councillor information bulletin · 2015-09-16 · councillor information bulletin page 4 ....

Councillor Information Bulletin

Thursday 10 September 2015

- Issue 36/15

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

10 September 2015 - Issue 36/15

Thursday 10 September 2015

- Issue 36/15

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page 1 CALENDAR OF EVENTS ................................................................................. 2 2 CITY OF RYDE - PROCUREMENT .................................................................. 4 3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 9 4 COUNCILLOR HELPDESK PERFORMANCE - August 2015 ........................ 14

5 LIBRARIES - PUBLIC HOLIDAY CLOSURE .................................................. 15 6 HERITAGE ADVISORY COMMITTEE - MEETING MINUTES ....................... 16 7 PROPOSAL TO CONVERT EXISTING ILLUMINATED SIGNS TO

DIGITAL TECHNOLOGY - EPPING ROAD FOOTBRIDGE NEAR PAUL STREET, NORTH RYDE ................................................................................ 23

8 RESIDENT UPDATE - WHARF ROAD CLOSURE ........................................ 26 9 VISIT TO WEST RYDE COMMUNITY CENTRE BY SECRETARY NSW

DEPARTMENT OF FAMILY AND COMMUNITY SERVICES (FACS) - INVITATION .................................................................................................... 31

10 CITY OF RYDE SPORT & RECREATION STRATEGY - COMMUNITY CONSULTATION ............................................................................................ 32

LEAVE OF ABSENCE

Councillor Pickering 9 September – 18 September Councillor Chung 11 September – 24 September

mailto:[email protected]



COUNCILLORS CALENDAR

WEDNESDAY, 9 SEPTEMBER 2015 6.00pm Free Information Seminar - Strata

Living is Community Living Civic Centre, Meeting Rooms 1, 2 and 3

THURSDAY, 10 SEPTEMBER 2015 10.00am Macquarie Ryde Futures

Partnership - 2015 Steering Group Meeting #3 Civic Centre, Level 5, Room 2

TUESDAY, 15 SEPTEMBER 2015 5.00pm Planning and Environment

Committee Meeting Civic Centre, Level 5, Room 2

5.00pm Works and Community Committee

Meeting Civic Centre, Level 5, Room 1

6.30pm

Workshop: Strengthening Ryde - Commercial Opportunity to Promote Recreation in Foreshore Areas at City of Ryde Civic Centre, Level 5, Room 2

Contact: Sam Cappelli, Acting Group Manager Environment & Planning – 9952 8190

7.00pm Workshop: Ivanhoe Estate Briefing

Civic Centre, Level 5, Room 2 Contact: Sam Cappelli, Acting Group

Manager Environment & Planning - 9952 8190

WEDNESDAY, 16 SEPTEMBER 2015 2.30pm JRPP Meeting

Spring Street, Sydney

6.00pm Sport & Recreation Strategy PRG

Meeting 2 Meeting Room TopRyde 1A Acacia

Contact Simon James, Section Manager Sports & Recreation – 9952 8092

TUESDAY, 22 SEPTEMBER 2015 5.30pm Ryde Civic Hub Committee Meeting

Civic Centre, Level 5, Rooms 2 & 3 6.30pm Briefing prior to Council Meeting

Civic Centre, Level 5, Room 2 NB. Working dinner during briefing

7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers

WEDNESDAY, 23 SEPTEMBER 2015 6.00pm Ryde Youth Council Meeting

Civic Centre, Level 5, Room 2 Contact: Michael Paine, Project Officer -

Young People – 9952 8248

THURSDAY, 24 SEPTEMBER 2015 10.00am Ryde Traffic Committee

Civic Centre, Level 5, Room 2 Contact: Harry Muker, Section Manager -

Traffic, Transport & Development – 9952 8116

6.00pm Community Harmony Reference

Group Eucalyptus Meeting Room, Level 1A

Contact: Jonathan Nanlohy, Coordinator Community Projects (Sector Development) – 9952 8300

TUESDAY, 29 SEPTEMBER 2015 No Meetings

5th Tuesday



WEDNESDAY, 30 SEPTEMBER 2015 5.00pm Access Advisory Committee

Civic Centre, Level 5, Room 2 Contact: Paul Yang, Acting Service Unit

Manager Community & Culture – 9952 8310

THURSDAY, 1 OCTOBER 2015 5.00pm Centenary of ANZAC and

Commemoration of World War 1 Committee Meeting Eucalyptus Meeting Room, Level 1A Pope Street, Top Ryde

