aiesec in germany mc team 1617 - squarespace · preface mc 1516 ... aiesec in germany & mc life...

AIESEC in Germany MC Team 1617 application booklet

Content

Preface MC 1516 .......................................................................................................................... 1

Preface Johannes, MCP elect ..................................................................................................... 2

AIESEC in Germany & MC Life .................................................................................................. 3

The Application process .............................................................................................................. 4

Requirements for the complete application package ............................................................ 4

Timeline .......................................................................................................................................... 6

Profile MC 1617 Member ........................................................................................................... 7

MC structure .................................................................................................................................. 8

Positions MC Team 1617 ............................................................................................................ 9

MCVP Business Development ................................................................................................ 10

MCVP Finance & Legal ............................................................................................................. 12

MCVP Organizational Development ..................................................................................... 14

MCVP Talent Management ..................................................................................................... 16

MC Director Information Management ................................................................................ 18

MCVP Customer Experience oGC/oGT/iGT ....................................................................... 20

MC Team 1516 Contact Information .................................................................................... 22

1

Preface MC 1516

Dear Applicant,

On behalf of the whole entity we want to thank you for taking the first step on your

journey towards being part of generation 1517 of AIESEC in Germany. In the last

years our entity has seen a lot of changes. We have challenged everything - our

programs, our processes, our people, our beliefs, and our mindset - to put AIESEC in

Germany on a path towards being a massive, transformative and purposeful

movement. Becoming this movement for sure has not always been easy. Therefore

we are proud that we are able to already see the first results with matching more

young people than ever before in 2015.

Yet still AIESEC in Germany is far away from being where it needs to be. If we want

our vision, if we want peace & fulfillment of humankind’s potential to become reality,

many bold actions are still needed. Every generation is given one year to move as far

forward as it possibly can within twelve months. Every generation aspires to make

everything happen that is needed to make our vision reality. And so do we,

Generation 1516, giving everything every day to be a generation of achievers and

make our ambition 1516 come true. However, learning from generation 1416, already

when we started we knew that one year would not be enough to do everything. We

knew that AIESEC in Germany has to be hungry for more to achieve true greatness. If

you take a look at our world, you know that it needs more leaders. Ensuring this is

what we are here for. Yet the most beautiful purpose is nothing without action.

You, dear applicant, are taking action right now to ensure that more leaders will be

developed to impact the world with their passions, their strengths, their leadership

qualities. Every AIESEC generation needs leaders who stand up for what they believe

in. Your application is just an expression of your will to do exactly so. Our entity needs

people like you who are hungry for more, who will not settle for their achievements

but push for further development of themselves, of the people around them and of

AIESEC in Germany to keep the movement going forward.

Your MC application process in itself will be a leadership development experience.

The conversations you will have with yourself and others will show you new

perspectives, will challenge who you are and with this refine the character that you

will bring into the next MC. It’s a unique experience not many people get to take.

Enjoy it to the fullest.

Your MC team 1516

Benni, Christoph, Johannes, Max, Michelle, Pam, Pelle, Stefan and Thu-Hong

2

Preface Johannes, MCP elect

Dear Applicant,

I don’t know you yet, however you are apparently curious on what awaits you in this

application booklet. You probably have some years of life and some years less of

AIESEC experience on your shoulders. I for one am very glad you opened this package

as it means you possess the courage to go the first step towards an experience that is

rather unique in the world. Either out of personal motivation to further explore who

you are or out of professional dedication towards an organization that you enjoy

being part of, you decided to think about applying to become one of the selected few

to be part of the German member committee team 1617. A team which role models

behaviors for 1400 young people in Germany who in turn engage German youth with

AIESEC and our exchange programs of which we all know that they are more than an

experience abroad. They are meant to be a life-changing adventure to start or

accelerate leadership development in its participants. We aim to make youth more

self-aware, more solution oriented, better in empowering others and greater world

citizens. We give an amazing promise to the world, in steadily working for peace and

working for the fulfillment of humankind’s potential.

