aiesec kenya mcvp 1314 job descriptions

C 12/13 Booklet

AIESEC KENYA MC 13/14 Booklet

Table of Contents

Introduction

General Information

Job Descriptions and responsibilities

Live our experience

Election process and procedures

Time-line

Deadline

MC 13/14 Booklet

AIESEC KENYA

s

Introduction

Dear Applicant,

Being in the Member Committee in AIESEC Kenya these past 6

months of the term 12-13 has given me the most satisfaction

throughout my AIESEC Experience. Moreover being MCP elect has

been the highlight of my experience. The International network, The

National Perspective and the Challenging working environment

has pushed me further in developing myself both professionally and

on a personal level!

AIESEC Kenya is ready to receive the next team that will push the

organisation towards even greater success stories. This will be done

through professionalism, passion and integrity in order to achieve

SMART excellence.

We are waiting for YOU, to take this bold step!

Your Member Committee President 13-14,

Kemboi Maiyo

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AIESEC KENYA

General Information Structure of MC 2013-2014

The AIESEC Kenya Member Committee is based in Nairobi. Below is the ideal structure of the MC 13-14 of 7 including the MCP. However, this may change to 6 once applicants have been assessed during the review process and selection panel.

Please note the core MC team is 9 of individuals working fulltime. NTT and NST positions will be filled once the team of 9 fulltime individuals has been formed.

Compensation and Benefitss

MCP and MCVP role is a full time employee of AIESEC Kenya. The VP is paid a monthly salary of 10,000 Ksh (approximately 90 EUROS).

Official travel of AIESEC in Kenya (coaching, marketing and conference travel), according to national priorities and budget available, are covered by the MC Budget. Personal travel and moving expenses to Nairobi are not covered.

Other compensations and benefits will be agreed upon by the MC based on priorities and availability

of funds.

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General Profile of MCVP

While the MC of AIESEC in Kenya’s can come from diverse backgrounds and environments, several general characteristics, skills and knowledge is expected.

The member(s) applying for these positions are expected to posses certain skills, competencies and knowledge in order to successfully carry out the role they are applying for.

Intellectual and psychological

An ideal aspiring MC should have some key personality traits; for example active learning, systematic and critical thinking, creativity, adaptability to change, capacity of analysis, patience, listening and inclusiveness, emotional intelligence, management team skills.

Society knowledge

Good knowledge of world issues and national systems, the current trends and issues facing society as well as understanding cultural issues are vital in order to sufficiently understand and represent AIESEC Kenya. Practical understanding of management theories (e.g. learning organization, self-organizing systems) is also necessary.

AIESEC understanding

Extensive understanding of the association is required in order to apply for the mentioned positions. An understanding of our vision, values, identity, current five year ambition, country development and systems is something we will look for in all candidates. Candidates are also expected to understand AIESEC Kenya’s current place as well as potential in the global association.

Basic qualifications

Demonstrated leadership and team management skills

Superior understanding of the AIESEC Experience and the exchange process

Excellent professional communication skills

Demonstrated ability to read and interpret financial statements and reports

International exposure and awareness

Cultural sensitivity and awareness

Superior decision making capacity

Strong interpersonal skills

Crisis management skills

Facilitation and coaching skills

Negotiation skills

Time management and prioritizing skills

Cross functional in terms of AIESEC knowledge

Experience with, and aptitude for, interacting with the external and business

Community

Native/Good English proficiency

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Overall, there is no perfect candidate profile. However, good candidates will possess strong

competencies in the areas of social behaviour, motivation, task orientation, public speaking and people

management skills.

