gfwc brunswick woman’s club...gfwc brunswick woman’s club these guidelines are current as of...

GFWC Brunswick Woman’s Club

These guidelines are current as of August 2018.

Please refer to the GFWC Georgia website for any changes.

Written by

Hilda Hagarty

Second Vice President

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TABLE OF CONTENTS

Why Report 3 Reporting Definitions and Examples 3-8 General Information 8-9 Report Forms 9-12 Achievement Goal Sheet 9-10 Club President Statistical Report 10-11 Community Service Program/Special Project

Report Entry Cover Sheet 11-12

Most Creative Project Report 12 What Happens to Club Reports 13 How to Keep Track of Projects 13-14 Monthly Volunteer Hours and Donations Form 15 Frequently Asked Questions 16 Who Reports 17 Where to Report It 18-31 GFWC In-Kind 2018 Donation Guide 32-36 Sample Reports and Narratives 37-40 GFWC Recruitment Campaign Report 41

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EVERYTHING WE DO CAN BE REPORTED

SOMEWHERE!

Reports are a “diary” of the club’s activities during the year, providing a picture of achievements

of the group and the accomplishments of individual members.

Reports are the heart and soul of a club’s history, reflecting the concerns and interests of club

members at a particular point in time and over time.

Reports are the basis of a publicity campaign, illustrating what the group is doing at a given

time.

Reports help future members plan activities, knowing what was done in the past and what was

or was not successful.

Reports are useful for membership recruitment efforts, allowing potential members to gain a

realistic picture of the club’s purpose.

Reports are necessary to compete for recognition and awards on the district, state, and

international levels of GFWC.

Reports provide critical statistical information to help GFWC represent the membership to

national policy makers and to receive grants and partnerships with national organizations.

Reports document the club’s non-profit organization status.

REPORTING DEFINITIONS AND EXAMPLES

ADVANCEMENT AREAS:

These are areas that are intended to benefit the general operations of the club and its members. The six

(6) Advancement areas are: (1) Communications and Public Relations, (2) Fundraising and Development,

(3) Leadership, (4) Legislation/Public Policy, (5) Membership, and (6) Women’s History and Resource

Center (WHRC). A separate club entry report (cover sheet) and “most creative club project” form for

each area are included in the GFWC Georgia Club Yearbook (beginning on page 337) and online on the

GFWC Georgia website. A club entry report (cover sheet), “most creative club project,” and narratives

for each ARE OPTIONAL for the club, but the Cover Sheet, at least, for the specific area must be

submitted by the January 25 deadline if the club wishes to compete for awards in that area. All report

forms (cover sheet, “most creative club project, and narratives) for the Advancement Areas are

submitted either electronically (by 11:59 pm) or by postal mail (postmarked no later than) by the

January 25 deadline to both the State Office and the State Standing Committee Chairman, except the

Membership Advancement Area. The Membership report forms are submitted to both the State Office

and the State Third Vice President. Electronic and Postal addresses for all of these officers are included

on the individual forms. The Club President includes details about the club’s involvement in these areas

on the GFWC Georgia Club Statistical Form, even if the individual reports are not submitted.

COMMUNITY SERVICE PROGRAMS (CSPs):

These are the core components of the work of the General Federation of Women’s Clubs (GFWC), GFWC

Georgia, and individual federated clubs in which members work to improve their communities through

different projects. The CSPs are: Arts, Conservation, Education, Home Life, International Outreach, and

WHY REPORT

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Public Issues. A separate club entry report (cover sheet) and “most creative club project” form for each

area are included in the GFWC Georgia Club Yearbook (beginning on page 316) and online on the GFWC

Georgia website. A club entry report (cover sheet), “most creative club project,” and narratives for each

ARE OPTIONAL for the club, but the Cover Sheet, at least, for the specific program must be submitted by

the January 25 deadline if the club wishes to compete for awards in that program. All report forms

(cover sheet, “most creative club project, and narratives) for the Community Service Program (CSP) are

submitted either electronically (by 11:59 pm) or by postal mail (postmarked no later than) by the

January 25 deadline to both the State Office and the State Second Vice President. Electronic and Postal

addresses for both of these offices are included on the individual Cover Sheets. The Club President

includes details about the club’s involvement in these programs on the GFWC Georgia Club Statistical

Form, even if the individual reports are not submitted.

CLUB APPROVED PROJECTS:

These projects are those reflected in the club minutes, club yearbook, GFWC Georgia Club Yearbook,

and/or GFWC Manual. Activities for non-club approved projects should not be included on any of the

reports.

DOLLARS DONATED:

Money (gift cards) donated directly to an organization or to an approved program or project from the

club treasury. Gift Cards with a monetary value are considered the same as cash.

Examples:

1) Club check to Coastal Georgia Honor Flight as a donation.

2) Walmart Gift Card ($25) to a sponsored dorm student at TFS.

3) Club check for proceeds in a collection basket to Humane Society of South Coastal

Georgia.

DOLLARS RAISED:

Money earned at a fundraiser, or money donated to the club treasury by members, the community, or

other organizations. Funds must go through the club treasury and are reported as the net profit after all

expenses have been deducted.

Examples:

1) Money earned by selling Belk Charity Day tickets.

2) Club share of Belk Charity Day Saturday/Register sale of tickets.

3) Donation to club from Hello, Goodbuy Charity.

4) Personal donation from the family of a former member.

DOLLARS SPENT:

Money spent to carry out a club approved program or project from the club treasury, or costs incurred

by members, clubs, or State to achieve Advancement Area goals. On the Club Statistical Form for

Advancement Areas, the Dollars Spent is the total of Dollars Donated and In-Kind Donations.

Examples:

1) Reimbursement to member for postage costs of mailing reports.

2) Club check to Staples for printing business cards and brochures.

3) Member expenses for attending Fall District meeting, including registration fee,

Meal costs, hotel registration, and travel expenses.

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GFWC GEORGIA ACHIEVEMENT GOAL SHEET:

The Goal Sheet is the basis for judging the Ester Barnes Achievement Goal Gavel Award, a District

Award, and is a guide for the Club President in preparing the club’s yearly plan of work. The Goal Sheet

must be submitted by the Club President to the State Office and the State First Vice President on or

before the January 25 deadline. Electronic and Postal addresses for these offices are included on the

Goal Sheet. The District with the highest percentage of points will be the winner of the Award. Any club

not submitting a Goal Sheet will be given a zero against the District percentage. This form is found in the

GFWC Georgia Club Yearbook on pages 309-310 and online on the GFWC Georgia website.

GFWC GEORGIA CLUB CREATIVITY AWARD FORM:

(OPTIONAL REPORT) An opportunity for the club to highlight ONE noteworthy project in each of the six

(6) Community Service Programs, the two (2) Special Programs, the six (6) Advancement Areas, and

Epsilon Sigma Omicron (ESO). In order to compete for the Creativity Award in each area of work, the

Cover Sheet and a One (1) page narrative, single-spaced in 12-point font or larger on the most creative

project must be submitted to the State Office and either to the Second Vice President or to the State

Standing Committees Chairman, depending on the area of work by the January 25 deadline. Electronic

and postal addresses for these offices are included on the individual cover sheets. The Narrative should

be clearly labeled with the club name, preparer’s name, and email address. One Creativity Award

Winner and one Honorable Mention will be given for each area of work. These report forms are found

immediately following the Cover Sheet for each of the above areas in the GFWC Georgia Club Yearbook,

beginning on page 316. Additionally, they may be found online on the GFWC Georgia website.

GFWC GEORGIA CLUB PRESIDENT STATISTICAL FORM:

(REQUIRED REPORT) This form is a compilation of the club’s work in a calendar year. It is divided into

three parts: a cover sheet and two sheets for statistics on the Community Service Programs (CSPs),

Partnership Projects, Tallulah Falls School, Special Programs, Advancement Areas, and Epsilon Sigma

Omicron (ESO). The Club President completes and sends to the State Office and the State President

either electronically no later than 11:59 pm on February 15, or by postal mail with a postmark by

February 15, regardless of the day of the week. Electronic and Postal addresses are included for both of

these offices on the statistical forms. NO NARRATIVE MAY BE ATTACHED TO THESE FORMS.