You are on your way into an organization that wants to demonstrate consistency even

though it changes its leadership completely every year. An AIESEC in Germany with a

beautiful vision, a great ambition and fantastic strategic framework. A community of

people that enjoys being with each other in the face of multiple challenges – be they

in lack of action, financial struggles, over-complexity or frustration with the comfort

of the general student population. An MC team that will give all it has to drive the

progress and change necessary to create the AIESEC this society needs and deserves.

Germany needs us to bring more AIESEC to it. And you can be part of that team.

Therefore I’d like to welcome you on this first steps of an intense journey to yourself.

I want to offer you my support should you wish for it. I encourage you to go in with all

you have. You are the maker of your dreams, the creator of your story. I am humbled

at the thought that you might soon be part of the team that understands what

simplicity and customer centricity actually encompasses. Together we will find out

what the AIESEC of “and” – social enterprise and community – looks and feels like.

Welcome to the ride. Sincerely yours,

Johannes

3

AIESEC in Germany & MC Life

The Federal Republic of Germany (Bundesrepublik Deutschland) is an iconic symbol in

the middle of Europe with centuries of history and a vast cultural diversity. It has long

been a determining factor in the history of the European continent – sometimes in

bad and sometimes in good ways. Instead of going into our history and current

situation here, you should begin with reading the Wikipedia article and go further

from there to find out more. When talking to a German, you should consider that we

are quite direct and to the point – don’t be afraid though, we are kind at heart.

AIESEC in Germany was founded in 1952 and since then has always been around the

top countries of the organization with 42 local entities and around 1400 members as

well as increasing exchange performance. The MC as a national office serves the local

offices by guiding the development of local operations and providing the required

infrastructure. The responsibility of the MC of AIESEC in Germany is to enable an

organizational framework for strong growth through efficient use of the

organization’s resources. Contrary to other bigger entities the German MC team with

nine positions is comparatively small as we try to build a bottom up culture with only

the necessary services provided centrally.

The German Member Committee office is located in the former capital Bonn and it is

a key point for both our partners and geographical reach. MC Germany has three flats

for the MC members, which are located approx. 25 minutes by tram from the office.

The working hours are from Monday to Friday 8 hours per day – core working hours

are from 10 am to 5 pm.

The MC VP salary after tax and rent deduction will be around 650€ to 870€

depending on which room you pick and tax status. The MC Director salary after tax

and rent deduction will be the same as for MC VPs.

All the selected candidates live in the MC transition flat (“DT Flat”) during transition

from May 1st until June 30th. The amount of salary for the transition period is

dependent on the financial situation of the organization.

4

The Application process

After handing in your application, it will be checked on completeness and basic quality

standards by the MC selection committee. Application deadline is 15th of January,

20:00 GMT +1. If your application does not meet those standards, it will not proceed

to the next stage of the process and you will be notified.

Regional Rounds for VP & Director Applicants

On the 2nd and 3rd, as well as the 5th of February, virtual regional rounds will take

place for each applicant including the IM Director (due to the fact, that roles might be

switched, everyone should get VoC). The regional rounds are mandatory for each LC

and a great opportunity for each LCP to learn more from the candidates. Each

candidate will spend a maximum of 20 minutes for Q&A with each of the six regions

plus 20 min Q&A with the current Member Committee and MCPe. After the regional

rounds, the LCPs will give their vote of confidence. In order to get the vote of

confidence, you as a candidate will have to get two thirds of YES-Votes. If you receive

a vote of confidence, your next step will be a personal interview with the MCP elect,

and a virtual assessment (with a case study and more interviews with the Selection

Committee, the current MCP and/or externals) between the 23th and 26th of

February.

Announcement

The announcement will be on 2nd of March. Its procedure will be announced on time.

