submitting an appeal for schools and districts adequate yearly progress nh dept. of education...

Submitting An AppealforSchools and Districts

Adequate Yearly Progress

NH Dept. of Education

Technical Assistance

April 9, 2009

April 9, 2009 NH Department of Education 2

What’s in Your Packet? 2009 School Appeals (2 items needed)

1. Instructions & Guidance document 2. Forms & Worksheets document

Guide to Navigating AYP Reports and Files Data Definitions and Sources: The “Blue” Sheet Accountability for Students Placed Out of District Copy of this PowerPoint


What’s Not in Your Packet? 2009 District Appeals

Available today as a separate handout You will need two items:

1. Instructions & Guidance document 2. Forms & Worksheets document

Also available on the NH DOE website

www.ed.state.nh.us/education/ayp


How to Use this Presentation This presentation is designed to accompany the 2009

School Appeals Instructions and Guidance document found at www.ed.state.nh.us/education/ayp.

Page numbers are indicated on each slide that correspond with the same page in the Appeals Instructions and Guidance document.

District Appeals are similar in requirements (see slide 26 for details). Use the District Appeals Instructions and Guidance documents from the DOE web address above to submit a District appeal.


Introduction (pg 2)

In accordance with the No Child Left Behind Act, federal regulations, and New Hampshire school accountability law, school appeals of the preliminary AYP determination are allowable under certain circumstances. Statistical reasons (data errors) Substantive reasons (special circumstances)


Timetable and Deadlines (pg 3)

Monday 4-6-09 Public notification of school and district 2009 AYP results.

Tuesday 4-7-09 First day for school principals to submit an appeal to district officials.(Day 1 of the 30-day appeals process begins)

Thursday 4-9-09 9-11 (PSU Concord) Understanding AYP and Growth Reports workshop.Participants should bring their reports to examine as part of the workshop.

repeated 4-16-09 3-5 PM (Room 15, DOE)

Thursday 4-9-09 1-3 (PSU Concord) Submitting an Appeal workshop. This session will provide an overview of the documents to be submitted when

filing a school or district appeal.

Friday 4-17-09 (4:30 PM ) Intent to Appeal filing deadline. Last day for district officials to submit the Intent to Appeal form for a school and/or district AYP appeal.

Friday 5-1-09 (4:30 PM ) Deadline for Commissioner of Education to receive school and district appeals approved and certified by school district officials.

Friday 5-8-09 Commissioner’s AYP Appeals decision letters sent to district officials.2009 AYP determinations and School or District in Need of Improvement

designations for 2009-2010 become official.

Friday 5-22-09 (4:30 PM) Deadline for school or district appeals to the NH State Board of Education.


Appeal Process Overview (pages 4-5)

Step #1: School-to-District School principals have 15 calendar days

beginning 4/7/09 to submit an appeal with local district officials. If accepted, then…

Intent to Appeal notice must be submitted to NH DOE no later than 4:30 PM on Friday 4/17/09. Form is included in Instructions & Guidance document.

Original & 3 copies of appeal packet to DOE by 5/1/09.


Appeal Process Overview (con’t)

Step #2: Commissioner’s Review & Decisions

Review teams comprised of district and NH DOE personnel review all appeals and present their recommendations to the Commissioner.

The Commissioner, upon review of the recommendations and the appeal, will determine whether or not to grant the appeal.

Notification letters of the Commissioner’s decision are forwarded to schools and districts by 5/8/09.


Appeal Process Overview (con’t)

Step #3: School-to-State Board of Education New Hampshire state statute allows a 2nd appeal

process to the State Board of Education within 30 days of the Commissioner’s denial of any appeal.

Appeals to the State Board must contain additional or amended information or data not previously contained in the first appeal.

The school or district presents its appeal at a regularly scheduled State Board meeting. (pg 5)


Allowable Reasons for an Appeal (pg 6)

Data Error Appeal Also known as statistical errors Inaccuracies identified since February 6, 2009 Must describe the data being disputed, the rationale as to

how such errors occurred, & provide recalculated AYP using revised data

Special Circumstances Appeal Must explain unusual or extraordinary circumstances and

demonstrate why the student performance and/or participation results are atypical


Clarification Regarding AYP Status (pg 6)

A successful AYP appeal will not necessarily result in a change in AYP status.

