mastering your inbox

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Post on 28-Jan-2015




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Recent studies have shown that the average worker can spend 28% of their time answering and reading email ( We often find ourselves overwhelmed by our ever growing inbox. During this workshop, you will learn: - How to organize your inbox and its settings to maximum efficiency - How to use time management techniques to best utilize your time in your inbox - Tips to keep your inbox from taking over your life - Tricks to help you find and answer the emails you need and sideline the rest No matter your email program, these tips will help you get organized and focused in the new year.


  • 1. MasteringYour InboxPresenter: Diana Silveira

2. AgendaOrganizeReclaimTime ManagementExtra Tips 3. Organize 4. Creating Filters 5. Use Filters Committees Workgroups Listservs Frequent Emailers 6. Turn on Threading/Conversations 7. Make Outgoing Email Count Dont respond to every incoming message Pick meaningful subject lines (3-5 words) Today v Agenda for Holds Queue Committee Dont go cc crazy 8. Reclaim Your Inbox 9. Tackle It Start with newest to oldest Delete it Deal with your inbox in bulk Dont reply unless you haveto. Go on a rampage clean itout then do this regularly 10. Toss the baconConsider Following via Facebook, Twitter or RSS 11. SPAM, Junk or Unsubscribe 12. Keep Companiesout of your inbox Use a different emailaddress Authenticate with Facebookor Twitter Change settings to do notemail 13. Time Management 14. Turn off Desktop AlertsIn Chrome - Settings > General 15. Visit Emailperiodically Schedule Time With YourEmail Mornings and end-of-dayare best. Deal with email in bulk 16. Open an email: Act Reply Forward Archive/File It Delete ItBe Decisive 17. Its NOT a to-do listTurn To Events/TasksDont procrastinate replies 18. Extra Tips 19. Create boundarieswith Smart Phones Does it need to be readimmediately? Are you expectingsomething? Remember balance workand life Turn off the bing 20. Handling attachments Change the download destination to a meaningfulplace (for some apps- a browser option) 21. Consider the format Immediacy of Request Complexity of Request Dont send negative 22. Pick Up the Phone, IM, etc Ping-Pong Emails Complicated Discussions Touchy Topic 23. Try Boomerang Install through browser (gmail and outlook) 24. Find Emails easier 25. Gmail and Archive dont delete important messages Delete the garbage 26. Auto-Prioritize Email in Gmail 27. Need more motivator Setan Auto Archive emails delete after 2 weeks. 28. Questions 29. Contact MeDiana Silveira