councillor information bulletin...page 3 councillor information bulletin 23 june 2016 - issue 33/16...

Councillor Information Bulletin

Tuesday 23 August 2016

- Issue 33/16

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN 23 August 2016 - Issue 33/16

Tuesday 23 August 2016

- Issue 33/16 COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 2 2 CITY OF RYDE PROCUREMENT .................................................................... 4 3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 7 4 UTS RESEARCH - COUNCIL DECISION-MAKING ....................................... 12 5 COUNCILLOR HELPDESK PERFORMANCE - July 2016 ............................. 13 6 SPORTS COMMUNITY - CLUB SPOT PROGRAM ....................................... 15 7 COMMUNITY CONSULTATION - WEST RYDE PLAZA ................................ 16 8 AWESOME AUGUST IN RYDE LIBRARIES - THE CONTINUING

STORY ........................................................................................................... 21 LEAVE OF ABSENCE Councillor Salvestro-Martin: 2 August 2016 to 30 September 2016 (inclusive)


1 CALENDAR OF EVENTS

TUESDAY 23, AUGUST 2016 5.00pm Workshop: Briefing from Deborah

Dearing, Northern District Commissioner – Greater Sydney Commission on the District Plans Civic Centre, Level 5, Room 2

6.00pm Briefing prior to Council Meeting

Civic Centre, Level 5, Room 2 NB. Working dinner during Briefing

7.00pm Council Meeting

Civic Centre, Level 6 Chambers WEDNESDAY, 24 AUGUST 2016 5.30pm Joint Library Services Advisory

Committee Gladesville Library Meeting Room

6.00pm Ryde Business Forum: West Ryde

Chamber of Commerce AGM West Ryde Hotel

MONDAY, 29 AUGUST 2016 5.00pm Audit & Risk Committee Meeting

NRO Office, Woolwich Meeting Room

6.00pm Bicycle Advisory Committee

Meeting Civic Centre, Level 5, Room 3

TUESDAY, 30 AUGUST 2016 NO MEETINGS WEDNESDAY, 31 AUGUST 2016 8.00am City of Ryde Prayer Breakfast

Debrief St Anne’s Church, Church St, Ryde

6.00pm Ryde Youth Council Meeting

Civic Centre, Level 5, Room 2

TUESDAY, 6 SEPTEMBER 2016 No Meetings WEDNESDAY, 7 SEPTEMBER 2016 5.00pm Access Advisory Committee

meeting Top Ryde Library Wallumatta meeting Room

TUESDAY, 13 SEPTEMBER 2016 5.00pm Planning & Environment Committee


6.00pm Ryde Civic Hub Committee Meeting

Civic Centre, Level 5, Room 2 WEDNESDAY, 14 SEPTEMBER 2016 8.00am Granny Smith Festival Sub-

Committee Eastwood Women’s Rest Centre, Hillview Road, Eastwood

5.30pm Get Connected – Big Ideas for

Small-Medium Enterprises Optus Campus, 1 Lyonpark Road, Macquarie Park

Contact: Jan Bouhali, Economic Development Coordinator – 9952 8229

THURSDAY, 15 SEPTEMBER 2016 10.00am Ryde Traffic Committee Meeting

Venue to be advised 5.00pm Centenary of Anzac & WW1

Committee Venue to be advised

COUNCILLOR INFORMATION BULLETIN 23 June 2016 - Issue 33/16

TUESDAY, 20 SEPTEMBER 2016 5.00pm Works and Community Committee


6.00pm Finance and Governance

Committee Meeting Civic Centre, Level 5, Room 2

TUESDAY, 27 SEPTEMBER 2016 5.00pm Workshop: Events Strategy

Venue location to be advised 6.00pm Briefing prior to Council Meeting

Venue location to be advised NB. Working dinner during Briefing


Venue location to be advised WEDNESDAY, 28 SEPTEMBER 2016 6.45pm 2016 Northern District Local

