1. Project Time Management Based on PMBOK 5th Edition Waleed El-Naggar, MBA, PMP https://www.facebook.com/waleed.naggar

2. Agenda PMP - Project Time Management https://www.facebook.com/waleed.naggar 2 6.1 Plan Schedule Management 6.2 Define Activities 6.3 Sequence Activities 6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule 6.7 Control Schedule 3. PMP - Project Time Management https://www.facebook.com/waleed.naggar 3 4. Project Time Management PMP - Project Time Management https://www.facebook.com/waleed.naggar 4 Includes the processes required to accomplish timely completion of the project; involved 7 processes used to in developing time schedule The schedule can have any format. 5. 6.1 Plan Schedule Management PMP - Project Time Management https://www.facebook.com/waleed.naggar 5 Establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule. The key benefit is to provide guidance and direction on how the project schedule will be managed. 6. PMP - Project Time Management https://www.facebook.com/waleed.naggar 6 7. Plan Schedule Management: Inputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 7 1. Project Management Plan Scope baselines Other Information 2. Project Charter 3. Enterprise Environmental Factors 4. Organization Process Assets 8. Plan Schedule Management: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 8 1. Expert Judgment 2. Analytical Techniques 3. Meetings 9. Plan Schedule Management: Output PMP - Project Time Management https://www.facebook.com/waleed.naggar 9 1. Schedule Management Plan, includes but not limited to: Project Schedule Model Development Level of accuracy Rules of Performance Management Reporting Formats Process Description 10. 6.2 Define Activities PMP - Project Time Management https://www.facebook.com/waleed.naggar 10 Identify the specific actions to be performed to produce the project deliverables Activities provide a basis for estimating, scheduling, executing and monitoring and controlling the project work. 11. Define Activities Data Flow PMP - Project Time Management https://www.facebook.com/waleed.naggar 11 12. Define Activities: Inputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 12 1. Schedule Management Plan 2. Scope baselines 3. Enterprise Environmental Factors 4. Organizational Process Assets 13. Define Activities: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 13 1. Decomposition 2. Rolling Wave Planning 3. Expert Judgment 14. Define Activities: Outputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 14 1. Activity List: A list of all the activities that will be performed on the project and a description of each activity 2. Activity Attributes 3. Milestone List: A milestone is a significant point or event in project. 15. 6.3 Sequence Activities PMP - Project Time Management https://www.facebook.com/waleed.naggar 15 The process of identifying and documenting relationships among the project activities. Lead/Lag time between activities should be considered to support a realistic schedule. Can be performed by a software or manually. 16. PMP - Project Time Management https://www.facebook.com/waleed.naggar 16 17. Sequence Activities: Inputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 17 1. Schedule Management Plan 2. Activity List 3. Activity Attributes 4. Milestone List 5. Project Scope Statement 6. Enterprise Environmental Factors 7. Organizational Process Assets 18. Sequence Activities: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 18 1. Precedence Diagramming The most common method of arranging the project activities visually. Activities are put in boxes, called nodes, and connected with arrows (Activity on Node). 19. PMP - Project Time Management https://www.facebook.com/waleed.naggar 19 20. Sequence Activities: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 20 2. Dependency Determination Mandatory Dependency Discretionary dependency: preferred logic, preferential logic, or soft logic. External dependencies 21. Sequence Activities: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 21 3. Applying Leads an Lags 22. Sequence Activities: Outputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 22 1. Project Schedule Network Diagrams 2. Project Document Updates 23. Exercise PMP - Project Time Management https://www.facebook.com/waleed.naggar 23 Activity Predecessor A - B A C B, F D C E - F E G F 24. 