aiesec romania mc 11-12 job descriptions

AIESEC ROMANIA 11/12

Job Descriptions

Job Descriptions

Members Committee President

Accountable to:

National Plenary

Accountable for:

MC Team

1. Role:

Facilitate the implementation of Global Direction

Coaching the MC Team Members in developing and delivering the National Services for the LCs

Manage the MC Team in order to achieve performance by the end of the term

Work with the LCP Strategic Team involve them and encourage them to have a proactive role in implementing the National Direction

Manage organizational growth in all LCs together with LCPs and VP LC Development

Represent AESEC Romania in the external environment, so that the credibility and position of AIESEC strengthens in the Romanian Environment

Represent AIESEC in Romania in the International Network, so that our image delivers on the expectations of AIESEC International and other AIESEC Countries.

Together with VPF manage and control the Financial Sustainability and legality of our operations.

2. Responsibilities:

Long term Strategy and Direction

Ensure the long term strategic approach and sustainability of all decisions made in AIESEC in Romania

Facilitate the execution of global direction and growth network strategies by the LCs

Participate and be responsible for the involvement of LCPs in the strategic decisions

Ensure effective meetings and management of national strategic development task force

Responsible for the Structure Subsystem at national level

MC Team Management

Ensure a clear and effective Planning Process for the MC Team

Track the Individual Performance of the MC Team Members, weekly

Develop and ensure the effectiveness of MC Team days

Create and foster a healthy MC team Culture in order to ensure high performance and satisfaction

Involved in the Selection of the new MC Team

Responsible for the preparation and delivery of effective transition process and agenda

Internal Network Management

Develop and ensure the delivery of LCP Meetings during the year, at least 3 times a year

Ensure the communication with the LCP Strategic Team towards the implementation of National and Global direction

External Representation

Represent AIESEC at key strategic External Events

Responsible for the good communication and management with the Board of Advisors and BOA chairperson.

Represent AIESEC in National Media when necessary

Work closely with the Alumni Relationship Manager on Alumni Strategy

International Network Representation

Ensure a good communication with the MCP Network

Represent AIESEC in Romania in International Legislative Meetings

Fulfill the membership criteria for AIESEC Romania

Final responsible for AIESEC in Romania overall performance in the International Network and AIESEC International

AIESEC in Romania Accountability and Governance

Co-chair the BOA Meetings with BOA Chairperson

Final Responsible for AIESEC in Romania Financial Performance and Transparency

Ensure that AIESEC in Romania’s operations are legally compliant to the external standards

3. Profile of the candidate:

Competency Required Preferred Developed

Global Mindset

Entrepreneurial Outlook

Social Responsibility Emotional Intelligence

Proactive Learning

4. Key performance indicators:

Percentage of the realization of the national objectives

Percentage of the realization of MC Members Individual Plans

Number and quality of people applying for National Positions

Legality of AIESEC in Romania operations

Quality of services delivered to Local Committees

Effective allocation of MC Members Responsibilities

Level of satisfaction of MC Team Members

Effective implementation of Global Direction in the LCs

Talent Management Vice-President

Accountable to:

MEMBER COMMITTEE PRESIDENT

Accountable for:

Local Talent Management Vice-presidents

National Talent Management Support Teams

1. Role:

Drives the national Talent Management Subsystem strategy to ensure the achievement of AIESEC 2015 objectives while keeping a constantly high quality of the experience we are offering to our members. Ensure the quality of the AIESEC Experience and manages diversity through talent management systems. Ensures the education of AIESEC members around the Global Competency Model and Talent Management Processes. Builds strategic partnerships to enhance the AIESEC Experience – either related to the Talent Management Processes or to Talent Development programs. Provides tools and resources to support capacity building and training of the members. Ensures the quality of the learning environment elements at local and national level. Education and coaching for Talent Management VPs. Supports MC strategic work and MC team development together with MCP. Responsibility in driving the country into providing full AIESEC Experiences.

2. Responsibilities: Talent Management Systems Implementation: Ensuring the development and implementation of all the talent management systems at national and local level. Educate (through conferences and other meetings) and coach the Talent Management VPs on talent management systems implementation at LC level. Plan and deliver the recruitment campaigns together with MCVP OGX and MCVP Communication Develop tools and talent management systems together with MCVP OGX related with Members integration and reintegration after exchange. Develop and manage the national strategy for X+L.