Requirements for the complete application package

Complete answers to all general & specific questions including the three

personality tests

All applicants for MC must fill in one functional area of interest; you can pick

two functional questions for this area which must be answered completely plus

the one functional question with the asterisk (*) which is mandatory

Your complete application must not exceed more than 6 pages in length at

minimum point 11 in font Lato (or font of comparative size) and spacing of

your choice (limit includes cover page and excludes personality tests). Please

use the given format, you’re free to change colors or create a cover page

Please attach an up-to date CV in English to the package. This CV has to

include:

o Name

5

o Address

o Mobile & WhatsApp number

o E-Mail

o Skype ID

o Date of birth

o LC, country

o A picture

o Include your AIESEC experience and the areas, functions or expertise in

which you have the most experience. Give short descriptions of each as

well as of your achievements in every experience.

Please attach to the package the following recommendation letters in English:

Please use the provided templates for recommendation letters.

o 1x Recommendation from team leader

o 1x Recommendation from team member

o 1x Recommendation from your member committee (only applicable for

international applicants).

Please create a maximum two-minute video introducing yourself and your

motivation to apply for the MC of AIESEC in Germany (videos must be

uploaded to YouTube or other general accessible platform. Please ensure this

through an open web address and link in your application)

Submission

Please include all documents as a pdf in a .zip or .rar file with the title

[Germany] MC 1617 application – Name & Surname

Please upload the video to Youtube and provide us an open link for access.

Documents and link for the video have to be sent to

[email protected], [email protected] and

[email protected] before January 15th at 20:00 GMT+1 (German

time)

Applications received after 15th January 20:00 GMT+1 will not be considered.

mailto:[email protected]



6

Timeline

January 15th Deadline handing in applications

February 2nd, , 3rd

and 5th

Regional rounds for all applicants

February 23rd to 26th Interviews for VP applicants, virtual assessment

March 2nd Announcement of MC team 1617

March 17th & 18th Attendance at NFB meeting for BD required, for other functions

recommended

April 1st Start of virtual transition in your function

End of April Availability for MC 1617 Team Days is required

1st of May Physical presence in Bonn until the beginning of the term is required

June Physical presence on your regional conference in June is required

July 1st The MC term starts officially and ends on the 30th of June 2017

For any questions concerning the application process, timelines and requirements feel

free to contact:

MCPc: [email protected],

MC selection responsible: [email protected]

MCPe: [email protected]




7

Profile MC 1617 Member

This profile describes the core characteristics an ideal member of the MC team 1617

should bring to the team or be willing to develop. It certainly differs per position and

personality what you bring to the table, however. For the application be aware of

your peculiarities and how you interact with others.

At the core you should reflect on your level of the four leadership traits.

For any future MC member these characteristics are of importance:

optimism and hope that the world can be changed for the better

a personal purpose as well as core values

your very own personality: character

The MC is not the arena to find your personal core, it is where you refine or reinvent it.

From the start there should be something to work from.

Additionally different combinations of characteristics and behaviors are needed. They

will not be represented in one person, yet spread across the team as a whole:

knowledgeable empathetic driven

incorporative communicative action-oriented

adaptive empowering efficient

8

MC structure

Disclaimer: This booklet cannot provide the final structure &

JDs of the MC team 1617 as this will be decided upon by the

MCPe along with the selection of MC team and taking into

account the findings of the selection process.

The structure on the left is based on the

proposed strategy of 1617, which is again based

on the strategy of 1416 to support consistency.

In 1415, amongst other things, we have managed

to inject the need for change into AIESEC in

Germany manifested in a beautiful vision for our

entity. With the organizational development

model we gave this change a direction. Now in

1516 we went into detail and created a strong

ambition backed up by a smart strategic

framework and started important developments

in organizational culture, namely bottom-up

culture. With digitalization and business model

implementation we are taking the right steps

towards a leadership centric two-sided platform.

In 1617 we will accelerate our business model

with a more marketing-heavy structure based on

customer needs and an activated membership.