Contact: Derek McCarthy, Manager Community Capacity and Events – 9952 8384

SUNDAY, 11 OCTOBER 2015 Local Government NSW Annual

Conference Rosehill Gardens

9.00am Ryde River Walk Opening

Bill Mitchell Park Contact: Meryl Bishop, Acting Group

Manager Community Life – 9952 8066

MONDAY, 12 OCTOBER 2015 Local Government NSW Annual


6.00pm Bicycle Advisory Committee


Contact: Harry Muker, Section Manager - Traffic, Transport & Development – 9952 8116

TUESDAY, 13 OCTOBER 2015 Local Government NSW Annual


No Meetings

Local Gvernment NSW Annual Conference

TUESDAY, 20 OCTOBER 2015 5.00pm Works and Community Committee


6.00pm Finance & Governance Committee

Civic Centre, Level 5, Room 2 7.00pm Workshop: General Managers

Objectives Midpoint review Civic Centre, Level 5, Room 2

WEDNESDAY, 21 OCTOBER 2015

Our Sporting Future Conference

Gold Coast Exhibition & Convention Centre

6.00pm Heritage Advisory Committee


Contact: Lexie MacDonald, Team Leader - Strategic Planning – 9952 8059

THURSDAY, 22 OCTOBER 2015



FRIDAY, 23 OCTOBER 2015



TUESDAY, 27 OCTOBER 2015 4.30pm Audit & Risk Committee Meeting

Civic Centre, Level 5, Room 1 5.00pm Workshop: Community Grants -

Historical Grants Civic Centre, Level 5, Room 2

6.00pm Briefing prior to Council Meeting Civic Centre, Level 5, Room 2

NB. Working dinner during briefing

7.00pm Council Meeting Civic Centre, Level 6, Council Chambers

Councillor Information Bulletin Page 4



2 CITY OF RYDE - PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde, provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: John Schanz

Position: Service Unit Manager - Risk and Audit

Contact No: 9952 8022

Attachments 1 Formal Procurement - 10 September 2015

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3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 27 August 2015 to 2 September 2015.

A list of development applications determined during the period 27 August 2015 to 2 September 2015.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Sam Cappelli

Position: Acting Group Manager - Environment and Planning


Attachments 1 Development Applications Received by ward - 27 Aug to 2 Sept 2015 2 Development Applications determined by ward - 27 Aug to 2 Sept 2015

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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4 COUNCILLOR HELPDESK PERFORMANCE - August 2015

The following information is provided to Councillors with regard to HelpDesk requests received in August 2015:

August 2015

Total number of requests 72

By Ward Central 10 (14%)

East 35 (49%)

West 27 (37%)

Top 4 Categories Councillor Service Requests 14 (19%)

Roads and Traffic 13 (18%)

Parking 12 (17%)

Development Applications 8 (11%)

Days to complete Within 5 days 58 (81%)

Outside of 5 days 14 (19%)

Longest time to complete 11 days

Average days to respond (all requests) 3.7 days

It is noted that in August 2014, the HelpDesk received 103 requests. When compared to the number of requests made in August this year, this is a decrease of 30%.

Contact:

Name: Councillors HelpDesk





5 LIBRARIES - PUBLIC HOLIDAY CLOSURE

All City of Ryde Libraries will be closed on Monday 5 October for the Labour Day public holiday. After hours return chutes will be available at all library locations, and all libraries will reopen as usual on Tuesday 6 October at 10am. Customers will be informed of the closure via signage in libraries, the library What’s On paper and electronic newsletters, Council’s website and in the Northern District Times newspaper. Loan periods will be extended to allow for the public holiday. The online library will be available for customers who want to borrow a great read during the public holiday. Titles include the latest bestsellers, travel guides, history, books for children, and magazines including The Economist and Australian Geographic. The online library is available from Council’s website: http://www.ryde.nsw.gov.au/Library/Online-Library

Contact:

Name: Meryl Bishop

Position: Acting Group Manager, Community Life


http://www.ryde.nsw.gov.au/Library/Online-Library




6 HERITAGE ADVISORY COMMITTEE - MEETING MINUTES

ATTACHED for your information are the minutes of the Heritage Advisory Committee (HAC) from the meeting of 19 August 2015.

