Download - MS Project 2013 Lesson 4[1]
Copyright © 2012-2014, Simplilearn, All rights reserved.
Microsoft® Project 2013
Lesson 4 Project Resources
Copyright © 2012-2014, Simplilearn, All rights reserved. 2
Objectives
By the end of this lesson, you will be able to:
● Describe the importance of Resource Management in planning projects
● List the different types of resources that can be created within Microsoft
Project 2013
● Allocate resources to the tasks
Copyright © 2012-2014, Simplilearn, All rights reserved. 3
Resource has a great impact on the timing and cost of a Project.
Resources
Application Scope
Resources
Can be assigned to a task Can exist independently
Copyright © 2012-2014, Simplilearn, All rights reserved. 4
Advantages of Creating Resources
There are many advantages of creating resources in a project.
Initiating Planning
Some of the advantages of creating resources are:
Understand new aspects of the project
Identify all the tasks that are not assigned to a resource in large projects
Avoid slippage of tasks
Copyright © 2012-2014, Simplilearn, All rights reserved. 5
Responsibility Matrix
Responsibility Matrix describes the contribution of various roles in carrying out tasks for a project.
Responsibility Matrix
Task
Responsible Party
Project Committee
Client POC
Project Manager
Tech Team
Finance Team
Project Coordinator
Scope Analysis
Work Breakdown pattern
Costing
Quality Parameters
New requests
Approval for requests
√ √
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
Copyright © 2012-2014, Simplilearn, All rights reserved. 6
Types of Resources
Resources are classified into three types.
Resource Types
• Refers to Team
Member/Entire
Team/Equipment
• Is responsible for completing
the tasks
• Is measured in unit of time
• Can be tracked on availability
and cost
• Refers to the consumables
• Can be set up within a project
and assign them to a task
Material Resource Type Work Resource Type
• Identifies the cost associated
with a task
• Is used when a task has
overhead costs
Cost Resource Type
Copyright © 2012-2014, Simplilearn, All rights reserved. 7
Click the View tab. Click Resource Sheet
dropdown list. Select Resource Sheet.
Resource Sheet will be displayed.
Add Resources
Adding accurate information of resources is one of the most critical steps of project planning.
• Project managers can monitor the cost effectively during the course of the project.
• Resource sheet can be used to add or edit the resources.
Copyright © 2012-2014, Simplilearn, All rights reserved. 8
Add Resources (contd.)
Important components of a Resource Sheet are shown here.
Indicate the Type of resources
Indicate the units name
Enter the name of the resource group
Allocate the work hours (in %)
Copyright © 2012-2014, Simplilearn, All rights reserved. 9
Work Resources
Work resources refer to the people and equipment performing the tasks of a Project.
The two important aspects of work resources are:
Availability
• Time when the specific
resources can work on
the tasks and how
much work can the
resources perform
Cost
• Actual cost incurred by
the resources working
on the project
Copyright © 2012-2014, Simplilearn, All rights reserved. 10
Material Resources
Material resources refer to the consumables used in a Project.
Material resources are added to track:
The rate of consumption
Associated costs
Copyright © 2012-2014, Simplilearn, All rights reserved. 11
Cost Resources
Cost resources can be used to represent a financial cost associated with a task in a Project.
Allocate the work hours (in %)
Specific type of cost can be associated with:
Single task
Multiple tasks
Copyright © 2012-2014, Simplilearn, All rights reserved. 12
Generic Resources
Microsoft® Project Professional and Project Web App allow the usage of Generic Resource.
Features of generic resources are:
Generic resources are the categories of workers.
They have to be added in the Project Web App.
Generic resources act as placeholders, which can be later allocated to a real resource.
Copyright © 2012-2014, Simplilearn, All rights reserved. 13
Resource Costs
In the Resource Rate Table, enter the standard
pay rates.
Enter the overtime rates (if any).
Enter the hourly rate (if applicable).
Resource Rate Table
The costs associated with the resources should be entered accurately in the Resource Rate Table.
Copyright © 2012-2014, Simplilearn, All rights reserved. 14
Resource Assignment
The right number of resources are available
A replacement is available
Resources have over allocated tasks
Resources have under allocated tasks
Resource Assignment helps in understanding whether:
Copyright © 2012-2014, Simplilearn, All rights reserved. 15
Create Resource Assignments
Click the Gantt Chart view. Select Task Form. Enter the resource name in the ‘Resource’ column.