GFWC GEORGIA PROGRAM/SPECIAL PROJECT REPORT (CLUB AWARD ENTRY FORM):

(OPTIONAL REPORT) A individual form for clubs to report their activities for a calendar year for each of

the six (6) Community Service Programs (CSPs), Tallulah Falls School, two (2) Special Programs, six (6)

Advancement Areas, 1734 Society, Ella F. White Memorial Endowment Fund, Lipscomb Society, and

Epsilon Sigma Omicron. Individual reports for each of these areas can be found in the GFWC Georgia

Club Yearbook, beginning on page 316, and online on the GFWC Georgia website. Individual chairman

or the Club President completes the optional Cover Sheet for the specific area for which the club wishes

to report its activities. An optional Narrative can be included, detailing no more than ten (10) projects.

The Narrative page can be no more than two (2) pages, single-spaced in a 12 point font or larger. The

Narrative page must be clearly labeled with the club name, preparer’s name, and email address. All

report forms (cover sheet and narrative pages) are submitted either electronically (by 11:59 pm) or by

postal mail (postmarked no later than) the January 25 deadline to both the State Office and either the

State Second Vice President or the State Standing Committee Chairman, depending on the area of work.

Electronic and Postal addresses for these offices are included on the individual Cover Sheets. The Club

President includes details about the club’s involvement in these programs and projects on the GFWC

Georgia Club Statistical Form, even if the individual reports are not submitted.

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GFWC RECRUITMENT CAMPAIGN REPORT

A club’s report to GFWC on the members added during each seasonal membership campaign.

Completed by the Club First Vice President (or Club President) and submitted to the GFWC Address on

the form by the deadlines given. Also email a copy to the State Third Vice President. Form is in pdf

fillable format and can be found on the GFWC Georgia website under Membership and is available

online at www.gfwc.org.

GFWC SPECIAL PROGRAMS:

GFWC has two special programs: GFWC Signature Program – Domestic Violence Awareness and

Prevention and Juniors’ Special Project – Advocates for Children. Both have their own Club Award Entry

Form (Cover Sheet) and “Most Creative Club Project” Form.

IN-KIND DONATIONS:

The monetary value for goods or services given to club approved programs and projects by the club or

the members. In-Kind Donations also include unreimbursed mileage at the current charitable rate and

member expenses, if they are not paid from the club treasury for club approved programs and projects.

Examples: 1) Unreimbursed money members pay to attend district, state, regional, or

international meetings/convention – registration fee, meal costs, hotel

registration, plane/bus/train fare, rental car fee, etc. All associated costs to be

able to attend the meeting or convention paid for by the member attending.

Costs paid for by the club are Dollars Donated by the club.

2) Mileage – distance traveled to a Club Board Meeting, a Club Approved

Program/Project (includes the trips to get materials for projects and the

meetings to plan an event/activity), or a District, State, Regional, and/or GFWC

meeting or convention in a personal vehicle. If member drives herself, then

mileage is computed on her distance. If members carpool, then mileage is

computed on the distance for the driver, not the entire membership in the

vehicle. Covert the mileage to a dollar amount using the Mileage rate for 2018

– for charitable organizations, the rate is $0.14/mile. Include this amount as

part of the in-kind donation for that activity.

3) Monetary value of goods or services provided to club approved programs and

projects. For example, the cost of making goodies for a bake sale, the value of

items donated for door prizes at a meeting, the value of items donated to a

fund-raising basket, the cost of the materials for hand-crafted items for a sale,

the value of clothing donated to a shelter. Refer to the GFWC In-Kind Donation

Guide for the suggested values for various donated items – can be found at

gfwc.org – Under GFWC Resources.

4) Unreimbursed costs of carrying out the duties as an officer or Board member,

either at the club, District, or State level – printing, envelopes, postage, paper

and ink costs, etc.

NARRATIVE:

The optional written explanation of the top ten (10) projects for a Community Service Program, Tallulah

Falls School, Special Program, Advancement Area, or Epsilon Sigma Omicron, or the one (1) “most

creative project” for the above areas of work. The narrative provides in detail:

o who did you help

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o what did you do

o when was the project done

o where was it located

o why did you do the project

o how many hours were given by members to the project

o how much money was involved – donations from the club and in-kind donations from

members

o outcome of project – what was the results of doing this project

o Be thorough, but succinct.

For the ten (10) projects, the narrative is limited to two (2) typewritten pages, single- spaced,

using a 12-point font or higher. Projects should be numbered one (1) to ten (10).

For the “most creative project,” the narrative is limited to one (1) typewritten page, single-

spaced, using a 12 point font or higher.

Narrative pages should be clearly labeled with the club name, preparer’s name, and email

address.

Summarize each project with: (1) number of members participating, (2) total volunteer hours,

(3) Dollars Donated, (4) In-Kind Donations.

Example:

14 members 36 hours $180 donated $100 in-kind donations

NUMBER OF MEMBERS PARTICIPATING (For Narratives).

The number of paid club members participating in each club approved program/project. Cannot exceed

the number of dues-paying members as of December 1.

Examples: 1) Number of paid members at a Regular Meeting Program, i.e., Guest Speaker.

Exception: If club funds are used to give a donation to the guest speaker’s

organization, then the full number of paid members would have participated.

2) Number of paid members who attend a District, State, Regional, and/or

GFWC meeting/convention.

3) Number of paid members who attend a Club Board meeting.

4) Number of paid members who actually participate in an activity/event.

Number of members participating means ONLY GFWC dues paying members.

Outside volunteers may be mentioned in the narrative, but do not count them in the number of

members participating in a program/project.

NUMBER OF PROJECTS:

The total number of projects as reported on the separate Cover Sheets for each Community Service

Program, Tallulah Falls School, Special Program, Advancement Area, 1734 Society, Ella F. White

Memorial Endowment Fund, Lipscomb Society, and Epsilon Sigma Omicron. Make sure the total

number of projects is the same as reported on the separate cover sheets, if submitted and applicable.

Example for Education - Suppose the club collects prom dresses for Tallulah’s Closet, contributes

to the Extra Mile Fund, and sponsors a dorm student at TFS, then those three (3) projects are

listed on the Tallulah Falls School report AND the Education CSP report. On the Club Statistical

Report, the three (3) TFS projects and the related volunteer hours, dollars donated and in-kind

donations are subtracted from the Education report and included separately under the Tallulah

Falls School.

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PARTNERSHIPS:

The organizations listed within each GFWC Program and Special Project with whom GFWC has

established a formal relationship and mutual understanding. These organizations are listed on the

GFWC Georgia Club Statistical Form. Only activities related to these specific partners are to be reported.

PROJECT:

A club approved activity or event that fulfills, furthers, or enhances the goals and mission of GFWC and

GFWC Georgia through the Community Service Programs, Tallulah Falls School, Special

Programs/Projects, Partnerships, Advancement Areas, or Epsilon Sigma Omicron.

VOLUNTEER HOURS:

The total number of hours that ALL members worked on any program/project that is club approved.

Make sure the total number of hours is the same as reported on the separate cover sheets, if submitted.

Round up minutes to the nearest hour.

Examples: 1) Actual time doing a club approved program or project.

2) Travel time to and from your house to the club approved program or project, except for general club meetings.

3) Time spent telephoning, running errands for club, writing letters and emails, writing reports, writing articles, composing and reading newsletters, updating website, Facebook, or other social media outlets, carrying out the duties of your office and/or chairmanship.

4) Time spent traveling to and attending district, state, regional, and/or GFWC meetings/conventions.

GENERAL INFORMATION FOR ALL REPORTS

Reporting forms for Community Service Programs (CSPs), Tallulah Falls School, Special Programs,

1734 Society, Ella F. White Memorial Endowment Fund, Lipscomb Society, Epsilon Sigma

Omicron, and Advancement Areas are available on the GFWC Georgia Website in both Word

and PDF fillable formats – www.gfwcgeorgia.org. Click on the “Club Resources” tab and scroll

down to click on “Reporting and Forms.” Word format is in Table format and easily filled and

saved. PDF format can also be easily filled and saved, just make sure you have the latest version

of Adobe. And they are available in the 2018-2020 GFWC Georgia Club Yearbook in print

format. Please make sure that all electronic addresses end in “.org” and not “.com.”

Do not change or alter the form in its Word or pdf format – VERY IMPORTANT.

Reporting Period is for Calendar Year– January 1 to December 31 of the most recent calendar

year.

Only report activities that took place during the reporting period.

For example – We meet, discuss, and assign duties for Day of Service activity between

September and December 2017. Then we report these activities for the 2017 Reporting

period. The actual Day of Service was April 28, 2018 -- the events leading up to that day

during 2018 and the actual events on the day are reported on the 2018 reports.