With one person responsible for each major

program we are able to handle the customer flow

comprehensively. Operations and marketing will be merged into one powerful

position. It is important to understand that with the current developments in AIESEC

this is representing a more customer- and marketing oriented structure.

As the structure is prone to change, please read all the job descriptions carefully and

understand each one with their synergies and focus.

P

F

BD

OD

TM

CXP GC

CXP GT

CXP iGT

IM

9

Positions MC Team 1617

As explained above the structure and JDs are based on the probable strategy of 1617.

In short the JDs are set up like this:

President

Major focus MC team management, strategic cohesion and LCP role model.

International network responsible.

Business Development

In charge of the national partner portfolio, discovery of business trends and major

revenue creation

Finance & Legal

Steers the finances of the organization, strategic budget control, legal department and

national bookkeeping responsible

Organizational Development

Network acceleration with a combined RegioCo/OD ST team. Full control over LCP

network, network communication, conference alignment, OD Model & 2020 road

map implementation

Talent Management

Major productivity and culture shaper through selection and induction, knowledge

storage of the organization and development of the training area

Information Management

Local, national and international information systems & network control as well as

digitalization hub including digital innovation

Customer Experience

Full control over one of the three major exchange programs along the whole customer

journey, central leader of the attraction, consideration and development journey for

EPs and trainees including brand advocacy.

Please find the detailed job descriptions below.

10

MCVP Business Development

Job Description

The VP BD is responsible for the financial sustainability of the national office by

managing, acquiring and developing our national partnerships with the NFB at its

heart. Through diverse set of purposeful projects with our national partners, the Vice

President Business Development ensures the growth of the organization by

connecting the corporate and public sector with the national and local office.

Skills & Qualifications:

MUST: fluency in German

Sales & account management skills

Customer and stakeholder integration

Good operations understanding

Effective communication and negotiation

Broad understanding of HR Market (Employer Branding and Recruiting) and

external trends

Main responsibilities:

Leading the Business Development Team

Ensuring the financial sustainability of the MC

Extending all existing partnerships through regular interactions and contract

negotiation with a special focus on key partners in the NFB

Developing new NFB partnerships aligned to the strategic direction of AIESEC

in Germany

Facilitating the communication and engagement between national partners,

local entities and AIESEC International

Guaranteeing a high satisfaction with our service for our national exchange

partnerships in alignment with the VP CXP iGT

Managing the relations with Global Exchange Partners (e.g. Husqvarna,

Microsoft)

Screening developments in the corporate sector

Selling national AIESEC products towards existing partners and new clients

Developing new products with focus on emerging external trends with the

possibility to upscale and support the main exchange products

Managing profitability and a successful execution of the Y2B

11

Screening external trends for new funding opportunities in alignment with the

VP FIN

Measures of Success:

€ of revenues received through national partners and projects

# of exchanges delivered with national partners

Satisfaction and NPS of national partners

Satisfaction and NPS of participants at national projects

12

MCVP Finance & Legal

Job Description

The VP Finance & Legal is responsible for the management and decision making of

physical and financial resources of AIESEC in Germany. This involves the planning and

execution of all financial processes to guarantee financial sustainability in order to

give capacity to all strategies of the organization. The VP Finance & Legal is

furthermore managing the legalities of AIESEC in Germany.

Skills & Qualifications

• MUST: fluency in German

• Financial and legal decision making capability

• Assertiveness

• Willingness to learn

• Resilience

• Persuasiveness

• Basic operations understanding

Main Responsibilities

• Leads the finance support network

• Financial management of the MC budget and bookkeeping

• Support local finance operations (bookkeeping as well as budget management)

• Quality management of national and local bookkeeping

• Team leader of FST, RLP, FSC and functional leader of permanent accountant

• Create the annual financial statement of AIESEC in Germany

• Ensure an external and internal audit

• Management of major stakeholder relations (AA, BMBF, Exact, PwC)