Myaiesec.net management and international exposure and opportunities: Assure communication through platforms for TM responsible, from local level to continually exchange knowledge, information and GCPs. Ensure management of Romanian Talent Management systems on wiki, management of groups and forums on myaiesec.net. Gather and promote best practices from international and national level of learning activities or any other tools referring to Talent Management area. Promote international opportunities for members – CEED, Conferences etc; Competency Model Management: Assure Competency Model Management education and implementation at local and national level Diversity Management and AIESEC XP Implementation: Clarify and develop, through the Talent Management Systems, the following stages in @XP: Introduction to AIESEC, Taking Responsibility, Leadership Role, Working Abroad and Heading for the Future. Assist the MCVP OGX in preparing the national learning activities such as: Cultural Preparation Seminar and Reintegration Seminar. Assure with MCP, leadership development at local level through people development systems (transition, selection for leadership, leadership preparation) and Leadership Development Programs. Assure the learning environment elements quality implementation

National Training strategy Design the national training strategy for the coming year together with MCVP LC Development Design and track conference cycle at national and local level Develop international partnerships on learning on the following basis: Educational Resources and Preparation for AIESEC people MC Development Assure together with MCP, MC team development through implementation of TM systems aligned with GCM, such as: Goal Setting, Performance Appraisal, Succession planning or Rewards and Recognition.



Global Mindset



Proactive Learning


Retention of our members at all levels: 3 months, 6 months, 1 year Average number of members applying for leadership experience No of leadership positions realized No of members in the organization Number of complete AIESEC Experiences provided (X+L) Efficiency of members for one exchange

Out Going Exchange Vice-President

Accountable to:


Accountable for:

Local Out Going Exchange Vice-presidents

National Out Going Exchange Support Team

1. Role:

Drives the national OGX strategy to ensure the achievement of AIESEC 2015 objectives while keeping a constantly high quality of the experience we are offering to our members. Provides tools and resources to support the OGX work. Education and coaching for Out Going Exchange VPs. Responsibility in driving the country into providing full AIESEC Experiences. Ensure the achievement of OGX objectives Ensure quality in the delivery of the OGX process Drive and create exchange growth and quality strategies Final responsible on delivery of international partnerships on OGX

2. Responsibilities: National Exchange Strategy Development and Management

Develop, educate and implement OGX Strategy that will lead to the achievement of Goals

Responsible for the National Exchange partners and for raising at national level

Build Strategies that will improve the OGX performance of all LCs Managing national exchange support buddies Managing national OGX initiatives Managing AIESEC Romania Exchange wiki and communication channels on

myaiesec.net together with the MCVP ICX and MCVP Communication Manage national meetings related to exchange

Exchange Tracking

Pool Knowledge and knowledge on LCs' performance on OGX Track the auditing of the EP forms Provide LC Coaches with relevant information regarding the OGX performance

Exchange Quality Strategy development and Management

Ensure the Education and implementation of IXQPS Development of quality improvement strategies on the EP side Ensure that EP’s are prepared in the country If necessary, make proposals to modify the Exchange legislation and quality

standards and monitor its implementation Management of the Measurement System

Education related to Exchange

Update OGX training materials according to the latest changes in the organization

Promote the materials developed at regional and international level Bring OGX related content in national/ local conferences Provide Education for the usage of the Exchange Module on myaiesec.net

Teams Management

Ensure education and coaching to the VPs OGX

Manage and coach the members from the support buddies



Global Mindset



Proactive Learning


Number of complete AIESEC Experiences provided (X+L) Efficiency of members for one exchange EP’s Raised EP’s Matched EP’s Realized Nr. Of international partnerships Delivery time Achievement rate of LC goals

Finance Vice-President

Accountable to:


Accountable for:

Local Finance Vice-presidents

FINeST Team

1. Role:

Responsible for the education of the VPs Finance and members around the country

Responsible for giving relevant inputs about the sustainability of the LCs to the LC VPF in the country and raises awareness if things are not going as planned;

Financial management: financial way to support the term goals and increase the long term sustainability; accounting

Legislation: solving all legal issues for MC and giving support for LC level (contracts, status, visas, internal AIESEC legislation, conferences);

Manages the National Finance Support Team. Chairing the Finance task force in the MC.


