information booklet aiesec twente

AIESEC Twente – Drienerlolaan 5 Bastille room 319 – [email protected] –053 -489 3659 Your ambition, our platform. Are you up for the challenge?

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Your Ambition. Our Platform. Are you up for the challenge?

BOARD POSITIONS AIESEC Twente 2nd round

Information Booklet July 2015 – July 2016

mailto:[email protected]


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Welcome to AIESEC Twente! Dear student, Congratulations! By reading this booklet you have taken the first step to being part of the AIESEC Twente board! Here you will find the details on what we do, what positions will be vacant and the expectations there are from you as a board member. However I will start with something else, because AIESEC is different from many other organizations here at university. AIESEC is an organization with a clear purpose This means that we focus a lot on how you develop personally as well as professionally. We provide trainings, you get personal coaching, and you create your own opportunities to learn what you want to learn! For sure you get to know more about yourself and you will be guided in putting this into words (very convenient for a job interview!). You attend conferences nationally and can even do so internationally! In this way you get in contact with different companies (future employer maybe?) and cultures. AIESEC is the 2nd -largest NGO in the world and offers an, international platform for young people to explore and develop their leadership potential. We develop responsible, global-minded leaders through our exchange programs, our board positions, and our Make A Move career events. In 2015, AIESEC is present in more than 125 countries and has over 100,000 members across the world. Together, we develop leadership for a positive impact on society.

What your AIESEC experience will bring you exactly, is for you to decide.. Are you up for the challenge?

We hope that reading through this booklet will help you form a better idea of what AIESEC is and what we can offer you; and that you will be as enthusiastic about it as we are! If you have any further questions, do not hesitate to come by our office, send us an email or give us a call! You’re also very welcome to visit our office:

Room 319 at Bastille, (Student Union) Enschede. Already sure you want to apply? Fill in the application form (http://aiesecnetherlands.formstack.com/forms/aiesecboardfunctions) with your CV and motivation letter (in English) by 30th May 2015, 23:59h (full time/part time).

On behalf of AIESEC Twente, Remco Wittendorp

Local Committee President 2014-2015


https://aiesecnetherlands.formstack.com/forms/aiesecboardfunctions


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Table of content Who are we? ........................................................................................................................................................................ 4 The History of AIESEC ..................................................................................................................................................... 5 The 6 values of AIESEC ................................................................................................................................................... 6 Who are you? ...................................................................................................................................................................... 7 Why join the board of AIESEC Twente? ....................................................................................................................... 7 Structure of AIESEC Twente ....................................................................................................................................... 10 The 2 teams of AIESEC Twente ................................................................................................................................. 11 The Local Committee – full time ............................................................................................................................... 12 The Local Committee – part time ............................................................................................................................. 12 The Local Committee – part time positions ......................................................................................................... 13 Available Full Time Board Functions ...................................................................................................................... 15 Available Part Time Board Functions ..................................................................................................................... 17 National and international involvement ............................................................................................................... 23 Expectations ...................................................................................................................................................................... 24 Final information & timeline ......................................................................................................................................... 25 Application Procedure .................................................................................................................................................. 26



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Who are we? AIESEC is the international platform for young people to explore and develop their leadership potential. We develop responsible, global-minded leaders that can face the challenges of today’s and tomorrow’s world. Through our exchange programs, our board positions, and our Make A Move career events, we offer students the chance to:

ACCELERATE their personal and professional GROWTH DEVELOP a GLOBAL MINDSET EXPAND their NETWORK nationally and internationally ENJOY PARTICIPATION and have loads of FUN!

In 2014, AIESEC is present in 125 countries and has over 100,000 members across the world. Together, we develop leadership for a positive impact on society.

Why we do what we do movie


https://www.youtube.com/watch?v=IDJQOJCFPng


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The History of AIESEC In 1948, seven economics and business students of Western Europe came

together in Stockholm. They founded of what has grown out to be the largest

international student association of the world: AIESEC.

AIESEC is an acronym for Association Internationale des Etudiants en Sciences

Economiques et Commerciales: an organisation set up for students in

economics, business and related studies. Nowadays, AIESEC is no longer strictly

an economics and business related organization, it is open for students of every

study and we are now knows as just AIESEC.

