revive your inbox: defer messages that require attention in the future

Download Revive Your Inbox: Defer Messages that Require Attention in the Future

Post on 30-Oct-2014




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Are you suffering from email overload? Baydin [] teaches you how manage email more efficiently by deferring messages that require attention in the future. View the presentation to learn how to defer messages []


  • 1. Deferring Email for Later Some messages dont need attention today, but urgently require it in the future

2. Such As: Emails that need a follow-up in a week 3. An email with directions to a coffee shop for next Tuesday 4. Travel document email 5. e-Bills due in 15 days 6. Email that youre awaiting reply on 7. Email you just want to deal with next week 8. If youve checked out our presentation on the importance of archive 9. You know to use Archive as your primary email management tool When an email no longer requires attention, Archiving lets you get it out of your Inbox and out of your mind, but keeps it available in case you need it someday 10. But what about email like the ones above, that require action or your attention later. 11. After all, research from Carnegie Mellon University estimates that a whopping 37% of all email falls into this category. 12. For example, if youre flying to Vegas next month, youll want your airline ticket in your inbox the day you fly, but you dont need to do anything with it until then. 13. One option is to leave the message in your inbox until that time. 14. But remember, youre only supposed to leave messages in your inbox that are unread or require action today. 15. Because if you include all of these, your inbox will be back up to 100+ message in no time. 16. And you might forget to check back on it if it gets buried by incoming messages. 17. Today, we are going to introduce an extremely powerful concept that solves this problem. 18. Its known as Deferring and its been popularized by David Allen as part of the Getting Things Done workflow. 19. When you defer email, you move it out of your inbox but set up a technological solution to bring the message back to your attention at a later date. 20. If you use Outlook or Gmail, we recommend Boomerang for Email reminders 21. When you Boomerang a message, it is archived temporarily 22. and automatically returned to the top of your inbox at the time you need it. 23. It works like a Boomerang 24. If you use another mail client, the best methods are to add the email to your calendar or to create a folder structure that supports deferring messages. 25. If you choose the calendar/ folders approach, youll need to replicate much of the functionality manually; a somewhat tedious by not overwhelming challenge 26. If you choose the calendar/ folders approach, youll need to replicate much of the functionality manually; a somewhat tedious by not overwhelming challenge 27. So for all emails that require action, attention, or follow up in the future, defer them to get them out of your inbox now and remind you later. Heres how: 28. 1. Download and install the Boomerang for Gmail or Outlookplug-in 29. 2. Pick a message that isnt very important,and Boomerang it for one hour to see how Boomerang works 30. 3. Go through the first 100 messages in your inbox and Boomerang and messages that require action, attention,or follow up in the future 31. 4. When youre writing a message today, check the box (under the subject line) to Boomerang the message back to your attentionif you dont get a response. 32. Other Mail Client users who prefer to create a folder structure to defer messages Click here for detailed instructions 33. In Conclusion 34. 1. We defer action on a whopping 37% of email. Do so more effectively. 35. 2. The best way to defer an email is to get it out of your inbox and get a reminder later. 36. 3. You can defer a message using a folder system, a calendar system, or a reminder service like Boomerang 37. Click to download Boomerang for Gmail 38. deshare_organizeyourinbox&utm_medium=slidesh are&utm_content=CTA+&utm_campaign=reviveyo urinbox Click to get Started: