MY FIVE MINUTES BELL

DEVELOPING MANAGEMENT SKILLSFRANCISCO JAVIER DIAZ ROCHA

BEFORE THE MEETING

• DURATION: IDEALLY, A MEETING SHOULD NOT LAST MORE THAN 2 HOURS.

• AGENDA: THE AGENDA DELIMITS THE WORK SCHEDULE IN ISSUES.

• DATE AND RESERVATION OF THE ROOM: THE DATE OF THE MEETING SHOULD BE ESTABLISHED AT LEAST 15 DAYS BEFORE

• THE NOTICES TO THE PARTICIPANTS IN A REASONABLE TIME AND TO POLISH DETAILS LIKE NTERNET CONNECTION, SNACKS, RESTROOMS, AND SO ON.

DURING THE MEETING

• ROUND TABLE DISCUSSIONS: THESE TYPES OF CONVERSATIONS ALLOW THE DISCUSSION OF TOPICS TO BE DISCUSSED AND HOW THE OTHER PARTICIPANTS PERCEIVE ONE TOPIC.

• ELECTION OF A SECRETARY: THIS PERSON WILL BE IN CHARGE OF FORMING A DRAFT OF THE MINUTES OF THE MEETING.

• SUMMARY OF ISSUES ALREADY COVERED: IF SEVERAL MEETINGS ARE HELD, DECISIONS TAKEN AT PREVIOUS MEETINGS MAY BE REVIEWED TO REFRESH PARTICIPANTS' MEMORIES.

AFTER THE CONFERENCE

• DISTRIBUTION OF THE NOTES: IT IS INDISPENSABLE THAT ALL THE PEOPLE INTERESTED IN THE TOPICS TOUCHED AT THE MEETING, HAVE ATTENDED OR NOT, RECEIVE A PHYSICAL AND A DIGITAL COPY OF THE MINUTES OF THE MEETING SO THAT THEY KNOW WHAT THE PROGRESSES WERE REACHED WHAT REMAINS PENDING AND WHEN WILL THE NEXT APPOINTMENT.

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