1 wedding package guide wedding to-do list

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7150 Bolongo, St. Thomas USVI 00802

Bolongo Bay Beach Resort Wedding Package Guide

Wedding To-Do List ‘How do I start planning my wedding in paradise?’ – Follow our To- Do List!

1. Request information. Congratulations, you’ve already completed the first step! We will send you all

of the necessary and helpful information about Bolongo Bay and your wedding plans.

2. Reserve your wedding date and event space. Once you have chosen a wedding date, contact us to

make sure that the date is still available. As we try to hold just one in-house wedding per day, we encourage you to do this as soon as possible to ensure availability. When you’re ready to confirm, we require a non-refundable deposit of $1000 to reserve your wedding date. If you would like to book your hotel room at the same time, we can use the same deposit to hold your room reservation

3. Set up a ‘Group Account’ for your guests. To ensure that your guests all receive the same rate and

are connected to your wedding group, we create a group account in our reservations system. This way, when your guests call to book rooms they only need to reference your wedding to receive your rates! We can provide a letter for you to distribute to your guests with details on the hotel, the room rates, and the reservation process. If you wish to block rooms for your guests, we will need to take a $600 deposit on each room .

4. Send invitations. For destination weddings, we suggest setting your RSVP date at least 4 months in

advance of your arrival. This will allow your guests enough time to secure their rooms, and for you to plan your events.

5. Decide on any additional events. We would love to help you plan a welcome party, rehearsal dinner,

wedding reception, etc. for you and your guests! We can also help you come up with fun group activities, such as a sail on our catamaran, bonfire with s’mores, or a private snorkel booze hunt. It’s always best to secure your plans in advance, as we may have other events booking around yours.

6. Finalize Details. Decide on wedding details such as flowers, arch decorations, cake, and music! You

have time to decide on all the fun details up until we finalize the contract and invoice 30 days before the event. It’s never too early to start sending us photos and ideas, but we will really start planning everything a few months out. Go through our Wedding Guide and our Wedding Worksheet to decide on what you’d like to add, and be sure to keep us updated!

7. Sign wedding and event contract. Once we have worked out the details of your events, your wedding

coordinator will send you a complete event contract– usually about 1 month out from your event. Final payment is due twenty one days prior to your event.

8. Complete paperwork for courthouse and send. We recommend sending this information at least 1

month in advance of your wedding date.

9. The balance on all events is due 21 days prior to your first event.

10. Enjoy a stress-free wedding!

Phone (340) 775.1800 Fax (340) 775.3208 E-Mail [email protected] Website bolongobay.com

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Free Room Upgrade & Welcome Amenity for Wedding Couple

(Upgrade Based on Availability at Booking)

Bolongo Beach Bride and Groom T-Shirts

Unlimited Wedding Consultation Champagne Toast with Souvenir Flutes

Dedicated On-Site Wedding Coordinator Non-Denominational Ceremony Officiant

Custom Bouquet and Boutonniere Recorded Music for Ceremony

1 Hour of Professional Photography, 40 Images Up to 20 Chairs for Ceremony (if needed)

Decorated Bamboo Arch with white fabric & local

greenery


Paradise Wedding Package $2,100

(18% Service Charge Additional)

Sand & Sea Wedding Package $5,125 - Up to 20 Guests; Additional Guests $65 per Adult, $32.50 per Child; 49 guests max.

(18% Service Charge Additional)



Bolongo Beach Bride and Groom T-Shirts

Unlimited Wedding Consultation Champagne Toast with Souvenir Flutes

Dedicated On-Site Wedding Coordinator Non-Denominational Ceremony Officiant

Custom Bouquet and Boutonniere Recorded Music for Ceremony

1 Hour of Professional Photography, 40 Images Up to 20 Chairs for Ceremony (if needed)

Decorated Bamboo Arch with white fabric & local greenery

Wedding Reception Sail aboard 52’ Heavenly Days Catamaran

Choice of Two Wedding Day Itineraries:

· 11:00am Beach Ceremony

1:00-4:00pm Afternoon Reception Sail Swimming and Snorkeling at Turtle Cove, Buck Island Open Bar and Lunch Included

· 3:00pm Beach Ceremony

5:00-7:00pm Sunset Reception Sail Take in the Views along the South Coast of St. Thomas and the Harbor of Charlotte Amalie Open Bar and Choice of 4 Hors D’oeuvres

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Caribbean Dream Wedding Package $7,995 - Up to 20 Guests; Additional Guests $175 per Adult, $50 per Child

(All Charges Inclusive in Price)