6.4 Estimate Activity Resources PMP - Project Time Management https://www.facebook.com/waleed.naggar 24 Estimate the type and quantities of material, human resources, equipment, or supplied required to perform each activity. 25. PMP - Project Time Management https://www.facebook.com/waleed.naggar 25 26. Estimate Activity Resources: Inputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 26 1. Schedule Management Plan 2. Activity List 3. Activity Attributes 4. Resource Calendars 5. Risk Register 6. Activity Cost Estimates 7. Enterprise Environmental Factors 8. Organizational Process Assets 27. Estimate Activity Resources: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 27 1. Expert Judgment 2. Alternatives Analysis 3. Published Estimating Data 4. Bottom-up Estimation 5. Project Management Software 28. Estimate Activity Resources: Outputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 28 1. Activity Resource Requirements 2. Resource Breakdown Structure 3. Project Document Updates 29. Quiz PMP - Project Time Management https://www.facebook.com/waleed.naggar 29 Determining the physical resources, quantities of each and when they would be used is called A. Resources Selection. B. Resource leveling. C. Resource Breakdown Structure (RBS). D. Estimate Activity Resources. 30. 6.4 Estimate Activity Duration PMP - Project Time Management https://www.facebook.com/waleed.naggar 30 The process of approximating the number of work periods needed to complete individual activities with estimated resources. 31. PMP - Project Time Management https://www.facebook.com/waleed.naggar 31 32. Estimate Activity Duration: Inputs (1) PMP - Project Time Management https://www.facebook.com/waleed.naggar 32 1. Schedule Management Plan 2. Activity List. 3. Activity Attributes 4. Activity Resource Requirements 5. Resource Calendar 33. Estimate Activity Duration: Inputs (2) PMP - Project Time Management https://www.facebook.com/waleed.naggar 33 6. Scope Statement 7. Risk Register 8. Resource Breakdown Structure 9. Enterprise Environmental Factors 10.Organization Process Assets 34. Estimate Activity Duration: T & T (1) PMP - Project Time Management https://www.facebook.com/waleed.naggar 34 1. Expert Judgment 2. Analogous Estimating (Top-down) - Use actual values of a similar project 3. Parametric Estimating 4. Group Decision making techniques 5. Reserve Analysis 35. Estimate Activity Duration: T & T (2) PMP - Project Time Management https://www.facebook.com/waleed.naggar 35 6. Three-point Estimate 36. Program Evaluation & Review Technique (PERT) PMP - Project Time Management https://www.facebook.com/waleed.naggar 36 Uses a weighted average duration estimate to calculate activity durations. 37. Gantt Chart PMP - Project Time Management https://www.facebook.com/waleed.naggar 37 Bar charts are relatively easy to read, and are frequently used in management presentations. 38. PMP - Project Time Management https://www.facebook.com/waleed.naggar 38 39. Estimate Activity Duration: Outputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 39 1. Activity Duration Estimates: Quantitative estimates of the likely duration of each activity as well as the range of possible results ( 10 2 day ) 2. Project Document Updates 40. Quiz PMP - Project Time Management https://www.facebook.com/waleed.naggar 40 The optimistic estimate is 1, the pessimistic estimate is 9 & the most likely estimate is 8. What is the PERT estimate? A. 9 B. 7 C. 8 D. 6 41. 6.6 Develop Schedule PMP - Project Time Management https://www.facebook.com/waleed.naggar 41 The process of analyzing activity sequence, durations, resource requirements, & schedule constraints to create a project schedule. Developing an acceptable schedule is often an iterative process. 