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Job Description and responsibilities

VICE PRESIDENT FINANCE, LEGAL & ADMINISTRATION

Main Block of Actions

National Sales

Finance Management & Legal Compliance & Administration

Role Overall

To generate, sustain and develop partnerships that supports the running of AIESEC Kenya by increasing

financial sustainability

To ensure the financial cash flow and business sustainability of AIESEC Kenya

Ensure legal compliance of all AIESEC Processes

Final responsible on financial management

Main Responsibilities

National Sales

Track progress toward national cash flow goals through sale of AIESEC Products

Drive the sales of national products

Finance Management & Legal Compliance

Engage with the external networks to drive growth in Finance

Consistent tracking and review of exchange and Business Development targets

Quarterly cash flow and profitably assessment of operations

Ensure legality compliance with Kenyan law

Implement and review financial policies and procedures

Recording of financial activity

Managing national investments and infrastructure

Periodical reporting and analysis on financial situation

Ensure all the financial & legal obligations towards AIESEC International are met

General administration of the MC office

Organizational Processes Involved

MC Processes Functional Processes

Talent planning and tracking Auditing and legality

Talent coaching & transition Managing funds and reporting

Planning, execution and budgeting Governance and accountability

Reserves and investment management

Budgeting and forecasting

MC 13/14 Booklet AIESEC KENYA

Key Performance Indicators

% of revenue generation from different sources

% of profit margin of national budget

Absolute and relative growths of supporters

% of legal requirements fulfilment between AIESEC Kenya and AIESEC International

Relative growth of revenues

Skills & Competencies Required

Organisational awareness

Interpersonal relationships

Conference facilitation

Analytical and strategic thinking

Decisiveness

Networking and relationship building

Cross cultural management

Resource and risk management

Negotiation and networking

Understanding towards global trends and external context

Sales and marketing

Data analysis & plan tracking

Account Management

Details focus

Financial processes and basic accounting knowledge

Coaching and training

Overall Background Required

Business Communication, sales & marketing

Resilience & flexible thinking

Stakeholder focus

Planning and tracking

Supply & Demand management, and functional synergy in correlation with other functional areas of the organization

Exchange packaging and consistent selling aligned to the Brand Experience

Effective team management

Financial management and control

Understanding of the Kenyan legislation and legal processes

Benefits

Sales, marketing & financial management

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VICE PRESIDENT ICX – GCDP & PROJECTS


GCDP and Projects Management

Non - Corporate Exchange Partnership & Delivery

Role Overall

To drive, coordinate, support & track the overall management of the AIESEC’s Global Community Development Program for ICX

and Projects within national and local committee levels.


ICX Global Community Development Program (GCDP) and Projects Strategy Management & Development

Strategic pipeline management of the ICX GCDP and Projects sector

Ensure the effective delivery of the ICX GCDP and PBOX experiences (qualitative and quantitative)

Streamlining the ICX processes within GCDP sector

Constant tracking, evaluation and reporting of the non - corporate exchange performance of all levels

Support LCs in non - corporate raising/matching/tracking/delivery & servicing/integration and reintegration within GCDP

sector

Education and skill building around non - corporate exchange and leadership processes

Identify, follow up and realize national and international cooperation & partnership opportunities within GCDP sector

Ensure the legality of the GCDP processes within AIESEC Kenya

Develop, educate and implement Global and National GCDP Strategies to the LCs

Delivery and Management of relevant non - corporate accounts

Develop GCDP growth strategies/initiatives for entering new non - corporate markets

Supply and demand management of GCDP sector

Collaborate with MCVP BD on regular implementation of external market research and internal trend analysis

Collaborate with MCVP BD to develop marketing strategies for ICX

Global Community Development Program (GCDP) Tracking and Education

Track progress toward national GCDP goals and MoS through consistent tracking and review of GCDP performance

Ensure clear and consistent communication and positioning of GCDP products

Management of exchange quality, internal measurement, form auditing and delivery

Management of exchange documentation and standard operating procedures

Development and Educational Traineeships’ pool knowledge

Ensure the overall education and implementation of XPP

Constantly updating GCDP training materials according to the global changes

Provide education in managing GCDP on myAIESEC.net to the members

Develop knowledge management for the non - corporate exchange subsystem

Coaching and education for the LCs on implementing and planning of the GCDP sector to ensure their progress and successful

development


MC Processes

Talent planning and tracking

Talent coaching

Leadership development

Planning and execution

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% and # of GCDP TN Re-Raised, Matched and Realized

