councillor information bulletin · councillor information bulletin page 3 29 august 2013 - issue...

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 29 August 2013 - Issue 34/13

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE

Item Page

1 COMMUNITY COUNCIL MEETINGS .............................................................. 4

2 ESSENTIAL MAINTENANCE ON CITY OF RYDE'S INFORMATION TECHNOLOGY (IT) SYSTEMS........................................................................ 5

3 TRANSITION TO SCHOOL SEMINAR FOR KOREAN FAMILIES .................. 6

4 UNAUTHORISED STRUCTURES ON WOLFE ROAD RESERVE ................. 8

5 CRIME PREVENTION WALLET CARDS ......................................................... 9

6 COUNCILLOR WORKSHOP - HERRING ROAD UAP .................................. 11

7 CIVIC CENTRE REFURBISHMENT PROJECT - UPDATE ........................... 12

Councillors are reminded to return their completed Pecuniary Interest Disclosure Forms. Forms and the self help guide can be found on BoardVantage.

Councillor Information Bulletin

29 August 2013 - Issue 34/13

THURSDAY, 29 AUGUST 2013

6.30pm Community Workshop: Traffic Issues

out of Bunnings Planning Proposal Civic Hall

Contact: Meryl Bishop, Acting Group Manager Planning & Environment – 9952 8190

TUESDAY, 3 SEPTEMBER 2013 5.00pm Planning and Environment Committee

Meeting Civic Centre, Level 5, Room 2

5.00pm Works and Community Committee


6.30pm Workshop – Eastwood Masterplan

Civic Centre, Level 5, Room 2 Contact: Mery Bishop, Acting Group Manager

Planning & Environment – 9952 8190

NB. Working dinner during Workshop

7.30pm Workshop – Coulter Street Carpark

Civic Centre, Level 5, Room 2 Contact: Mery Bishop, Acting Group Manager

Planning & Environment – 9952 8190 WEDNESDAY, 4 SEPTEMBER 2013

5.00pm Access Advisory Committee

Civic Centre, Level 5, Room 2 Contact: William Davies, Section Manager

Access & Equity – 9952 8329 Chair: Councillor Pendleton

THURSDAY, 5 SEPTEMBER 2013

5.00pm Centenary of ANZAC and

Commemoration of World War 1 Committee Eucalyptus Room, Community Life, 1A Pope Street, Ryde

Contact: Courtney Long - Team Manager Event Development - 9952 8385

6.30pm Status of Women Advisory Committee

Civic Centre, Level 5, Room 2 Contact: Baharak Sahebekhtiari, Acting Group

Manager Community Life – 9952 8056 Chair: Councillor Pendleton

MONDAY, 9 SEPTEMBER 2013

5.00pm Audit and Risk Committee Meeting

Civic Centre, Level 5, Room 1 Contact: John Schanz, Service Unit Manager -

Risk and Audit - 9952 8022

TUESDAY, 10 SEPTEMBER 2013

6.30pm Briefing prior to Council Meeting -

opportunity to raise concerns and discuss issues on the Agenda Civic Centre, Level 5, Room 2 NB. Working dinner during Briefing

7.30pm Council Meeting – Election of Mayor

and Deputy Mayor Civic Centre, Level 6, Council Chambers

WEDNESDAY, 11 SEPTEMBER 2013

8.00am Granny Smith Festival Sub-

Committee Meeting Eastwood Women’s Rest Centre

Contact: Courtney Long, Team Manager Event Development – 9952 8385


6.00pm NSROC Ordinary Meeting

City of Ryde

SATURDAY, 14 SEPTEMBER 2013

6.00pm Essential Maintenance to IT Systems

City of Ryde Contact: Mei Ling Chu, Chief Information

Officer – 9952 8402

TUESDAY, 17 SEPTEMBER 2013

5.00pm Planning and Environment Committee


5.00pm Works and Community Committee



29 August 2013 - Issue 34/13

6.00pm Herring Road UAP - Presentation by Department of Planning and Infrastructure


6.30pm Workshop - NSW Ombudsman's

Office - Overview of Council's obligations under GIPA Civic Centre, Level 5, Room 2 NB. Working dinner during Workshop

