WOSHA - Wiltshire Occupational Safety & Health Association

Wiltshire Working

Minutes

Elected Officers Meeting08/12/2015 09:30 – 12:00

TE Connectivity, Swindon

Chair: Derek Boulton (DB)

Minute Taker: Derek Boulton (DB)

Attendees: Mark Hemphill (MH) Sarah-Jane French (SJF)

Stan Akhurst (SA) Bob Lentell (RL)

Claire Evans

Apologies: Ken Adams (KE)

Peter Bennett (PB)

No. Details Actions01/15 Subscriptions

DB confirmed that there are no outstanding subscriptions for 2014, the subscription renewal invoice has been issued and monies are coming in. 2015 overdue payments are being progressed.

02/15 Website and FacebookWork will continue to progress both as and when topics come up. EO will continue to promote the website and Facebook at future meetings.

03/15

04/15

05/15

Suggested Visits for 2016A visit to Reading depot is being organised for June 2016. Date to be confirmed.

SJF has successfully booked the Iceland distribution centre for a visit in February 2016 – date to be confirmed.

Wiltshire Business Expo/Swindon Business Expo 2016A slot at the 2016 Wiltshire Business Expo has been booked. It will take place at the Guildhall in Salisbury on 21st April. Any help with set up and attendance would be appreciated.

SA

SJF

All

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WOSHA - Wiltshire Occupational Safety & Health Association

Wiltshire Working

Minutes06/15 Top Tips

It was agreed that only appropriate emerging topics will be selected on importance and relevance to minimise duplication. Start for AGM with some road safety tips.

ALL

07/15 Meeting Backup PlanIt was agreed that we will use a health and safety quiz for a backup if we have a late cancelation of a speaker. Quiz questions and answers to be agreed and then all EO members to be given a copy for back up so a set of Q/A’s can be easily printed off. This is work-in-progress. SJF to email to EO the ‘In What Year?’ quiz.

ALL/SJF

08/15 WOSHA PatronWOSHA EO still considering having a patron and to think of a worthy candidate. DB has written to James Dyson and received no response. DB now to approach David Hempleman-Adams.

DB

09/15

10/15

11/15

12/15

13/15

Future Road Safety ChallengeContinue to explore sponsorship opportunities, further details regarding our objectives need to be clarified. SA to complete IOSH application for funding.

ROSPA and SGUK to be approached.

National Trust Visit and Talk2015/16 programme updated on web of NT visit date change to 26.07.2015 – to be added to website

WOSHA New Starter PacksEO to identify what goes in the pack and who will co-ordinate this. It was identified that a welcome letter would be included c/w contact emails, programme, pens, key rings and ROSPA leaflets. It was agreed that this would include a welcome letter (DB), programme, WOSHA promotional ‘goodies’ in an A4 plastic wallet (RL).

WOSHA Work Plan It was agreed to devise a work plan so that the workloads can be spread across the team. An agenda item for the next EO meeting ‘Work Plan’ will be added to formulate a plan of who will take on a lead to progress some of the actions/tasks – it was agreed that the existing co-operative approach would continue and be monitored.

Smart Survey Questionnaire – All MembersSJF highlighted that to progress we will need a WOSHA email. Once we have one then the survey can start.

RL agreed to progress this.

DB/SA

DB

SJF

DB

Closed

RL/MH/SA

14/15 Bond Solon

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WOSHA - Wiltshire Occupational Safety & Health Association

Wiltshire Working

Minutes

15/15

16/15

17/15

18/15

19/15

20/15

21/15

Talks on court case preparation should continue to be explored. DB to request KA to pursue, DB to talk to other groups.

Social eventIdeas to be taken to the next AGM to discuss and get agreement to consider further.

New Items

Satisfaction survey form to be amended to include Name (optional) box.

Suggestions for future talks – lone working (talk to Suzy Lamplugh trust, building compliance.

Any courses need supporting add into open meeting AOB.

DB to arrange for SJF to be new bank account signatory

An additional contact email address will be added to the invoice renewals for 2016 in case the first contact leaves the business.

Consider health effects from radiation/WIFI and event safety for future hot topic.

Programme 2016/17

Date: 13 September 2016 Topic: Emergency Preparedness/Local ResilienceSpeaker – HART Team (MH to progress) and Wiltshire Police (SJF to progress)Venue: TBA

Date: 15 November 2016Topic: Asbestos Safety, Risk Management & Regulatory RequirementsSpeaker: Lucion speaker (DB to confirm)Venue: TBA

Date: 17 January 2017Topic: HSE legal update and AGMSpeaker: Andrew KingscottVenue: TBA

DB

ALL

Complete

All

DB

DB

DB

All

MH/SJF

DB

RL

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WOSHA - Wiltshire Occupational Safety & Health Association

Wiltshire Working

MinutesDate: 14 March 2017Topic: Confined Spaces RigSpeaker: Simon Long TrainingVenue: Simon Long Training, Frome

Date: 16 May 2017Topic: Court Case PreparationSpeaker: Bond Solon/IOSH/possible RL alternativeVenue: TBA

Date: 18 July 2017Topic: DDA Equality Act complianceSpeaker: Townsend SolicitorsVenue: TBA

Next MeetingWednesday 10th February 9.30 for 10.00hrs start.

SA/DB

DB

DB

ACTION/DECISION LOG

Minute/Date Decision/Action Lead Deadline03/15 - 6.02.201510 Minute Hot Topic

Lead a topic on HSG65Give a review of ACOPL117Give a review of ‘cases of interest’

RLRLRL

Nov 2015Nov 2015Jan 2016

05/15 - 06.02.2015Suggested Visits 2015

Visit to storage siteVisit to Iceland Swindon

RLSJF

Oct 2015Jan 2016

06/15 - 06.02.2015Wilts/Swindon Business Expo

Submit application for 2016 Expos DB As required

10/15 - 06.02.2015Patron

WOSHA Patron worthy candidates DB Jan 2016

20/15 - 10.04.2015 Aide memoire files to be generated SJF Nov 201522/15 - 10.04.2015Smart Survey

WOSHA email required to progress survey.

RL Nov 2015

23/15 - 10.04.2015Confined Spaces

Confined Spaces to be considered for programme

EO Next Meeting

24/15 - 10.04.2015Bond Solon

Bond Solon to be pursued for Court case preparation talk.

DB/KA Next Meeting

07.15 – 13.08.2015Meeting Backup Plan

Back up presentation required, slides etc. Quiz / icebreakers

All Next Meeting

11/15 – 13.08.2015WOSHA New Starter Packs

Identify what goes in the pack and who will co-ordinate this. Contents agrred DB to action

All DB

12/15 – 13.08.2015WOSHA Work Plan

Add ‘Work Plan’ to next meeting agenda.

DB Closed

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WOSHA - Wiltshire Occupational Safety & Health Association

Wiltshire Working

Minutes15/15 – 13.08.2015Social Event

Consideration to discuss at next AGM All AGM

16/15 – 08.10.2015Satisfaction survey

Form to be amended to include Name (optional) box.

SJF Complete

17/15 – 08.10.2015Suggestions for future talks.

Lone working (talk to Suzy Lamplugh trust, building compliance.

All Next meeting

18/15 08.10.2015Any courses need supporting add into open meeting AOB.

Any courses need supporting add into open meeting AOB.

DB complete

All Shaded actions have been completed and will be removed from next meeting minutes

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