCDP of AIESEC in Surabaya
OGXGCDP inNUMBERS07.2012- 06.2014
56R e a l i z e d
81 52MatchedR a i s e d
Our entity has Surabaya as our market. In the 2nd largest city
of Indonesia, Surabaya has a huge number of potential
youths to be raised as Exchange Participants. Our potential
costumers come from various universities. And for this term
aim for the best for youth development in our city. We are
breaking our limit for this term by creating
revolutionary impact in Surabaya!
75R e a l i z e d
134 94MatchedR a i s e d
oGCDP IMPACT IN 1415 Term
10
WEWANTYOU!
To be our LC Partner!
Benefits of LC2LC Partnership
Timeline SynchronizationOne of main problems during Matching process is timeline
synchronization. Each projects and EPs available date
has different timeline. These differences caused low
matching rate both for OGX Department Home Country
and ICX Department Hosting Country. Through LC2LC
Partnership, the timeline problem can be avoided. Home
country and Hosting country can collaborate and discuss
the availability of the EPs & projects.
Faster Matching.Match! Match! Match! The big M that gives worries in
every exchanger department. Matching has the highest
rate of uncertainty during the Ra-Ma-Re process. It takes
a long time to get a response. There are several
disadvantages from the long duration of matching process
such as : an EP break-raise, expired TNs, unachieved
targets (both for Hosting Countries & Home Countries).
Through LC2LC Partnership a match can be done faster &
target can be achieved
Ensuring Quality & DevelopmentIn AIESEC, we can develop ourselves by developing
others. Through LC2LC Partnership, both home LC &
hosting LC can ensure the quality of both EPs
development & project. With good quality delivered both
home LC & hosting LC can improve & maintain NPS
score.
12
EP Profile of AIESEC Surabaya
Country Destination (2012-2013)
23,3%China
15%Thailand
8,3%Cambodia
6,7%
Philippines
Taiwan
Turkey
Russia
5%
India
Poland 3,3%
Korea
Vietnam
Slovakia
Egypt
1,7%Serbia
Hungary
Project Issues (2012-2013)
13
OURPROMISES
These are our STANDARDS* in order to ensure
our EP’s experience quality before the
realization. Some of our standards may benefit
our LC partners as well!
*Complete description is available in oGCDP Minimum Promises 1415
OGX GCDP Minimum Promise
Promotio�
LC Partner will get the previlege of first choice promotion both virtual
(facebook, twitter, etc.) & physical promotion (posters spread in
Surabaya, info-sessions, info-booth & class presentations)
https://www.facebook.com/aiesecsurabaya
@AIESECSurabaya
Examples of Previous Promotional Posters
15
�chang� Participan� Preparation�Here in AIESEC Surabaya, we are highly concerned in EPs preparation.
In order to deliver high quality experience both for our EPs & our partners,
we take On-going Preparation Seminar (OPS) to prepare our EPs for
realization seriously. The OPS consists of :
CULTURE�SHOCKTaking part in a project overseas with
different culture & various background of
people can be stressful for some people. At
the OPS, we explain to our EPs about
culture shock & how to overcome their
shock during the realization.
Julius Caesar once said “Experience is the teacher of all things”, the
same thing goes in our EP prepatation.To prepare our on-going EPs, we
hold sharing-sessions with EP Returnees to share their previous
volunteering experience in order to motivate & educate the on-going EPs.
Sharing� Sessions�with� EP� Returnees
16
OGX GCDP Minimum Promise
Expectation�Setting�on�Living�ConditionWe all know things can go complete
opposite from our expectations, including
l iv ing condi t ion dur ing real izat ion.
Expecting too much can affect EPs
experience, it may also affect the project.
We set our EPs expectation “just right” in
order to prepare them for the reality.
Personal�GoalS E T T I N G S
People who take part in GCDP program will
expect personal development during their
internship. In order to achieve their development,
we will help them in setting their personal goal for
the internships.
We will make sure that our EPs will have
documents needed (e.g. visa, roundtrip flight
tickets) to travel. Global Village, Class
presentation, etc are part of EPs job
description, we will make sure that they
prepare well for their internships.
Logistical� Preparation�
17
OGX GCDP Minimum Promise
We also prepare our EPs with :
NPS Survey CoachingRISK�MANAGEMENT
XPP E x c h a n g e
Program Policies
AIESEC�Essence�>>>>All of these preparations are done in order to deliver high quality
experiences not only for our EPs but also for our partners as well.
18
OGX GCDP Minimum Promise
If�anythingcan�go�wrong,it�will”
“- Murphy’s Law
OURPROPOSAL
We’ve explained our quality standards for our
Eps preparation. In order to make this
partnership works & all benefits delivered to
both parties, we propose lc2lc partnership
based on iGCDP Minimum Promises*
*Complete description is available in iGCDP Minimum Promises 1415
ICX GCDP Minimum Promise
LC2LC Partnership
The Quality of Internships
Every LC2LC Partnership have to fulfill our minimum promises
standardization, to ensure the quality of internship. Every LC2LC
partnership will be useful to ensure we can delivery our promise to our LC
Partner and ensure our promotion easily to our Exchange Participant.
Our minimum promises standarization is divided into several phases :
21
Clear Job Description
i n T N F o r mB e s i d e m a i n r e q u i r e m e n t s f r o m
myaiesec.net, Hosting LC TN Form needs
to mention detailed living condition, project
timeline, information about daily expenses
of food & transportation in Hosting Entity,
etc.
Selection & Acceptance Process
*IL(Invitation Letter) will be based on country’s policies
22
ICX GCDP Minimum Promise
Preparation process will be started right
a f t e r t h e I n t e r n g o t m a t c h e d i n
myaiesec.net. Hosting entity will provide
webinar* for interns before arrival.
Hosting entity should tracked travel
insurance, round trip ticket and NPS survey
from the intern before the webinar is started.*Complete explaination about webinar is included in iGCDP Minimum Promises 1415
Hosting entity will provide these of the
following :
Booklet about basic living guideline and
making visa should be sent to intern and
EP manager.
EP Buddy for every interns.
Before the experience every intern has to
hold :
a travel insurance, idemnity form, airflight
tickets both sides (the interns has to send it
to host entity)
Package of EPAN and TNAN (rar files)
23
ICX GCDP Minimum Promise
Accommodation (host family, buddy, and
food or transportation) will be provided.
Intern will be picked up based on reception
standard of each entity.
Intern will have buddy to maintain constant
communication
Intern should have contact information of
TN takers and host family before arrival.
Each interns should get Incoming
Preparation Seminar
Each intern should know about national
Complaint Management procedure.
Certificate will be given after the EP filled 2
t ypes o f NPS Survey by A IESEC
International. The Survey will be matched
and realized.
24
ICX GCDP Minimum Promise
25
For More Informationon LC2LC Partnership
Please contact :
Laras AristianiInternational Relation Manager
East [email protected]
WA/Mobile : +6285693129802
Jacqueline MarshaInternational Relation Manager
West [email protected]/Mobile : +6281330454676