Financial management MC Budgeting and forecasting; Establish the pricing policy along with the MCVPER for the national

services offered by the MC and MCVPX for X, following up all the payments from the signed contracts;

Periodical reports on financial situation for MC team, LCP-s, BOA, external audit;

Managing National Fund: calculate the payments to be made by LC-s, track the payments and usage of the resources in the most effective way to allow the organization to grow its results;

Manage allocation of all the financial resources for the national entities (support teams);

Support LC-s to improve their financial management and sustainability by leading the VPs;

Allocate investment funds for MC office & flat.

Accounting: Responsible for bookkeeping, assure the external audit is done along with a consultancy or authorized person; Plan and supervise the internal audit for LC-s together with financial manager

Legality Share knowledge to VPs Finance and consulting in all financial issues,

offers information about all the legal documents/contracts the LCs are needed/allowed to have;

Ensure all the financial reports to AIESEC International are sent in due time and all the financial obligations of AIESEC Romania to AIESEC International are met;

Ask for the reports of each national conference and to assure all the management contracts for the conferences are respected;

Insure all the information needed for National and International Conferences (in terms of administration and management);

Insure that all the legal obligations of AIESEC in Romania are met; Keeps tracking of the finance membership criteria for LCs.

Education Designs and delivers together with the National Finance Support Team the

education cycle for the finance members; Makes sure that the transition for the middle management positions and

VPF position is planned and implemented by the VPF.

FINeST support team Makes sure that there is a year plan of activities for the FINeST

team; Sets clear direction for the team; Sets clear KPIs for each team member; Gives reports periodically to the VPF about the work the FINeST team

does.



Global Mindset


Social Responsibility

Emotional Intelligence

Proactive Learning


Legality All the legal requirements between AIESEC Romania and AIESEC

International are fulfilled Status of AIESEC Romania is updated Accountancy The balance sheet is given to the Financial Administration in due time All the accountancy requirements between AIESEC Romania and AIESEC International are fulfilled Financial Management MC Budget for 2010 - 2011 is created and tracked monthly in Finance Task

Force At the end of each quarter LC Taxes are calculated and released in the

country The MC has and implements an reserves and investment plan No. of LCs that have a reserves and investment plan Education

No. of Finance conferences or seminars delivered No. of LCs that have a preparation plan on FA for each recruitment No. of LCs that have a transition plan on FA for middle management

and VPF position.

Communication Vice-President

Accountable to:


Accountable for:

Local Communication Vice-presidents

National Communication Support Team

1. Role:

Create a strong exposure and image for AIESEC in our stakeholders group Implement and manage the global brand in AIESEC Romania To manage the overall communication strategy of AIESEC nationally including

brand management and both internal and external communication. To manage the AIESEC Brand in terms of correct implementation,

management, legality, education and understanding in the network. To ensure profiling and external representation of AIESEC in accordance to

the Global Brand. To ensure media presence of AIESEC in national media and supporting the

network on the same. To build a network of media contacts to help profile AIESEC externally in the

right markets. To manage overall AIESEC web presence and content. To manage an internal communication strategy for AIESEC Romania

2. Responsibilities

Brand Implementation Band engagement of all stakeholders around the central and the right

message about AIESEC. Design (together with VP TM) Brand Ambassadorship Education package for

the LC members. Create (together with VP ER) activities and products aligned to the brand,

and provide feedback for the current ones. Final responsible for the National Materials’ alignment to the brand (from

posters, flyers to sales materials) . Brand audit among the stakeholders Managing all legal aspects of our trademarks

PR and Media management

Develop and implement National Communication Plan with reach on all stakeholders.

Develop Media Partnerships at MC level (focus on business press, student press, TV and radio)

Create materials and content about AIESEC, such as reports, media releases, and articles.

Account manager for all national media accounts, holds relations with journalists.

Source for possibilities within the PR/Communication departments of our National Partners to profile AIESEC through their communication LC Support

Coach the LCVP-s Communication (or middle management if the case), and provide support in using the brand.

Audit materials and website contents to ensure alignment with the visual guidelines and the brand promise.

Strategy development, and coordinate downscaling Global Plan –> National Plan –> LC Plan on the outcome.

Creation of materials and resources for the LCs to use.