Business Awards The Epping Club, 45 Rawson Street, Epping

TUESDAY, 4 OCTOBER 2016 No Meetings TUESDAY, 11 OCTOBER 2016 5.00pm Planning & Environment Committee

Meeting Venue location to be advised

6.00pm Ryde Civic Hub Committee Meeting

Venue location to be advised WEDNESDAY, 12 OCTOBER 2016 8.00am Granny Smith Festival Sub-

Committee Eastwood Women’s Rest Centre

SATURDAY, 15 OCTOBER 2016 9.00am Granny Smith Festival

Eastwood MONDAY, 17 OCTOBER 2016 6.00pm Bushland and Environment

Advisory Committee Venue location to be advised

TUESDAY, 18 OCTOBER 2016 5.00pm Works and Community Committee

Meeting Venue to be advised

6.00pm Finance and Governance

Committee Meeting Venue to be advised

WEDNESDAY, 19 OCTOBER 2016 6.00pm Heritage Advisory Committee

Venue to be advised THURSDAY, 20 OCTOBER 2016 5.00pm Centenary of Anzac & WW1

Committee Venue location to be advised

TUESDAY, 25 OCTOBER 2016 5.00pm Workshop: Connect Macquarie –

Meet new GM & Update Venue location to be advised

6.00pm Briefing prior to Council Meeting

Venue location to be advised NB. Working dinner during Briefing


Civic Centre, Level 6 Chambers TUESDAY, 1 NOVEMBER 2016 No Meetings

Councillor Information Bulletin Page 4


2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: John Schanz

Position: Manager - Risk, Audit and Governance

Contact No: 9952 8022

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3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 4 August 2016 to 10 August 2016.

A list of development applications determined during the period 4 August 2016 to 10 August 2016.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy and Planning


Attachments

1 Development Applications Received by Ward - 4 August 2016 to 10 August 2016

2 Development Applications Determined by Ward - 4 August 2016 to 10 August 2016

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4 UTS RESEARCH - COUNCIL DECISION-MAKING

Local Government NSW (LGNSW) encourages Councillors to complete a 10-minute survey for a UTS research project designed to help determine how elected local government officials make decisions.

This research is being undertaken by the UTS Centre for Local Government and includes a series of decision-making scenarios commonly experienced by local government representatives.

https://www.surveymonkey.com/r/Decision_Making_by_Councillors

LGNSW will receive a full copy of the survey results and will report on the results in the LGNSW Weekly Newsletter that Councillors receive via BoardVantage.

For further information regarding the survey, Councillors are encouraged to contact Lorie Parkinson, Council’s Governance Coordinator or 9952 8063.

Contact:

Name: Angela Jones-Blayney

Position: Acting Chief Operating Officer




5 COUNCILLOR HELPDESK PERFORMANCE - July 2016

The following information is provided to Councillors with regard to HelpDesk requests received in July 2016:

Total Total Number of Requests 70

By Ward Number Percentage Central Ward 9 12.86% East Ward 40 57.14% West Ward 21 30.00%

70 100%

Days to complete Number Percentage Completed within 5 days 59 84.29% Completed outside of 5 days 11 15.71%

70 100%

Councillor requests Number Percentage Maggio 27 38.57% Perram 12 17.14% Laxale 8 11.43% Chung 8 11.43% Stott 5 7.14% Yedelian 5 7.14% Pendleton 2 2.86% Li 2 2.86% Pickering 1 1.43% Salvestro-Martin 0 0.00% Etmekdjian 0 0.00% Simon 0 0.00%

Councillor Information Bulletin Page 14 ITEM 5 (continued)


Category Percentage Roads and Traffic 18 25.71% Development Applications 11 15.71% Planning Controls 11 15.71% Councillor Service Requests 5 7.14% Parking 5 7.14% Trees-Private 3 4.29% Information Technology 3 4.29% Waste 3 4.29% Environment 3 4.29% Events 2 2.86% Stormwater 2 2.86% Parks (Use) 2 2.86% Parks (Maintenance) 1 1.43% Trees-Public 1 1.43% 70 100.00%

It is noted that in July 2015, the HelpDesk received 123 requests. When compared to the number of requests made in July 2016, this represents a decreased volume of 43%.