# of sustainable projects ran

% and # of GCDP TN Raised, Matched and Realized

Absolute & relative growth in the GCDP Sector

# of members taking up managing roles within the GCDP Sector






Decisiveness



Virtual team management

Product development


Sales and marketing


Account Management

Details focus

Knowledge of university market and trends



Experience in managing and leading ICX & Project processes

Sales and marketing

Product development

Result orientation

Effective time management

Excellent understanding on myaiesec.net usage


Implementing change processes in the area of AIESEC Experience and exchange growth

Successful exchange management processes implementation


TM knowledge, external & internal positioning of the exchange opportunities


Quality measurement implementation and usage


Benefits Sales and marketing

Professionalism, Team Management & Strategic thinking

Product Development

Organisational leadership and management

Kenya and East Africa’s reality and corporate environment

MC 13/14 Booklet

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VICE PRESIDENT ICX – GIP


GIP Management

Corporate Exchange Partnership & Delivery

Role Overall

To drive, coordinate, support & track the overall management of the AIESEC’s Global Internship Program for ICX within national

and local committee levels.


Global Internship Program (GIP) Strategy Management & Development

Strategic pipeline management of the ICX GIP sector

Ensure the effective delivery of the GIP experiences (qualitative and quantitative)

Streamlining the incoming processes within GIP sector

Constant tracking, evaluation and reporting of the corporate exchange performance of all levels

Support LCs in corporate raising/matching/tracking/delivery & servicing/OPS/integration and reintegration within GIP sector

Education and skill building around corporate exchange and leadership processes

Identify, follow up and realize national and international cooperation & partnership opportunities within GIP sector

Ensure the legality of the GIP processes within AIESEC Kenya

Develop, educate and implement Global and National GIP Strategies to the LCs

Delivery and Management of relevant corporate accounts

Develop GIP growth strategies/initiatives for entering new corporate markets

Supply and demand management of GIP sector

Collaborate with MCVP BD on regular implementation of external market research and internal trend analysis

Collaborate with MCVP Communications to develop marketing strategies

Global Internship Program (GIP) Tracking and Education

Track progress toward national GIP goals and MoS through consistent tracking and review of GIP performance

Ensure clear and consistent communication and positioning of GIP products



Management and Technical Traineeships’ pool knowledge


Constantly updating GIP training materials according to the global changes

Provide education in managing GIP on myAIESEC.net to the members

Develop knowledge management for the corporate exchange subsystem

Coaching and education for the LCs on implementing and planning of the GIP sector to ensure their progress and successful

development


MC Processes


Talent coaching




% and # of GIP TN Re-Raised, Matched and Realized

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% and # of GIP TN Raised, Matched and Realized

Absolute & relative growth in the iGIP Sector

# of members taking up managing roles within the GIP Sector

Skills & Competencies Required Organisational awareness




Decisiveness




Product development


Sales and marketing


Account Management

Details focus




Experience in managing and leading both ICX & OGX processes

Sales and marketing

Product development

Result orientation













Product Development


AIESEC Kenya and East Africa’s reality and corporate environment

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VICE PRESIDENT OGX – GCDP & GIP


GIP and GCDP OGX Management

Delivery of corporate and non corporate OGX Opportunities

Role Overall

To drive, coordinate, support & track the overall management of the AIESEC’s Global Internship Program and Global Community

Development Program for OGX within national and local committee levels.