Fill in ALL the applicable blanks on all the forms submitting -- Statistical Form, Entry Cover Sheet,

and Creativity Form.

Beginning in 2018, reports must be postmarked on or before January 25, regardless of the day

of the week. Or they should be submitted electronically no later than 11:59 pm on January 25

to the appropriate persons listed on the form.

http://www.gfwcgeorgia.org/

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Who completes a Report – Refer to the “Who Reports” List to see which Board member

completes a report.

NO DOUBLE OR CROSS REPORTING! Programs/Projects should be reported in appropriate area.

Do not double or cross report a project in more than one program area. The Club’s

intent/purpose for doing the project determines the area of reporting. See the suggested list of

projects in “Where to Report It” for the appropriate area of reporting. If in doubt, ask

someone.

Exception to Double Reporting: Tallulah Falls School items can be reported on TFS form

and on Education CSP form.

READ the form carefully before completing.

The GFWC Club Statistical Form (completed by the Club President) is the only mandatory form

for clubs; the GFWC Georgia Club Award Program/Special Project Entry Form and its narrative

and the GFWC Georgia Club Creativity Form and its narrative are optional. However, to qualify

for a GFWC Georgia Award, the GFWC Georgia Club Award Program/Special Project Entry Form

must be submitted by the required deadline of January 25 and club dues must have been paid to

the State Office on time by December 1.

Round up minutes to the nearest hour for Volunteer Hours and round up money to the nearest

dollar in Dollars Donated, Dollars Raised, Dollars Spent, and In-Kind Donations.

Always make or send a copy of the full report for Club records – one for the person completing

the report, one for Club 2nd VP, and one for Club President.

REPORT FORMS

GFWC Georgia Achievement Goal Sheet -Completed by Club President

Two-Year Form Club Name: GFWC Brunswick Woman’s Club

Year: 2018 or 2019

District: South East

Purpose: Basis for judging the Ester Barnes Achievement Goal Gavel Award and Club

President’s guide for a Club Plan of Work.

Narrative: NONE

Deadline: Postmarked on or before January 25, or emailed by 11:59 pm on January 25.

Who Receives: State Office and State First Vice President

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March 1 member at Spring District Meeting 5 points

April 2 members at State Convention 5 points

June List of Officers sent to State Office and District President by June 1. 5 points

June State and District Dues paid and sent by December 1. Membership Roster sent to State and District.

5 points

August 1 member at Institute and State Board 5 points

Sept/Oct 1 member at Fall District Meeting 5 points

December Donation to Tallulah Falls Student Event by December 1 to State Office 5 points

December Minimum of $25 to Ella F. White Memorial Endowment Fund by December 1. 5 points

December Donation to Lipscomb Society by December 1. - $9, $90, or $900 5 points December Minimum of $25 to Student Art Fund by December 1. 5 points

December Donation to TFS Extra Mile ($3.25 per member) or TFS Perpetual or Scholarship Fund by December 1.

5 points

December Donation to State President’s Project “Teeing Off for TFS” or Junior Director’s “Serving Up Sweet Success for TFS” by December 1.

5 points

December Increase in Membership over Previous Year by December 1. 5 points

December Accepted New Members – Names and Addresses Sent by December 1. 5 points

January Project in Girl Scouts, Women’s Health/Diabetes, Domestic Violence, or Advocates for Children completed and report sent by January 25.

5 points

January CSP reports or Special Projects reports sent to State Office/ Second VP by January 25.

5 points

January President’s and/or Junior Director’s Special Project Report sent by January 25. 5 points February Club President sent “Statistical Reports” to State Office and State President by

February 15. 5 points

February Club participated in GFWC Georgia “Annual Day of Service” – spring 2018 or spring 2019

5 points

Jan to Dec Official visit by District or State Officer Name/Title of Person visiting Date of Visit

5 points

Total Points

Name/Title/Phone Number of person completing report

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GFWC Georgia Club President Statistical Report -- Mandatory

Cover Sheet Preparer’s Name and Title: Club President’s Name and

Title

Club Name: GFWC Brunswick Woman’s

Club


Email Address: Email Address of Preparer

Mailing Address: Address of Preparer

City: City Address of Preparer

State: GA

Zip Code: Zip Code of Preparer

Phone: Number of Preparer

Membership Category: Woman’s

# of Club Members: # of Paid Members (The paid membership is

determined on December 1.

This is the number all reports must use on the cover sheet.)

Purpose of Form: Compilation of the total statistics from the club for the Community

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Service Programs, Special Programs, Partnerships (as listed under each

area if compiled separately, otherwise included in appropriate Community

Service Projects), Advancement Areas, and Epsilon Sigma Omicron (ESO).

Narrative: NONE

Deadline: Postmarked on or before February 15, or emailed by 11:59 pm on

February 15.

Who Receives: State Office and GFWC Georgia President for Woman’s Clubs and GFWC

Georgia Director of Junior Clubs (if Junior Club)

Statistical Data: Use the Cover Sheets from all the Community Service Programs, Tallulah

Falls School, Partnerships, Special Programs, Advancement Areas, and

Epsilon Sigma Omicron to complete.

*********************************************************************************************************************

Community Service Program/Special Project Report Form - OPTIONAL

Entry Cover Sheet Preparer’s Name and Title: Chairman of CSP/Special

Project’s Name and Title

Club Name: GFWC Brunswick Woman’s

Club





State: GA




# of Club Members: # of Paid Members (The paid membership is

determined on December 1.)

Purpose of Form: Entry form for Awards in Area of Work

Narrative: YES (OPTIONAL), up to 2 pages (single spaced, 12 point font or larger, with

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pages clearly labeled with club name, preparer’s name, and email address)

describing no more than 10 outstanding projects in the Area of Work.

Deadline: Postmarked on or before January 25, or emailed by 11:59 pm on

January 25.

Who Receives: CSPs -- State Office and State Second Vice President

Special Programs, Tallulah Falls School, Advancement Areas (Except

Membership), Epsilon Sigma Omicron, 1734 Society, Ella F. White

Memorial Endowment Fund, Lipscomb Society -- State Office and State

Standing Committee Chairman

Membership Advancement Area -- State Office and State Third Vice

President

Statistical Information: Total Number of Projects in Area of Work

Total Volunteer Hours of Members

Dollars Donated, where applicable

In-Kind Donations, where applicable

Questions pertaining to specific Area of Work, where applicable.

*********************************************************************************************************************

Most Creative Club Project - OPTIONAL Preparer’s Name and Title: Chairman of CSP/Special

Project’s Name and Title

Club Name: GFWC Brunswick

Woman’s

Club





State: GA




# of Club Members: # of Paid Members (The paid membership is determined on December 1.)

Purpose of Form: Highlight the most creative project in the area of work.

Narrative: YES, up to 1 page (single spaced, 12 point font or larger, with pages clearly

labeled with club name, preparer’s name, and email address)

Deadline: Postmarked on or before January 25, or emailed by 11:59 pm on

January 25.

Who Receives: CSPs -- State Office and State Second Vice President

Special Programs, Advancement Areas (Except Membership), Epsilon

Sigma Omicron -- State Office and State Standing Committee Chairman

Membership Advancement Area -- State Office and State Third Vice

President

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WHAT HAPPENS TO CLUB REPORTS?

Sent to the State Office/State Officers/State Chairmen for judging no later than January 25th.

Judging takes place in mid-February.

District winners are determined from the reports submitted to the State Officers. District

Awards Chairs are notified of winning clubs in each category for recognition at their Spring

District Meetings.

State President uses data from the Statistical Reports and Chairman reports to compile her

report to GFWC.

District Awards are given at Spring District Meetings.

State Awards are given at the Spring State Convention.

In addition, the Club’s Reports are used by the Club President to complete the Club President

Statistical Report sent to the State Office and State President by the February 15 deadline and

also used to compile the Club’s Annual Report.

HOW TO KEEP TRACK OF PROJECTS

Each CSP Chairman/Committee Chairman should keep a Reporting Log.

Each Project should be listed with:

o Number of Members Participating

o Volunteer Hours

o Total Dollars Spent (Money from Club and In-Kind Donations)

o Details of Project – the 5 W’s and 2 H’s

o Outcome – what worked, who benefitted, what didn’t work

The details from those participating should be tallied as soon after the event as possible. Do not wait

until the end of the year to try to reconstruct.