Wedding Cake - Choice of Flavor, Filling, and Frosting Dinner Buffet - 8 Item Customizable Buffet Open Bar - House Red & White Wines, Call Brand Liquor, Champagne, Choice of 2 Beers, Soft Drinks Reception Décor - White or Ivory Linen, Tropical Flowers with Assorted Starfish and Votive Candles, Choice of House Centerpieces: Lanterns with Flameless Candles or Trio of Vases with Sand & Shells

Click Here for more info on the Caribbean Dream

Caribbean Dream Upgrades DJ for 3 hours- $1000 Tent for 3 Hour Beach Reception - 30’x30’ (up to 40 guests) - $700 30’x60’ (up to 120 guests) - $1200 Reception Additional Hour - $500 (up to 20 Guests) +Additional Guests - $20 p/p +DJ Additional Hour - $300 Upgraded Cake - $m/p Custom Centerpieces - $m/p Custom Linen - $m/p



2 Hours of Professional Photography, 200 Images

Unlimited Wedding Consultation Custom Bouquet and Boutonniere

Dedicated On-Site Wedding Coordinator Flowers for 4 Additional Attendants

Group Bonfire with S’MORES on a day of your choosing Decorated Bamboo Wedding Arch B

Welcome Letters and Wedding Itineraries for your Guests 10’ Single-Tier Wedding Cake

Round-Trip Transportation to the Courthouse to pick up your

Marriage License (if needed)

1 Hour of Live Steel Pan during Cocktail Hour

‘Rose Package’ on the Evening of your Wedding

(Rose Petals, Champagne, Chocolates)

‘Under the Palms’ Cocktail Hour following the Ceremony

(Rum Punch, Fresh Fruit, Crab Cakes, Spring Rolls)

Bolongo Beach Bride and Groom T-Shirts Heart in the Sand for 1st Dance

Use of the Wedding Day Room

Non-Denominational Ceremony Officiant

3 Hour Wedding Reception -

Choice of Beach or Sunset Room Location, Custom Buffet,

Open Bar, Centerpieces, Speaker for IPod & Microphone

Chairs for all Wedding Guests

Champagne Toast with Souvenir Flutes

https://drive.google.com/open?id=0B7AY0byS4TSecUNPZVJValJvUFk

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Wedding Extras

Courthouse Concierge Service - $150

Officiant - $200

Rose Package - $110 (Rose Petals, Chocolate and Champagne)

Wedding Day Room - $125

Rehearsal on the Beach- $100

Additional Coordinator - $100 (Required for 30+ Guests)

Champagne Toast for Guests - House Champagne - $25 per bottle Mionetto Prosecco - $32 per bottle Shramsberg - $45 per bottle Veuve Cliquot - $75 per bottle

‘Under the Palms’ Cocktail Hour Package - $24.95 p/p - Rum Punch, Fruit Punch, Water - Fresh Fruit, Vegetable Spring Rolls, Crab Cakes

[Additional Food & Beverage Info in our Catering Guide!]

Chair Décor

Ceremony Chairs (Bamboo or White) - $5

Chair Sashes - $5

Chair Covers - $10

Floral Arrangement Row Ends - $45+

Single Flower Bloom W/ Chair Sash - $15

Starfish W/ Chair Sash - $15

Arch Décor

Draped Fabric - $100 Decorated Bamboo Arch (See Arch Design, page 6)

Arch Design A - $175

(Fabric with local greenery)

Arch Design B- $400

(Fabric with 2 Side Floral Arrangements)

Arch Design C - $550

(Fabric w/ Full Floral Centerpiece and Sides)

Flowers Custom Bridal Bouquet and Groom Boutonniere - $185

Bridesmaid Bouquet - $75

Additional Boutonniere - $25

Wrapped Flower Stems - $35

Corsage (Wrist or Pinned) - $35

Flower Crown - $85

Child Flower Crown - $65

Floral Lei - $95

Hair Flower - $15

Pomander Ball - $85

Rose Petals - $20 per bag

Flower Girl Basket with Petals - $50

Flower Heart in the Sand - $50

Aisle Décor

Rose Petal Aisle (Light Scattering) - $50

Rose Petal Aisle (Sides Outlined) - $75

Tropical Flower Aisle - $175

Palm Accent (Base of Aisle and at Arch) - $35

Full-Length Palm-Lined Aisle - $125

Conch Shells (6 Shells) - $60

Conch Shells with Tropical Flowers (6 Shells) - $100

Mason Jars with Tropical Flowers (6 Jars) - $200

Tiki Torches with Tropical Flowers (6 Tikis) - $200

Build your perfect Ceremony 7150 Bolongo, St. Thomas USVI 00802



Items can be added to anyone of our packages

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Wedding Signs & Décor Rentals