With the idea of recovering the good relations between European countries, the

founders of AIESEC aimed for peace and fulfillment of humankind’s potential.

They believed they would achieve this goal by giving individuals the

experience of living and working abroad themselves. By giving people

cultural experiences, they would create cultural understanding.

Currently AIESEC has grown from 7 to over 125 countries. AIESEC has become

the largest student association in the world, with almost 100,000 active

members at this very moment. It forms an international platform for young

people to discover and develop their potential to provide leadership, and

have a positive impact on society.

Now let’s talk about Make a Move. AIESEC The Netherlands started from 1967

with organizing events that would bring students and companies closer

together. Confusion rose about whether AIESEC was the organization for

internships or career weeks. Therefore in 2002 Make a Move was born: the

exclusive Dutch brand for career-events. However until today, Make a Move is

still part of the AIESEC board in the Netherlands.



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The 6 values of AIESEC Our values provide a way for the collective leadership of AIESEC to encourage common norms of behaviour across our global network.

Activating Leadership We lead by example and inspire leadership through our activities. Living Diversity We seek to learn from different ways of life and opinions represented in our multicultural environment. Striving for Excellence We aim to deliver the highest quality performance in everything we do. Demonstrating Integrity We are consistent and transparent in our decisions and actions. Enjoying Participation We create a dynamic environment created by active and enthusiastic participation of individuals. Acting Sustainably We act in a way that is sustainable for our organisation and society.



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Who are you? This booklet will tell you a lot about AIESEC and what we can offer you. You can check it out for yourself and see if what we do match with what you’re looking for! We are looking for YOU if you are …

a university student (or recent graduate) in the Netherlands; available part time (± 15 hrs p/week) from July 2015 – July 2016. Motivated to consciously develop yourself in an international organization Willing to participate in our Local Committee Weekends(January), National

Conferences(September & January), National Trainings day, Local trainings and International Conference (one week in Spring).

Are you up for the challenge? Keep on reading to find out more about the possibilities!

Why join the board of AIESEC Twente? A sparkling year full of surprises is what you can expect when you choose to fulfil a board position within AIESEC! At our local office in Twente, we work in a team of 20 motivated and ambitious students in three different teams. Each of the teams has a different focus, but we are all working together towards the same goals. On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network, we send and receive students to and from all around the world, we organize events and of course, we have a lot of fun. In AIESEC, we work hard and we play hard. Our four pillars explain what AIESEC can offer you.

"I commend AIESEC's continuing efforts to develop the future business leadership of our countries."

Nelson Mandela

"The United Nations has long recognized that the imagination, ideals and energies of young men and women are vital for the continuing development of the societies in which they live. And since its inception in 1948, AIESEC has contributed to this development by serving as an agent of positive change through education and cultural exchange. In an era of globalization, your programs have helped young people around the world to develop a broader understanding of cultural, socio-economic and business management issues."

Kofi Annan



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Accelerate your growth

- Professional work environment - Learning by doing - Trainings - Personal feedback & coaching

Personal and professional development of board members is an AIESEC focus point. Through our (international) network, contacts in the business world and a drive to improve, we are constantly setting ourselves up to deliver high quality services to our clients. Within AIESEC you will experience a professional work environment. As a board member you will have the opportunities to learn in this environment and enjoy the responsibilities that come with it. To make the most of a board position, AIESEC offers you trainings, personal coaching and feedback sessions to grow further. Accelerate your growth personally and professionally. We believe that most growth comes through a process of learning by doing. We see in success as well as room for error important factors in achieving results.



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Develop a global mindset

- International work environment - Opportunities abroad - International conferences

AIESEC is an international student organization located in 125 countries. Worldwide some 100.000 individuals are active AIESEC members. AIESEC offers an international work environment with numerous opportunities to get in touch with different people and cultures and develop a global mindset. There are opportunities to collaborate with international colleagues, meet up with AIESEC trainees doing internships in the Netherlands and have regular contact with AIESEC offices abroad. The ability to participate in one of the 500 international AIESEC conferences organized during the year is another unique option. Finally, AIESEC offers you opportunities to go abroad. Take the next step and do an internship or project abroad, help other AIESEC entities or apply for an AIESEC board membership in another country.