OGX GIP & GCDP Strategy Management & Development

Strategic pipeline management of the GIP and GCDP sector for OGX

Ensure the effective delivery of the OGX experiences (qualitative and quantitative)

Streamlining the outgoing exchange processes within GCDP & GIP sector

Constant tracking, evaluation and reporting of the OGX performance of all levels

Support LCs in raising/matching/tracking/delivery & servicing/CPS/integration and reintegration

Education and skill building around OGX and leadership processes

Identify, follow up and realize national and international cooperation & partnership opportunities

Ensure the legality of the OGX processes within AIESEC Kenya

Develop, educate and implement Global and National OGX Strategies to the LCs

Supply and demand management

Collaborate with MCVP Talent Development to develop model for quality OG GIP’s induction and allocation for short-term

members

Collaborate with MCVP Communications to develop marketing strategies for OGX recruitment

OGX Tracking and Education

Track progress toward national OGX goals and MoS through consistent tracking and review of OGX performance

Ensure clear and consistent communication and positioning of OGX




Constantly updating OGX training materials according to the global changes

Provide education in managing OGX GIP & GCDP on myAIESEC.net to the members

Coaching and education for the LCs on implementing and planning of OGX to ensure their progress and

successful development


MC Processes


Talent coaching




% and # of GIP and GCDP EP Raised, Matched and Realized

Absolute & relative growth in OGX

# of members taking up managing roles within OGX

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# of members having X and leadership role (X+L)






Decisiveness




Product development


Sales and marketing


Account Management

Details focus




Experience in managing and leading both ICX & OGX processes

Sales and marketing

Product development

Result orientation













Product Development


Kenya and East Africa’s reality and corporate environment

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VICE PRESIDENT ORGANISATION DEVELOPMENT (Open for Internationals only)


TLP & TMP Management

Engagement with AIESEC and Extension Management

Talent Flow & Management

Role Overall

To plan and supervise the execution of recruitment, human resource management, leadership selection, training &

development of AIESEC Kenya’s membership.

To drive, support and track the delivery of the integrated learning experiences to enabling a high quality of AIESEC

Experience for members

To ensure the understanding and steering of the organisation towards AIESEC 2015 and driving organisation

performance in programmes. Also considering Kenya’s realities and adapting to them.


Talent Management Processes & Strategy

Ensuring the learning performance of the organization (in EwA and ELD) by providing tools, training and strategies to the

organization

Ensuring sustainable pipeline for members and leaders and supporting on the diverse experiences of the member

Engage with external networks to drive growth in talent development

Provide direction, framework and strategies for the talent management processes

Participate and contribute in global talent flow & management process

National HR’s external and internal analysis

Support and delivery of Talent Management Subsystem

LC organizational structure management to support the fulfilment of the organizational goals

Creation and review of National Conference’s agendas, and assist in the internal management of local and national

conferences

To drive the implementation of the global competency model at all levels

Membership Development & Tracking

National education cycle implementation and tracking

Setting up framework towards national TMP & TLP in accordance to the global talent management direction

Assure and provide knowledge in the TM area at all levels

Reward and recognition program for an effective MoS delivery

Manage national TM resources and communication on myAIESEC.net

Tracking and delivery support towards local TM processes

Supporting the development need of the LCs

Effective Management of AIESEC Experience Flow

Collaborate with other MCVPs on the development phases of EwA, ELD and LLC

Implementation and management of education/training initiatives of each phases

Develop strategies on increasing multiple experiences taken by members and number of students living an AIESEC Experience


MC Processes


Talent coaching & transition

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Leadership & membership development

Human resource & learning

Functional Processes

Talent Planning

Talent Marketing/Promotions

Talent Selection

Talent Induction

Talent Goal Setting & Orientation

Talent Allocation

Talent Tracking & Pipeline Management

Talent Performance Assessment and Review

Talent Appraisal (Reward & Recognition)

Learning environment programme – self discovery & reflection, mentorship, team experiences, learning circles, conferences