42. PMP - Project Time Management https://www.facebook.com/waleed.naggar 42 43. Develop Schedule: Inputs (1) PMP - Project Time Management https://www.facebook.com/waleed.naggar 43 1. Schedule Management Plan 2. Activity List 3. Activity Attributes 4. Project Schedule Network Diagrams 5. Activity Resource Requirements 6. Resource Calendars 7. Activity Duration Estimates 44. Develop Schedule: Inputs (2) PMP - Project Time Management https://www.facebook.com/waleed.naggar 44 8. Project Scope Statement 9. Risk Register 10.Project Staff Assignment 11.Resource Breakdown Structure 12.Enterprise Environmental Factors 13.Organizational Process Assets 45. Develop Schedule: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 45 1. Schedule Network Analysis 2. Critical Path Method 3. Critical Chain Method 4. Resource Optimization Techniques A. Resource Leveling B. Resource Smoothing 46. Develop Schedule: T & T PMP - Project Time Management https://www.facebook.com/waleed.naggar 46 5. Modeling Techniques What-if scenario analysis Simulation 6. Leads and Lags 7. Schedule Compression Crashing Fast tracking 8. Scheduling Tools 47. The longest duration path through a network diagram which represents the shortest time to complete the project Critical Path PMP - Project Time Management https://www.facebook.com/waleed.naggar 47 D : 2 B : 3 C : 4 Start A:2 E : 2 H : 2 End 48. Critical Chain PMP - Project Time Management https://www.facebook.com/waleed.naggar 48 49. Resource Leveling & Smoothing PMP - Project Time Management https://www.facebook.com/waleed.naggar 49 50. Duration Compression PMP - Project Time Management https://www.facebook.com/waleed.naggar 50 Duration compression is a special case of mathematical analysis to shorten the project schedule without changing the project scope Crashing : cost & schedule tradeoffs are analyzed to determine how to obtain the greatest amount of compression for the least incremental cost. Fast-tracking: doing activities in parallel that would normally be done in sequence. Fast tracking often results in rework and usually increases risk. 51. Develop Schedule: Outputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 51 1. Schedule Baseline 2. Project Schedule Milestone Charts Bar Charts Schedule Network Diagrams 3. Schedule Data 4. Project Calendar 5. Project Management Plan Updates 6. Project Document Updates 52. Float PMP - Project Time Management https://www.facebook.com/waleed.naggar 52 Total float (Slack): the amount of time an activity can be delayed without delaying the project end date or/and intermediary milestone. Free Float (Slack): the amount of time an activity can be delayed without delaying the start of its successor. Project Float: the amount of time a project can be delayed without delaying the externally imposed project completion date. 53. Quiz PMP - Project Time Management https://www.facebook.com/waleed.naggar 53 Which of the following is the BEST project management tool to use to determine the longest time the project will take? A. WBS B. Network Diagram C. Bar chart D. Project Charter 54. Quiz PMP - Project Time Management https://www.facebook.com/waleed.naggar 54 Which of the following is correct? A. A schedule can have several critical paths B. There must be only one critical path C. The network diagram will change every time the end date changes D. A project can never have negative float 55. 6.6 Control Schedule PMP - Project Time Management https://www.facebook.com/waleed.naggar 55 The process of monitoring the status of the project to update project progress and manage changes to schedule baseline. Concerned with: Determine current status Influence the factors that cause changes Manage actual changes as they occur 56. Control Schedule: Inputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 56 1. Project Management Plan 2. Project Schedule 3. Work Performance Data 4. Project Calendars 5. Schedule Data 6. Organizational Process Assets 57. Control Schedule: T & T (1) PMP - Project Time Management https://www.facebook.com/waleed.naggar 57 1. Performance Reviews Trend Analysis Critical Path Method Critical Chain Method Earned Value Management 2. Project Management Software 58. Control Schedule: T & T (2) PMP - Project Time Management https://www.facebook.com/waleed.naggar 58 3. Resource Optimization Techniques 4. Modeling Techniques 5. Leads and Lags 6. Schedule compression 7. Scheduling Tool 59. Control Schedule: Outputs PMP - Project Time Management https://www.facebook.com/waleed.naggar 59 1. Work Performance Information 2. Schedule Forecasts 3. Change Requests 4. Project Management Plan Update 1. Schedule baseline 2. Schedule Management Plan 3. Cost baseline 5. Project Document Updates 6. Organizational Process Assets Updates 60. Quiz PMP - Project Time Management https://www.facebook.com/waleed.naggar 60 All of the following relate to controlling the schedule EXCEPT: A. Value analysis. B. Crashing. C. Float. D. Mandatory dependencies 61. PMP - Project Time Management https://www.facebook.com/waleed.naggar 61