• Application to governmental funds

• Management of the financial distribution model and Investment fund of

AIESEC in Germany in cooperation with FSC

• Site management, support for OCs

• Management of the investment and assets of AIESEC in Germany

• Responsible on the MC for NatJa

13

Measure of Success

• Financial Result of AIESEC in Germany

• EUR of funding received

• Average grade of local annual reports after audit

14

MCVP Organizational Development

Job Description

The VP OD is responsible for sustainable growth through a balanced organizational

performance and health management. The execution and review of the OD Model of

AIESEC in Germany ensures that every local entity is receiving a fitting national

support in order to grow, as well as an according organizational structure, culture and

communication. By providing a long-term framework for the organization the VP OD

ensures a holistic development of AIESEC in Germany.


Conceptual & analytical thinking

Very good understanding of the organization and national reality

Excellent network management skills

Positive attitude towards change

Experience in strategy development


Lead the ODST

Performance and organizational health evaluation of all LCs in AIESEC

Germany

Expansion management

Strategy, structure and coordination of National Support Body

Manage the organizational planning framework including LC planning strategy

and education

Alignment of MC Strategy towards LC performance

Alignment and management of organizational culture in accordance with

national strategy

Designing and managing organizational communication & collaboration

Create and execute an organizational recognition strategy

Manage the organizational transition in alignment with VP TM

Manage the MC’s long term plan development including the MC selection

process and MC structure design in coordination with the MCP

Continuously improve the long-term framework for AIESEC in Germany and

guide the implementation process of AIESEC 2020

Execute and review the OD Model including LC clustering

15

Measures of Success

Absolute and relative growth in all 4 exchange programs

Satisfaction and NPS in all 4 exchange programs

16

MCVP Talent Management

Job Description

The VP TM is the main responsible for the TMP and TLP programs and managing the

planning and execution of talent management processes in order to ensure the right

talent capacity to drive the exchange programs. The VP TM is responsible for the

organizational productivity through providing the right education, leadership

development and efficiency frameworks including knowledge storage. In close

collaboration with the VP OD the VP TM breaks down the organizational framework

for the individual locations.


Conceptual & analytical thinking

Good operations understanding

Talent capacity planning

Delivering education frameworks

Experience human resources management


Leading the TM NST and training area

Ensuring a sufficient talent capacity and with this business efficiency by

creating and executing a talent capacity strategy including

o an extremely efficient selection, induction & education process

o a sustainable transition strategy

o a talent capacity management strategy for capacity lows e.g. semester

breaks

Managing the organizational education including

o National education cycle

o National conference cycle

o Development of the Virtual Education Platform and a virtual education

strategy

o Development of the trainings area

Tracking productivity and HR cost quarterly

Facilitating the implementation of team standards for productivity and

satisfaction

17

Alignment of TM strategy to operations’ strategy including the development of

the Youth Talent program and its marketing

Supporting implementation of LEAD framework for all programs

LCD management in alignment with the VP OD and OD Model

o LC Transition

o LC Structures

o LC Culture

Measures of Success

Productivity rates (exchange / member) overall and per program

Cost per member educated

TMP NPS score

TLP NPS score

18

MC Director Information Management

Job Description

The role of the Managing Director IM is to provide vision and leadership for

developing and implementing information technology initiatives that align with the

ambition of AIESEC in Germany. The MD IM directs the planning and implementation

of IT systems in support of AIESEC operations in order to improve cost effectiveness,

service quality, and mission development. Therefore, she is working in strong

interfaces with the VPs CXP. The MD IM is responsible for all aspects of the AIESEC

in Germany IT ecosystem - full control over MC-owned systems and proper use of

global AIESEC systems.