Contact:

Name: Sam Cappelli

Position: Acting Group Manager – Environment and Planning


Attachments 1 Draft Minutes - Final version - Heritage Advisory Committee 19th August 2015

Councillor Information Bulletin Page 17 ITEM 6 (continued) ATTACHMENT 1






7 PROPOSAL TO CONVERT EXISTING ILLUMINATED SIGNS TO DIGITAL TECHNOLOGY - EPPING ROAD FOOTBRIDGE NEAR PAUL STREET, NORTH RYDE

Notice has been received from the NSW Department of Planning and Environment (DoPE) that the RMS has applied for conversion of the existing illuminated signs on the Epping Road footbridge near Paul Street, North Ryde to digital technology. The signs were originally approved by Council in 1991 when such a use was permissible on certain land under the Ryde Planning Scheme Ordinance. A later application in 2003 extended the consent to 2022. “Advertising Structures” are now prohibited in all zones under the Ryde Local Environmental Plan 2014. However, this application is seeking approval based on the Existing Use Rights (EUR) provisions of the Environmental Planning and Assessment Act. It is considered that the approved signs are an “Existing Use” for the purposes of the Act.

The existing and proposed signs are attached to the pedestrian footbridge across Epping Road that connects Paul Street, North Ryde to the OPTUS Campus in Macquarie Park.

The DoPE is the determining authority for this application. The proposal involves replacement of the two existing sign boxes on the bridge with new sign boxes with digital screen. The current process involves manual installation of vinyl sign sheets which are taken down and discarded when the duration of the display period ends. The new technology allows for signs to be displayed and changed using remote communication. Digital technology also allows road advisory alerts to be screened if there is an accident or traffic problem nearby.

Councillor Information Bulletin Page 24 ITEM 7 (continued)



Similar conversions have been approved in locations elsewhere in the Sydney region and beyond. They include over the Pacific Highway at Pymble and on Warringah Road at Forestville. The new technology enables several different signs to be displayed in one day and in a rotating format (i.e. a static display proposed to change every 10 to 25 seconds). The rotation time and the changeover time are set so that most drivers and car passengers will see only one or two messages per sign in normal flow conditions. From this viewpoint, the proposed change is considered not to be an intensification of the existing use. The proposal is generally acceptable for the following reasons:

1. The signs already exist. It is not proposed to enlarge them. They will be slightly smaller

than the current signs. 2. The signs are already illuminated. It is proposed to replace the lighting system with more

energy efficient LED lighting. It is expected that local residents or businesses will not be subject to light spill beyond the level already experienced.

3. Other aspects of control (such a content and management) do not change.

4. Digital display removes the need for physical replacement of the signs. There is an improved safety aspect to this although the new signs will still need to be serviced from time to time. The planning report submitted with DA includes a Safety Audit for the proposed signs.

5. Digital display is a more sustainable method of display. Currently vinyl sign skins are sent to landfill when no longer required.

6. The ability to implement traffic control messages has been added without the need to build a new structure like the one outside Ryde TAFE. The existing configuration addresses both directions of traffic flow on Epping Road. If here is a need to display a road warning sign, it can be aimed to target only the affected direction of flow.

7. The signs are currently located in a low accident location and away from critical decision points on the road.

In the circumstances, it is intended that Council will write to the DoPE advising that if DoPE determines the application in favour of the RMS, that the matter of glare and any associated light spill impacts to motorist, pedestrians and residents in sight lines must comply with the relevant Australian Standards. In this respect that a condition of consent should include monitoring of the operation of the new signs after 12 months to check that there is no nuisance for motorists, pedestrians and residents due to the altered operation of the signs. Otherwise it is proposed to raise no objection to the proposal. Please contact me if you wish to discuss the application or raise any other issues with the Department regarding this proposal.




Existing sign (eastbound) on Epping Road

Photo montage of the proposed sign (westbound on Epping Road)

Contact:

Name: Sam Cappelli

Position: Acting Group Manager – Environment and Planning





8 RESIDENT UPDATE - WHARF ROAD CLOSURE

This matter relates to pedestrian access issues associated with the simultaneous development activities at No 1 and No 8 Wharf Rd, Gladesville.

The attached email sent to all Councillors by Council’s Group Manager, Public Works on 28 August 2015 outlines the circumstances leading to the temporary road closure and problems being experienced by pedestrians.

