When E-mail Loses Its CharmTeam Collaboration Without Clogging Your Inbox

When E-mail Loses Its CharmTeam Collaboration Without Clogging Your Inbox

Annette MarquisGini Courter

Problems with E-mailProblems with E-mail

Clogs mailboxes

Documents are hard to find

Poor communication tool

Creates misunderstandings

Virus-prone

The new alternative to email!!

The new alternative to email!!

Microsoft Windows SharePoint Services(WSS) Team Sites

In this sessionIn this session

Brief explanation of WSS Tour a Windows SharePoint Services

site See how to use and customize a site Demonstrate WSS and Office

Integration Review Top 10 Reasons Businesses

Use WSS Provide shared hosting resources Answer your questions

Windows SharePoint Services (WSS)Windows SharePoint Services (WSS)

Full-featured collaboration Web site Sites can be created and

administered by users Free with Windows Server 2003 (so

many businesses already own it), no client licenses required

WSS Team SitesWSS Team Sites

Post announcements

Schedule events

Share documents

Create hyperlinks

Survey members

Hold discussions

Assign tasks

Share contacts

What can you do on a WSS team Site?

Post photos Monitor site usage

Collaborate!

Site TourSite Tour

Announcements Events Lists Links Libraries (Documents and Forms) Photos Discussions Surveys Presence

Customizing SharePointCustomizing SharePoint

Themes Web parts

Online Gallery Virtual Server Gallery

Managing SharePointManaging SharePoint

Users Permissions Subsites

Meeting Workspaces Document Workspaces

Office/WSS IntegrationOffice/WSS IntegrationFeature Programs

Open and Save from File menu Excel, FrontPage, InfoPath, Microsoft Project, OneNote, Outlook, PowerPoint, Publisher, Visio, Word

Shared Workspace task pane Excel, Microsoft Project, OneNote, PowerPoint, Visio, Word

Create shared attachment Outlook

Synchronize calendar and contact list sites

Outlook

Document updates for shared attachments

Excel, PowerPoint, Visio, Word

Automatically collect metadata Word, Excel, PowerPoint

Check-in / check-out Word, Excel, PowerPoint

Version Tracking Word, Excel, PowerPoint

Store inline discussions on the server Word, Excel, PowerPoint

Import SharePoint list as data Excel, Access

Export data as SharePoint list Excel, Access

Source: Microsoft

Demo - Sharing DocumentsDemo - Sharing DocumentsSaving and opening shared documents

from the file menu

Using the Shared Workspace task pane

Creating a shared attachment in Outlook

Demo – Synching with OutlookDemo – Synching with OutlookImporting contacts from Outlook

Linking to a SharePoint address book

Exporting events to your calendar

Creating a Meeting Workspace

Demo – Working with ListsDemo – Working with Lists

Publishing an Excel list to SharePoint

Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS Single source of truth. Takes file

sharing to a new level: document storage and retrieval with check-in/check-out and version history.

“Smart Places” for sharing info. Store event calendars, contacts, Web links, discussions, issues lists, announcements.

User administered. Users can create sites, control site membership, monitor site usage, and moderate content submissions.

Source: Microsoft and TRIAD Consulting

Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS User Driven. Users set alerts to

be notified of changes in specific folders or documents.

Scales Up. Support tens of thousands of sites and hundreds of thousands of users. If you want to start small, Windows SharePoint Services runs on a single computer.

Source: Microsoft and TRIAD Consulting

Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS Scales Down. Runs well on

deployments for small business, departmental, or pilot environments.

Customizable. Site owners and users can add Web Parts to their site, adding new features to the sites they already use.

Full Featured Out of the Box. Manage and configure Windows SharePoint Services right out of the box using a Web browser. Source: Microsoft and TRIAD Consulting

Top 10 Reasons to Use WSSTop 10 Reasons to Use WSS Office Integration. Programs in

the Microsoft Office use information in SharePoint sites natively.

Integration with SharePoint Portal Server. SPS adds site organization and navigation, content topics, targeted news, personalized sites, content search, organization-wide alerts, enterprise application integration, and more to a Windows SharePoint Services deployment.

Source: Microsoft and TRIAD Consulting

How Do You Get WSS?How Do You Get WSS?

Included with Windows Server W2K3 (2003) and can be installed by your IT department

Subscribe to a shared hosting environment such as: Apptix (apptix.net) – free 30 day, 5 user

trial 1&1 (1and1.com) Verio (verio.com)

Questions?Questions?

Workshop materials will be available on www.triadconsulting.com