Required

Understanding of information management and information / communication

technology

Understanding of AIESEC operations and how technology can improve its

efficiency

Understanding of global IT business issues and trends

Advanced understanding of our customer flows and the interconnection of the

functional areas of marketing, operations and IM

Previous experience with education and user support

Good overview of applications / IS development life cycle

Good understanding of CRM Salesforce

Preferred:

Basic understanding of HTML, CSS, JavaScript and PHP

Basic system analysis and design skills

Experience with website design and deployment

Experience with Salesforce, Apex Development

Traits & Attitude

customer centric thinking

being able to balance long term & short term thinking

perseverance

focus on details vs. holistic thinking

19


Analyze the current technology infrastructure and align it with the strategic

plans of AIESEC in Germany

Lead the National Information Support Team (NIST) virtually, and engage as

well as develop the IT talent pipeline throughout the organization

Development of further local IM implementation in order for the IM network

to grow

Screen the digitalization trends landscape for capitalization potential for

AIESEC in Germany

Maintain efficient & clear internal communications structures & systems

Manage creation and implementation of initiatives that will ensure general

development of information management at all levels of the organization

looking especially at the global platform and its stakeholders. Therefore close

collaboration with AI and other MCs.

Lead the NIST to prototype new technologies and services within AIESEC

Ensure proper communication and education of the membership to work

effectively with national and global information systems

Oversee the AIESEC in Germany office IT infrastructure and systems

Manage relations with IT vendors & legal management

Measures of Success

• Increase of AIESEC’s reach through system landscape

• Increase in operations’ resources efficiency

• Degree of system integration

• Cost-output-ratio

20

MCVP Customer Experience

oGC/oGT/iGT

Job Description

The MCVP CXP is the main responsible for the development of the program and thus

responsible to drive growth on local level through network management, building and

managing a strong customer experience, generating leads through targeted marketing

on local and national level, and executing national multiplier strategies. The VP CXP

establishes and maintains our international partnerships and ensures a high quality

delivery of the program. Furthermore the VP is responsible for developing the

program further through innovation and proper change management on international,

national and local level.


Collaboration mindset

Communication skills including empathy

Coordination of multiple projects & stakeholders simultaneously

Creativity

Customer orientation, marketing and market understanding proficiency

Data analysis competency

Effective break-down of strategy to member level

Handling high exchange volumes

High level of action and result orientation

Network management & facilitation skills

Performance and result orientation mindset

Planning & tracking skills

Sense for different cultures and their implications

Strong team management skills

Understanding of global supply- and demand-management for the program

Understanding of partnership management

Understanding of program flow on local level end to end and in an

international comparison


Collaboration with AIESEC International including innovation and pilot projects

as well as for the development of the GIS

21

Coordinating the local product portfolio

Create the online strategy to position AIESEC in different channels

Creating or coordinating market research

Creation of national campaigns for the program

Developing and implementing growth strategies for the program (local

attraction and delivery)

Developing and implementing program and product innovations

Development of diverse marketing instruments

Ensure brand implementation

Final responsible for delivered experiences in the programs

Final responsible for international relations and connection to global network

Final responsible for standards & satisfaction and issues/quality cases raised

before/during/after the exchange

Final responsible for the financial sustainability of the program

Final responsible for the planning framework for the program

Guardian of the essence for the program

Leading and managing the NST

Leading and managing the program’s VP network

Managing partnerships to external partners such as ZAV & DAAD

Managing partnerships to key entity partners

Managing the execution of the OD Model of AIESEC in Germany in alignment

with the regional coordinators

Tracking and analyzing the development of the program

CXP iGT: Responsible on the MC for iGCDP and Sellebration

Measures of Success

Absolute and relative growth of the program

Satisfaction and NPS score of the program

22

MC Team 1516 Contact Information

MCPe and MKT Johannes Schneider [email protected]

MCP Max Malterer [email protected]

Incoming Op Stefan Volk [email protected]

Outgoing Op Benni Bleiweiss [email protected]

OD Christoph Huber [email protected]

TM Thu-Hong Nguyen [email protected]

Finance Pam Sturm [email protected]

BD Pelle John [email protected]

IM Michelle Lemme [email protected]

#power








