boosting team productivity by getting them addicted to pot
Post on 17-Oct-2014
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The way we work today is vastly different that 10 years ago. Mobile, Cloud, Social Networking shape the way we work today. Yet, many collaboration tools stuck in 1990s decade. POT is a new model that embraces these changes and take the productiviity into a new level.TRANSCRIPT
Boosting Team Productivity
By Getting Them Addicted To
POTAndy Harjanto, Founder Gestone.com
It’s the end of 2010
The way we workis vastly different
than 10 years ago
We must adapt to be much more productive
Before we talk about
POT
Let’s talk abouthow we get here
Shift Happens
3 shifts
that shape how we
work today
6 years ago, these companies didn’t even exist
Today, we spend a great
deal of time on those services
at Home
at WorkOn the Go
A Waste of Time?Yes, but not entirely
Getting relevant news from others
What others say about your products
Communicate directly with customers
Shift #1
YourCustomers, Companies, Co-Workers, Friends, Family are hanging out on social networking sites
Cloud &Mobile
GREATLY SHAPE THEWAY WE WORK TODAY
also
These products didn’t exista few years ago…
2008
App Store changed the game howmobile apps are distributed
300,000 Apps7 billion downloads
Since then, hundreds of thousand mobile apps have been created
democratize mobile app developments
those apps are accessing services in the cloud
… more and more apps are accessing
your business data in the cloud
148 Billion Business in 2014-Gartner Group
An IT solution that can deliver functionality - less expensively and with more agility
Cloud Computing
“Learn more - http://slidesha.re/70AA5A
Shift #2
email is no longer the only mobile business
app
Mobile & Cloud are integral
part of business, collaboration
even much more in the near future
Global FinancialMeltdown
2008makes companies
rethink…
How to do
MoreWith
Less?
much
Smaller work force
More work
Outsource different parts of the world
Creative ways to control
costs
More knowledge is shared over the web, and tools
and technology are more advanced…
is dramatically
The cost of producing Goods and Services
lower
Example,
It’s10x
cheaper today tostart an Internet
startups then in 2000
Shift #3At work, you’re likely to work in
a smaller team size, shorter project
duration, juggling between tasks
with your team members work in diverse locations.
Let’s recap
1
2
3
Things that shape we workfor the past 10 years
Social network and media are partof our daily live at home and at work
Mobile and Cloud Service increasingly play important role in productivity
5
Do more with less. Smaller team size, more work, shorter project
So with these changes,how do they affect us?
We live in a flood of information
Web
2000
2010
+IM/Chat
Texting
Voice Mail
We’re so addicted to information,latest updates on love ones, what’s going on in the world
…pictures say it all
Photos credits: from Windows Phone 7 Ad
Our brain is now wired for constant interruptions
But…., why is feed from social network
sites consumed effortlessly?
while business messages aren’t?
Let’s look at their key ingredients
WHY IS SO ADDICTIVE ?
Short MessagesTHEY ARE EASIER TO DIGEST
Share and ParticipateLOW FRICTION EFFORT TO INCREASES
PARTICIPATIONS AND VIRALITIES
Consume/Produce in FragmentsNOTES, PICTURES, DRAWINGS, QUESTIONARE
Real Time UpdateWE WANT UP TO THE MINUTE INFO
But wait…, Working in a team is not as simple as sendingshort messages or posting pictures, isn’t it?
What are the ultimate goalsWhat has been done?Who involves in this project?What is the deadline?What are their roles and
your role?What is the workflow?
To comprehend a task
you need to understand:
Add
POTto the mix
REAL TIMESHORT MESSAGE
FRAGMENTLOW FRICTION UX
MOBILE SOCIAL
Modern Social Network
Communication
How does POT relate what we’ve discussed so far?
POT’s Foundation
REAL TIMESHORT MESSAGE
FRAGMENTLOW FRICTION UX
MOBILE SOCIAL
Modern Social Network
Communication
How does POT relate what we’ve discussed so far?