Large Wedding/Event Signs:

Large Polaroid Frame, Custom Names - $50 Large White Photo Frame - $30 “Lose Your Shoes” - $15 “Shoes Here, Vows There, Love Everywhere” - $15

Small Wedding/Event Signs, $5:

“…Pick a Seat, not a Side” “…Unplugged Wedding” “Thank You”, “…In Memory” “Eat, Drink, and be Married” “This Way to the I Do’s” “Mr. and Mrs.” Individual Chair Signs

Custom Signs - $m/p

Assorted Baskets, $5-$15:

Flower Girl Basket, Small Card Basket White Bird Cage, Escort Card Basket Ceremony Program Baskets

Trio of Vases with Sand/Sea Shells - $40

Trio of Vases with Fresh Flowers- $55

Black Lantern with Flameless Candles - $25

Custom Centerpieces - $m/p

Small Place Setting Flower - $5 each

Small Place Setting Starfish or Sand Dollar - $8 each

Custom Table Cloth - $25+

Table Runners & Overlays - $20+

Custom Napkin - $5

Charger Plates - $8 each

Tiki Torches - $10 each

Transportation

Custom Group Transportation - $m/p

Limousine/Luxury Car Service - $m/p

Music & Entertainment

Speaker for Recorded Music - $50

Wireless Microphone and Amplification - $50

Live Solo Musician, Per Hour:

Steel Pan - $300

Guitarist - $300

Violinist - $300

Harpist - $350

Duos, Trios, Combos - $m/p

Full Band - $m/p

DJ (2 Hour Minimum) - $350 per hour

Fire Performer - $300+ (4 Song Set)

Moko Jumbi/Stilt Walker Performance - $275+

Fire + Limbo Performance - $500+

Carnival Dancers - $750+

Bolongo Extras

Dinner Under the Stars (4 Course Dinner for 2, at the Arch) - $295

Group Snorkel Booze Hunt - $200

Bonfire with S’Mores at Adirondack Chairs - $300

Private Charters on Heavenly Days Catamaran - $2,000+

Welcome Bag Gift & Amenity Ideas: Gift Bag Delivery/Assembly - $3 per room Add Ribbon and Welcome Tag - $2 each

- Rum & Coke Starter Kit (Can of Coke and Diet Coke, 200ml Flask of Cruzan Rum) - $8

- Local Cruzan Rum: 50ml Minis - $3, 200ml Flasks - $6, Sampler Pack of Minis (8) - $18

- Local Belgian Chocolate Factory Chocolates: Small Box (8) - $15, Medium Box (16) - $25

- Ask us for pricing on other items, such as: Rum Cakes, Caribbean Hot Sauces, Coffee, Teas, Ornaments, etc.

Build your perfect Ceremony 7150 Bolongo, St. Thomas USVI 00802



Items can be added to any of our packages

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Bolongo Bay Wedding Arch Designs Arch Design ‘A’ [$175 to add] This is the arch design style that is included in our Paradise and Sand & Sea Packages. The arch will be draped with or without

one piece of white fabric, accompanied by local greenery arrangements on each of the bamboo columns. To enhance this arch

design, you may request fabric in any color to replace the white, or add to the existing white fabric. Each additional piece/color

of fabric will be $100.

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Bolongo Bay Wedding Arch Designs Arch Design ‘B’ [$400 to add & $225 to upgrade]

This is the arch design style that is included in our Caribbean Dream Package. The arch will be draped with or without one

piece of white fabric, accompanied by flower arrangements on each of the bamboo columns. The flowers on the arch may

include palms and greenery, as well as tropical flowers that complement the bride’s bouquet. To enhance this arch design,

you may request fabric in any color to replace the white, or add to the existing white fabric. Each additional piece/color of

fabric will be $100.

More Examples of Arch Design ‘B’:




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Arch Design ‘C’ [$550 to add & $375 to upgrade]

This custom arch design includes draped fabric in white, flower arrangements on each side of the bamboo columns, and a

floral centerpiece. The flowers on the arch may include palms and greenery, as well as tropical flowers that complement the

bride’s bouquet.

- To enhance this arch design, you may request fabric in any color to replace the white, or add to the existing white

fabric. Each piece/color of fabric will be an additional $100.

More Examples of Arch Design ‘C’:




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Upgrade and Enhance your Package Marriage License

What is the process for obtaining a license in the US Virgin Islands?

Getting married in the USVI is very simple. There are two forms to fill out and submit, along with a $200 application fee,

approx. 30 days prior to arrival. When you arrive on island, you and your fiancé must visit the court house to pick up your

license. We will do the final filing for you, and you should receive your license in the mail 2-4 weeks after your wedding day.