Review the Past Reports, Agendas, Minutes, Annual Budget, Monthly Treasurer’s Reports, Newsletters,

Website, and Facebook for items to include.

********************************************************************************************************************

Example of an Activity to Report

Name: Any Clubwoman

Month: April 2018

Event/Activity/Organization: GFWC Georgia 122nd Annual Convention

Volunteer Hours: All time spent preparing, traveling, and attending event. (Include (1) preparation time – emails, letter writing, phone

calls, forms or lists compiled, committee meetings, reports to be given,(2) travel time to and from to acquire or make items for event, (3) travel time to and from the event itself, (4) time spent attending or working at the actual event.)

Prep Time – 30 minutes reading call and making reservations Travel Time: 10 hours for round trip Time at Event: 14.5 hours

23 hours

Mileage Costs: Cost of travel for the event. (Include (1) the actual

miles you drove your car to acquire items or to prepare for event and/or (2) travel to and from event. If you carpooled, the driver of the vehicle is the only one who can claim mileage costs.) Use the 2018 charitable contribution rate of $0.14/mile.

320 miles X 2 = 640 miles 640 miles X $0.14 = $89.60

Rounded to $90.00

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Personal Contributions: All out of pocket costs preparing for and attending the event, not club reimbursed. (Include (1)

registration fee, (2) lodging and food costs, (3) preparation costs – ink and paper, (4) actual dollars donated, or (5) monetary value of items that you paid for or donated.)

Registration Fee = $25 Lunch, dinner, breakfast at Convention = $105. Additional food = $13.27 Lodging = $422.54 Total -- $565.81

Rounded to $566

Attendance at the GFWC Georgia 122nd Annual Convention held on April 20-21, 2018 at The Classic

Center/Hyatt Garden Inn in Athens, GA would be listed as an activity on the Leadership Report.

*********************************************************************************************************************

Example of a Project within another Activity/Event that can be

listed separately on the “Monthly Volunteer Hours and

Donations” Form. Costs and hours of the Project are not

reflected in the Original Event.

A Home Life CSP Project (Hygiene Kits) was held at the 2018 State Convention. Clubwomen from each

district were requested to bring specific items for Hygiene Kits for the Athens Nurses Clinic. A “Sorting

and Packing” Session was held at Convention. This project would be reported on the Home Life CSP

with the volunteer hours and in-kind donations listed.

Event/Activity/Organization: Hygiene Kits Project at State Convention

Month: April 2018

Volunteer Hours: All time spent preparing, traveling, and attending event. (Include (1) preparation time – emails, letter writing, phone

calls, forms or lists compiled, committee meetings, reports to be given,(2) travel time to and from to acquire or make items for event, (3) travel time to and from the event itself, (4) time spent attending or working at the actual event.)

Shopping for Items – 30 minutes Sorting and Packing at Convention – 1 hour. Total = 1.5 hours

Rounded to 2 hours

Mileage Costs: Cost of travel for the event. (Include (1) the actual

miles you drove your car to acquire items or to prepare for event and/or (2) travel to and from event. If you carpooled, the driver of the vehicle is the only one who can claim mileage costs.) Use the 2018 charitable contribution rate of $0.14/mile.

Mileage costs to buy items 10 miles x 2 = 20 miles 20 miles x $0.14 = $2.80 Total = $2.80

Rounded to $3.00

Personal Contributions: All out of pocket costs preparing for and attending the event, not club reimbursed. (Include (1)

registration fee, (2) lodging and food costs, (3) preparation costs – ink and paper, (4) actual dollars donated, or (5) monetary value of items that you paid for or donated.)

Cost of Toothpaste and Toothbrushes= $12.72

Rounded to $13.00

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GFWC Brunswick Woman’s Club Monthly Volunteer Hours and Donations -- 2018

Name

Month Every volunteer hour and contribution you make helps BWC with their annual reports to GFWC Georgia. Please help us

capture as accurately as possible the impact we as a club have had on the community for calendar year 2018.

Please list below your monthly hours and donations to and for events/activities/organizations that we, GFWC Georgia,

and/or GFWC support. A sampling of events/activities/organizations is on the back.

Remember for each of these events/ activities/organizations to include:

Total Volunteer Hours

Time spent attending or working at the event/activity.

Time spent traveling to and from your home for the

event/activity, or to acquire items for event/activity.

Time spent preparing for the activity/event – emails, letters,

phone calls, forms or lists compiled, committee meetings,

reports.

In-Kind Donations

Mileage – distance to and from the event/activity, or to

acquire items or to prepare for the event/activity by driver of

vehicle. Use the 2018 Charitable Mileage rate of $0.14/mile.

Personal Contributions – Not Club Reimbursed. Includes

registration fees, lodging and food costs, preparation costs –

ink, paper, or actual dollars donated, and/or monetary value

of item that you paid for or donated.

Event/Activity/Organization Volunteer

Hours

In-Kind Donations

Mileage Costs

Personal Contributions

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FREQUENTLY ASKED QUESTIONS

1. We are a Woman’s Club; do we need to send reports to the Director of Junior Clubs?

Look at the individual form to see who receives a copy of the report.

2. Can we submit the reports electronically?

Yes, refer to the individual report for the correct email addresses.

3. How much detail should a narrative include?

As much detail so when someone who has never heard of the project can visualize it in detail. Do avoid

the minute details of “baking brownies, cookies, pies, and cakes” for a bake sale. Avoid filler words. Be

succinct, but thorough.

4. What if the number of participants for a project is higher than the “reporting number of members?”

Can only include the number of dues-paying members as of December 1st for the report, even though the

actual participants earlier in the year may have been higher.

5. Can a project be divided and reported in different areas?

Yes, just be careful not to “double report.” For example, fundraising for a cause is a perfect example.

Suppose a club holds an Ice Cream Social with the intent to raise money to buy a piece of equipment for

the local hospital. You would report the details of the event (Ice Cream Social), in-kind donations or club

donated funds to buy materials/supplies for event, and how much was raised under Fundraising. Then

you would report “what you did” with the money raised – you donated the funds to purchase a piece of

equipment, or you bought the piece of equipment with the funds – as a CSP project under Home Life.

6. Can travel time and mileage to and from meetings and events be counted?

Time and mileage to and from regular meetings cannot be counted; however, both can be counted to

and from club events. Only hours and mileage spent on a club approved program or project is counted.

The PROGRAM portion of the regular meeting can be counted as part of “Volunteer Hours.” Business

and recess periods are not counted. However, travel time and mileage to and from Club Board meetings

can be counted under “Volunteer Hours” and “In-Kind Donations” for mileage cost. Travel time and

mileage to and from District, State, Regional, or International GFWC meetings can also be likewise

counted.

7. If an individual member does “volunteer work,” can it be reported?

Work done by individual members cannot be counted, unless the activity is an “approved by the club”

project.

8. What constitutes an “approved by the club” project or event?

A project/event/organization that is Club, District, GFWC Georgia, and/or GFWC approved – in the

yearbooks/manuals of the club, GFWC Georgia, or GFWC. Or if the project/event/organization is in the

club newsletter, or club board/general membership meeting minutes.

9. What are “Dollars for Delegates?”

Money a club budgets to assist members with registration fees and meal expenses for conventions

and/or State meetings.

10. Does it matter which category a club reports a project?

Yes, which category you report a project is very important! When in doubt, ask yourself what the intent

of the project is. Review the list of suggestions in “Where to Report It.”