WEB Presence Manage the national website and all the official national social media

accounts for AIESEC Romania - Facebook, Twitter, LinkedIn Quality control for LC Websites and design alignment for all online channels Quality check on FA and LC official communities

Internal Communication

Select and coordinate a National Communication Support Team. Role of the team: create together with MCVP Communication the national communication strategy, implement the national education cycle within the middle management and the members, supply MC capacity on creating materials (all advertising materials, and partly PR materials) and managing online communication (newsletter editor, communities management, website management)

Coordinate the MC Newsletters (internal and externals) Continue implementation of the Knowledge Management strategy Responsible for overall internal information flow from AI to network (including

blogs, videos, newsletters, resources, etc)



Global Mindset



Proactive Learning


No of conferences/forums we are invited to as representatives of youth leadership

No of visitors on the web page No of people who apply to join AIESEC with the expectation of having an X+L

experience No of brand aligned media appearances

Local Committee Development Vice-President

Accountable to:


Accountable for:

Regional Local Committee Coaches

1. Role:

Build strategies and consolidate systems in order for LCs to drive growth in terms of Measures of Success.

Develop a strategy for coaching the LCs on the implementation of national directions.

Coordinate the sustainable development of expansions driven by AIESEC Romania.

Link the national plan with the local plans to create common direction and increase the organization’s impact.

2. Responsibilities

Coaching LCs

Define a coaching strategy for the LCs together with the MCP, LC Coaches and NTT

Tracking and coaching LCs on fulfilling their membership criteria Defining a prioritized LC visits plan and follow-ups quarterly Coach LCs to ensure alignment between the national and the local plan Define a strategy for resource sharing and allocation within the network Educate the LCs in using myAIESEC.net platform to it’s fullest potential Evaluating LC needs and defining a set of measures to cover them Initiate and involve in Task Forces together with MCVPs, Regional Coaches or

other members form the country to develop tools, systems, campaigns and processes that can determine growth of the organization.

Manage effectively the Development team in order for them to deliver the development strategy for the LCs.

Implementing Expansion Plan:

Co-ordinate implementation of the expansion plan from national level Define a long term plan for expansions to fulfill and maintain membership

criteria Coaching expansion LCs Manage the resources allocated for expanding AIESEC Romania Ensure correct representation (aligned to the AIESEC way and brand

experience) within new extensions.

Operational activity

Keep track of MCVPs delivering materials, tools, knowledge to the LCs Compile monthly and quarterly SONA Manage monthly Local Committee Development meeting with MC team and LC

Coaches Tracking & evaluating and ensure effectiveness of Regional Coaches` activity Ensure transparency in the national network in terms of LC and country

overall performance (update country performance wiki).



Global Mindset



Proactive Learning


No of LCs fulfilling membership criteria No of IGs fulfilling membership criteria No of LC Visits delivered Overall evolution of LCs in term of organizational Measures of Success

compared to past performances.

Alumni Relations Vice-President

Accountable to:


Accountable for:

Local Alumni Relations members

1. Role:

Develop new products and events dedicated to the Alumni network

Inform and update the Alumni network of AIESEC events; facilitate connections within Alumni network and between Alumni and AIESEC

Develop and manage alumni networking tools (Alumni national group, online communities - Facebook, Linkedin, myaiesec.net for alumni)

Manage the National Alumni database

Supervise and work with National Alumni Board of Advisors

Increase the financial support of Alumni for AIESEC


Products and events development

Work together with MC VP ER in product development taskforces – develop and design new products that Alumni can benefit from

Support the selling process by consulting and capitalizing on the Alumni network

Main responsible for Alumni national events (ELA 2011, Alumni Congress etc)- developing concept, promotion, selling and organizing

Implement and track the national strategy for Alumni donations

Communication

Manage and keep up-to-date the Alumni section in the national website

Create monthly newsletter for Alumni

Keep Alumni up-to-date regarding any sort of Alumni activities using the online networking tools (Alumni national group, Facebook, LinkedIn, myaiese.net for alumni etc)

Alumni Management

Supervise and work with the National Alumni Board of Advisors

Involve Alumni in all local and national events (where Alumni attendance is possible)

