AIESEC ROMANIA 11/12

Application Booklet

Introduction

Dear candidate, In this application you will be able to use all your creativity when creating and designing your own application form for AIESEC ROMANIA 2011-2012. The process has been designed to help you step out of the crowd and feel completely comfortable with your application making sure that it reflects you; it reflects your personality and your perspectives. The application for AIESEC ROMANIA 2011-2012 is divided into 6 parts: 1. Executive Summary: A one-page (1) summary of your entire application. 2. Your CV: Give us all the important information we need to know about you, your AIESEC career, other jobs you have had, your contact details etc. You can use a maximum of one (1) page to create your CV. 3. General Questionnaire: These questions must be answered by all candidates and should not take more than three (3) pages. 4. Specific Questionnaire: You should answer the specific questionnaire of the position you are applying for. You have a maximum of five (5) pages to answer all the required questions. 5. Video: All candidates are expected to make a 7-minute video as part of their application. 6. Endorsements: Please provide an endorsement of someone who was your leader, someone who was in a team with you and someone who you lead in the past. The video must include the following: Your introduction Summary of your AIESEC Experience Why are you applying for AIESEC ROMANIA 2011-12? What position are you applying for and why? Answer to the question: “How can AIESEC engage and develop every young person in Romania?” Things to keep in mind for the video: Make sure that your English communication skills are showcased in the video If you are applying for two roles then you need to make two videos You need to upload the video on YouTube Any video longer than 7 minutes will not be accepted Do not use music without copyright and adhere to brand principles While it’s important that your video appeals to a wide audience, the video is not being evaluated purely on your technical video making skills.

Additional Notes for the Application: You can create your own design (graphic style and color usage). Make sure you create a separate file for your Executive Summary, your CV, your Endorsements and your answers. We will be expecting three (4) PDF files (Executive Summary, CV, Endorsements and answers to the questions of the general and specific questionnaire including the link to the video). If you are applying for more than one position, make sure you attach a different file with the answers to the specific questionnaire for the additional position and specify is your second option that you will be running for. If you have any questions concerning the applications or the application process please contact Laura or Hector. Once you finish creating your application package, send the 3 PDF documents together with the required legal documents to: Laura at diac.laura@gmail.com and Hector at hector.moyeton@aiesec.net Upload the documents as a RAR archive on myaiesec.net using the tags: [ROMANIA, elections, MCC, 2011]. In order for the applications to be validated they must be sent to both e-mail addresses and uploaded on myaiesec.net until: 20:00 GMT+2 Saturday, 15th of January 2011 (The official time will be the time that the application was received and the time indicated by the platform as when the archive was uploaded. No application will be taken into account after the deadline and unless all above mentioned are fulfilled)

General Questionnaire

This part is comprised of 5 questions and your answers should not be longer than 3 pages in minimum font size 10. 1. Why have you decided to stand for AIESEC Romania? What will be your contribution to the MC team and what do you expect to learn from the experience? 2. Create a proposal for AIESEC in Romania 2011-2012 strategy that should cover the next points (a, b and c):

a. Make a SWOT (strengths, weaknesses, opportunities, threads) of AIESEC in Romania. The points above have to be evident in the plan you create and the correlation between them too.

b. The 3 main priorities for your area(s) based on the general SWOT analysis. What strategies would you propose for each one and what results would you like

to see in each of those priorities at the end of your term. c. The external opportunities you can capitalize from your position to get the

vision you propose in point (b). 3. What is the role of MC? What should be the role of MC? What actions can you take as an MC team to fill the gap? 4. How can AIESEC Romania assure the right implementation of our core AIESEC Experience product to increase our relevance towards AIESEC 2015 in the next MC term? Please be specific. 5. [Video Question] How can we engage and develop every young person in Romania?

Specific Questionnaire This part is comprised of a section dedicated to the positions opened in this round of elections. Please answer to all the questions under the section(s) that indicate the position(s) you want to apply. Your answers should not exceed 5 pages (per position you are applying) in a minimum font size 10.

Member Committee President 1. In the context of 2015 midterm ambition, the term 2011-2012 is going to be a pioneering year for the new direction. What do you think should be the main 3 steps that AIESEC Romania should take in order to align to the global association?

2. In the context of the 11-12 year, rank in order of importance the key responsibilities of the MCP (team management, MC financial sustainability, governance and accountability, managing the LCP team, national strategy and external representation) and explain the reasons for your ranking.

3. Looking at the last 4 years of AIESEC Romania pick 3 things that went well and you would like to continue. State what would be the improvement that you would like to bring to them and how would that contribute to the country development.