& seminars, and virtual spaces


# of newly recruited members

% of retention rate

# of raised and realized people in both TLP and TMP

# of leadership positions taken

# of members with JDs

# of X+L raised and realized

# people who were engaged with any AIESEC events and activities

Retention rate per ELD programme

Overall competency development in AIESEC in Kenya

# of members attending events and conferences

# of members taking up another programme after role completion





Analytical and strategic & cross-functional thinking

Decisiveness


Coaching and planning

Team management


Event planning – recruitment, conferences, learning circles

Evaluating – member engagement, training needs, event success

Knowledge of HR theory and trends


Proven record of TM Processes’ implementation

Resilience & flexible

Database management


Supply & Demand management in human resource

Talent packaging and consistent selling aligned to the Brand Experience


Excellent understanding on myAIESEC.net usage for TMP and TLP

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Benefits

Human Resource Management

Experience with organisational talent flow

MC 13/14 Booklet

AIESEC KENYA

VICE PRESIDENT BUSINESS DEVELOPMENT & PUBLIC RELATIONS


National Sales & Marketing

Brand Management & Positioning

Public Relations

Role Overall

To generate, sustain and develop partnerships that supports the running of AIESEC Kenya by strengthening our presence

within the Kenyan society.

To ensure the financial cash flow and business sustainability of AIESEC Kenya

To develop and create a strong brand aligned exposure and image for AIESEC in our stakeholder groups

Final responsible on the external communication strategies of AIESEC in Kenya


Sales & Marketing Strategy

Track progress toward national Business Development goals and MoS through consistent tracking and review of performance

Build awareness of AIESEC’s brand within the external environment

Develop and redesign the national product portfolio & drive the sales of national product

Acquisition of new national partners by building relevant national partnerships

Customer relationship management towards existing portfolio and accounts

Collaborate with MCVP GIP & GCDP on market analysis and trend research

Education & Coordination

Develop sales’ & marketing’s education and training materials for the LCs

Provide support in terms of education and coaching to the local ER team in the areas of sales, delivery,

partnership management

Performance tracking and report of the national’s and local’s ER

Communication within the international network

Manage national BD/ER on myaiesec.net


MC Processes Functional Processes Talent planning and tracking Market research & segmentation

Talent coaching & transition Product development

Planning and execution Sales & marketing

Customer Relationship Management

Account Management and Partnerships




% of revenue generation from externals

% of profit margin of national budget from ER product revenues

Absolute and relative growths of supporters

# of raised partners

# of media appearances of AIESEC in Kenya

# of people involved in any AIESEC’s public events & initiatives






Decisiveness



Resource and risk management

Product development



Sales and marketing


Account Management

Details focus

Financial processes and basic accounting knowledge



Business Communication, sales & marketing

Product development

Resilience & flexible thinking

Stakeholder focus





Financial management and control

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AIESEC KENYA

VICE PRESIDENT ALUMNI RELATIONS


Alumni Management Corporate sales (events and GIP

Role Overall

Final responsible on the engagement of AIESEC Kenya alumni and experience in LLC


Alumni Management

Update and management of Alumni Database

Manage communication with Alumni

Create engagement plan for Alumni

Responsible of the development, execution and tracking of the LLC Phase as well as the Alumni National Strategy


# of Alumni in database

% growth of alumni attending Alumni events Revenue generated from Alumni events # of GIP driven through Alumni Growth of Alumni Association




Decisiveness


Product development




Effective communication planning

Resilience

Flexible thinking


Benefits

Plan tracking and execution

Networking

Communication skill

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AIESEC KENYA

VICE PRESIDENT COMMUNICATIONS & IM Main Block of Actions

Information Management

Role Overall

Final responsible on the internal communication strategies of AIESEC in Kenya, to ensure the effective usage

of myAIESEC.net & knowledge management within the membership


Information Management & Public Relations

National website development & maintenance

Creation of national internal newsletter

Creation of education materials and resources for member’s knowledge

Responsible of the development, execution and tracking to generate effective internal communication programs at all levels

Increase the effective usage of our internal system


Conduct regular external market and internal trend analysis Managing the global AIESEC brand and communicating it externally, while creating awareness internally Ensure brand alignment and quality of communication materials Creation and delivery of national marketing campaigns to the public and targeted audiences Local delivery of national on-campus partnerships and positioning