Driving the national Alumni initiatives on local operational level

Align local Alumni strategies to national strategy

Manage and follow-up all the relations where Alumni are impacting on Exchange, Financial Sustainability, Learning Environment, Positioning or Governance and Operations

Support the development of the Alumni associations and Boards of Advisors at local level

Maintain the national Alumni database up-to-date

Develop new strategies to involve Alumni in AIESEC activity

Education

Ensure education and coaching for the Alumni Relations Responsible members in the country

Feedback the local strategic and operational plan for the Alumni Relations area

Track the implementation of the local operational plan for the Alumni Relations area

Ensures transition for Alumni Relations Responsible is implemented



Global Mindset




Proactive Learning


Number of Alumni events and/or products addressed/ sold to Alumni

Amount of money received from individual Alumni donations and partnerships resulting from Alumni support

Number of Alumni with updated information on the database

Number of exchanges realized with Alumni help (TNs/ EPs)

Number of Alumni involved in AIESEC activities (e.g: coach, trainer, chair etc)

External Relations Vice-President

Accountable to:


Accountable for:

Local External Relations Vice-presidents

National External Relations Support Team

1. Role:

Ensure the Financial Sustainability of the MC Coordinate the MC Sales Force Sustain and increase existing National Partnerships and generate new ones Develop Core Work Products that generate financial resources on long term Support LCs to improve performance on Corporate Sales and External

Relations activities. Coach LC VP’s ER Maintain communication with A.I. E.R. Team

2. Responsibilities: Fund Raising

Final responsible for all NGP members Oversee resigning on all NGP, and ensure the appropriate timelines are met Facilitate as best possible the extension of national partnerships to local

level Facilitates the extension of national partnerships and punctual cooperation in

terms of products bought, and revenues offered to AIESEC Romania Facilitates the extension of local cooperation to national level where needed Attract new partners in the NGP Final responsible for covering the MC Budget Final responsible for the coordination of all the sales campaigns of AIESEC in

Romania

Sales Management and cooperation within the MC Discover new opportunities for attracting funds from the corporate area Work closely with MC VP Finance to monitor progress towards securing

fundraising targets for MC Budget Work closely with MC VP Communication towards securing the evolution and

delivery of visibility benefits for partners Work closely with MC VP Incoming Exchange to ensure development of TN

Raising strategies in the MC and in Local Committees Servicing Management

Direct delivery and delivery tracking on own accounts Coordinate a proper delivery for all MC Products and MC accounts Developing a Partners Visibility Strategy and a Delivery Plan for the MC Ensure a Customer Care and Delight Strategy at MC level and facilitate the

same process for Local Committees Involve National Partners in our activities and create the frame for them to

receive AIESEC Experience Represent AIESEC Romania in the main networking national and international

Events LC Support

Maintain and develop the National ER Principles, to lead to successful MC-LC cooperation on sales

Develop a Preparation Plan on Sales for LC VPs and local sales teams for the entire term

Assist LCs in developing their products portfolio, and creating their offers Assist LCs in Raising Enablers ( TN Takers and Content Partners) &

Supporters (Financial Partnerships). Gather, promote and implement best practices from international and national

level Develop a Preparation plan for the VP ER candidates for the next term Support LC VPs in implementing all sales processes as best possible Upon request, visit LC’s and deliver preparations and coaching to sales teams

Product Development

Maintain & further develop the current MC products portfolio Develop new products that generate sustainable revenue Lead the Product Development effort of the MC(Chair the Product

Development Task Force) Design new products, according to organizational and market opportunities Together with MC VP Communication, audit current products and activities,

and ensure their alignment with the brand Together with MC VP Finance research on the main competitors in the market

and re-set the product pricing



Global Mindset




Proactive Learning


Growth in number of Financial Partners, Content Partners Retention rate of Financial Partners, Content Partners Generated incomes from sales activity and correspondence with MC Budget Improved Performance of Local Committees on External Relations

Incoming Exchange Corporate Vice-President

Accountable to:


Accountable for:

Local Incoming Exchange Vice-Presidents

Local Incoming Exchange Corporate Vice-Presidents

National Incoming Exchange Corporate Support Team

1. Role:

Ensure the achievement of ICX Corporate objectives Ensure quality in the delivery of the ICX processes together with MC VP ICX

Non Corporate Drive and create exchange growth and quality strategies Support the involved buddies management Ensure the MC financial sustainability


