pmp exam flashcards presentation 4 of 5 ( pmbok - 5th edition - pmi ) download it in powerpoint

DiscretionaryDependency

Cost ofQuality (COQ)

Summary Activity

Baseline

ActivitySplitting

Gantt Chart

PMP EXAM FLASHCARDS

By Jonathan Donado

Over 500 dynamic Flashcards in PowerPoint

PART 4 of

5

52

About me

Linkedin.com/in/jonathandonado

www.branded.me/jonathandonado

Twitter.com/donadosays

Bilingual senior general management executive with expertise in international

business and Mergers & Acquisitions (M&A)

If you like the Flashcards, please give a ”Like” in SlideShare. It’s much appreciated !

o Education: - Senior Executive Fellow – Harvard University- MBA – IESE

o Certifications:- Six Sigma Black Belt (CSSBB) – ASQ Certified- Agile (ACP) – PMI Certified

Jonathan Donado

Qualitative Risk Analysis

Uses a subjective approach to determine the likelihood

that risks will occur and the impact that risks will have on the project. This information enables the

risk to be prioritized

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Quality

The degree to which the product of the project meets requirements


Quality Assurance

The evaluation of overall project performance on a

regular basis to ensure quality management

processes are followed


Quality Audit

Review and evaluation of the project performance to

ensure quality management processes are

followed


Quality Checklist

An input/output that provides a standardized list of steps to be taken.

Compare to checksheets, which are used as a

quality tool


Quality Control

The process of measuring specific results to

determine compliance with quality standards and

taking corrective action if necessary


Quality ControlMeasurement

An input/output that describes the result of

Control Quality activities


Quality Management

Plan

The component of the project or program

management plan that describes how an

organization’s quality policies will be implemented


Quality PlanningTools

A set of tools used to define the quality requirements and

to plan effective quality management activities.

Include:o Brainstormingo Field Force Analysiso Nominal Group Techniqueso Quality Control Tools


Quantitative Risk Analysis

Uses a mathematical approach to analyze the probability that risks will occur and the impact that risks have on the project. This information enables the

risks to be prioritized. Techniques used for computing

quantitative risk analysis include sensitivity analysis, decision tree

analysis and Monte Carlo


RACI Chart

A type of responsibility assignment matrix (RAM) that identifies particular

team members and activities to be completed, and defines whether the team members are responsible, accountable

or informed


Recognition A tool acknowledging the performance of

team members


Records Management

System

A tool used to record, store, and distribute

information relating to procurement processes

and decisions


Remaining Duration

The amount of time needed to complete an

activity


Remote Team

Individuals in different locations working on the

same project and collaborating

electronically or by telephone. Same term for

“Virtual Team”


Request For Proposal

(RFP)

A type of a procurement document. Used to

request proposals from prospective sellers of products and services


Request For Quotation

(RFQ)

A type of a procurement document. Used to

request price quotes from prospective sellers

of common/standard product or services


Requirements A set of measurable customer wants and

desires


Requirements Management

Plan

A component of the project or program management plan that describes how

requirements will be analyzed, documented,

and managed


Requirements Traceability

Matrix

A grid that links product requirements from their origin to the deliverables

that satisfy them


Reserve Analysis

An analysis, usually using quantitative risk analysis that results in

the provision of either a contingency or

management reserve for time and cost


Residual Risk

The risk that is still present after risk

responses have been implemented


Resource

Anything needed to complete the project.

May bepeople, equipment, facilities or

money


Resource BreakdownStructure

A hierarchical representation of

resources by category and type


Resource-ConstrainedScheduling

The scheduling of activities in a project with the knowledge of certain resource constraints

and requirements. This process adjusts activity

scheduled start and finish dates to conform to resource

availability and use


ResourceCalendar

A calendar that identifies the working days and shifts upon which each specific

resource is available


ResourceLeveling

A resource optimization technique in which

adjustments are made to the project schedule to

optimize the allocation of resources and which may

affect critical path

Explanation: Any form of network analysis in which scheduling decisions (start and finish dates)are driven by resource management concerns (for example, limited resource availability or difficult-to-manage changes in resource levels)


ResourceOptimization

Technique

A technique in which activity start and finish dates are adjusted to balance demand for resources with the

available supply


ResourcePlanning

The process of defining the type and amount

ofresources needed to complete the project


ResourceSmoothing

A resource optimization technique in which free and total float are used

without affecting the critical path


Responsibility

One of 4 key values underpinning the ethical

and professional conduct expected of a

project manager. Other values are respect,

honesty and fairness.