Expand your network

- Team work - National involvement - Partner companies

Globally, AIESEC is the largest student-run network. You have the opportunity to expand your network and meet people. Within AIESEC you will work in teams. Throughout a year you will build friendships on a local, national and international level. Apart from this, professional interaction with clients and partner companies is also a way to expand your network. AIESEC offers opportunities to get in touch with prospective employers and discover the many opportunities present.

Enjoy participation

- Celebrate success - Great people - Work hard, play hard

Besides a learning experience, an AIESEC board year means loads of fun. To enjoy participation many social activities are organized. These include team weekends, dinners, team building activities, conferences, weekly drinks and more. You will get to know and work together with many great people. At AIESEC we aim to celebrate results, achievements and success. Therefore, an AIESEC board year can be characterized by a ‘work hard, play hard’ mentality: we aim at providing our services as professional as possible but we strongly acknowledge the value of pleasure and fun during and after work.



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Structure of AIESEC Twente At our local office in Twente, we work in a team of 20 motivated and ambitious students in four different teams. Each of the teams has a different focus, but we are all working together towards the same goals. The Executive Board is the full time board of AIESEC Twente, consisting of:

the Local Committee President; the Vice-President for Finance, ER and IT; the Outgoing Exchange Vice-President; the Incoming Exchange Vice-President ;

The three Vice-Presidents are leading their respective teams with part time members:

the Outgoing Exchange Team; the Incoming Exchange Team;

Over the next few pages, the different roles are explained in more detail.



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The 2 teams of AIESEC Twente Outgoing Exchange This team focuses on sending students from Enschede abroad to get them in a new environment stimulating them to get out of their comfort zone and learn about themselves as well as people from a different culture. This can be done through GCDP (Global Community Development Programs), which are short voluntary internships of 6-8 weeks or through GIP (Global Internship Program) which are professional internships at companies for about 3 months to a year.

Incoming Exchange This team is all about getting foreign students and experience in the Netherlands and Enschede. The team focuses on acquiring companies that would take a trainee and finding a suitable trainee for them. Last but not least, they take care of the trainee here in Enschede to give them a great time and help them achieve their goals.

The teams are led by the Executive Board (EB) who works fulltime. The EB exists out of the Local Committee President, the Vice President Finance, External Relations and information technology and one Vice President of each team. During one year members of the EB will work for AIESEC every day and lead a team into getting to the next level.



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The Local Committee – full time

The full time positions offer you different opportunities than the part-time functions will. - First of all the position will provide you with a leadership role. This means you lead,

coach, track and motivate your part time members. This happens on team level as well as personal level. You will build soft skills that you can apply in many aspects of your life.

- You are main responsible for the strategy of the local entity. You get the chance to develop it, implement it, and learn what the role the different hierarchy levels play in this. Will the members execute just any of your plans?

- It gives you the chance to take on more international opportunities! Since you are a full- timer and are therefore more flexible with your schedule, it is easier to attend conferences internationally, or maybe even give trainings at those conferences!

- As part of the Executive Board you will get in touch with CEO’s from the bigger companies of the area like the Rabobank Enschede-Haaksbergen and Kienhuis en Hoving. As well you are challenged to attend network events or talk to key people in the university. A great way to develop your professional communication skills!

The Local Committee – part time At our local office in Twente, we work in a team of 20 motivated and ambitious students in three different teams. Each of the teams has a different focus, but we are all working together towards the same goals. In every team there are different responsibilities to be filled, to let the team perform well. To fill the AIESEC responsibilities well, you will spend about +/- 15 hours a week working on it, including attendance of the team meeting and LC (local committee) meeting. You will be working about 1/3 of your time for your team, about 1/3 of your time on function specific tasks and about 1/3 of your time for AIESEC in general. For AIESEC in general, it consists mostly on the reception of the interns, promotion activities and cross-functional taskforces where you are being challenged to lead extra projects (e.g. Batavierenrace, newsletter, LCweekend). On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network, we send and receive students to and from all around the world, we organize events and of course, we have a lot of fun. In AIESEC, we work hard and we play hard. You are the one in charge of your AIESEC experience. This means that if you want to learn something, you can create this opportunity (together with the president or your team coordinator). You want to get better at presenting? We organize a training for you. We will stimulate you to practice. You want to learn how to lead a team? You can become president of a taskforce for a project. It is up to you how much you challenge yourself, opportunities are endless!



