microsoft outlook add-in · the univago add-in for outlook allows you to easily include your uroom...
TRANSCRIPT
www.univago.com Univago Outlook Add-In Guide [email protected] 1
Microsoft Outlook Add-In
Michael Brandofino
Version 1.4
6/13/2019
Univago Microsoft Outlook Add-in
www.univago.com Univago Outlook Add-In Guide 2
The Univago Add-In for Outlook allows you to easily include your URoom connection information directly into your Outlook meeting invitations and save them to your calendar. This guide will help you understand how to set up and use the Add-in for scheduling meetings in your Univago URooms.
Downloading the Outlook Add-in Download the Univago Outlook Add-in at www.univago.com/support.
The Add-in is located in the “Downloads” section. Click on “Microsoft Outlook Add-in” to begin downloading the Add-in.
Note: Some IT departments may block the ability to download and install Add-ins. Please contact your IT department if you encounter any restrictions while attempting to download and install the Univago Outlook Add-in.
www.univago.com Univago Outlook Add-In Guide 3
Installing the Outlook Add-in
Clicking on the Univago-Outlook-AddIn-Installer.exe file in your download folder will initiate the installation.
Click “Install” to continue. Follow the instructions in the Installation Wizard to complete the installation process.
Once the installation has completed restart Microsoft Outlook.
Using the Outlook Add-in After installing the add-in and restarting Outlook you should now have a “Schedule Meeting” button in your Outlook calendar view.
From your main Outlook view you can click on “Calendar” to access the Univago Add-in, pictured below:
www.univago.com Univago Outlook Add-In Guide 4
Initial Set-up
The first time you use the Univago Outlook Add-in it will prompt you to input your Univago credentials. This allows the Add- In to automatically generate your URoom connection information in your meeting invites.
Enter the email and password used for your Univago account and click “Login”.
Note: If you are unsure of your credentials, or need to reset your password, contact your organization’s Univago administrator.
Schedule a Meeting
In your “Calendar View” click on the “Schedule Meeting” button:
A meeting invite will open in a new window. Here you can customize the meeting details like any other meeting scheduled via Outlook. The detailed connection information needed to join your URoom is automatically generated in the body of the meeting invite.
When you save or send the invite the URoom connection information will become active URL links. This makes it easy for guests to click-to-join your meeting.
www.univago.com Univago Outlook Add-In Guide 5
Switch Between URooms Used in the Invite
The Univago Add-In also allows you to select between which URoom you would like to use for the meeting.
To switch to one of your other URooms click on the “Select Room” button. The connection information in the invite will automatically adjust to the selected URoom’s information.
Note: Users may have up to 3 URooms per account. To request additional URooms, please contact your organization’s administrator.
Uninstalling the Outlook Add-in In Outlook, click on File and Select “Options”
www.univago.com Univago Outlook Add-In Guide 6
From the ‘Outlook Options’ popup, choose ‘Add-ins’
Ensure ‘COM Add-ins’ is selected in the ‘Manage’ section, and choose ‘Go…’
www.univago.com Univago Outlook Add-In Guide 7
From the list of Add-ins available, click the row which is named ‘Univago Outlook Add-in’, then click ‘Remove’
www.univago.com Univago Outlook Add-In Guide 8
Contacting Univago Support
If you have any issues with Univago, you can contact the Service Desk, which is available 24/7.
NA Toll Free:
+1 (877) 212-2606
UK Toll Free: +44 (0)800 097 4137
International: +1 605 610-1251
Email: [email protected]