get out of your inbox
DESCRIPTION
The deck from my Skillshare class: http://www.skillshare.com/GET-OUT-OF-YOUR-INBOX-How-To-Dominate-Email-in-1-hr-a-Day/360264219TRANSCRIPT
GET OUT OF YOUR INBOX
How To Dominate Email in 1 hr a Day
Chris Schultz
What email do you use?
What email do you use?
Email Goals
• Don’t leave Gmail to do stuff
• Don’t waste time on unimportant stuff
• Don’t get overloaded
• Don’t get ignored
USING EMAIL
Email that gets read
• Tools:• Plain text• CAPITALIZATION• Bullets• Line spacing• 2-3 sentence paragraphs• Links
Email that gets read
Email that gets read
One sentence intro
Email that gets read
Clear CAPITALIZED headings
Email that gets read
Descriptive links
Email that gets read
Bulleted lists
Email that gets read
Call to action
Email that gets read
Thank you!
A great header
A great header
• Using [Brackets] for instant mental filing• Descriptive header with what you want• Forge a connection• Feed a need: ego, curiosity, fun
Proper use of CC & BCC
CC• people who need to
know• reply to conversation
by one member of larger team
BCC• any list of people who
don’t know each other to prevent exposing emails
• take people off a thread
Need BCC
SPAM
Getting a response
• Send 3 sentence emails. Not 3 paragraphs, 3 sentences
• Don’t ask for meetings, ask for the one thing you want
• If you don’t hear back, ping her again
• Don’t send attachments, send links
• Make it easy for people to do what you want
• Use good plain text formatting
• Write a clear subject
Reminder
DO• short• friendly• understanding• include original email
DON’T• Get pissed or passive
aggressive• be longwinded
Hi Peter -
I know you’re busy, so this is just a quick ping to see if you’ve had a chance to look at the proposal I sent.
It’s included below. I’d appreciate a quick update when you have a moment.
Thanks,Chris
SignatureYES
• name• title• phone #• twitter• 1 or 2 URL’s - blog,
company• call to action
promotion
NO• images• physical address• legalese - unless you must • “please do not print”• embedded HTML iFrame
Signature
SignatureNO!
Auto-responder etiquette
• Subject Line: Out of Office
• No cute vacation talk
• Give date you will be back
• Give alternative or emergency contact info
• Turn it off - NO “I check my email 2x per day”
http://shankman.com/auto-responder-email-replies-u-iz-doin-it-wrong/
USING GMAIL
Send attachments
Send attachments
Attachment hygiene
• Small files < than 1 meg or use Dropbox
• PDF or file format people can open
• NO Microsoft formats *.pdtx
• Think mobile
Send calendar invites
Send calendar invites
Send calendar invites
Send calendar invites
It’s on my CALENDAR
Send calendar invites
It’s on my CALENDAR
Tag, Folder, ArchiveTAG
• associate w/ a tag (or multiple tags) for bulk review later
• I use this to collect contacts
• I may want to find this later
FOLDER• active folders ie:
Sane Box are helpful
• use google rules to put things in folders
• I need to do something with this now
ARCHIVE• always get email
out of your inbox after acted upon
Use search to find stuff later, not folders, tagging.
Find Stuff with Search
SEARCH
Save stuff with LabelsTag with LABELS
Find stuff with Labels
Search by LABELS
HACKING GMAIL
Syncing
Easy
Harder
Taking Friday off!
thank you!
Now Go out there and Dominate Email