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WHO REPORTS Name Who Completes Deadline Reporting

Period Arts CSP – Entry Cover Sheet, “Most Creative Project” and Narratives

Arts CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

Conservation CSP – Entry Cover Sheet, “Most Creative Project” and Narratives

Conservation CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

Education CSP – Entry Cover Sheet, “Most Creative Project” and Narratives

Education CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

Epsilon Sigma Omicron (ESO) – Entry Cover Sheet, “Most Creative Project” and Narratives

ESO Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

Home Life CSP – Entry Cover Sheet, “Most Creative Project” and Narratives

Home Life CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

International Outreach CSP – Entry Cover Sheet, “Most Creative Project” and Narratives

International Outreach CSP Chair

Submitted by Jan. 25 Jan. 1 to Dec. 31

Public Issues CSP – Entry Cover Sheet, “Most Creative Project” and Narratives

Public Issues CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

Tallulah Falls School - Entry Cover Sheet and Narrative

Tallulah Falls School Chair


GFWC Georgia State Dues Voucher Treasurer Delinquent on Dec. 1 Membership Year

District Dues Voucher Treasurer Delinquent on Dec. 1 Membership Year

Tallulah Falls School Voucher Treasurer Delinquent on Dec. 1 Membership Year

Ella F. White Memorial Endowment Fund – Entry Cover Sheet and Narrative

Treasurer Submitted by Jan. 25 Jan. 1 to Dec. 31

Lipscomb Society – Entry Cover Sheet and Narrative

Tallulah Falls School Chair


Fundraising &Development– Entry Cover Sheet, “Most Creative Project” and Narratives

President/Treasurer Submitted by Jan. 25 Jan. 1 to Dec. 31

Communications & Public Relations – Entry Cover Sheet, “Most Creative Project” and Narratives

Public Relations Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

Leadership/LEADS – Entry Cover Sheet, “Most Creative Project” and Narratives

President Submitted by Jan. 25 Jan. 1 to Dec. 31

Legislation & Public Policy – Entry Cover Sheet, “Most Creative Project” and Narratives

Second Vice President Submitted by Jan. 25 Jan. 1 to Dec. 31

Membership – Entry Cover Sheet, “Most Creative Project” and Narratives

First Vice President Submitted by Jan. 25 Jan. 1 to Dec. 31

GFWC Recruitment Campaign: Retention First Vice President Due by Sept. 1 June, July, Aug

GFWC Recruitment Campaign: Recruitment First Vice President Due by Dec. 1 Sept., Oct., Nov.

GFWC Recruitment Campaign : Mentoring First Vice President Due by March 1 Dec., Jan., Feb.

GFWC Recruitment Campaign : Recognition First Vice President Due by June 1 Mar., Apr., May

Women’s History & Resource Center – Entry Cover Sheet, “Most Creative Project” and Narratives

Historian Submitted by Jan. 25 Jan. 1 to Dec. 31

GFWC 1734 Society – Entry Cover Sheet and Narrative

Historian Submitted by Jan. 25 Jan. 1 to Dec. 31

Achievement Goal Sheet President Submitted by Jan. 25 Jan. 1 to Dec. 31

Club President’s Statistical Report – Cover Sheet and Statistical Forms

President Postmarked by Feb. 15 Jan. 1 to Dec. 31

GFWC Signature Project: Domestic Violence Awareness and Prevention – Entry Cover Sheet, “Most Creative Project”, and Narratives

Second Vice President Submitted by Jan. 25 Jan. 1 to Dec. 31

State President’s Project: Girl Scouts – Included on Public Issues CSP Report

Public Issues CSP Chair Submitted by Jan. 25 Jan. 1 to Dec. 31

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WHERE TO REPORT IT

Refer to the list below as a guide for ideas on what to report and where to report them.

If you have any doubt about a project, ask the state or international chairman for clarification.

Activity/Event/Topic CSP, Special Program/Project, Advancement Area

Art Awards for Club and Community Members Arts

Art Supply Drive Arts

Artist as a Guest Speaker Arts

Artist club members support Arts

Attend Art Shows, Galleries or Exhibits as a club social Arts

Bra Decorating Contest Arts

Club attends chorus, concert, and/or play Arts

Club Table Decorations for meetings Arts

Community Craft Shows -- participate or attend Arts

Creative Writing education or contest Arts

Decorate a Hospital, School, or Nursing Home Arts

Design a Card Contest Arts

Gifts made for Club Speakers Arts

Donate tickets for others to attend a cultural event Arts

Drama Arts

Music played at monthly meetings Arts

Encourage all club members to enter federation art contests Arts

Federation Contest Winners in Student Art, Member Art, and Photography, Writing Arts

Flower Arranging Arts

Highlight an artist and the artist's work at club meeting Arts

Hold arts and crafts demonstrations at club meetings Arts

Host a "show and tell" of artistic talent of club members Arts

Host jazz, string, band concerts Arts

Join and participate in local Art Associations in the community Arts

Movie Night for Club Members Arts

Murder Mystery Night Dinner Arts

Musical Instrument - Collection and/or Purchase Arts

Observe National Music Week Arts

Opera -- Support or Attend Arts

Paint murals Arts

Participate in local art, dance, and/or music courses Arts

Performing Arts Participation Arts

Photography Contests Arts

Promote local stage, screen, television and video festivals Arts

Publish instructions for arts and crafts projects in club newsletter Arts

Scenery for Theater Group Arts

Scholarships for art, literature, drama, or music Arts

Scrapbook for Club Arts

Sculpture programs or sponsored contest Arts

Short Story and Poetry contests for club members and youth Arts

Showcase youth artistic talent at club, district, state meetings Arts

Sing-a-longs at club meetings and holiday gatherings Arts

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Sponsor ads in local theater or school theatre playbills Arts

Sponsor an author to visit the local library Arts

Student Art Fund Arts

Support a chorus, concert, drama, or musical play Arts

Support a dance of Senior Adults or any age group Arts

Support Art Education Arts

Support local children's theater groups - help and donations Arts

Support school bands, orchestras, choruses, plays Arts

Support Students attending an arts school or arts summer camp Arts

Updated monthly on Art Happenings in the Community in Newsletter Arts

Updated monthly on National Observances in Newsletter Arts

Use members' art for cookbooks, greeting cards, programs Arts

Visit local galleries, music festivals, dramatic events Arts

Volunteer as a docent at museums, galleries Arts

Youth Art Month Arts

Blogs Communications and Public Relations

Business Cards - Club or Officers Communications and Public Relations

Calendar of Events Communications and Public Relations

Chamber of Commerce Membership Communications and Public Relations

Club articles on GFWC Partners and Projects Communications and Public Relations

Club articles sent to GFWC Clubwoman Communications and Public Relations

Club Articles sent to GFWC Georgia Newsletter Communications and Public Relations

Club Banner or Signs Communications and Public Relations

Club Brochure Communications and Public Relations

Club Email Account Communications and Public Relations

Club Facebook Communications and Public Relations

Club Flickr Account Communications and Public Relations

Club Instagram Account Communications and Public Relations

Club Logo Communications and Public Relations

Club Newsletter Communications and Public Relations

Club Pinterest Account Communications and Public Relations

Club Shirts Communications and Public Relations

Club Twitter Account Communications and Public Relations

Club You Tube Video Communications and Public Relations

Club Website Communications and Public Relations

Elevator Speech Communications and Public Relations

GFWC and Club Promotion Communications and Public Relations

GFWC App Communications and Public Relations

GFWC Branding – GFWC Logo Communications and Public Relations

GFWC Club Woman Magazine Communications and Public Relations

GFWC Decal displayed Communications and Public Relations

GFWC GA Website Contributions Communications and Public Relations

GFWC Media Book Communications and Public Relations

GFWC Membership Newsletter at Club Meetings Communications and Public Relations

GFWC Membership Video Communications and Public Relations

GFWC News & Notes Communications and Public Relations

GFWC or Club Boilerplate Message Communications and Public Relations

GFWC Registered Motto – “Unity in Diversity” Communications and Public Relations

GFWC Tagline – “Living the Volunteer Spirit” Communications and Public Relations

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GFWC – used before club name Communications and Public Relations

Letters to the editor or opinion letters Communications and Public Relations

Member Profiles Communications and Public Relations

Newspaper Articles and Publicity Communications and Public Relations

Photo Release Emailed after an Event Communications and Public Relations

President’s Column in Club Newsletter Communications and Public Relations

Press Releases Communications and Public Relations

Public Service Announcements Communications and Public Relations

Speaker – Journalist on best ways to gain publicity Communications and Public Relations

Web Designer/Webmaster for Club Communications and Public Relations

Adopt-a-Garden, Highway, Street, or Park Conservation

Adopt a Highway and/or Litter Clean-Up Conservation

Adopt an Animal Conservation

America in Bloom Participation Conservation

America the Beautiful Fund Conservation

American Forests Program Conservation

American Recycling Day (November) Conservation

American Rivers Program Conservation

Animal Rescue and Management Conservation

Audubon Society Conservation

Backyard and school yard habitat Conservation

Beautification of parks, hospitals, shelters, etc. Conservation

Butterfly Gardens Conservation

Carpool to Activities Conservation

Celebrate Arbor Day and Georgia Arbor Day Conservation

Cemetery Cleanup and Beautification Conservation

Clean Air Programs Conservation

Cleanup Programs – Beach, Lake, River, Streams Conservation

Community Gardens Conservation

Donations of Animal Shelters and Sanctuaries Conservation

Earth Day Celebrations Conservation

Educate about Soil Conservation Practices Conservation

Educate members about natural resources Conservation

Educate members about rivers and streams that are in danger Conservation

Educate members and community on the 743 rare species in GA Conservation

Educate members on Waste Handling Conservation

Educate members/community about invasive species/noxious weeds Conservation

Encourage and support local farmers markers Conservation

Encourage club to support local/Georgia products Conservation

Encourage Curbside Recycling Programs Conservation

Encourage members to be considerate of sea life habitats Conservation

Encourage preservation of historic properties Conservation

Endangered Species Preservation Conservation

Energy Awareness Activities Conservation

Environmental Education and Awareness Conservation

Food Sources Conservation

Free Flower and Vegetable Seeds Conservation

Gardens and/or Pond Tours Conservation

Get involved in Adopt-a-Stream programs Conservation

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Graffiti Clean-up Conservation