Contact: Roy Newsome – Acting General Manager – 9952 8052

7.30pm Workshop – Council’s Financial

Future Civic Centre, Level 5, Room 2

Contact: Roy Newsome – Acting General Manager – 9952 8052

WEDNESDAY, 18 SEPTEMBER 2013 5.00pm Briefing – Proposed Amendments to

the DLEP 2013 Civic Centre, Level 5, Room 2


THURSDAY, 19 SEPTEMBER 2013 5.30pm Citizen Engagement Advisory

Committee Civic Centre, Level 5, Room 2

Contact: Angela Jones Blayney, Manager Communications and Media – 9952 8480


5.00pm Audit and Risk Committee Meeting

Civic Centre, Level 5, Room 2 Contact: John Schanz, Service Unit Manager -

Risk and Audit - 9952 8022 TUESDAY, 24 SEPTEMBER 2013

5.30pm Workshop – Ombudsman System

Civic Centre, Level 5, Room 2 Contact: Shane Sullivan, Acting Group

Manager Corporate Services – 9952 8011

6.30pm Briefing prior to Council Meeting - opportunity to raise concerns and discuss issues on the Agenda Civic Centre, Level 5, Room 2

NB. Working dinner during Briefing 7.30pm Council Meeting

Civic Centre, Level 6 Council Chambers WEDNESDAY, 25 SEPTEMBER 2013

6.00pm Ryde Youth Advisory Committee


Contact: Gunjan Tripathi, Section Manager - Community Projects – 9952 8194


10.00am Traffic Committee Meeting

Civic Centre, Level 5, Room 2 Contact: Harry Muker, Service Unit Manager -

Traffic – 9952 8116 6.00pm Community Harmony Reference

Group Acacia Room, 1A Pope Street

Contact: Baharak Sahebekhtiari, Acting Group Manager Community Life – 952 8056 Chair: Councillor Simon


5.00pm Pecuniary Interest Disclosures due Contact: Lorie Parkinson, Governance Support

Coordinator – 9952 8063


29 August 2013 - Issue 34/13

1 COMMUNITY COUNCIL MEETINGS

As Councillors are aware, the third Community Council Meeting is to be held in West Ward as follows:-

DATE: Tuesday, 5 November 2013

TIME: 7.30pm

VENUE: West Ryde Community Hall

3-5 Anthony Road, West Ryde

The format of the meeting is a General Purpose Committee to be known as a Community Council Meeting. This format will enable Council to suspend standing orders to allow for a more interactive process and engagement with the community.

The following topics are proposed to be included in the Agenda for the Community Council Meeting:-

- Overview of Projects and Services

- West Ryde – Coles Update

Councillors are requested to review the proposed topics and provide their feedback (including any further proposed topics) in writing to the HelpDesk, by close of business on 9 September 2013.

Contact:

Name: Councillors HelpDesk

Contact No: 9952 8200


29 August 2013 - Issue 34/13

2 ESSENTIAL MAINTENANCE ON CITY OF RYDE'S INFORMATION TECHNOLOGY (IT) SYSTEMS

Councillors are advised that Council will be undertaking essential maintenance to our online

IT systems on Saturday, 14 September 2013. This will help to stabilise the system through a

power upgrade. The scheduled maintenance in July did not take place due to illness of

critical IT staff members.

Please note that from 6.00pm to midnight on Saturday, 14 September you will not be able to

access the following:

• City of Ryde Website including DA tracking, eCertificates and other online services

• Online library including catalogue, reservations and renewals

• New Emails and Calendar items

All services will resume on Sunday, 15 September. We apologise for any inconvenience

caused and thank you for your patience during this time.

The same information will be communicated to community members via the following means:

The “City View”, September Edition

The Library publication “What’s On”, September Edition

Plasma screens in the Customer Service area, Libraries and RALC

A notice will also be put on the City of Ryde Website during the maintenance period to inform

internet users of the maintenance status.

Contact:

Name: Mei Ling Chu

Position: SUM – Chief Information Officer



29 August 2013 - Issue 34/13

3 TRANSITION TO SCHOOL SEMINAR FOR KOREAN FAMILIES

Over 50 parents and 35 children attended a Transition to School Seminar for Korean

Families on Wednesday, 21 August in the West Ryde Community Hall.

The Transition to School seminar gave parents from the Korean community the opportunity

to be informed about:

How to prepare their child for ‘big school” starting in 2014

What school readiness means in Australia

What school is like in Australia

What to do if their child has limited English

The majority of parents who attended the seminar do not have extended family in Australia

and many have language barriers in accessing information and services. Therefore the

program ensured that all information provided was in the Korean language. Interpreters were

present for the guest speakers of non-Korean background.

These seminars have been welcomed by the Korean community as the Australian school

system is quite different to their country of origin. Interpreters and translated material ensured

that parents were fully informed and were able to ask the questions that they needed to. Free

childcare with Korean speaking childcare workers was also provided and was greatly

appreciated by the parents.

The seminar was organised by Council’s Community and Culture Unit, in partnership with the

Department of Education, Relationships Australia, Good Beginnings, Community Migrant

Resource Centre, Australia Korean Welfare Association and Ryde Family Support Service.

A panel of guest speakers from the Department of Education, English as a Second Language

and West Ryde Public School also took part in a Q&A session.