4. Based on the current state of AIESEC in Ireland and the way of working implemented in the term 2010-2011, propose 3 main directions of working with Ireland as official extension which you think will bring performance and benefits for the both entities.

5. As MCP you have to manage both your MC and LCP team. Make a timeline outlining the activities you are going to take in order to synchronize and synergize national vision and plans with local ones. Take into consideration internal communication and touch points that you have with the country as an MC.

6. What do you perceive as being the culture of AIESEC Romania at this point? What should be the culture in AIESEC Romania in 2011-2012 in order to push the country forward in terms of performance?

Outgoing Exchange 1. Analyze the performance on OGX in AIESEC Romania in the last 3 years and outline key catalysts/success factors and bottlenecks for each term. 2. Name 2 good case practices of LCs in Romania and design action steps to scale them to national level. What would be the estimated increase in OGX performance should you succeed in scaling up the GCPs. 3. Name one GCP practiced in another AIESEC country and design action steps to implement it in AIESEC Romania. Please evaluate the impact of the imitative on the overall performance of the OGX area. 4. Name two important Exchange trends globally and describe how you think AIESEC in Romania should/could capitalize on it. 5. What are the two best EPs markets to focus on next year and with what countries should we have cooperation’s to send these EPs? Explain reasons and facts supporting your answer. 6. What would be your OGX pipeline per pool throughout your MC term and what would you need to do as MCVP in each part of the timeline in order to ensure the accomplishment of the goals you propose? 7. Describe what would be your contribution as MCVP OGX in the implementation of the Packaging AIESEC XP strategy.

Finance 1. Mention how would you make sure that the Local Committees have a sustainable financial situation. 2. What financial education does a member need to perform in the finance department? Please describe a strategy you would use in order to make sure it is provided to all the finance members in the country. 3. Mention what are the 3 priorities you consider should be a focus for the next term on the finance department in the country (please refer here at the 3 priorities, KPIs for each and some activities you will develop for each priority). 4. Describe the interconnection of the finance area with the other areas and how do you plan to co-operate with them (please refer to MC level connections). 5. Present a strategy you would use to support, as a functional area, the X+L growth of AIESEC Romania. 6. How do you see the role of the Finance Support Team (FINeST) in the following year? 7. Present a strategy that you would use in order to help diversify the sources of revenue for the LCs.

Talent Management

1. In order to fulfill our promise as an organization we encourage our members to live a full AIESEC XP (X+LR and LR+X). Where do you see the key bottlenecks in AIESEC Romania generating full AIESEC XP? Please suggest possible solutions. 2. What improvements within TM area do you think should happen in the term 2011/2012? Mention 4 improvements and for each of the improvement set an example of an action how it should be implemented, (consider national and local level). 3. Where will you bring innovation and where are you going to leverage on the work of your predecessors, to ensure sustainable growth on Talent Management area? Mention 3 initiatives that should be continued from previous terms. 4. What role do you think the synergies between Talent management, Exchange and Communications has to play in delivering the promise of the AIESEC? 5. What are the challenges you see in the general AIESEC XP provided through AIESEC Romania? Which initiatives do you suggest? What are the elements needed to ensure quality of experiences we are providing? 6. Starting from global GCPs (for example: Russia, Ukraine) related to AIESEC XP Corner collaboration (synergy between TM+OGX+Comm), which initiatives can be implemented and adapted to AIESEC Romania from the international network in order to drive performance. 7. What changes do you think should happen in the Talent Management in Romania in order to work directly towards AIESEC 2015? Explain.

Communications 1. Present a strategy you would use to support, as a functional area, the X+L growth of AIESEC Romania. 2. How do you see the role of the Communication National Support Team in the following year? 3. Give at least 3 activities that you will drive in the country with the purpose of educating the national network about the AIESEC Brand. 4. AIESEC in Romania is now present online, under a common visual identity for all the local committees in the country. Please describe your online strategy for the term (website, social media channels, other online channels), capitalizing on the network alignment. 5. State the minimum set of benefits in your opinion that a media entity should offer AIESEC in order to become a National Media Partner, according to its type: print (magazine), online, TV, radio, and what are the challenges in obtaining those benefits, as you see them. Taking into consideration the current MGP (Media Group of Partners) of AIESEC in Romania please refer to what other media partners you see as suitable for AIESEC in Romania and why. (Please attach a draft of the national external communication plan as you see it for the next year.) 6. How will you make sure that myaiesec.net is used at its full potential by the members of AIESEC Romania, taking into consideration the low engagement of the members towards the usage of the platform? 7. What are the main measures that you will take to ensure a good communication, transparency and smooth flow of information from MC to LC level?