POTWorking together
as a team withcommon goals
Desire Result -Productivity
Booster
P O Tthe sauce
Prog
ress
Ow
ners
hip Transparency
Progress
P
Frequent Little Wins
makes you and your team
happier than
A Rare Big Win
Slice any team task
into a 7day or less work item
When it is activated, the team has 7 days or less to
complete the task
The 7 day duration forces your team to write
Specific, meaningful and achievable tasks, but avoid assigning trivial tasks
Get rid the team debate over
Time Estimate and Priority
It is pretty binary – it is either
Active Or Not
And Followthis simple process
Every member of your team cancreate a task which will be automaticallyplaced in “Inactive/Backlog” bucket
Everyday, discuss this with your team:• New items in “Inactive” bucket• Activate some items to “Active” bucket
30minutes
and celebrate for items thatwere completed that day
Let’s forget about
writing a weekly
status report
Up to minute project and user activities should be available to everyone
and no longer do we need tocollaborate in
long documentsor long emails
We can collaborate in fragments
Put it togetherShort Positive Goal For A Task
OwnerIf it is activated, it has a due date
Stream of updates
PROGRESS
Ownership
O
The surprising truth about
what motivates us-Dan Pink
http://www.youtube.com/watch?v=u6XAPnuFjJc
Be CEO of somethingOne CEO at any given timeat a given task
I am the CEOof this work itemfor next 3 days
Avoid Complex Decision ProcessLet owner (with help of others) decide
majority of decisions are reversible decisions
and inspire your team the culture of…
veni, vidi, vici
Let’s translates it into a contemporary interpretation…
I see
I own
I solve
the problem
the problem
the problem
Followthese simple steps
How?
In your 30 minute daily,
as work item gets activated, assign 1 owner
Team relies on you as the owner to deliver results on time. If you can’t deliver, pass thebaton as early as possible
Change Ownership
Ownership SummaryTask Owner
Can be assigned to other
One Owner Per Work Item Ownership can be transferred to other Simplified Decision Process Boost morale and creativity
Transparency
T
Online Users AreUsed To Transparencies for Years
Transparency has benefits
Knowledge Sharing
Quick Answers
Breaking News
Always Up to date
Immediate Feedback
Help OthersLow cost distribution
Instant Notifications
Mobility
Self-Reporting
Engaging
Imagine transparencies happensin the work place
Everyone knows what others are working on at any time
More participations
Knowledge Sharing
Compliment work well done
Decisions being made
Less Meetings
Transparencyis
a foreign concept
in workplace
However
Privacy &Security
are the biggestreasons
Company must find the right
balance
As more of your customers,
partners, suppliers, contractorsare moving to the cloud
Rethink the Security ModelTODAY: Once a person is in the
network, all resources (files, directory)
potentially are exposedCustomers
Contractor
? ?
We envision a workspace whereeverybody can freely contribute
and have access to resources only thatare relevant to their project or work”
Transparency with Privacy
Workspace Anatomy
Cloud based, make it easierto collaborate with customers, partnerson any device, any time
Standalone DB
Files
A small team isworking on a project
Resources created,consumed onlythe ones relatedto the project
Each workspace canenforce its own security policy
Sync to company’s DB
The New Ecosystem Everyone can now freely to collaborate
in workspaces he’s a part of
Customers
Workspace AWorkspace B
Supplier
Company Network
Workspace/Project
Owner
Put it together Members ofthis projectTRANSPARENCY
In closing, Let’s look at a day of a team with POT
Start of the dayLet team get
their online fix
Morning
30minute daily meeting
New work item Activate work items Assign owner
Discuss:
Team works on
active work items
Late Morning to Late Afternoon
Posting Updates
Commenting
At the end of the day
Team celebrates work items
completed
Relax, Play, andHave Fun
Next time, you hear:
“My team sucks”
Tell them:
“Quick, get them addicted to POT”
This presentation is sponsored by
gestoneGET STUFF DONE
http://www.gestone.com
For more tips and tricks to get things done in a team, “Like” this page http://on.fb.me/gestone