You can download the license paperwork and instructions by clicking here.

The process of visiting the courthouse is usually short and sweet - a 15 minute cab ride for about $9 per person. You’ll be in

Charlotte Amalie, the ‘downtown’ area of St. Thomas, so you may want to spend the day exploring the shops and restaurants

only a short walk from the courthouse. If you’d prefer to purchase our Courthouse Concierge service, we can arrange round-

trip transportation from the airport or the hotel, in a luxury SUV ($125). The driver will escort you into the courthouse, making

it as easy as possible.

What if I’m already legally married?

Whether you decide to have a legal ceremony or a symbolic ceremony, we treat all of our weddings with the same amount of

care and dedication! The package details will remain the same, but if you are already legally married in your hometown, you

won’t have to file for a license in the USVI or visit the courthouse. Our minister simply won't have a license to sign at the

ceremony. You do not need to bring proof of your marriage with you - we recommend leaving the official copy of your license

at home!

Wedding Inspiration

For more information and inspiration, check out the photos found on these sites:

Photo Album on Shutterfly:

https://bolongoweddingsevents.shutterfly.com/ ‘Bolongo Brides’ Facebook Group:

https://www.facebook.com/groups/bolongobrides/ Bolongo Bay Wedding Gallery:

http://www.bolongobay.com/gallery.html

Bolongo Bay’s Pinterest:

https://www.pinterest.com/bolongobay/




https://drive.google.com/open?id=0B7AY0byS4TSeZFh6c3BTd1FqWWs

https://bolongoweddingsevents.shutterfly.com/

https://www.facebook.com/groups/bolongobrides/

http://www.bolongobay.com/gallery.html

https://www.pinterest.com/bolongobay/

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Frequently Asked Questions Do I need witnesses? You must have two witnesses of legal age to sign your marriage license. We provide this

service as part of all of our packages, in case you need them. We do not discount the package price if you have witnesses with you.

What does the wedding coordinator do? Your wedding coordinator will handle all aspects of your event from the first day you contact us, through the day of the event, to make sure that you have everything you need and to en-sure that all services that you have requested are fulfilled.

What kind of minister do you offer? We typically work with a non-denominational minister who creates a ceremony to suit your wishes – whether you want a religious ceremony, want to write your own vows or use our standard vows, include readings, unity ceremonies etc. If you prefer a minister of a certain denomination, please let us know in ad-vance. There may be an additional charge for this service.

Can I get my dress or suit steamed/pressed? We have a small steamer that can be borrowed from the front desk. If you prefer to get it professionally done, contact Private Collection at (340) 775-1178.

If we choose a beach wedding and/or reception, what is your policy for rainy weather? When it rains here on St. Thomas, it typically passes through quickly and then stops. We always have a back-up plan for outdoor events, and will communicate with you when we feel it is necessary to resort to that option. This may include moving into one of our restaurants or our conference room lounge. Both of our restaurants are open-air, however, so even if we need to move you indoors you will still be able to enjoy the outdoor ambience.

Do you offer group rates? We try to offer group rates to all of our wedding groups – depending on the month of travel. There is no minimum room requirement to be a ‘group’. Rooms must be booked directly with the hotel to receive your special discount. When your rates are quoted, you will be given a date on which they will expire. You must encourage your guests to book as early as possible – after the expiration date these rates will no longer apply. With your special group rates, we will provide a customized letter that you can distribute to your guests with details on the hotel, your rates, the reservations process and important dates for your event.

Do we need passports to come to St. Thomas from the United States? While passports are not required, they cer-tainly make everything easier, and you will need them if you travel to the British Virgin Islands. A valid driver’s li-cense is all that you need to travel to St. Thomas.

Do you have shuttles to and from the airport? While we do not offer airport shuttle service, there are plenty of taxis waiting for arriving guests so you will have no trouble with transportation. If you have a large group of guests arriv-ing at the same time, we may be able to arrange transfers for an additional fee.

Can I mail my wedding dress and other items to the hotel? Wedding dresses should NOT be mailed to the hotel, but should instead be brought as your carry-on when you fly down to St. Thomas. Do not pack them in your luggage – make sure to have them with you at all times. You may mail guest gifts, decorations and other items to our attention at the hotel if you do not have room in your luggage. Please make sure to pack them carefully, get tracking num-bers for any packages you send and do not send them too far in advance – we do not have much storage space. Please make sure to let us know when you have sent something! Storage fees will apply per package received, at $5 per box.

You may mail these items to: Bolongo Bay Beach Resort Attn: Wedding Department 7150 Bolongo Bay St. Thomas, VI 00802




1 wedding package guide wedding to-do list

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