Local Committee Development

1. What other tools, besides LC Coaching, can you use in order to develop the organization for the term 2010-2011? 2. What are the main results that you want to achieve until the end of your term as MC VP LC Development? 3. What are the strong and weak points of the LC coaching system in AIESEC Romania and how do you see it improving in the coming term? 4. Define your strategy on how to increase cooperation within the national network using the Regional Coaches. 5. What are your proposals for improving the SONA (monthly and quarterly) and the way the MC and the country uses it? 6. What is your role in developing the Functional Areas of the LCs? 7. Describe, using a realistic timeframe, how will you align the MC and the LCs planning?

Alumni Relations

1. Make a SWOT analysis of the Alumni Relations area in AIESEC Romania at the moment, both at national and local level. How is this reflected in the current performance of the organization? 2. Which would be the 3 key focus areas you would build your Alumni Relations strategy upon? Argue them. 3. Describe minimum 3 new products that can be developed and addressed to Alumni in the next term. Which would be the Alumni benefits for each of them? 4. Mention minimum 3 ways in which the MC can capitalize at maximum on the national Alumni database. 5. How will you, as Alumni Relations Vice-President, support the national ER processes and strategies by capitalizing at the maximum on the national Alumni network? 6. Which tools should be developed by the Alumni Relations Vice-president in order to support a better preparation of the Alumni Relations position in the country and ensure a better alignment between the local and national strategy? Provide a short description of these. 7. What do you consider to be the fundamental role of the Alumni Relations Vice-President in AIESEC Romania for the next term and which would be your personal and professional contribution to it?

External Relations

1. Describe in 2 pages maximum the realities on the External Relations area in the 15 LCs in AIESEC Romania? (Take into account the strong and weak points on members’ activity and efficiency, E.R. processes, members’ preparation and ER culture). 2. Taking into account the current situation of Romania as a country, in maximum one page describe your strategy to achieve AIESEC Romania’s budget? 3. How you will create a sales culture with constant activity in AIESEC Romania? 4. How will you ensure the VP’s receive the help and support needed? 5. AIESEC Romania develops every year several products. Some of them have been happening for quite some time now and some of them are completely new. Considering the current structure of AIESEC Romania’s Product Portfolio, please describe your vision for AIESEC Romania’s Products on your term. 6. What are the key points of innovation you will bring in the MC and in your activity in MC VP ER In other words, what will you do differently? 7. What are the points from previous MC terms that you are going to keep and develop during your term?

Incoming Exchange Corporate 1. Present the current reality of the incoming exchange corporate area in all the LCs that performed in the year 2010. 2. Present a country from each GN from the international network, which performed in 2010 on the corporate area. Please present the initiatives, way of working with the country, difficulties, etc. in maximum 2 pages. 3. How do see yourself working with the LCs in a way that drives growth. In your answer please mention expansions to new market, corporate projects, product development, campaigns. 4. What are your initiatives as MC VP ICX Corporate candidate that you want to implement once you have started your term in order to achieve your term goals? Please be specific and put each initiative in a timeline. 5. How do you see working with the support buddies that can be created at national level? Please present their structure and the profile of the members in the team. 6. Taking into consideration the fact that the MC VP ICX Corporate is responsible also for the financial sustainability of the MC, please state your strategy in order to raise, match and realize the national TNs. 7. Mention 2 international trends and how could AIESEC Romania capitalize on the ICX Corporate area.

Incoming Exchange Non-Corporate

1. Present the current reality of the incoming exchange non-corporate area in all the LCs that performed in the year 2010. 1. Present 3 ICX NC GCPs from the country or another country and design the action steps in order to implement it from national level. Also take into consideration the realization peaks at the international level. 2. Present the initiatives, way of working with the country, difficulties, etc. of the top performing country in each GN on the incoming exchange non-corporate area in maximum 2 pages. 3. How do see yourself working with the LCs in a way that drives growth? In your answer please define also the way of working with the national project implementation, project coordinators and MC. 4. What are your initiatives as MC VP ICX NC corporate candidate that you want to implement once you have started your term in order to achieve your term goals? Please be specific and put each initiative in a timeline. 5. How do you see working with the support buddies that can be created at national level? Please present their structure and the profile of the members in the team. 6. Taking into consideration the fact that on your term you will have to organize at least one national project, how do you plan to communicate and organize the country in order to implement the project? 7. Taking in consideration the huge amount of non-corporate TN realizations in AIESEC Romania, how can you assure the financial sustainability, quality of the processes and of the trainee experience?