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The Local Committee – part time positions Outgoing Exchange Team (OGX) As a member of the OGX team you are responsible for the Outgoing Exchange program. Together with both your coordinator and the other OGX team members you select, support, prepare and coach students who wish to go abroad with AIESEC. Main responsibilities:

Marketing and brand positioning of AIESEC programs Select, support, prepare and coach students Build and maintain partnerships with AIESEC offices abroad

Positions:

2x Marketing Manager 1x Process Manager 2x Talent Manager

Incoming Exchange Team (ICX) As a member of the ICX team you are responsible for the Incoming Exchange program. Together with both your coordinator and the other ICX team members it is your responsibility to create as many quality traineeships as possible and to give the trainees a leadership experience by coaching them during their time in the Netherlands. Main responsibilities:

Acquisition of quality traineeships Customer Relationship Management for local companies Reception, integration and coaching of international trainees

Positions:

2x Acquisition Manager 2x Account Manager 1x Account/Trainee Manager



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Make a Move Team (MaM) Due to organizational changes there is no Make a Move upcoming year.



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Available Full Time Board Functions Vice president Finance, External Relations and IT (FERIT) As a vice president Finance, External Relations and IT you are responsible for the business development of AIESEC Twente as an organization. You learn to deal with real resources, do bookkeeping and financial planning and maintain relationships with company contacts. On a daily basis you are in close collaboration with both your local board and all other Vice presidents FERIT in the Netherlands. Together with the Local Committee President you are the final responsible for AIESEC in Twente. Role: Ensuring the financial sustainability of the organization Responsibilities:

● Leading, guiding, directing, and evaluating the financial situation and operations of different business units

● Formulating and implementing the budget that guides the financial direction of the organization

● Acquiring additional financial resources with corporate partnerships and other ER through the Local Advisory Council

● Together with the Local Committee President, providing back office support for the operations of the different business units (including amongst other things IT)

Competencies Required:

Communication

Team Work

Professional communication Competencies Developed:

Emphasizing quality

Strategic budgeting Measurement of success:

Net Promoter Score members

Financial health

Different business units

Revenues Do you have an interested in finance and will you be the next right hand of the LCP? Do you see a challenge to work with external relations and keep AIESEC Twente financial sustainable? Please contact the current board for more information on this position.



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Vice President Outgoing Exchange (OGX) As an OGX vice president you are responsible for the Outgoing Exchange program. It is your goal to send students of the University of Twente abroad and ensure a great experience for them abroad. This goal will be achieved together with your team members. You will work closely with your team and the Executive Board. On a regular basis you have contact with your counterparts of other Local Committees and Vice Presidents of the National Board. Apart from this you and the board will discuss and implement strategic plans concerning AIESEC Twente. Role: Coordinating the Outgoing Exchange team in providing local students with the opportunity to go abroad Responsibilities:

● Coordinating, motivating and supporting team members ● Coordinating and tracking the selecting, supporting and preparing of students in their

experience by team members ● Continuity and strategic direction of the program and together with the Executive

Board for the entire Local Committee Competencies Required:

Team work

Communication

Planning and prioritizing Competencies Developed

Team leading

Decision making

Emphasizing quality Measurement of success

Number of realizes

Net Promoter Score exchange participants

Net Promoter Score team members Are you people oriented? Do you get excited to give students a life changing experience? Please contact the current board for more information on this position.



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Available Part Time Board Functions

Incoming Exchange team As a member of the ICX team you are responsible for the incoming exchange program. Together with both your vice president and the other ICX team members it is your responsibility to create as many quality internship opportunities as possible in Twente and surrounding areas. In addition, you are responsible for receiving and supporting foreign interns who come to Twente for an internship. Main responsibilities:

Creating quality traineeships in Twente and surrounding areas

Searching for suitable candidates for these traineeships by contacting abroad AIESEC offices and searching an online database

Keeping close contact with the companies that wish to receive foreign trainees

Arranging formalities to ensure that a foreign trainee can come to the Netherlands

Organizing social activities for AIESEC trainees in Twente & do workshops with them to have the trainees reflect and consciously learn from their experience.

