Common Sense for Data Ownership

IDEA - eBiz Forum 2013

September 26, 2013

Agenda

• Your hosts

• EDI data: not only bits and bytes

• Your data is everywhere

• Data ownership: what it is?

• Questions and answers

• Conclusion

Your hosts

Alain Brousseau, WhoisEDI founder and CEO

• Web application programmer

• More than 10 years of EDI experience for Intertrade (Van)

• Hydro-Quebec, McKesson Canada, CN Railways,

National Bank of Canada

Your hosts

Robert Richer, WhoisEDI co-founder and VP

• More then 25 years of EDI experience

• EDI Project manager at Intertrade (Van)

• EDI Coordinator at Nortel, IPEX, Metro

Data required for EDI

• The EDI profile:

• Your Sender ID

• Your EDI capacities

• Documents

• Your EDI guidelines

• Your communication method

• Van

• Third-Party

• AS2

• FTP

• Web EDI

Data required for EDI

• The people:

• EDI coordinator

• Accounts

payable/receivable

• Procurement

• Sales

• The company:

• Head Office (Bill-to)

• Locations (Ship-to)

• Warehouses

• Stores

• Distribution centers

• Plan

Data required for EDI

• The goods:

• Unit of measure

• Pricing

• Packaging

• UPC Code

• SKU

• Description (multilingual)

• Etc.

How to obtain and share

• Emails

• Phone

• Surveys

• Company web site

• Google

• Van or Third-party

• Co-Workers

And we end up with… Clients needs Suppliers needs

- EDI Profile

- Contacts

- Locations

- Documents

- ...

- EDI Profile

- Contacts

- Locations

- Documents

- ...

• Supplier information is used by many functions

across the organization …

• … each function captures a minimum of 40 fields of

supplier information, with at least 25 of these fields

representing the same information.

• Visibility = Saving

An Economic Dream: Supplier Information Technology’s Massive

Cost-Saving Opportunity, AMR Research (Gartner), 2009

The situation occurs internally

Where is your data?

• Your trading partners’ Excel spreadsheets

• Your trading partners’ internal databases

• Your trading partners’ ERP systems

• Your VAN

• Your trading partners’ cell phones

How do you make sure everyone has your TRUE data?

Where are your TPs’ data?

• On Excel spreadsheets on your computer

• Inside internal databases on your server

• In your company’s ERP system

• With THEIR VAN

• On your cell phone !!!

How do you make sure that you have your TPs’ TRUE data?

What can you do with TRUE data

• You act safely

• You act precisely

• You act rapidly

• You make better decisions

You become efficient = Save time = Save money

A brief anecdote

…And then problems occurred…

A not so long time ago, I was working at Intertrade, a tier one

VAN…

…Finally, I'm living a happy life with my 2 children!

The End

The moral of this story: The quality of the data is critical

to success for you, your industry and EDI in general.

Data ownership ????

Data ownership refers to both the possession of

and responsibility for information. Ownership

implies power as well as control. The control of

information includes not just the ability to access,

create, modify, package, derive benefit from, sell

or remove data, but also the right to assign these

access privileges to others (Loshin, 2002).

Magical business card

♫

Examples in this world

Data you own:

• Your LinkedIn profile

• Your Facebook profile

• Dating web sites

Data you don’t own:

• Your phone number and address in the yellow pages

• Your business card given to a contact

• Your EDI-related data

What can we do about it Clients Suppliers

EDI Profile

Contacts

Locations

Documents

...

Global interactive registry

Questions

Answer

Thank you!

See you in the Tech Center at Booth #2