The attached pamphlet, which was referred to in the email, will be distributed to the most affected residents next week.

Referred for Councillors information.

Contact:

Name: Sam Cappelli

Position: Acting Group Manager, Environment and Planning

Contact No: Ext 8190

Attachments 1 email to Councillors 28 August 2015 - Wharf & Victoria Road Gladesville Major

Development - Pedestrian Access

2 Resident Flyer 2015-09 Wharf Road Closure update




9 VISIT TO WEST RYDE COMMUNITY CENTRE BY SECRETARY NSW DEPARTMENT OF FAMILY AND COMMUNITY SERVICES (FACS) - INVITATION

Councillors are advised of an impending visit to West Ryde Community Centre (WRCC) by Michael Coutts-Trotter, Secretary, NSW Family and Community Services on Friday, 11 September 2015. This visit has been organised by the NSW Department of Family and Community Services. City of Ryde staff, Mission Australia and Ryde Family Services will be representing the local services to showcase the collaborative outcomes achieved by government and non- government agencies in the areas of child and family services, and youth services. The Secretary will visit Ryde Secondary School to gain insight into the school’s participation in the universal screening survey to identify youth at risk of homelessness. A meet and greet session with the local service providers, Non- Government Organisations and agencies will be hosted at West Ryde Community Centre from 12noon, providing an opportunity to the Secretary to join local services for a light lunch and presentation. There will also be an opportunity for the Secretary to tour the building and visit the services based at the WRCC. The tentative program of the visit is as follows: 10.30 am – Visit to Ryde Secondary School 12.00 pm – Visit to WRCC - networking lunch and presentation 2.00 pm – Visit to the services located within WRCC 3.00 pm – Visit concludes Any Councillor wanting to attend this event should advise the Councillors Helpdesk.

Contact:

Name: Meryl Bishop

Position: Acting Group Manager – Community Life





10 CITY OF RYDE SPORT & RECREATION STRATEGY - COMMUNITY CONSULTATION

As Councillors are aware, City of Ryde is in the process of developing a Sport and Recreation Strategy that will position Council to meet the current and future needs for sporting and recreation services and facilities of Ryde’s diverse community for the next decade. The consultants, Strategic Leisure Group, have been engaged to assist Council in this process. The purpose of the Strategy is for Council to better understand the current and likely future sporting and recreation needs of the diverse Ryde community and develop a framework for the effective provision, management and development of recreation facilities and services within City of Ryde. In order to consult with a diverse range of internal and external stakeholders and broader community on their needs and issues, an engagement plan has been developed. In collaboration with the Community Engagement team, the community consultation has commenced with the following actions being undertaken:- - An online community survey was developed and promoted through Council’s website,

Council’s existing databases, Mayoral Column and material posted across relevant Council facilities;

- An electronic survey was distributed to 30 local schools; - An electronic survey was distributed to over 50 organised sporting groups; - Organised five focus group meetings (commencing 14 September), with members of

Council’s Bushland Environment Advisory Committee, key stakeholders from walking and cycling groups, key sporting groups, personal trainers and representatives from key organisations servicing people from CALD communities;

- Attendance of Council’s Access Advisory Committee, Youth Council and Ryde Hunters Hill Youth Interagency meetings; and

- Consultation with key representatives of surrounding Council areas and regional and state sporting bodies.

The surveys and consultation with key groups are due to be completed by 30 September. In addition, a Project Reference Group has been established and will meet on three occasions during the development of the Strategy. A number of opportunities have also been provided to the local community to actively engage and provide input into the development of the strategy over the next week. During these times, staff and consultants will be approaching community members in order to raise awareness of the Strategy and seek their input through the completion of a survey. To maximise the effectiveness of these days, they have been linked in with following existing community based activities: - Yamble Reserve, Friday, 11 September 10am – 12 noon - Rhyme Time - Lions Park, Sunday, 13 September 11am – 2pm - Community Park Day - North Ryde Library, Tuesday, 15 September - 10am – 12 noon – Story Time




Feedback obtained through this process will be utilised to inform the development of the Sport and Recreation Strategy with a draft Strategy scheduled for completion by December.

Contact:

Name: Meryl Bishop

Position: Acting Group Manager – Community Life


councillor information bulletin · 2015-09-16 · councillor information bulletin page 4 ....

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