AYP status changes only when an appeal successfully addresses all subgroups that did not make AYP for performance and/or participation within a content area.


Required Components of the Completed Appeal Packet (pg 7)

Cover letter indicating the area(s) of the appeal and allowable reason(s) for appealing

AYP Appeals Cover Page Completed “School AYP Appeals Grid” All 3 pages of the 2009 School AYP Report Narrative description of the appeal Printout of the data from the 2009 AYP Student

Participation and/or Performance file Completed Worksheets Revised/recalculated 2009 School AYP Report


Send the original and 3 copies of the completed appeal packet to:

Ellie RielBureau of Accountability

NH Department of Education101 Pleasant StreetConcord, NH 03301

DEADLINE FOR RECEIPT: May 1, 2009

Close of Business 4:30 p.m.


Online Resources and Reference Materials (pg 8)

www.ed.state.nh.us/education/ayp

Click on “2009 AYP Results” for: PowerPoint Presentations Data definitions Policies explained Confidence Interval Look-up Tables Preliminary AYP results Preliminary AYP status lists


How to Use the April 2009 AYP Student Data Files to Check Your AYP Reports

1) Where do I find student level data that was used to determine AYP status?

2) What data are included in the file?

3) What to check:

a) Are students in the correct subgroups?

b) Are students counted as participating or not participating for approved or not approved reasons?


April 2009 AYP Student Level Data Files for Performance & Participation (pg 8)

The following AYP student-level data files are available only through the password-protected i4see system www.ed.state.nh.us/i4see

o Choose ESS Workbench o Enter User Name and password o Choose: “SASID, NECAP, and other i4see Submissions” o Choose your district o Select: “District Review” and then “General Reports”

These are district level files that can be sorted

April 2009 AYP Performance – Student Level Data File

April 2009 AYP Participation – Student Level Data File


April 2009 AYP Performance – Student Level Data File

TeachDst

SendDst

TeachSch

School Name SASID

Last name

First name

MI

Grade

Tch Cont Dis

Tch Cont Sch

Test Type

Ethnic LEP

LEP First Year IEP

Rea Perf Inc

Rea NT

Rea Index Pt Rea S

matPerf Inc

matNT

Mat IndexPt

matS

0 2082052

0

Landmark School

1.25E+09Doe Jane 5 1 1N

White 0 0 1D 60 533D 20 524

208 2243

0Crystal Elem

1.13E+09Pizza John 3 1 1N

White 0 1 0 346

April 2009 AYP Participation – Student Level Data File

Test Dst

Send Dst

Test Sch

School Name SASID

Last name

First name

MI

Grade

Test Type Ethnic LEP

LEP First Year IEP

Rea Part Inc Rea NT

Rea Index Pt

reaS

Mat Part Inc

matNT

Mat Index Pt

matS

0 509 20265Tobey School

1.23E+09Smith Apple E 5A White 0 0 1D 40 528D 0 500

509 22660Crystal Elem

1.24E+09Jones

Peach A 3N

Hispanic or Latino 0 0 1D/S NTO D/S 80 338


The U.S. Department of Agriculture restricts access to student-level data for Socio-Economically Disadvantaged students. As the AYP student-level data for this subgroup is a district-level file, and as authorization to access this information is limited by federal law, the Superintendent of Schools must contact the i4see Help Desk by e-mail at [email protected] for instructions on how AYP student-level data for this subgroup may be accessed for the purposes of preparing an AYP appeal.

Restricted Access File (pg 8)


Submitting an Appeal for Participation Rate (pg 9) Remember: Participation rate is not calculated for

subgroups of fewer than 40 students. The appeal must contain sufficient evidence

that the data certified and submitted to the DOE by February 6, 2009 is now determined to be in error.


Step 1: Use the Participation-Student level Data File from i4see to identify which students were included in your report, and then any who should or should not be included in the Participation calculation.