Great America Clean-up Conservation

Homeless Mats crocheted from plastic bags Conservation

Honor Individuals/Businesses with a “Garden of the Month” Conservation

Humane Society Conservation

Implement Energy Conservation practices in home, office, etc. Conservation

Instruct members on the resources of Georgia Forestry Commission Conservation

Investigation of carbon footprint programs Conservation

Keep America Beautiful Projects Conservation

Learn about the importance of bees and pollinators Conservation

Master Gardener Projects Conservation

National Parks Week Conservation

National Registry of Trees Conservation

National Resource Restoration Conservation

National Wildlife Federation Conservation

Outdoor Exploration Conservation

Rabies Clinics Conservation

Park Ranger Programs Conservation

Plant Trees in Honor or Memorial Conservation

Planting Native Species for beautification and restoration Conservation

Preserving Existing Waterways Conservation

Promote REUSE Conservation

Proper Care for Domesticated Animals Conservation

Recycling Programs – Hazardous products and household items Conservation

Remembrance Garden Conservation

Serenity Garden Conservation

Speakers on Conservation Topics Conservation

Tour a Botanical Garden Conservation

Trash Clean-up after Sporting Events Conservation

Updated monthly on National Observances in Newsletter Conservation

Updates on Conservation issues in Newsletter Conservation

Visit a state or National Park Conservation

Visit and support Georgia Sea Turtle Center on Jekyll Island Conservation

Work on President’s Garden at TFS Conservation

Work to designate area as a part of Tree City USA Conservation

Abuse Shelters Domestic Violence Awareness and Prevention

Adopt a Family Domestic Violence Awareness and Prevention

Adopt a Shelter Domestic Violence Awareness and Prevention

Anti-Bullying Programs Domestic Violence Awareness and Prevention

Assemble and Donate First Night Kits Domestic Violence Awareness and Prevention

Child Abuse Prevention Domestic Violence Awareness and Prevention

Child Advocacy Support Domestic Violence Awareness and Prevention

Contributions at Institute for State Project Domestic Violence Awareness and Prevention

Contributions at State Convention for State Project Domestic Violence Awareness and Prevention

Coupons for Abuse Shelters Domestic Violence Awareness and Prevention

Domestic Violence Hotlines Domestic Violence Awareness and Prevention

Donations to Domestic Abuse Shelters Domestic Violence Awareness and Prevention

Dress for Success Programs Domestic Violence Awareness and Prevention

Elder Abuse Public Awareness Domestic Violence Awareness and Prevention

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Family Violence Prevention Domestic Violence Awareness and Prevention

Grandparents Day Celebration Domestic Violence Awareness and Prevention

Human Trafficking (for strictly domestic organizations) Domestic Violence Awareness and Prevention

Job Training at Shelters Domestic Violence Awareness and Prevention

National Crimes Victims’ Rights Week Domestic Violence Awareness and Prevention

National Family Caregivers Domestic Violence Awareness and Prevention

National Sexual Violence Domestic Violence Awareness and Prevention

Older Americans Month Domestic Violence Awareness and Prevention

Pinwheels for Prevention Domestic Violence Awareness and Prevention

Psychological Abuse Awareness Domestic Violence Awareness and Prevention

Purple Ribbons – to wear or hand out at meetings Domestic Violence Awareness and Prevention

Self Defense Programs Domestic Violence Awareness and Prevention

Success for Survivors Scholarships Domestic Violence Awareness and Prevention

Teen Dating Violence Awareness Domestic Violence Awareness and Prevention

Wear Purple in October Domestic Violence Awareness and Prevention

World Elder Abuse Awareness Day Domestic Violence Awareness and Prevention

Acknowledge National Education Week in November Education Adopt a Classroom Education

Assemble a Books for Babies basket for new babies in community Education

Become a member of Read Across America Education

Book Donations to senior centers, homeless shelters, etc. Education

Books for Hospital or Pediatric Units Education

Box Tops for Education Education

Celebrate Drop Everything and Read on April 12 Education

Celebrate National Authors’ Day on November 1 Education

Celebrate National Children’s Book Week in November Education

Celebrate National Library Week – third week in April Education

Celebrate National Scholarship Month Education

Class Assistance and Volunteers Education

Club Meeting at Library Education

Club or Members’ Writing/Poetry Contest Education

Create a Bookplate/Memorial Book Campaign with local library Education

Dr. Seuss Book Drive Education

Educate members about Learning Disabilities Education

ESO Meetings and/or Socials Education

ESO Reading List Education

Establish a Free Little Library Education

Establish or Replenish a library in a veteran’s facility Education

FERST Foundation Education

Head Start Assistance and Programs Education

Help Friends of the Library Education

Hold a Book Fair Education

Hold a Family Reading Workshop Education

Host story hours, parties, adult book discussions at the Library Education

Invite members of Adult Literacy Programs to speak to club Education

Library Support and Donations Education

Library Tour Education

Literacy Day Education

Magazine Subscriptions to Shelters Education

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Members attend literary presentations Education

Members attend personal improvement classes Education

Membership in retired educators association or educational organization Education

Offer Scholarships to high school students Education

Offer scholarships to nontraditional nursing students Education

Offer scholarships to women returning to school Education

Organized a Career Shadowing Day Education

Pen Pals at local school Education

Plan activities to recognize National Learning Disabilities Month in Oct Education

Promote Local Authors Education

Promote Reading to Families Education

Provide treats to Teachers throughout the year Education

Recognize library workers during February Library Lovers Month Education

Recognize Teen Read Week, the third week of October Education

Record Books for Visually Impaired Education

Spelling Bees Education

Sponsor HOBY scholarships Education

STAR Student and Teacher Recognitions Education

Start a Book Club and Discussions Education

Story Time or Bilingual Story Hour for Children Education

Summer Reading Programs Education

Support Adult Education Classes Education

Support After School Programs Education

Support Backpack Projects Education

Support local, state, and national library legislative initiatives Education

Support Newspapers in Education Education

Support PTAs in local area Education

Teacher Appreciation Education

The Big Read Participation Education

Tutoring Education

Video Lending Library Education

Volunteer as an Academic Mentor Education

Youth Poetry Contest Education

Youth Short Story Contest Education

Provide scholarship money to Tallulah Falls School Education and Tallulah Falls School

Donation to Ella F. White Memorial Endowment Fund Ella F. White Memorial Endowment Fund

50/50 Opportunity Fundraisers Fundraising

Bingo Games Fundraising

GFWC Capital Campaign Contribution Fundraising

Children Events – Breakfast with Santa, Spelling Bee Fundraising

Chocolate and Wine Events Fundraising

Christmas Wreath and Poinsettias Sale Fundraising

Club Online Donation Page Fundraising

Competitive or Sporting Events – Golf, Bridge, Bunco Fundraising

Contribution – GFWC Campaign for the Future Fundraising

Cookbook Fundraiser Fundraising

Corporate Matching Gifts Fundraising

Customized Water Bottle Fundraiser Fundraising

Donations – Monetary Fundraising

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Fashion Show Fundraising

Galas Fundraising

Games – Cards, Trivia Night, Scavenger Hunt Fundraising

Merchandise and/or food sold by club members at events Fundraising

Merchandise sold – Candy, Gift Wrap, Cookie Dough Fundraising

Online Fundraisers Fundraising

Partnered with Local Restaurants, Car Washes, Etc. Fundraising

Plant Sales Fundraising

Received a Foundation Grant Fundraising

Recycle Fundraiser Fundraising

Club Silent or Live Auctions Fundraising

Social Media Fundraisers Fundraising

Sponsors Fundraising

Themed Events – Mardi Gras, Kentucky Derby, Casino Night Fundraising

Ticket Sales Fundraising

Tour of Homes Fundraising

Walkathons Fundraising

Write Grants Fundraising

Yard Sales Fundraising

Adopt or help a Boy Scout troop Home Life

Adopt or help a Girl Scout troop Home Life

Adoption Home Life

Adult Day Care Home Life

Aluminum Tab Collection for Ronald McDonald House Home Life

American Cancer Society Initiatives Home Life

America’s Second Harvest Home Life

Annual Credit Reporting Awareness Home Life

Anti-Smoking Campaigns Home Life

Arthritis Home Life

Babysitting Classes Home Life

Blood Drive/Bloodmobile Home Life

Big Sister/Big Brother Home Life

Bootie and Preemie Hats for Newborns Home Life

Braille Works for Visually Impaired Home Life

Canine Companions for Independence Home Life

Caregivers Program/Support Home Life

Celebrate National Wear Red Day – first Friday in February Home Life

Centers for Disease Control and Prevention Home Life

Conduct a Breast Cancer Awareness Program at meeting Home Life

Contributions to Bingo Prizes for The Oaks Nursing Home at District Meeting Home Life