What is the best part of being in the ICX team? Being part of the ICX team offers you a two sided glance of being an AIESEC-er. On the one hand you get to implement your commercial skills when getting into contact with companies and convincing them an international intern is of added value to their company; you will get accustomed to the professional environment, with keywords like network events, business cards and suits. On the other hand you will get in touch with the international aspects of AIESEC because you are responsible for the reception of the foreign interns.



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Acquisition manager As an acquisition manager you will be responsible for finding suitable internships at companies for foreign students. You will call and visit companies and networking events to make them enthusiastic about the opportunities AIESEC offers.

Role: Creating internship possibilities at companies in Twente area Responsibilities: Calling companies, appointment at companies, visiting network events, visiting network events, supporting international trainees, customer relationship management Competencies Required:

Costumer orientation

Taking action

Endurance Competencies Developed

Obtaining buy-in

Sales

Professional communication Measurement of success

Number of internship acquired



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Account Manager As an account manager, you will continue the work that has been done by the acquisition manager. You will search for suitable candidates for the internships by contacting abroad AIESEC offices and searching in an online database, arranging formalities to ensure that a foreign intern can come to the Netherlands and receiving and supporting the interns who come to Enschede socially and formally. Role: Matching internship to foreign students, reception and service. Responsibilities: Contact with students and partner companies, expectation setting, opportunities searching on AIESEC database, taking care of formalities, CV selection of students, coaching foreign students and housing Competencies Required:

Customer orientation

Emphasizing quality

Social skill Competencies Developed:

Professional communication

Crisis Management

Customer Relationship Manager Measurement of success

Number of matches trainees

Number of realisations

Evaluation scores companies



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Outgoing Exchange team As a member of the OGX team you are responsible for the outgoing exchange program. Together with both your coordinator and the other OGX team members you select, support and prepare students who wish to go abroad with AIESEC.

Main responsibilities:

Setting up and executing an effective marketing plan to promote the AIESEC brand and recruit students for international internships

Selecting suitable students for the programs and executing the interviews Coach students who go abroad with AIESEC by guiding, supporting and preparing

them for their internship Organizing a preparation or reintegration seminar for the students going abroad

or that have been abroad Keeping contact with AIESEC offices abroad and students that have been sent

abroad

What is the best part of being in the OGX team?

The best part of being member of the OGX team is being able to guide a person in going abroad and to realize you have made this happen. Also, you will learn how to select suitable students and it will be a challenge to continuously find an appropriate internship for these students. Furthermore, you get the opportunity to contact people from Kenya, India, Finland, Ghana, Peru or any other of the 125 countries in which AIESEC is operate.



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Process Manager As process manager you are helping students to find a suitable traineeship. Maintaining contact with the exchange participants and students that want to go abroad. Creating suitable questions for intakes, assign students to the talent manager. Role: Matching students to projects abroad Responsibilities: Contact students, guiding and selection, contact with projects abroad Competencies required:

Encouraging others

Developing trust

Obtaining buy-in Competencies developed:

Coaching

Demand and supply chain

Stakeholder analysis Measurement of success:

Conversion rate apply/match exchange participant Marketing manager The marketing managers within the Out Going Exchange team is responsible for the marketing strategy, creating a schedule for the marketing periods, coordinating social media, creating and designing marketing material. Next to this external relations with for example the university is part of the responsibilities of the marketing managers. To position AIESEC as a whole, you also will work together with the marketing manager of the Make a Move team. Role: Create and design marketing material and events to promote sign-ups on opportunities portal Responsibilities: design marketing material, social media tracking, external relations and stake holder management, managing marketing period. Competencies required:

Innovating

Planning and prioritizing

Costumer orientation Competencies developed:

Obtaining Buy-in

Encouraging others

Design skills Measurement of success:

Number of signups from students on the website



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Talent Manager As talent manager you ensure the leadership development of the exchange participants. You will help the participant with preparing and take care of several formalities. Furthermore you guide the participants through his journey from the start until the participant comes back. You will work intensively with the other outgoing exchange members. Role: Making sure EP’s develop their leadership potential Responsibilities: Prepare packages, taking care of formalities, organising activities, contact with EP, reintegration EP Competencies required:

Empathy

Developing trust

Communication Competencies developed:

Coaching

Problem solving

Organizing events Measurement of success:

Evaluation score



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National and international involvement

In a year as board member for AIESEC Twente, you will also be part of a national and international network. You’ll have the opportunity to meet many new people, make close friends, discuss personal and professional (AIESEC) issues with others, interact and simply expand your network! National involvement National conferences During these multiple-day conferences (organized twice a year) all the AIESEC board members gather together, to get to know each other and to share experiences. These days consist of trainings and strategic sessions, where we’re all discussing the short and long term strategic direction of AIESEC the Netherlands. And most of all, it is all about fun and getting to know new people! Convents & Reception Weekends Every six weeks, the full time boards (EBs) gather for convents in one of our eleven cities. We discuss progress and strategies in our functional areas and align our operations nationally. Following convents, we organize Reception Weekends. These two-day events bring together (full and part time) members of AIESEC the Netherlands and our international trainees, for a weekend full of bonding and fun! International Conferences Every year, AIESEC organizes around 500 international conferences globally! Every member of AIESEC is able to attend these amazing conferences. The special thing about such a conference is that you will be able to interact with hundreds of students from all across the world. In every AIESEC conference, we pay a lot of attention to personal development and leadership. It is a unique experience to learn more about other cultures and countries together with students who do the same work for AIESEC but in a completely different country and reality. Next to that, it is really amazing to meet so many people and to build a great international network. You will have the opportunity to go to as many conferences as you like! We will also attend an international conference with the whole Local Committee, probably in Spring 2016. This means you’ll get to experience all of the amazing things mentioned above, together with the team!



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Expectations

What does AIESEC expect from you?

If you are interested in joining AIESEC Twente, these are some things we expect from

you:

Enthusiastic students with a good motivation for joining AIESEC Students with a global view and international interest, as you will meet international trainees The ability to look beyond your own function and contribute to the local

committee as a whole

Students that have a connection to the vision and values of our organization

Team players Ambitious people who want to achieve something in today’s world Pro-activity

Good social skills

The ability to cope with stress Some more practical details concerning the member profile of AIESEC:

You spend around 15 hours a week on AIESEC as a part-time board member. These hours include Monday evening meetings, trainings, general promotional activities and activities with the trainees. Don’t be too scared by this number. The part time board is supposed to be something to do aside of your studies. Some positions are more flexible than others, some more related to peak periods. Please talk to the current board about this.

It is possible for every university student to apply (all studies and faculties).

If you decide to apply, you are asked to apply for AIESEC in general, but you can indicate your preference for a certain team or position.

If selected you will be a member of AIESEC for the duration of 1 year. Monday evenings will then become your AIESEC evenings as we have meetings every

Monday 20.00 – 22.00 (and drinks afterwards)! A team meeting in the lunch break in one of the days ( most of the time on Monday)



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Final information & timeline If you have any further questions, do not hesitate to come by our office, send us an email [email protected] or give us a call! You’re also very welcome to join us for one of our information sessions. For further details on the timeline, please check the table below. We hope to see you soon at AIESEC! Timeline

21th May Announcement 20.00 - ???? location suprise 22 May National Take Over Start (NTOS) t.b.a.

27th – 29th May EB Boarders (for full time only) Castle the Berckt, Baarlo

30th May Application deadline fulltime / part-time application form

1th – 4th June Interviews Enschede, Bastille

4th June Announcement 2nd round 20.00 - ???? location suprise

6th 7 June Take Over Weekend Paterstraat 15, Evertsoord

18th June National Trainings Day t.b.a.

26th June Wisselconvent (full time only) t.b.a.

1st July Official start of your term NB: please keep these days free when you are going to apply





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Application Procedure

We hope that reading through this booklet has helped you form a better idea of what AIESEC is and what we can offer you; and that you are as enthusiastic about it as we are! To confirm your application, fill in the application form with your CV and motivation, ask in the form (in English) before 30th May 2015, 23:59h (full time/ part time).

- Your updated CV with picture (with mobile phone number )

Are you up for the challenge?

We are looking forward to your application!

On behalf of the AIESEC Twente board, Remco Wittendorp

Local Committee President 2014-2015



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