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TRANSCRIPT
Making the Best Record
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The attorney’s job is to make the record.
The court reporter’s job is to preserve
it.
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Making the Best Record
Court Reporters: Are Independent Officers of the
Court. Serve all parties and have no interest
in the outcome of the proceedings.
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Making the Best Record
Think of our system of justice as
a three-legged stool…
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Making the Best Record
Points to remember…
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Making the Best Record
Do you have a Notice?
Estimated duration?
Special reporting needs?
Special technology needs?
Making the best deposition record starts at scheduling!
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Making the Best Record
When do you need the transcript?
What transcript formats do you prefer?
Advise ASAP if the depo cancels!
More things to consider when scheduling!
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Making the Best Record
Before asking your first questionin a deposition…
Consider room layout and acoustics. Any exhibits to pre-mark? Provide your business card.Inform your witness of reporter’s role.
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Making the Best Record
In a courtroom…
Microphones are often utilized.The judge determines all other protocols.
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Enunciate clearly. Speak at a well-modulated pace. Don’t interrupt. Ever.Don’t speak while reporter is marking exhibits.
The Goal: To capture every word!
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Be very mindful when reading. Be precise when using numbers.Spell case-specific proper nouns for the court reporter. Please spell slowly!
And Some More Best Practices
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Reporters write what is being said, not what is being done.
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Clarify “uh-huhs,” “uh-uhs,” “mm-hms” and “mm-mms.”
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Did you say “B”? “C”? “D”? “V” or “3”..? “A” or “The”…?
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Making the Best Record
Things to avoid:
Uttering “Okay,” “I see” & “All right” Double negatives The use of vague pronouns Creating distractions such as clicking
pensGoing for long periods without stopping for a break
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As to when you’re going on or off the record.
As to when a quote begins and ends.What is and isn’t confidential or “Attorneys Eyes Only.”To use vernacular that is tailored to the witness.To clarify thick accents.Using directions such as “east” & “west.”
Be very careful…
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Making the Best Record
At the end of the deposition:
If applicable, ascertain whether the witness would like to read and sign.
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Making the Best Record
To obtain your transcript:
Be clear as to your transcript order.Be responsive when the reporter contacts you for clarifications, as this could impact your delivery time.
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Making the Best Record
As with attorneys, court reporters have different levels of experience and
expertise.
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Making the Best Record
To get the most out of your court reporter, get to know the services
he/she can offer!
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Making the Best Record
Freelance reporters can offer assistance
in trial presentation.
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Making the Best Record
Realtime transcript feed display
Advantages of Realtime Technology
Live feed from court reporter
Your case issues
Auto tagging of key words
Issue highlights
“Quick marks” for later review
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Making the Best Record
Additional services available:
Videotaping of depositionsSynchronizing video to transcriptsPaperless exhibitsExhibits linked within electronic
transcriptMobile videoconferencingTrial technologiesCART for Deaf and Hard of HearingInterpreter services
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Using Communication Access Realtime Translation
(CART) in the Judicial Setting
Assess the needs of the person requiring the service.Give adequate notice to court administration that CART will be needed. Provide detailed information to the reporter to prepare.Allow adequate time for the person to read the screen.
Making the Best Record
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This presentation can be downloaded at:
www.NCRA.org/NCRF
Making the Best Record
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Making the Best Record