CPR Home Life

Credit Card Strategies Home Life

Disabled Persons – Help and Support Home Life

Easter Seals Home Life

Educate members about Stroke and Prevention Home Life

Educate members about the crime of identity theft Home Life

Educate members and community about Autism Home Life

Empty Bowl Event Home Life

Encourage Weight Loss Programs Home Life

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Feed America Home Life

First Aid Classes Home Life

Habitat for Humanity Projects Home Life

Have members take the Diabetes Risk Test Home Life

Health Forums Home Life

Health Issues and Programs Home Life

Heart Care Month Home Life

Heart Disease Education and Prevention Home Life

Thanksgiving, Christmas, Easter Baskets for children and/or families Home Life

Heart Truth – Programs Home Life

Inside Knowledge –Gynecologic Cancer Awareness – educate members Home Life

Learn the warning signs of Alzheimer’s and Dementia Home Life

Walk-a-thons for Cancer, Heart, etc. Home Life

Make the First Five Count Programs Home Life

Manna House Home Life

March of Dimes Home Life

Medication Disposal Programs Home Life

Nutrition Home Life

Organize financial workshops for women, retirees, single parents Home Life

Order and distribute “My Medicines” brochure from FDA Home Life

Organ Donor Programs Home Life

Ovarian Cancer Home Life

Participate in Fitness Programs – Walking, Yoga, Fun Run, Aerobics, Tai Chi Home Life

Partner with Nursing Homes Home Life

Prescription Drug Addiction Awareness Home Life

Relay for Life Home Life

Request free publications from the National Eye Institute Home Life

Scheduled Mammograms and Physical Exams – members Home Life

Shingles Education Home Life

Soles4 Souls Home Life

Start an Exercise Group in Club Home Life

Support American Red Cross – blood drives, volunteering, disaster relief Home Life

Support accredited programs dealing with suicide Home Life

Support Alzheimer’s Associations Home Life

Support Camp Sunshine Home Life

Support Camp Twin Lakes Home Life

Support Faithworks Home Life

Support Goodwill Industries Home Life

Support Grace House Home Life

Support hello, Goodbuy Home Life

Support Make-A-Wish Foundation Home Life

Support Memory Matters Home Life

Support Ronald McDonald House Home Life

Support Salvation Army Home Life

Support Second Chance Homes Home Life

Support Special Olympics Home Life

Updated monthly on National Observances in Newsletter Home Life

Visit Social Security.gov for Retirement Planning, benefits Home Life

Volunteer and support local food banks and homeless shelters Home Life

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Wellness Information to Members and/or Community Home Life

Celebrate International Women’s Day in March International Outreach

Celebrating Ethnicities International Outreach

Clean Water by providing Wells International Outreach

Collection of Corrective Glasses International Outreach

Community Awareness Projects International Outreach

Correspond with residents of Brunswick’s sister city International Outreach

Cultural Awareness Program International Outreach

Cultural Exchange International Outreach

Disaster Relief around the world International Outreach

Doctors without Borders International Outreach

Ethnic Festivals International Outreach

Exchange Students International Outreach

Heifer International International Outreach

Helping Hugs for Haiti International Outreach

HIV and AIDS Awareness International Outreach

Hospitality for International Students International Outreach

Human Trafficking (International Organizations) International Outreach

International Cultural Programs International Outreach

International Day of Peace International Outreach

International Organizations International Outreach

International Poverty and Hunger International Outreach

International Vaccines International Outreach

International Volunteer International Outreach

Prevention of Malaria International Outreach

Project Hope International Outreach

Student Ambassadors International Outreach

Study Abroad International Outreach

Support Bead for Life International Outreach

Support CARE International Outreach

Support Clowns without Borders International Outreach

Support Global Volunteers International Outreach

Support Little Dresses for Africa International Outreach

Support Operation Christmas Child International Outreach

Support Operation Smile International Outreach

Support Plan USA International Outreach

Support Save the Children International Outreach

Support Traveling Tutus International Outreach

Support U.S. Funds for UNICEF International Outreach

Support United Nations Foundation Shot@Life International Outreach

Support World Food Day International Outreach

United Nations – issues, programs, activities International Outreach

United Nations Day International Outreach

Updated monthly on National Observances in Newsletter International Outreach

Water Sanitation International Outreach

World Geography Essay Contest International Outreach

World Health Organization International Outreach

Administrative Transition Meetings Leadership

Budget Presentation Leadership

mailto:Shot@Life

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Agendas – Prepared for Club, District, State, GFWC Leadership

Attendance at GFWC – Conventions Leadership

Attendance at GFWC Georgia – Conventions Leadership

Attendance at GFWC Georgia – District Meetings and Workshops Leadership

Attendance at GFWC Georgia – Institute, State Board, LEADS Leadership

Attendance at GFWC Southern Region Meetings Leadership

Club Board Meetings and Preparation Leadership

Club Bylaws Leadership

Club Calendar for District, State, GFWC Leadership

Club Donation to District Leadership

Club Goal Setting Leadership

Club Leadership Workshop Leadership

Club Representation on Community Organizations Leadership

Club Strategic Planning Leadership

Conflict Resolutions Seminar/Workshop Leadership

GFWC – Discussions on GFWC policies Leadership

GFWC – Explaining bulletins, resources, etc. Leadership

GFWC Georgia – District Chairmen or Committee Members Leadership

GFWC Georgia – State Chairmen or Committee Members Leadership

Handbook – officers and their responsibilities Leadership

Host – Annual State Meeting and/or Workshop Leadership

Host – District Meeting and/or Workshop Leadership

Jennie June Nominee from Club Leadership

Leadership Tips at Meetings/Club Newsletter Leadership

MLK, Jr. Service Project Leadership

Members serving as GFWC GA District Officer Leadership

Members serving as GFWC GA State Officer Leadership

Mentoring Members Leadership

Mini-leadership presentations to members Leadership

Nominating Committee for Club, District, State Leadership

Officers – Preparation for Board and/or Club Meetings Leadership

Officer – Secretary records the minutes of club meetings Leadership

Officer – Treasurer maintains up-to-date financial records Leadership

Parliamentary Procedures/Training/Tips in Club Newsletter Leadership

Participation in GFWC Georgia Events Leadership

Public Speaking Programs Leadership

Recognize Club Members as Community or Elected Officials Leadership

Reporting – Club, GFWC GA, GFWC Leadership

Reporting Workshop Leadership

Time-Management Program or Workshop Leadership

Visit – GFWC Georgia Headquarters at Tallulah Falls Leadership

Visit – GFWC Headquarters in Washington, D.C. Leadership

Volunteer of the Year Nominee Leadership

Adopt a Precinct Legislation and Public Policy

Attend the General Assembly Legislation and Public Policy

Attend the GFWC GA Legislative Days Legislation and Public Policy

Candidate Night and Forums Legislation and Public Policy

Club members subscribe to Legislative Action Center Legislation and Public Policy

Club Program on how bills become laws Legislation and Public Policy

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Club Program on how to communicate ideas to legislators Legislation and Public Policy

Contact Georgia Legislator Legislation and Public Policy

Contact US Senators Legislation and Public Policy

Develop a public policy directory listing public officials Legislation and Public Policy

Discussed GFWC’s history of advocacy and current efforts Legislation and Public Policy

