10 ways to make your inbox more productive
DESCRIPTION
Stop suffering from email overload! These tips were voted on by our boxUno inbox users.TRANSCRIPT
10 ways to make your Inbox more productive As voted by the users of boxUno.com
* boxUno is a unified inbox that combines email with SMS, Google Chat, Facebook Chat, Video Chat, Facebook Posts, Tweets, and LinkedIn
* We asked our users what features in an email inbox made them most productive. Enjoy!
Who we are
* Send shorter replies if necessary but get email tasks off your plate
* Steve Jobs often responded within a few minutes
* But, 84% of his emails had only one word! (“No”)
1. Respond to emails quickly
boxUno has a small “To Do” pane at top of inbox to keep track of email tasks and other To Do’s.
2. Integrate email & your To Do’s
Mailbox App allows you to “Snooze” mails
* Use filters to skip the inbox for all mails that aren’t absolutely necessary (Outlook allows over 100 rules and Gmail has filters)
* Gmail’s new “Social” and “Promotions” tabs also help clear the clutter from your inbox
3. Reduce clutter BEFORE it hits the inbox
* Use a provider that lets you post from email to other forms of communication: SMS, social networks, etc.
* boxUno lets you post directly to Facebook, Twitter, and LinkedIn from your inbox
4. Integrate email with other parts of your life
In boxUno, Compose to 7 different message type: email, chat, SMS, video chat, Facebook status, Tweet, LinkedIn status
* Like Excel, the fastest way to get things done is with your fingertips!
* Gmail has about 30 keyboard shortcuts! * Cheat sheet here: http://gizmodo.com/5995218/a-‐cheat-‐sheet-‐of-‐every-‐single-‐gmail-‐keyboard-‐shortcut
5. Learn email keyboard shortcuts
* Gmail & Outlook allow you to Drag mails to other folders
* boxUno allows you to Drag mails to select them
* Our research suggests this makes you 55% faster at sorting through emails
6. Use Drag & Drop when possible
Drag and drop selection from boxUno
* Don’t be a pack rat about email subscriptions. (If you haven’t read a newsletter in 6 months, unsubscribe.)
* If you need help, try UnrollMe (www.unroll.me)
7. Use Unsubscribe!
* Gmail was the first to introduce message threading
* Reduces message count significantly
* AOL’s AltoMail not growing largely because does not thread messages
8. Use message threading
Gmail Inbox message threading
* Outlook is best at integrating calendar with your email
* Gmail has removed a direct link to Google Calendar. (Bad!)
* Now requires 3 clicks to get to your calendar from Gmail and is hard to find
9. Integrate your calendar
* Many mobile mail apps now allow you to add multiple email accounts
* boxUno allows you to integrate Facebook chat, Gmail chat, and SMS in one inbox.
* Gmail allows you to forward other email accounts into one inbox
10. Aggregate as many accounts as possible in one inbox
boxUno combined Gmail and Facebook chat list