Contact:

Name: Councillors HelpDesk




6 SPORTS COMMUNITY - CLUB SPOT PROGRAM

The City of Ryde has recently become a member of Sports Community’s Club Spot Program to assist the local sport and recreation community with the day to day management of their groups. This Program helps club volunteers by providing access to resources, training and ongoing support that will assist clubs improve the way in which they operate and the level of service they provide the community.

The Club Spot Program is an exciting new online resource hub and support system that helps to guide and empower volunteers through all the important tasks that need to be completed throughout the year. All City of Ryde clubs will have the opportunity to access a variety of online video training programs. There is an extensive list of over 20 topics that will be available including fundraising, social media and club governance. The City of Ryde has invested $2,500 for 12 months access to the resources and is providing this service for FREE to all Ryde based sporting groups. Organisations’ simply register online with Sports Community to receive a username and password. Council is promoting this new initiative to sporting groups by raising it at

upcoming meetings and by e-mail, directly to sports club committee members. Council is also promoting this through the Northern District Times. A copy of the newspaper advertisement is provided below.

Contact:

Name: George Dedes

Position: Director - City Works and Infrastructure




7 COMMUNITY CONSULTATION - WEST RYDE PLAZA

The Coles development and the supporting VPA works at West Ryde have recently been completed. Council will soon take possession of the West Ryde Plaza which will provide an opportunity for Council to undertake further embellishment works to this public space. The Four Year Delivery Plan has $400,000 for the works to be completed in 2016-17.

A draft concept design has been developed which responds to the feedback provided by the West Ryde community; the design focuses on improving the amenity and activation of the Plaza.

Council will be seeking community feedback on the draft concept design through a series of consultation activities, including:

Presentation to the West Ryde Business Chamber Wednesday 24 August – the Chamber has extended an invitation to other key community stakeholders including Meadowbank - West Ryde Progress Association, West Ryde Neighbourhood Watch and the Easter Festival Committee;

Community Consultation sessions will be undertaken on site at Market City West Ryde to allow staff to hear first-hand the feedback of the local community.

Thursday 25 August 11-1pm (at the Plaza entry to Market City West Ryde)

Saturday 27 August 10-12pm (at the Plaza entry to Market City West Ryde);

Flyers will be distributed within the community to promote the consultation;

‘Have Your Say’ page will be created on Council’s web site to capture feedback from the broader community; and

An online survey will provide Council with quantifiable data on the feedback received.

Once the consultation has been completed, Councillors will be provided a further update.

Please find attached the draft concept design for your review and consideration.

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy and Planning


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8 AWESOME AUGUST IN RYDE LIBRARIES - THE CONTINUING STORY

During the July school holidays we held a science quiz for primary school children. The questions were based on our wonderful curiosity cabinet collections to encourage children to visit West Ryde Library. We had nearly 100 entries from our local young people and organised an award presentation on Wednesday 3 August at West Ryde where entrants joined us to find out the winners. Our first prize was a family pass to the National Australian Maritime Museum with other prizes including science packs with science discovery kits and science books as well as lucky door prizes on the day.

Our annual Knit In on Friday 5 August welcomed 80 community knitters and crocheters who came together to sew squares for the charity Wrap with Love. By 2pm the annual total had climbed to 519 rugs for donation, an amazing accomplishment. We will end our rug count on Friday 12 August. A huge thanks to all staff involved.

Councillor Information Bulletin Page 22 ITEM 8 (continued)


Our monthly Musical Morning tea with the Macquarie University Singers was held on Monday 8 August and saw over 85 community members enjoy a morning full of wonderful music. They performed excerpts from their program ‘Stand by Me’. Once again Hugh Mackay came and discussed his latest book ‘Beyond belief’ to over 60 people at Ryde Library on Tues 9 August. His fascinating talk was enjoyed by all.

Contact:

Name: Jill Webb

Position: Acting Director - Corporate and Community Services


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