ms project 2013 lesson 4[1]

Copyright © 2012-2014, Simplilearn, All rights reserved.

Microsoft® Project 2013

Lesson 4 Project Resources

Copyright © 2012-2014, Simplilearn, All rights reserved. 2

Objectives

By the end of this lesson, you will be able to:

● Describe the importance of Resource Management in planning projects

● List the different types of resources that can be created within Microsoft

Project 2013

● Allocate resources to the tasks


Resource has a great impact on the timing and cost of a Project.

Resources

Application Scope

Resources

Can be assigned to a task Can exist independently


Advantages of Creating Resources

There are many advantages of creating resources in a project.

Initiating Planning

Some of the advantages of creating resources are:

Understand new aspects of the project

Identify all the tasks that are not assigned to a resource in large projects

Avoid slippage of tasks


Responsibility Matrix

Responsibility Matrix describes the contribution of various roles in carrying out tasks for a project.

Responsibility Matrix

Task

Responsible Party

Project Committee

Client POC

Project Manager

Tech Team

Finance Team

Project Coordinator

Scope Analysis

Work Breakdown pattern

Costing

Quality Parameters

New requests

Approval for requests

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Types of Resources

Resources are classified into three types.

Resource Types

• Refers to Team

Member/Entire

Team/Equipment

• Is responsible for completing

the tasks

• Is measured in unit of time

• Can be tracked on availability

and cost

• Refers to the consumables

• Can be set up within a project

and assign them to a task

Material Resource Type Work Resource Type

• Identifies the cost associated

with a task

• Is used when a task has

overhead costs

Cost Resource Type


Click the View tab. Click Resource Sheet

dropdown list. Select Resource Sheet.

Resource Sheet will be displayed.

Add Resources

Adding accurate information of resources is one of the most critical steps of project planning.

• Project managers can monitor the cost effectively during the course of the project.

• Resource sheet can be used to add or edit the resources.


Add Resources (contd.)

Important components of a Resource Sheet are shown here.

Indicate the Type of resources

Indicate the units name

Enter the name of the resource group

Allocate the work hours (in %)


Work Resources

Work resources refer to the people and equipment performing the tasks of a Project.

The two important aspects of work resources are:

Availability

• Time when the specific

resources can work on

the tasks and how

much work can the

resources perform

Cost

• Actual cost incurred by

the resources working

on the project


Material Resources

Material resources refer to the consumables used in a Project.

Material resources are added to track:

The rate of consumption

Associated costs


Cost Resources

Cost resources can be used to represent a financial cost associated with a task in a Project.

Allocate the work hours (in %)

Specific type of cost can be associated with:

Single task

Multiple tasks


Generic Resources

Microsoft® Project Professional and Project Web App allow the usage of Generic Resource.

Features of generic resources are:

Generic resources are the categories of workers.

They have to be added in the Project Web App.

Generic resources act as placeholders, which can be later allocated to a real resource.


Resource Costs

In the Resource Rate Table, enter the standard

pay rates.

Enter the overtime rates (if any).

Enter the hourly rate (if applicable).

Resource Rate Table

The costs associated with the resources should be entered accurately in the Resource Rate Table.


Resource Assignment

The right number of resources are available

A replacement is available

Resources have over allocated tasks

Resources have under allocated tasks

Resource Assignment helps in understanding whether:


Create Resource Assignments

Click the Gantt Chart view. Select Task Form. Enter the resource name in the ‘Resource’ column.

The quickest way of assigning a resource to a task is shown here.


Knowledge Check 1

Which of the following is a named object within the application scope of a project?

Select the answer.

a. Resource

b. Management

c. Task

d. Cost


Knowledge Check 1

Answer: a. Resource

a. Resource

b. Management

c. Task

d. Cost

Explanation: Resource is a named object within the application scope that can exist independently or be assigned to a task.

Which of the following is a named object within the application scope of a project?

Select the answer.


Knowledge Check 2

Which of the following are the three types of resources in Microsoft Project 2013?

Select the answer.

a. Work, Material, Cost

b. Work, Resources, Cost

c. Material, Equipment, Work

d. Material, Cost, Task


Knowledge Check 2

Answer: a. Work, Material, Cost

Explanation: Resources are classified into three types. They are: Work Resource Type, Material Resource Type, and Cost Resource Type.

Which of the following are the three types of resources in Microsoft Project 2013?

Select the answer.

a. Work, Material, Cost

b. Work, Resources, Cost

c. Material, Equipment, Work

d. Material, Cost, Task


Knowledge Check 3

Which of the following describes the contribution by various roles in carrying out tasks for a project?

Select the answer.

a. Resource Sheet

b. Responsibility Matrix

c. Material Resources

d. Resource Rate Table


Knowledge Check 3

Answer: b. Responsibility Matrix

Explanation: Responsibility Matrix describes the contribution by various roles in carrying out tasks for a project.

Which of the following describes the contribution by various roles in carrying out tasks for a project?

Select the answer.

a. Resource Sheet

b. Responsibility Matrix

c. Material Resources

d. Resource Rate Table


Knowledge Check 4

Which of the following is used to accurately enter the costs associated with the resources?

Select the answer.

a. Resource Sheet

b. Resource View

c. Resource Rate Table

d. Responsibility Matrix


Knowledge Check 4

Answer: c. Resource Rate Table

Explanation: Resources form a major cost component of a project. The costs associated with the resources should be entered accurately in the Resource Rate Table.

Which of the following is used to accurately enter the costs associated with the resources?

Select the answer.

a. Resource Sheet

b. Resource View

c. Resource Rate Table

d. Responsibility Matrix


Knowledge Check 5

Which of the following helps in identifying over-allocation and under-allocation of tasks to the resources?

Select the answer.

a. Responsibility Matrix

b. Resource Sheet

c. Resource Assignment

d. Cost Resources


Knowledge Check 5

Answer: c. Resource Assignment

Explanation: Resource Assignment helps you identify whether the tasks are over-allocated or under-allocated to the resources.

Which of the following helps in identifying over-allocation and under-allocation of tasks to the resources?

Select the answer.

a. Responsibility Matrix

b. Resource Sheet

c. Resource Assignment

d. Cost Resources


Summary

Let us summarize the topics covered in this lesson:

● Managing resources helps project managers to control important project

aspects, such as who does what work, when, and at what cost they do it.

● Responsibility matrix describes the contribution of various roles in carrying out

tasks for a project.

● Work resources (people and equipment) carry out the actual work in a project.

● Material resources are the consumables used in the project.

● Cost resources identifies the costs associated with the project tasks.

● After entering tasks and resources, the next important step is to assign tasks to

the resources.

● Work, material, and cost resources can be assigned to the tasks, as per the

project requirements.


Thank you

ms project 2013 lesson 4[1]

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