10 ways to make your inbox more productive

12
10 ways to make your Inbox more productive As voted by the users of boxUno.com

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Post on 08-May-2015

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Stop suffering from email overload! These tips were voted on by our boxUno inbox users.

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Page 1: 10 Ways to Make Your Inbox More Productive

10  ways  to  make  your  Inbox  more  productive  As  voted  by  the  users  of  boxUno.com  

Page 2: 10 Ways to Make Your Inbox More Productive

*  boxUno  is  a  unified  inbox  that  combines  email  with  SMS,  Google  Chat,  Facebook  Chat,  Video  Chat,  Facebook  Posts,  Tweets,  and  LinkedIn  

*  We  asked  our  users  what  features  in  an  email  inbox  made  them  most  productive.  Enjoy!  

 

Who  we  are  

Page 3: 10 Ways to Make Your Inbox More Productive

*  Send  shorter  replies  if  necessary  but  get  email  tasks  off  your  plate  

*  Steve  Jobs  often  responded  within  a  few  minutes  

*   But,  84%  of  his  emails  had  only  one  word!  (“No”)  

 

1.  Respond  to  emails  quickly    

Page 4: 10 Ways to Make Your Inbox More Productive

boxUno  has  a  small  “To  Do”  pane  at  top  of  inbox  to  keep  track  of  email  tasks  and  other  To  Do’s.  

2.  Integrate  email  &  your  To  Do’s  

Mailbox  App  allows  you  to  “Snooze”  mails  

Page 5: 10 Ways to Make Your Inbox More Productive

*  Use  filters  to  skip  the  inbox  for  all  mails  that  aren’t  absolutely  necessary  (Outlook  allows  over  100  rules  and  Gmail  has  filters)  

*  Gmail’s  new  “Social”  and  “Promotions”  tabs  also  help  clear  the  clutter  from  your  inbox  

3.  Reduce  clutter  BEFORE  it  hits  the  inbox  

Page 6: 10 Ways to Make Your Inbox More Productive

*  Use  a  provider  that  lets  you  post  from  email  to  other  forms  of  communication:  SMS,  social  networks,  etc.  

*  boxUno  lets  you  post  directly  to  Facebook,  Twitter,  and  LinkedIn  from  your  inbox  

4.  Integrate  email  with  other  parts  of  your  life    

In  boxUno,  Compose  to  7  different  message  type:  email,    chat,  SMS,  video  chat,  Facebook  status,  Tweet,  LinkedIn  status    

Page 7: 10 Ways to Make Your Inbox More Productive

*  Like  Excel,  the  fastest  way  to  get  things  done  is  with  your  fingertips!  

*  Gmail  has  about  30  keyboard  shortcuts!        *  Cheat  sheet  here:  http://gizmodo.com/5995218/a-­‐cheat-­‐sheet-­‐of-­‐every-­‐single-­‐gmail-­‐keyboard-­‐shortcut  

5.  Learn  email  keyboard  shortcuts  

Page 8: 10 Ways to Make Your Inbox More Productive

*  Gmail  &  Outlook  allow  you  to  Drag  mails  to  other  folders  

*  boxUno  allows  you  to  Drag  mails  to  select  them    

*  Our  research  suggests  this  makes  you  55%  faster  at  sorting  through  emails  

6.  Use  Drag  &  Drop  when  possible  

Drag  and  drop  selection  from  boxUno  

Page 9: 10 Ways to Make Your Inbox More Productive

*  Don’t  be  a  pack  rat  about  email  subscriptions.  (If  you  haven’t  read  a  newsletter  in  6  months,    unsubscribe.)  

*  If  you  need  help,  try  UnrollMe  (www.unroll.me)  

7.  Use  Unsubscribe!  

Page 10: 10 Ways to Make Your Inbox More Productive

*  Gmail  was  the  first  to  introduce  message  threading  

*  Reduces  message  count  significantly  

 *  AOL’s  AltoMail  not  growing  largely  because  does  not  thread  messages  

8.  Use  message  threading  

Gmail  Inbox  message  threading  

Page 11: 10 Ways to Make Your Inbox More Productive

*  Outlook  is  best  at  integrating  calendar  with  your  email  

*  Gmail  has  removed  a  direct  link  to  Google  Calendar.  (Bad!)    

*  Now  requires  3  clicks  to  get  to  your  calendar  from  Gmail  and  is  hard  to  find  

9.  Integrate  your  calendar  

Page 12: 10 Ways to Make Your Inbox More Productive

*  Many  mobile  mail  apps  now  allow  you  to  add  multiple  email  accounts  

*  boxUno  allows  you  to  integrate  Facebook  chat,  Gmail  chat,  and  SMS  in  one  inbox.  

*  Gmail  allows  you  to  forward  other  email  accounts  into  one  inbox  

10.  Aggregate  as  many  accounts  as  possible  in  one  inbox  

boxUno  combined  Gmail  and  Facebook  chat  list