The Transition to School Seminar for Korean Families is the third in a series of seminars this

working group has organised since 2012 (one per semester). The previous seminars

targeted Chinese and Indian subcontinent communities. This series has been extremely

popular and all seminars have been very well attended.


ITEM 3 (continued)

29 August 2013 - Issue 34/13

Contact:

Name: Baharak Sahebekhtiari

Position: Acting Group Manager - Community Life



29 August 2013 - Issue 34/13

4 UNAUTHORISED STRUCTURES ON WOLFE ROAD RESERVE

Further to Council resolution and in response to actions outlined in the Environmental Management Plan for Wolfe Road Reserve, Council staff will be initiating actions to remove unauthorised structures located within the upper and lower parts of Wolfe Road Reserve.

Council’s course of action will consist of the following:

Council staff will visit nearby residents to advise them of Council’s intention to remove the unauthorised structures on Council land. This will inform local residents who may own the structures to remove them. Please note any structure on Council land which has not been approved by Council will be considered as an unauthorised structure, such as trampolines, plastic play equipment, rubbish and materials, and parked cars.

A notice will be placed on the structures advising of Council’s intent to remove the structures by Friday, 13 September 2013.

Failure to remove these unauthorised structures may result in Council action, in line with the provisions of the Local Government Act. If necessary, Council may remove and impound the structures.

This process will be initiated the week beginning 2 September 2013. Residents are encouraged to contact Council’s Customer Service Centre on 9952 8222 should they have any further queries.

Contact:





29 August 2013 - Issue 34/13

5 CRIME PREVENTION WALLET CARDS

Council's Crime Prevention Plan focuses on addressing the issue of theft in the City of Ryde. One of our projects has been the development and installation of signage with the message. 'Is Your Stuff Safe?’. The messaging was developed in partnership with Eastwood and Gladesville Local Area Commands and signage has been installed throughout the LGA around town centres, key parks and commuter wharves. Signage in Eastwood is in English, Chinese and Korean. Recently, wall signage has been provided to the RALC and for installation in the change rooms and canteen areas at our key sportsgrounds. We now have wallet cards with the 'Is Your Stuff Safe?' message and contact numbers in seven languages, reflecting our existing communities and the refugee communities that we are welcoming to the City of Ryde. The languages are English, Chinese, Korean, Arabic, Farsi, Dari and Tamil. We will be distributing these cards to the community through the Crime Prevention Officers and Multicultural Liaison Officer at Eastwood and Gladesville Local Area Commands, the Migrant Resource Centre in Eastwood, in our libraries and through other community organisations and events. For more information contact Derek McCarthy, Manager, Community Capacity and Events on 9952 8384.


ITEM 5 (continued)

29 August 2013 - Issue 34/13

Contact:





29 August 2013 - Issue 34/13

6 COUNCILLOR WORKSHOP - HERRING ROAD UAP

As Councillors are aware, the Workshop to discuss the Herring Road Urban Activation Precinct (UAP) Proposal has been rescheduled.

The new date is: Tuesday, 17 September 2013 from 6:00pm to 6:30pm.

At this workshop, the Department of Planning and Infrastructure will provide an outline of the Herring Road Proposal, which will soon go on public exhibition.

Contact:

Name: Meryl Bishop

Position: Acting Group Manager - Environment and Planning



29 August 2013 - Issue 34/13

7 CIVIC CENTRE REFURBISHMENT PROJECT - UPDATE

This is to advise Councillors that the current status on this project is as follows;

Over the next three months, the following works will be undertaken:

1. Building Documentation – August/October 2013

Thoughtspace specialist will undertake a floor-by-floor survey of all built internal and external features. This commenced on 23 August and will be completed during October.

2. Spring Cleaning – October/November 2013

Spring Cleaning will take place during October/November (all levels floor by floor of ALL surfaces). During this time staff will be required to clean up workspaces and reduce clutter.

Works will include:

Steam cleaning of carpets

Removal of old files

Window cleaning (both internal and external)

Also, during this time the procurement of the cleaning contractor will take place in early September. Evaluation and commencement of contract will be in October/November.

3. Engineering Services – November 2013

Engineering consultant will be undertaking investigations and assessment of the building services and structure.

4. Planning and Interior Design – October/November 2013

Internal planning and design of the floors will commence in October with all concepts due to be completed by the end of November. Designers will identify and undertake assessment of the facility and provide layouts that allow all staff and facilities to be accommodated in the Civic Centre.

5. QS Cost Verification and Council Reporting – December 2013/January 2014

QS will undertake a cost plan following completion of engineering services report and floor plan layout. Depending on results, a further report to Council may be required.

Contact:

Name: Roy Newsome

Position: Acting General Manager


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