Educating members about pending legislation Legislation and Public Policy

Encouraging civic engagement among members Legislation and Public Policy

GFWC Legislative Alerts Legislation and Public Policy

Hold Voter Registration Day Legislation and Public Policy

Mobilizing members to advocate for GFWC policy priorities Legislation and Public Policy

Participate – non-partisan issue panels in community Legislation and Public Policy

Policy Workshops Legislation and Public Policy

Read and discuss proposed resolutions and amendments Legislation and Public Policy

Recognize elected official club members on Federation Day Legislation and Public Policy

Speaker – Local Elected Officers Legislation and Public Policy

Visit your local and state representatives in your area Legislation and Public Policy

Volunteer and attend voter registration drives Legislation and Public Policy

Write a club letter to legislator on issue important to GFWC Legislation and Public Policy

Christmas Ornament to TFS Lipscomb Society

Holiday Open House at Lipscomb Cottage Lipscomb Society

Lipscomb Cottage Decorating for Christmas Lipscomb Society

Membership in Lipscomb Society – Individual, Club, District - $9, $90, $900 Lipscomb Society

Celebrating Federation Day Membership

Club Anniversary Celebration Membership

Club Socials Membership

Club Welcome Committee Membership

Club Yearbook Membership

Clubwoman Magazine Promotion Membership

Collect, Inspiration, Devotion at Meetings Membership

Developed a recruitment program Membership

Events held to recruit new members Membership

GFWC -- using materials available on website Membership

GFWC Video Program Membership

Ice Breakers for Meetings Membership

Member Birthday Celebrations Membership

Member Pins and/or Certificates for years of service Membership

Member Profiles Membership

Membership Nametags Membership

Membership Surveys Membership

New Member Initiations Membership

New Member Materials Membership

New Member Orientations Membership

New Member Recognitions -- Birthday, Facebook, Newsletter Membership

Recognizes sponsors of new members Membership

Sunshine Committee -health of members and families, deaths, cards, flowers Membership

Tools used to contact potential members Membership

AARP Safe Driving Program Public Issues

Amber Alerts Public Issues

Better Business Bureau Public Issues

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Bicycle Safety Public Issues

Bring a Vet to Lunch Public Issues

Cards to Military Members and families Public Issues

Catalogue monuments at national cemeteries Public Issues

Cell Phone Donations to Military and families Public Issues

Child Safety Public Issues

Club Members elected or appointed to public office Public Issues

Collect coupons for Military Families Public Issues

Crime Prevention Month Public Issues

Donate flags to schools, parks, libraries, senior citizens centers, etc Public Issues

Donate or participate in laying of wreaths at National Cemeteries Public Issues

Donations of clothing/personal items to veterans Public Issues

Driver Safety Public Issues

Educate members on disaster readiness, recovery, relief Public Issues

Educate members on Emergency Preparedness Public Issues

Educate members on needs of Military Families Public Issues

Educate members on the rights and responsibilities of citizenship Public Issues

Encourage members to check smoke detectors in fall when time changes Public Issues

Encourage members to fly a flag at their residence Public Issues

Encourage Neighborhood Watch Programs Public Issues

Encourage Patriotism -- flag etiquette and protocol Public Issues

Federal Emergency Management Agency (FEMA) Public Issues

Fingerprinting Children Public Issues

Fire Prevention Public Issues

Fire Safety Awareness Public Issues

Fire, Rescue, and Ambulance Services Public Issues

Fisher House Public Issues

Gang Prevention Public Issues

Girl Scouts Public Issues

Graduation and Prom Project Public Issues

Highway Safety Programs Public Issues

Homeland Security Support Public Issues

Honor Flight Public Issues

Honor Veterans Public Issues

Hurricane Preparedness Public Issues

Identify historic buildings/landmarks in the community Public Issues

Internet Safety and Scam Programs Public Issues

Liberty Day Public Issues

MADD (Mothers Against Drunk Driving) Public Issues

McGruff the Crime Dog Public Issues

Memorial Day Observance Public Issues

National Anthem Project Public Issues

National Center for Missing and Exploited Children Public Issues

National Day of Remembrance Public Issues

National D-Day Memorial Public Issues

National History Day Public Issues

National SAFE KIDS Campaign Public Issues

National Woman's Hall of Fame Public Issues

Naturalization Ceremony Public Issues

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Operation Phone Home Public Issues

Patriotic Activities and Celebrations Public Issues

Pledge of Allegiance at Meetings Public Issues

Preserve Historical Sites and Monuments and Homes Public Issues

Product Safety Commission Public Issues

Promote "No Texting While Driving" programs Public Issues

Promote the use of Child Safety and Booster Seats Public Issues

Promote the use of Seat Belts Public Issues

Public Affairs Day Public Issues

Recall List for Food and Toys Public Issues

SADD Public Issues

Safety and Crime Prevention Public Issues

School Crossing Guards Public Issues

Shop with a Cop Program Public Issues

Smoke and Carbon Dioxide Detectors Public Issues

Support legislation that supports active and veteran military and families Public Issues

Support National Night Out Public Issues

Support of League of Women Voters Public Issues

Support Sew Much Comfort Public Issues

United States Savings Bonds Program Public Issues

USO Public Issues

Vehicle Safety and Driving Seminar Public Issues

Veterans Affairs -- Jobs, Health Care, Etc. Public Issues

Visit VA nursing homes Public Issues

Volunteer at VA Hospitals Public Issues

Voting -- Encourage Voting Public Issues

War Memorials Public Issues

Women in Military Service for America - Memorial Foundation Public Issues

Women in Military Service for America -- Recognition Public Issues

Work with civic groups to help preserve historic sites, monuments, homes Public Issues

Wounded Warriors Project Public Issues

Adoption of TFS Dorm Student Tallulah Falls School and Education

Club visit to TFS Tallulah Falls School and Education

Donation to Extra Mile Fund Tallulah Falls School and Education

Donation to Student Activity Event at Tallulah (formerly Christmas at Tallulah) Tallulah Falls School and Education

Donation to “Tee Time at Tallulah” Tallulah Falls School and Education

Donation to “Serving Up Sweet Success for TFS” Tallulah Falls School and Education

Donation to Perpetual Scholarship Tallulah Falls School and Education

Donation to Elaine Singley Chandler Memorial Scholarship Fund Tallulah Falls School and Education

Donation to Georgia Goal Scholarship Program Tallulah Falls School and Education

Donation to TFS Annual Fund (Scholarship Program) Tallulah Falls School and Education

Donations to Tallulah's Closet Tallulah Falls School and Education

Green Envelope Project Tallulah Falls School and Education

Guest Speaker from TFS Tallulah Falls School and Education

Honorarium Donation to TFS Tallulah Falls School and Education

Memorial Donation to TFS Tallulah Falls School and Education

Participate in State “Trek to Tallulah” Tallulah Falls School and Education

Purchase a brick paver for “Walk of Honor” Tallulah Falls School and Education

TFS 8th Grade Trip to Golden Isles Tallulah Falls School and Education

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Archiving Club Records Women's History and Resource Center

Club History Program Women's History and Resource Center

Club or Member Donation to the WHRC Women's History and Resource Center

Exhibited Club History and Artifacts at Meetings/Online Women's History and Resource Center

Friend of the WHRC Women's History and Resource Center

GFWC -- A Guide for Recording Oral History Women's History and Resource Center

GFWC - Guide for Preserving and Writing Club History Women's History and Resource Center

GFWC Woman's History and Resource Center Guide Women's History and Resource Center

Historic District and Preservation Women's History and Resource Center

National Women's History Month (March) Women's History and Resource Center

Oral Club Histories Women's History and Resource Center

Preserved a Community or National Landmark Women's History and Resource Center

Preserved Club Mementos Women's History and Resource Center

Promoted GFWC History and GFWC Georgia History to Club Women's History and Resource Center

Subscribe to the WHRC Newsletter Women's History and Resource Center

Used GFWC Pinterest page as part of Women's History Month Women's History and Resource Center

Women of Achievement Program Women's History and Resource Center

Women's Hall of Fame Women's History and Resource Center

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SAMPLE ENTRY COVER SHEET

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SAMPLE NARRATIVE FOR ENTRY SHEET

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SAMPLE “MOST CREATIVE PROJECT”

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SAMPLE NARRATIVE FOR “MOST CREATIVE

PROJECT”

gfwc brunswick woman’s club...gfwc brunswick woman’s club these guidelines are current as of...

Documents