Collaborate with MCVP OD on national recruitment campaign


MC Processes


Internal communications


# of recruited programme participants in each phases



Decisiveness


Product development

Media & information management


Graphic design


Effective communication planning

Resilience

Flexible thinking

Database management


Advanced English communication


Excellent understanding on myAIESEC.net usage at all levels


Trend and data analysis

Communication skill

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Election process and procedures

for MCVP Candidates Application Kit

Each candidate must prepare in their application kit (ZIP/RAR File):

1. Application Questionnaire

a. Answer all questions in the questionnaire booklet

b. Application should be a maximum of 12 pages (Creative template is valued)

c. Font size: Arial 10

d. All events/conferences/skills/internships etc listed in this application should also

be reflected in your profile on myAIESEC.net.

2. Curriculum Vitae

a. Send your most recent CV

b. Maximum 2 pages

c. Include all relevant AIESEC and Non AIESEC Experience

3. Presentation video that does not exceed 3 minutes. Explain who you are, where are

you coming and what is your motivation to be MC Kenya next year.

4. Endorsement Letter

a. 3 endorsement letters from:

An active AIESEC Kenya Alumni or from your country if you are an international candidate.

BOA member from your entity.

A member of a team you led

b. Can be presented in any format

c. Must be signed and contain contact information

NOTE: The Member Committee 2012-2013 will not endorse any candidates for

positions within AIESEC in Kenya.

5. Executive Summary 6. Signed release

a. A letter stating that you agree to your documents being made

available both on myaiesec.net prior to the election, and to the delegates during

the election in March

b. Letter must be signed by you.

YOU must present the application kit with all the PDF DOCUMENTS, requested by the deadline,

4th

March 2013 2400 hrs GMT +3 for MCVPs


Process steps

Each candidate will go through the following selection process:

1. Send the full application package before deadline.

2. Stakeholders Panel Interview with Alumni and BoA of AIESEC Kenya.

3. Receive Panel Interview Results. If you pass you proceed to the next stage.

4. Personality test

5. Answer any question that you will have in the Q&A Forum on

myaiesec.net on the days before the election.

6. Attend the election seminar as candidate of MC 2013-14 or be online for

speeches and Q&A in the case that you will be an international candidate.

7. Get the vote of confidence at National election day on 9th March 2013 after your

Speeches and Q&A.

8. Announcement of selected members.

The results of the tests will be reported to the plenary along with the advice of the external. The report will also be sent out to the candidates.

Stakeholders Panel Interview will have a report signed by all stakeholders with the evaluation results. The

report will be sent to the candidates and the plenary.


s

Time-line Application Kit deadline

March 4th 2013 2400 h (GMT +3)

Late applications can be

retired.

s

Stakeholders Panel Interview March 9th 2013

Q&A Forum online

March 12th to 14th 2013

Election Conf 15th Jan 2013

MC 13/14 Booklet

AIESEC KENYA

Deadline: 4

th March, 2013 2400 hrs GMT +3 to send the application kit to [email protected] (Be on

time, late applications will not be accepted and can be retired)

You must name your .zip or .rar file with all the PDF documents and video contained within it, with your name and surname:

MCVP12/13_Name_Surname_Position ie

(MCVP12/13_Maiyo_Kipkemboi_Finance)

GOOD LUCK! IF YOU HAVE ANY QUESTIONS,

DON’T HESITATE TO ASK US!!!!

MCP: [email protected]

MCVPF: [email protected]

MCVPBD&ICX GIP: [email protected]

MCVPCOMM/IM: [email protected]

MCVPOD: [email protected]

MCVPICX-GCDP: [email protected]

MCVPOGX:[email protected]

MCVP Extensions: [email protected]

MCVP Alumni: [email protected]

MC 13/14 Booklet

AIESEC KENYA

mailto:[email protected]










aiesec kenya mcvp 1314 job descriptions

Documents

mc of aiesec

booklet aiesec kenya

aiesec experience

aiesec kenya member

time employee of aiesec

mc budget

official travel of aiesec

kenya coaching