ResponsibilityAssignment

Matrix

A grid that shows the project resources assigned to each

work package

Explanation: Ensures that all activities in the work breakdown structure (WBS) are assigned to a team member and that each member understands the roles and responsibilities that have been assigned to him or her


Return On Investment (ROI)

Determining whether the project outcomes

will benefit the organization based on the resources used to complete the project


Rework

An action to correct a deficiency that was

identified by a quality activity


Risk

An uncertain event or condition that, if it

occurs, has a positive or negative effect on one or more project

objectives


Risk Acceptance

A risk response strategy whereby the project

team decides to acknowledge the risk

and not take any action unless the risk occurs

Explanation: A risk response that chooses to accept the consequences of the identified risk or the inability to identify another response strategy


Risk Appetite

The degree of uncertainty an organization or

individual is willing to accept in anticipation of a reward


Risk Avoidance


team acts to eliminate the threat or protect the project from its impact


RiskBreakdown

Structure (RBS)

An hierarchical representation of the risk that is organized

according to risk categories


RiskCategory

A group of potential causes of risk


RiskEnhancement

A risk response strategy whereby the project team acts to

increase the probability of occurrence or impact

of an opportunity


RiskExploiting

A risk response strategy whereby the project team acts to

ensure that an opportunity occurs


RiskExposure

An aggregate measure of the potential impact of all risks at any given

point in time in a project, program, or

portfolio


RiskIdentification

Identifying potential risks and their associated

characteristics along with the positive or negative

impact they may have on the project


RiskManagement

Plan

A component of the project, program, or

portfolio management plan that describes how

risk management activities will be structured and

performed


RiskMitigation

A risk response strategy whereby the project team

acts to decrease the probability of occurrence

or impact of a threat


RiskMonitoring and

Control

Uses the risk management plan to identify risks, respond to risks and

monitor the effectiveness of the risk response


RiskPlanning

The planning process to determine how to manage

uncertainty within the project. It includes

identifying potential risks, their impact and an

appropriate response


Risk Owner

The person responsible for monitoring the risk and for selecting and

implementing an appropriate risk

response strategy


Risk Register

A repository in which outputs of risk

management processes are recorded


Risk Response

The procedures that are implemented if an

identified risk occurs


Risk Response Planning

The process of reviewing items on the prioritized risk list from the qualitative and quantitative risk analysis to

determine which, if any, action should be taken if the

risk occurs. Risk response strategies include risk

avoidance, risk mitigation, risk transference and risk

acceptance


Risk Response Owner

The person owning responsibility for

monitoring a given risk and implementing the risk response plan if

necessary


Risk Sharing

A risk response strategy whereby the project team allocates ownership of an

opportunity to a third party who is best able to

capture the benefit of that opportunity


Risk Threshold

The level of risk exposure above which risks are addressed and below which risks may

be accepted


Risk Tolerance

The degree of uncertainty that an

organization or individual is willing to

withstand


RiskTransference


team shifts the risk to a third party, together

with ownership of the response


Risk Trigger

An event that tells a risk is about to occur or has

occurred


Risk Urgency Assessment

A technique for assessing those risks that are likely

to occur in the short term, and prioritizing

those over risks that will occur at a later time


Rolling Wave Planning

An iterative planning technique in which the

work to be accomplished in the near term is

planned in detail, while the work in the future is planned at a higher level


Root Cause

The main reason a particular situation occurs


Rule of 7

A guide fro determining when a process many be out of

control in a control chart. If 7 consecutive data points

appear above or below the mean and within the control

limits, this indicates the process is out of control or is

about to go out of control


Schedule

The timeline for the project including start

and end dates for project activities


ScheduleBaseline

The approved version of a schedule model that can be changed using formal change control

procedures and is used as the basis for comparison

to actual results


ScheduleCompression

A technique used to shorten the schedule

duration without reducing the project

scopeNote: Methods to expedite the completion time of an activity or project (e.g. fast tracking and crashing)


ScheduledData

The collection of information describing

and controlling the schedule, including the schedule milestones,

activities, attributes, and any contingency reserves


ScheduledDevelopment

The process of determining activity start and finish dates

and finalizing the activity sequence and

durations to create the schedule baseline


ScheduledFinished Date

(SF)

The date when the activity is scheduled to

be completed using the resource constrained

scheduling process


ScheduleManagement

Plan

A component of the project or program

management plan that establishes the criteria and the activities for

developing, monitoring, and controlling the

schedule


ScheduleModel

An representation of the plan for executing the

project’s activities, including durations, dependencies,

and other planning information, used to

produce a project schedule along with other scheduling

artifacts


ScheduleModel Analysis

A process used to investigate or analyze

the output of the schedule model in order to optimize the schedule


ScheduleNetwork Analysis

A technique to identify early and late start dates, as well as early and late

finish dates, for the uncompleted portions of

project activities


SchedulePerformance

Index (SPI)

A measure of schedule efficiency expressed as

the ratio of earned value to planned value

Note: Ratio of work completed to work planned.SPI = EV – PV


ScheduledStart Date

(SF)

The date when the activity is scheduled to

begin using the resource-constrained

scheduling process. This date is equal to or

greater than the early start date


ScheduleVariance (SV)

A measure of schedule efficiency expressed as

the ratio of earned value to planned value

Note: (1) Any difference between the scheduled completion of an activity and the actual completion of that activity(2) In earned value, BCWP less BCWS