National Exchange Strategy Development and Management Develop, educate and implement ICX C strategy that will lead to the

achievement of the goals Responsible for National Exchange Corporate partners raises, matched and

realizations Build strategy together with the MC VP ICX Non Corporate in order to

improve the ICX performance in the LCs Managing national TN Takers and TNs Managing national exchange support teams/buddies Manage national corporate meetings related to exchange Manage AIESEC Romania Exchange wiki and communication channels on

myaiesec.net together with MC VP ICX NC, MC VP OGX and MC VP Comm. Together with MC VP ER explore new sectors were AIESEC can be involved

Exchange tracking:

Pool knowledge and knowledge on LCs performance on ICX Tracking the auditing of the MT and T TN forms Provide LC coached with relevant information regarding the ICX C

performance Tracking the TN raising process in the LCs Tracking the international partnerships on MT and TT pools

Exchange Quality Strategy development and management

Ensure the education of the IXPQS implementation Development of quality improvement strategies on the MT and TT TN side Ensure the legality of the MT and TT TNs in the country and at national level If necessary, make proposal to modify the Exchange legislation and quality

standards and monitor its implementation Management of measurement system Final responsible of the exchange participants’ preparation prior to the

internships for the national TN takers

Education related to Exchange Updates ICX training materials according to the latest changes in the

organization together with MC VP ICX Non Corporate. Promote the materials developed at regional and international level Brings ICX related content in national/local conferences together with MC VP

ICX Non Corporate Provide education regarding the exchange module on myaiesec.net together

with MC VP ICX Non Corporate Teams management

Ensure education and coaching to the VP ICX C and VP ICX Manage and coach the members from the support buddies Manage and track the national TN takers



Global Mindset




Proactive Learning


Number of MT and TT TNs raised Number of MT and TT TNs matched Number of MT and TT TNs realized Number of national TN takers

Incoming Exchange Non-Corporate Vice-President

Accountable to:


Accountable for:

Local Incoming Exchange Vice-Presidents

Local Incoming Exchange Non-Corporate Vice-Presidents

National Incoming Exchange Non-Corporate Support Team

1. Role:

Ensure the achievement of ICX Non-Corporate objectives Ensure quality in the delivery of the ICX processes Drive and create exchange growth and quality strategies Support the involved buddies management Ensure the implementation of ICX related national projects


National Exchange Strategy Development and Management Develop, educate and implement ICX NC strategy that will lead to the

achievement of the goals Responsible for National Exchange non corporate partners Build strategy together with the MC VP ICX Corporate in order to improve

the ICX performance in the LCs Managing national ICX projects Managing national exchange support teams/buddies Manage national non corporate meetings related to exchange Manage AIESEC Romania Exchange wiki and communication channels on

myaiesec.net together with MC VP ICX C, MC VP OGX and MC VP Comm. Managing the national project coordinators

Exchange tracking:

Pool knowledge and knowledge on LCs performance on ICX Tracking the auditing of the DT and ET TN forms Provide LC coached with relevant information regarding the ICX NC

performance Tracking the international partnerships on DT and ET pools

Exchange Quality Strategy development and management

Ensure the education of the IXPQS implementation Development of quality improvement strategies on the DT and ET TN side Ensure the legality of the DT and ET TNs in the country If necessary, make proposal to modify the Exchange legislation and quality

standards and monitor its implementation Management of measurement system Final responsible of the exchange participants’ preparation prior to the

internships for the national projects Education related to Exchange

Updates ICX training materials according to the latest changes in the organization together with MC VP ICX Corporate.

Promote the materials developed at regional and international level Brings ICX related content in national/local conferences together with MC VP

ICX Corporate Provide education regarding the exchange module on myaiesec.net together

with MC VP ICX Corporate

Teams management

Ensure education and coaching to the VP ICX NC and VP ICX Manage and coach the members from the support buddies Manage and track the national project coordinators Manage the ICX related national project task force teams



Global Mindset




Proactive Learning


Number of DT and ET TNs raised Number of DT and ET TNs matched Number of DT and ET TNs realized Number of LCs involved in ICX related national projects

aiesec romania mc 11-12 job descriptions

Business

aiesec international

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aiesec experiences

talent management vps

talent management processes

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education of aiesec