How to clean up your email inbox

Download How to clean up your email inbox

Post on 01-Sep-2014

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Self Improvement

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Some tips to rapidly reduce your overloaded and backlogged inbox.

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  • Image credit with thanks to my brave parallel partners in heroic dumpter-diving at http://uniter.ca/view/787/
  • Find backlogs youll never get to Search by sender name * to see all emails from that sender as a defined group:* Note: Isaac sends good info, which is why hes still one of my inbound approved senders. Creative Commons License ~ Hampton Marketing 2012
  • Find backlogs youll never get to Search by sender name * to see all emails from that sender as a defined group:* Note: Isaac sends good info, which is why hes still one of my inbound approved senders. Creative Commons License ~ Hampton Marketing 2012
  • More on identifying backlogs Search by keyword* to see all emails related to a topic you will be able to identify as no longer necessary:* Note: We all have some topics that we get many emails on that are apt to get dated. If you miss deleting a few as they come in, this will clean up extra emails in a jiffy! Creative Commons License ~ Hampton Marketing 2012
  • Open Drafts folder Go through any drafts* that may remain hanging.*Note: I sometimes use drafts as a way to save a URL as a note to self. Not necessarily the best use of drafts but can be handy if not working from your own computer. Creative Commons License ~ Hampton Marketing 2012
  • Use a cut-off date Decide upon a date beyond which emails will have content that is no longer relevant or important and go through these quickly, deleting rapidly any that are not starred for retention. Creative Commons License ~ Hampton Marketing 2012
  • Hit delete for the absurd Delete without opening anything that looks ridiculous and time consuming. (Next time, marketers will just have to come up with a better subject line.) Creative Commons License ~ Hampton Marketing 2012
  • Use a cut-off date Decide upon a date beyond which emails will have content that is no longer relevant or important and go through these quickly, deleting rapidly any that are not starred for retention. Creative Commons License ~ Hampton Marketing 2012
  • Going forward Set aside a designated time for processing your new daily emails. Creative Commons License ~ Hampton Marketing 2012
  • Going forward When you click on a link, reply, or forward an email: delete the message that you have just read right then. Because... You will still have it in TRASH for a little while. If its something you are forwarding , you will have it attached to your outgoing message in the OUT box. (Make sure your email is set up this way.) Creative Commons License ~ Hampton Marketing 2012
  • Use UNSUBSCRIBE relentlessly! Look for the UNSUSCRIBE link in the footer. If they dont have one, feel free to mark email as SPAM.* HINT: If it REALLY matters, you will find a way to rediscover and RE-subscribe. You wont miss these emails. (People with carefully built lists will HATE me for saying this.) Creative Commons License ~ Hampton Marketing 2012
  • Think about minimizing your incoming EMAIL so managing it is easier! Creative Commons License ~ Hampton Marketing 2012