Scope Baseline

The approved version of a scope statement, work

breakdown structure (WBS), and its associated WBS dictionary that can be

changed using formal change control procedures and is

used as the basis for comparison to actual results


Scope Change Control

Controlling changes to the project scope


Scope Change Request

A form submitted to request a change to the

project scope


Scope Definition

The process of breaking down deliverables into smaller components in order to provide better

control


Scope Creep

The uncontrolled expansion to product or project scope without adjustments to time, cost, and resources


Scope Document

A document that contains the project requirements

and overall project direction. It should contain

the goals, deliverables, budget, success criteria and

important milestones


Scope of Work

The amount of work involved to complete the project. Includes identifying the

problem to be addressed by the project including the goals

and objectives, measures of success and risks, and

obstacles and assumptions that may affect the project

outcome. Also known as project scope


Scope Planning

The planning process to develop the scope

statement and determine the work of

the project


Scope Management

Plan

A component of the project or program

management plan that describes how the scope

will be defined, developed, monitored,

controlled, and validated


Scope Statement

Documents the project objectives, business

justification and goals. It outlines the deliverables that are to be included in the project along with the functional, business and technical requirements


Scope Verification

Formal acceptance by the stakeholders that deliverables and work

results are completed to their satisfaction


S-CurveAnalysis

A technique used to indicate performance

trends by using a graph that displays cumulative

costs over a specific time period


SecondaryRisk

A risk that arises as a direct result of

implementing a risk response


Sensitivity Analysis

A mathematical technique for

determining which parts of the project are most

sensitivity to risk


Slack

Another term for Float. The amount of time a task can be delayed

without delaying the project’s completion


Six Sigma

A proprietary approach to quality management that

seeks to reduce defects and errors to as close to zero as

possible. Named after 6 Standard Deviations, which

includes 99.999% of the population


Sigma Another term for Standard Deviation


Solicitation

Obtaining bids and proposals from

vendors


Solicitation Planning

The process of identifying product requirements and potential sources


Source Selection

Choosing a vendor for a needed product, service

or resource


Specification Limit

A limit used on a control chart outside of the control limits set by the customer. Any product manufactured

outside either in the upper or lower specification limit will

not be accepted by the customer


Sponsor

An individual or a group that provides resources

and support for the project, program, or portfolio, and is

accountable for enabling success


Staffing Management

Plan

A component of the human resource plan that describes when and how

team members will be acquired and how long

they will be needed


Stakeholder

An individual, group, or organization that may

affect, be affected by, or perceive itself to be

affected by a decision, activity, or outcome of

a project, program, or portfolio


StakeholderAnalysis

A technique for identifying and documenting

stakeholders’ interests, expectations, power, influence and level of

engagement in the project


StakeholderRegister

A register of all project stakeholders and information

about their interest in the project, the power they have to influence the project, their expectations, and how their

expectations will be managed


StakeholderManagement

Plan

A component of the project management plan

that describes how stakeholders will be engaged in project

decision making and execution


Standard Deviation

A measurement about how widespread a

particular set of data is from the mean


Start-to-Finish dependency

A logical relationship in which a successor activity

cannot finish until a predecessor activity has

started


Start-to-Start dependency

A logical relationship in which a successor activity

cannot start until a predecessor activity has

started


Statement of Work (SOW)

A document that outlines the details and

requirements of the product or service being

procured


Statistical Sampling

A tool for sampling a small subset of a large population

and extrapolating the results for the entire

population. Used when testing the entire

population is not possible


Status Meetings

Regularly scheduled meetings that focus on a particular project status

metric


Strong Matrix

A type of matrix organization in which

the project manager has most of the power and

authority, and the functional manager has

little power and authority


Subtask

An activity that is contained within a

supertask


Successor

An activity that is on the same network diagram path and occurs after

another activity


Successor Activity

A dependent activity that logically comes

after another activity in a schedule


Summary Activity

A group of related schedule activities

aggregated and displayed as a single

activity


Suppertask

An aggregate or summary activity that contains one or

more activities (or subtasks)such that no

subtask can begin until the supertask has begun and the supertask cannot end

until all of the subtasks have ended


SWOT Analysis

A technique that analyses the business strengths,

weaknesses, opportunities and threats. It is used as tool to define business

strategy


52

Connect with me

Linkedin.com/in/jonathandonado

www.branded.me/jonathandonado

Twitter.com/donadosays

Bilingual senior general management executive with expertise in international

business and Mergers & Acquisitions (M&A)

If you like the Flashcards, please give a ”Like” in SlideShare. It’s much appreciated !

o Education: - Senior Executive Fellow – Harvard University- MBA – IESE

o Certifications:- Six Sigma Black Belt (CSSBB) – ASQ Certified- Agile (ACP) – PMI Certified

Jonathan Donado

> Check my other Project Management presentations on SlideShare <

THANK YOU

http://www.slideshare.net/JonathanDonado

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