ms project 2013 lesson 3[1]

7/24/2019 MS Project 2013 Lesson 3[1]

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Copyright 2012-2014, Simplilearn, All rights reserved.

Microsoft Project 2013

Lesson 03

Project Tasks


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Objectives

By the end of this lesson, you will be able to:

Add new tasks in Microsoft Project 2013

Create a project outline

Schedule tasks manually

Create task dependencies with links

Create project milestones

Rearrange tasks

Set tasks as active or inactive

Display project summary in Microsoft Project 2013


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Tasks are added by entering appropriate task names in the Task Sheetavailable in the Gantt Ch

Add New Tasks in Microsoft Project 2013


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Entering a task name in the Task Sheet or the Gantt Chart adds a new task to the project.

Add New Tasks in Microsoft Project 2013 (contd.)

Task Name

Start

Predecessors

IndicatorsIndicators column reveals if the task or a resource has notes or hyperlinto provide additional information.

Task Name column contains the name of the task or resource.

Start column indicates the task start date.

Predecessors column indicates the task that precedes the given task.

Task ModeTask Mode column indicates if a task is manually or automaticallyscheduled.

Duration Duration column indicates the total working time required for a task .

Finish Finish column indicates the task finish date.

Resource NamesResource Names column contains details of materials or human resourneeded for the task.


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A task can be scheduled manually or automatically.

In case of manually scheduled tasks, you need to enter the duration and start date of the

calculated according to the duration entered.

In case of auto scheduled tasks, you need to enter the duration of the task. The start and

automatically. The start date of the first task is by default set to the project start date.

Manually Scheduled Tasks vs. Auto Scheduled Tasks

Auto Scheduled

Manually Scheduled


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While creating a Task List, the Project Manager can create a project outline by grouping tasks.

Tasks are grouped as summary tasks and subtasks.

Project Outline



Related tasks are grouped under an appropriate title. This tittle is called a summary task.

In Microsoft Project 2013, the summary tasks are easily recognized as they are in bold. Th

encapsulates details of all subtasks.

Expand or collapse arrow next to the summary task can be used to collapse and expand t

Project Outline (contd.)



A summary task consists of several subtasks. In Microsoft Project 2013, the subtasks are indent

task.

Project Outline (contd.)



Sometimes the tasks in a project are dependent on other tasks. This dependency can be projec

2013 by linking these tasks.

Create Task Dependencies with Links

Start-to-Start

Finish-to-Finish

Start-to-Finish

Finish-to-Start

P

S

P

S

P

P

S

S

Predecessor task has to finishsuccessor task to start.

Predecessor task has to start,successor task to start.

Predecessor task has to finishsuccessor task to finish.

Predecessor task has to start, successor task to finish.



Milestones in a Project are the significant events, either reached within the plan or are depend

Milestones can be created to highlight the critical points of the project.

Milestones can be recognized in Microsoft Project 2013 as tasks that have zero duration

Create Project Milestones

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k



Tasks and subtasks can be rearranged in the project plan using the cut and paste commands.

Rearranging Tasks

21

Cut Select row

R i T k ( d )



Rearranging Tasks (contd.)

Rearranging auto scheduled tasks and tasks with dependencies:

When the auto scheduled tasks are rearranged, the start and finish dates ge

adjusted accordingly.

When tasks with dependencies are rearranged, the links will be lost, unless

dependent tasks are shifted along with the main tasks.

I ti T k



Inactive Tasks

All tasks added in Microsoft Project 2013 are entered as Active Tasks. Tasks that are on hold or

tasks can be set as Inactivate Tasks.

1

Ti li Vi



Timeline View

Timeline View allows a Project Manager to view all the project related information at a glance

Project Summary



Project Summary

Project Summary summarizes the timeline of the entire project. Project summary is automatic

Project 2013, however, it is hidden by default.


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Knowledge Check 1



Knowledge Check 1

What does the indicator column in the task sheet reveal?

Select the answer.

a. Notes, hyperlink, or other additional information

b. Task mode used

c. Milestone task

d. Summary task and subtask

Knowledge Check 1



Knowledge Check 1

Answer: a. Notes, hyperlink, or other additional information

What does the indicator column in the task sheet reveal?

Select the answer.

a. Notes, hyperlink, or other additional information

b. Task mode used

c. Milestone task

d. Summary task and subtask

Explanation: Indicator column reveals if the task has notes, hyperlink, or other additional info

Knowledge Check 2


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Knowledge Check 2

While creating a Task List, how can a Project Manager create a project outline?

Select the answer.

a. As summary tasks

b. As active tasks

c. By grouping tasks

d. By creating subtasks

Knowledge Check 2


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Copyright 2012-2014 Simplilearn All rights reserved

Knowledge Check 2

Answer: c. By grouping tasks

Explanation: While creating a Task List, the Project Manager can create a project outline by g

While creating a Task List, how can a Project Manager create a project outline?

Select the answer.

a. As summary tasks

b. As active tasks

c. By grouping tasks

d. By creating subtasks

Knowledge Check 3


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Knowledge Check 3

Ideally, which of the following is needed while auto scheduling the task?

Select the answer.

a. Task start date

b. Task finish date

c. Task duration

d. Task resources

Knowledge Check 3


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Knowledge Check 3

Answer: c. Task duration

Explanation: In case of auto scheduled tasks, you need to enter the duration of the task. The s

date is calculated automatically.

Ideally, which of the following is needed while auto scheduling the task?

Select the answer.

a. Task start date

b. Task finish date

c. Task duration

d. Task resources

Knowledge Check 4


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Knowledge Check 4

When tasks are linked in a project, which of the following dependency is created by default?

Select the answer.

a. Finish-to-Start

b. Start-to-Start

c. Finish-to-Finish

d. Start-to-Finish

Knowledge Check 4


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g

Answer: a. Finish-to-Start

Explanation: When tasks are linked, finish-to-start dependency is created by default.

When tasks are linked in a project, which of the following dependency is created by default?

Select the answer.

a. Finish-to-Start

b. Start-to-Start

c. Finish-to-Finish

d. Start-to-Finish

Knowledge Check 5


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g

Which of the following summarizes the timeline of the entire project?

Select the answer.

a. Project tasks

b. Project milestone

c. Project outline

d. Project summary

Knowledge Check 5


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g

Answer: d. Project summary

Explanation: Project Summary summarizes the timeline of the entire project.

Which of the following summarizes the timeline of the entire project?

Select the answer.

a. Project tasks

b. Project milestone

c. Project outline

d. Project summary

Summary


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Here is a quick recap of what was covered in this lesson:

Tasks are added by entering appropriate task name in the task Sheet, available in

the Gantt Chart view.

A project is outlined as summary tasks and subtasks.

Tasks can be scheduled either manually or automatically.

Milestones in a project are used to highlight critical points of the project.

Cut and paste tools are used to rearrange tasks.

The tasks that are on hold or not a part of active tasks can be set as Inactive

Tasks.

Project summary summarizes the timeline of the entire project.


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Thank You

ms project 2013 lesson 3[1]

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