Step 2: Identify each student with a data error (see description for “how to” on page 9 of the Appeals Guidance document & example on slide 21). Hide student names. Submit the data for the entire subgroup.

Step 3: Complete the applicable (Grade 3-8 or High School) Participation Rate Worksheet.

Submitting an Appeal for Participation Rate (pg 9)


Submitting an Appeal for Student Performance (pg 10)

Remember: Performance is not calculated for subgroups of fewer than 11 students.

Step 1: Use the Performance-Student level Data File from i4see to identify which students were included in your report, and then any who should or should not be included in the Performance calculation.

Step 2: Identify each student with a data error (see description for “how to” on page 9 of the Appeals Guidance document & example on slide 17). Hide student names. Submit the data for the entire subgroup.

Step 3: Recalculate the School Index Report (page 3 of the AYP Report)


Submitting an Appeal for Student Performance (pg 10)

Step 4: Complete the School Data Report (page 2 of the AYP Report).

Step 5: Compete the applicable (Grade 3-8 or High School) Performance Worksheet located in the Appeals Forms document (see details on page 10 of the Appeals Instructions and Guidance document).


Submitting an Appeal for the “Other” Indicator (page 11)

Attendance Rate Complete the Attendance Rate Worksheet located

in the AYP Appeals Forms document. (See page 11 of the Guidance document for details.)

Graduation Rate Submit a copy of the 2006-07 and 2007-08

Dropout reporting form with a narrative. (See page 11 of the Guidance document for details.)


(Note: This is a two-page form. Complete and submit both pages.)Directions: School appeals may be made for student participation, student performance,

and/or the “other” AYP indicator. Complete the grids below and on the following page as applicable to indicate the area(s) of your appeal. Complete the “School Information” and

“Signatures” sections, and fax by the deadline as stated on the next page.

School Appeal of Student Participation and/or Student Performance In the chart below, place an “X” in the appropriate non-shaded box for each content area and

student subgroup the school intends to appeal. For each box marked, enter one of the following codes in the appropriate shaded box to identify the reason(s) for the appeal.

DE=Data Error (statistical) SC=Special Circumstances (substantive) BOTH = Both Reasons

NH DEPARTMENT OF EDUCATION2009 AYP INTENT TO APPEAL

(See form—final two pages of the Guidance document)


Complete both pages of this form and fax no later than 4:30 p.m. April 17, 2009 to:

Ellie RielBureau of Accountability

NH Department of EducationFAX: 603-271-7381

NH DEPARTMENT OF EDUCATION2009 AYP INTENT TO APPEAL

(last two pages of the Guidance document)


How District AYP is Different from School AYP

District AYP is calculated for students in the aggregate for whom the district is responsible.

2009 is the first year in which out-of-district students are included in the district AYP calculation.

Districts containing one level (elem/middle OR high school) not meeting the student participation or student performance targets in a content area, or do not meeting the “other” indicator target, do not make AYP in the applicable area.

Districts containing two levels (elem/middle AND high school) only need to make AYP at one level to make AYP as a district: Example: ABC district contains two levels, elem/middle and high school. The district made AYP in Reading at the elem/middle level, but not at the high school level. As at least one level made AYP in Reading, the district’s status for 2009-2010 is “Made AYP in Reading.”


Contact InformationInquiries regarding the appeals process may be directed to either:Deborah Wiswell, Administrator Merry Fortier, ConsultantBureau of Accountability Bureau of AccountabilityNH Department of Education NH Department of EducationTel. 271-3828 Tel. [email protected] [email protected]

Inquiries regarding the AYP data files may be directed to either:Deborah Wiswell, Administrator Tim Kurtz, Assessment DirectorBureau of Accountability Bureau of AccountabilityNH Department of Education NH Department of EducationTel. 271-3828 Tel. [email protected] [email protected]

submitting an appeal for schools and districts adequate yearly progress nh dept. of education...

Documents

school district officials

school appeals instructions

district appealsavailable

local district officials

appeal workshop

appeal notice

ayp reports

public notification