The quickest way of assigning a resource to a task is shown here.
Copyright © 2012-2014, Simplilearn, All rights reserved. 16
Copyright © 2012-2014, Simplilearn, All rights reserved. 17
Knowledge Check 1
Which of the following is a named object within the application scope of a project?
Select the answer.
a. Resource
b. Management
c. Task
d. Cost
Copyright © 2012-2014, Simplilearn, All rights reserved. 18
Knowledge Check 1
Answer: a. Resource
a. Resource
b. Management
c. Task
d. Cost
Explanation: Resource is a named object within the application scope that can exist independently or be assigned to a task.
Which of the following is a named object within the application scope of a project?
Select the answer.
Copyright © 2012-2014, Simplilearn, All rights reserved. 19
Knowledge Check 2
Which of the following are the three types of resources in Microsoft Project 2013?
Select the answer.
a. Work, Material, Cost
b. Work, Resources, Cost
c. Material, Equipment, Work
d. Material, Cost, Task
Copyright © 2012-2014, Simplilearn, All rights reserved. 20
Knowledge Check 2
Answer: a. Work, Material, Cost
Explanation: Resources are classified into three types. They are: Work Resource Type, Material Resource Type, and Cost Resource Type.
Which of the following are the three types of resources in Microsoft Project 2013?
Select the answer.
a. Work, Material, Cost
b. Work, Resources, Cost
c. Material, Equipment, Work
d. Material, Cost, Task
Copyright © 2012-2014, Simplilearn, All rights reserved. 21
Knowledge Check 3
Which of the following describes the contribution by various roles in carrying out tasks for a project?
Select the answer.
a. Resource Sheet
b. Responsibility Matrix
c. Material Resources
d. Resource Rate Table
Copyright © 2012-2014, Simplilearn, All rights reserved. 22
Knowledge Check 3
Answer: b. Responsibility Matrix
Explanation: Responsibility Matrix describes the contribution by various roles in carrying out tasks for a project.
Which of the following describes the contribution by various roles in carrying out tasks for a project?
Select the answer.
a. Resource Sheet
b. Responsibility Matrix
c. Material Resources
d. Resource Rate Table
Copyright © 2012-2014, Simplilearn, All rights reserved. 23
Knowledge Check 4
Which of the following is used to accurately enter the costs associated with the resources?
Select the answer.
a. Resource Sheet
b. Resource View
c. Resource Rate Table
d. Responsibility Matrix
Copyright © 2012-2014, Simplilearn, All rights reserved. 24
Knowledge Check 4
Answer: c. Resource Rate Table
Explanation: Resources form a major cost component of a project. The costs associated with the resources should be entered accurately in the Resource Rate Table.
Which of the following is used to accurately enter the costs associated with the resources?
Select the answer.
a. Resource Sheet
b. Resource View
c. Resource Rate Table
d. Responsibility Matrix
Copyright © 2012-2014, Simplilearn, All rights reserved. 25
Knowledge Check 5
Which of the following helps in identifying over-allocation and under-allocation of tasks to the resources?
Select the answer.
a. Responsibility Matrix
b. Resource Sheet
c. Resource Assignment
d. Cost Resources
Copyright © 2012-2014, Simplilearn, All rights reserved. 26
Knowledge Check 5
Answer: c. Resource Assignment
Explanation: Resource Assignment helps you identify whether the tasks are over-allocated or under-allocated to the resources.
Which of the following helps in identifying over-allocation and under-allocation of tasks to the resources?
Select the answer.
a. Responsibility Matrix
b. Resource Sheet
c. Resource Assignment
d. Cost Resources
Copyright © 2012-2014, Simplilearn, All rights reserved. 27
Summary
Let us summarize the topics covered in this lesson:
● Managing resources helps project managers to control important project
aspects, such as who does what work, when, and at what cost they do it.
● Responsibility matrix describes the contribution of various roles in carrying out
tasks for a project.
● Work resources (people and equipment) carry out the actual work in a project.
● Material resources are the consumables used in the project.
● Cost resources identifies the costs associated with the project tasks.
● After entering tasks and resources, the next important step is to assign tasks to
the resources.
● Work, material, and cost resources can be assigned to the tasks, as per the
project requirements.
Copyright © 2012-2014, Simplilearn, All rights reserved. 28
Thank you