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Annual General Meeting Upper Canada

Overseas Section2012 Sep 18

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AGM - Attendees

• Adeyemi Arimoro• Albert Bissember • Andrew Haisley• Dave Allcock • Desmond Alvares • Frank Boesche (via Skype) • L.J. Lahodynskyj• Mark Sear • Samuel Azu• Shane O’Neill• Stuart Anderson• Thomas Ting• Yan Jiang• Varatham Pathmanatham

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AGM - AGENDA

• Welcome Address by Chair• Presentation of 2011-2012 reports

– Acceptance• For 2012-2013

– Election of Officers – Volunteers

• Closing Address by Past Chair • Dinner

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WELCOME

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REPORTS

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REPORTS - Web Master

Development work done this past year•Site unplanned outage (Aug 2012)

– ISP Webserve conducted unannounced upgrade/migration which also triggered Google malware alert not related to BCSUC site but rather hosting environment

•Outage and Risk forced issue towards long planned and due migration to reliable provider, regardless of service impact

– New provider Mediast Services Inc, efficiently assisted in transition within 24-48hrs

– Limited migration changes completed onto newer platform (PHP5/MySQL 5)

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REPORTS - Web Master

Feature enhancements work schedule for the coming year•Refresh site engine to be PHP5.3/5.4 compliant and leverage MySQL 5 optimization•Simple social media modules and feeds•Minor enhancements of content engine•Optional: SEO optimization through Mediast (paid service, needs scope and committee approval)•Design adjustments and correctionsKnowledge transfer - Administration interfacesHelp wanted•PHP5/MySQL 5 skills•Facebook page development•Contact Details :

– fboesche@pbmc.com – 604-828-2814

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http://www.canadiangeographic.ca/atlas/intro.aspx?lang=En

REPORTS – Canada Officer

• Canada rankings– #01 for banking “soundness”– #03 for higher education– #04 for peacefulness (military involvement)– #05 for happiness – #14 for global competitiveness– #51 on a list of freedom-of-information rankings

• Economy (June to June 2011)– Best growth in G7 = 2.4%– $898 = Average weekly salary– House prices up 2.3%

• Cdn$ is Strong (via Google) – 1.0277 US dollars– 0.6338 GBP

• Request this year– BCS IT Diploma

• difficult to get information from BCS.ORG

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REPORTS – Membership

• Role: – Complies with the BCS Data Protection

Guidelines. – Keeps a current and accurate list of membership.

• Membership can select up to 3 Sections/Branches

– Welcomes new local members • Currently:

– Numbers are down since 2010• 349 vs 228 around the world• 195 vs 152 in Canada• 111 vs 91 in Ontario

– Retirement?• 6 new people added BCSinUC since June

2012• My Request

– Check and update your details– Conversion of address information

• Misplaced data• No cleanup• Only YOU can update• Impact

– Just my reports9

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REPORTS – Treasurer

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New approach New approach to funding, is by to funding, is by budget. Works budget. Works in our favour. in our favour. Not by Not by headcount. headcount.

Average Average meeting Cost meeting Cost is $1,266is $1,266Down from Down from $2,695 in $2,695 in 2010 & 2010 & $1,432 in $1,432 in 20112011

Funding for Funding for 2012/20132012/2013

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REPORTS – Secretary - Meetings

• Role: – Ensure Meetings happen

• run well• documented

• 2011/2012– BCSinUC Events

• Chinese New Year – Guest Speaker - Ian Kay from Michael Page Intl – ‘Tales from the Coalface’ (of IT recruitment)

NOTE: Ian has since started own Talent Practice

• This AGM

– Joint Events with IMECH / IET• One meeting

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REPORTS – Secretary - Committee

• Standard Operating Procedures (SOPs)– BCS rules & regulations– Our detailed procedures, hints & guidelines

• Posted on the Portal with the AGM– Managed by the Secretary

• Input from each person on their area

• Chair & Secretary– Planning for the Year with other Engineers

• Pursuing separate programmes

• At least 3 of the Committee– BCSinUC Committee

• 7 meetings from November 2011 to August 2012

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REPORTS - Chair• As a volunteer group, it was important for us to focus on the

aims of the Institute and bring value to our membership• Attended Spring Convention in London:

– understanding the real aims and views of BCS at HQ– provide Section feedback..NOTE: Desmond Alvares also attended as one of the International

Sections Committee and ran the agenda for first day meetings. (Also a Volunteer during the 2012 Olympics).

• Our Committee worked together to create a 3 year strategy for our Section:– 2012/2013 Series will be centered on Risk in IT (Kickoff Oct

16th)– 2013/2014 Healthcare & IT– 2014/2015 Manufacturing & IT

• We have a new Online home – – www.bcsuppercanada.ca – Twitter anyone - @BCSUpperCanada – Follow us– Facebook and LinkedIn in our future plans

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REPORTS - Chair• Acknowledgement and Thank you!

– Stephen Armstrong (IMechE) – Assisted with our Strategic Planning

– George Mok – Organizing our Chinese New Year

– Frank Boesche – Web presence. Major change to move the site to the new location this year

– Lu Lahodynskyj – Treasurer and Membership. His experience with BCSinUC has been a great support to me.

– Andrew Haisley – Secretary – first year with us. New to Canada.

Great job everyone – Thank you for a great year!

– Looking forward to the upcoming years

These are Your volunteers, serving you, our membership!

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REPORTS - Acceptance of Reports

• Propose Acceptance by Stuart Anderson

• Seconded by Dr. Albert Bissember

• Vote For 12

• Vote Against 0

• Vote Abstain 0

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2012/2013 – New Committee

“Out with the old, ……

……and in with the” New Committee

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Committee Overview

• Things of Note– Lead the BCS in Upper Canada section

• Support the BCS membership in Canada• Increase BCS sense of presence• Lead by example

– Professional image» Build, maintain and follow the SOPs» Use IT to help our work, eg:our web-

presence– Manage the budget

• Section Committee members responsible for any debt incurred.

– Meet 4 times per year for planning / corrective actions– Must be 3 Committee Members or more

– Elected & volunteers

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Committee Candidates

• Officers– Candidate for Chair

• Andrew Haisley

– Candidate for Secretary• Mark Sear

– Candidate for Treasurer • Lu Lahodynskyj

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Vote for Committee Officers

• Officers– Chair – Andrew Haisley– Secretary – Mark Sear– Treasurer - Lu Lahodynskyj

• Vote– Propose Acceptance by Stuart Anderson– Seconded by Dr. Albert Bissember – Vote For 12– Vote Against 0– Vote Abstain 0

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Introducing Committee Volunteers

• These roles are key to the coming year• Past Chair – Shane O’Neill• Chinese New Year Banquet - George Mok• Webmaster - Frank Boesche • Professional Development – Des Alvares• Membership – Lu Lahodynskyj• Canada Officer – Lu Lahodynskyj

• Volunteers Required• Media Relations• Education Liaison Officer• YPG

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Closing Remarks from the Past Chair

Thank You all for AttendingReminder:

September 25thJoint Meeting hosted by IMechEFood provided

Supper

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THE END