lifestyle and community committee meeting

811

AGENDA

LIFESTYLE AND COMMUNITY COMMITTEE MEETING

TUESDAY 16 NOVEMBER 2021

1PM

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

811 Meeting of the Lifestyle and Community Committee Agenda

Tuesday 16 November 2021

The information below is extracted from the Procurement Policy and Contract Manual. Refer to the Procurement Policy and Contract Manual for complete details.

Local benefits

Business categorisation for local business

For the purposes of competitive local business and industry, businesses supplying Council have been

categorised as shown in Table 1 following.

Table 1: Business categorisation for competitive local business and industry

Category Description

A Gold Coast based business

B South East Queensland and Tweed Shire business

C Queensland business

D Australian business

E Overseas business

Applying the local benefit weightings

For contracts where the expected worth is greater than $250,000 where competitive offers are

mandatory a minimum of 20 per cent weighting will be included in Council’s capability scoring

evaluation criteria. This percentage can be increased in line with the market conditions and

procurement strategy developed.

Each procurement activity should consider the opportunity for local benefits as part of the sourcing

strategy to identify any opportunity to benefit the local economy.

The local benefits capability score is an aggregated score based on the benefits that can be realised for local suppliers and the local economy.

Measures for local benefit:

• Locally sourced services, manufactured or sourced goods

• Local employment and local subcontracting

• Local growth and development: o Skills transfer, technology transfer, research and development transfer o Investment in local training, apprenticeships, trainee opportunities, certifications and

capability o Consortiums, joint ventures or strategic partnering with local firms o Participation in the Gold Coast Business Excellence awards and other industry awards o Commitment to community and social development initiatives o Provision of new local jobs and career development opportunities

Procurement is to be consulted where other local benefit measures are considered with regard to the sourcing strategy developed. Local benefit weighting is determined in parallel with other selection criteria. The measures are scored and averaged to give a total local benefits score. All contracting activity must reflect the most advantageous outcome for local businesses and the local economy.



ORDER OF BUSINESS

1 ATTENDANCE/APOLOGIES .................................................................... 4

2 LEAVE OF ABSENCE ............................................................................... 4

3 CONFIRMATION OF MINUTES ................................................................ 5

4 CONFLICT OF INTEREST DECLARATIONS ......................................... 18

5 COMMITTEE FORWARD PLANNING SCHEDULE ................................ 19

5.1★ 2021 PROPOSED AGENDA ITEMS FOR THE LIFESTYLE AND

COMMUNITY COMMITTEE ................................................................. 19

6 REPORTS AND PRESENTATIONS ........................................................ 23

6.1★ 2021-22 LOCAL AREA WORKS PROGRAM - ADDITIONS ................. 23

6.2★ EXTENSION OF ARBORICULTURE SERVICES CONTRACT NO.

LG314-690-16-063 ............................................................................... 28

6.3 PROPOSAL TO NAME A PICNIC AREA WITHIN COLMAN FAMILY PARK ...................................................................................... 32

6.4★ ERNEST JUNCTION RAILWAY TUNNEL ............................................ 44

6.5 MANAGEMENT OF TREES ON COUNCIL CONTROLLED LAND ....... 52

7 CLOSED SESSION REPORTS AND PRESENTATIONS ....................... 99

7.1 RED IMPORTED FIRE ANT TREATMENT OPTIONS FOR CITY OF GOLD COAST ................................................................................ 99

7.2 ROBINA CITY PARKLANDS SUPPLEMENTARY UPDATE ................. 99

8 GENERAL BUSINESS .......................................................................... 100



1 ATTENDANCE/APOLOGIES

Cr H Vorster Chairperson Cr R Bayldon-Lumsden Cr D Gates Cr C Caldwell Cr R La Castra Cr G Tozer Cr G O'Neill Ms A Ewens Director Lifestyle and Community

2 LEAVE OF ABSENCE



3 CONFIRMATION OF MINUTES

That the Minutes of the 810 Lifestyle and Community Committee Meeting held on 26 October 2021 be confirmed.

810

UNCONFIRMED MINUTES

LIFESTYLE AND COMMUNITY COMMITTEE MEETING

TUESDAY 26 OCTOBER 2021

1PM

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

810 Meeting of the Lifestyle and Community Committee Unconfirmed Minutes

Tuesday 26 October 2021

ORDER OF BUSINESS

1 ATTENDANCE/APOLOGIES .................................................................... 3

2 LEAVE OF ABSENCE ............................................................................... 3

3 CONFIRMATION OF MINUTES ................................................................ 3

4 CONFLICT OF INTEREST DECLARATIONS ........................................... 4

5 COMMITTEE FORWARD PLANNING SCHEDULE .................................. 5

5.1 2021 PROPOSED AGENDA ITEMS FOR THE LIFESTYLE AND COMMUNITY COMMITTEE ................................................................... 5

6 REPORTS AND PRESENTATIONS .......................................................... 6

6.1 2021-22 LOCAL AREA WORKS PROGRAM - ADDITIONS ................... 6

6.2 PARK USAGE FOR COMMUNITY BENEFIT POLICY ........................... 6

6.3 ROBINA CITY PARKLANDS SUPPLEMENTARY UPDATE ................... 7

6.4 LIBRARY COLLECTION DEVELOPMENT AND DE-SELECTION POLICY REVIEW ................................................................................... 7

7 CLOSED SESSION REPORTS AND PRESENTATIONS ......................... 8

7.1 LG314/1210/21/016 CITY LIBRARY RESOURCES - SIGNIFICANT CONTRACTING PLAN ......................................................................... 10

7.2 MOBILE CCTV CAMERA PROGRAM REVIEW ................................... 11

8 GENERAL BUSINESS ............................................................................ 12

8.1 PARK USAGE POLICY: TEMPORARY PARK OCCUPATION AND TRAVERSE FOR CONSTRUCTION PURPOSES ................................ 12



1 ATTENDANCE/APOLOGIES

Cr H Vorster Chairperson Cr R Bayldon-Lumsden Cr D Gates Cr C Caldwell Cr R La Castra Cr G O'Neill Cr W Owen-Jones Visitor Cr PC Young Visitor Cr D Taylor Visitor Ms A Ewens Director Lifestyle and Community Mr Tony Jermyn Manager Parks And Recreational Services Mr Scott Krueger Coordinator Community and Recreation

COMMITTEE RECOMMENDATION LC21.1026.001

Moved: Cr C Caldwell

Seconded: Cr R La Castra

That the apology for Cr Tozer be received and accepted.

CARRIED

2 LEAVE OF ABSENCE

Nil

3 CONFIRMATION OF MINUTES


Moved: Cr D Gates

Seconded: Cr G O'Neill

That the Minutes of the 809 Lifestyle and Community Committee Meeting held on 05 Oct 2021 be confirmed.

CARRIED



4 CONFLICT OF INTEREST DECLARATIONS

Nil



5 COMMITTEE FORWARD PLANNING SCHEDULE

5.1 2021 PROPOSED AGENDA ITEMS FOR THE LIFESTYLE AND COMMUNITY COMMITTEE A70814829 LG115/1356/01/2021(P1)


Moved: Cr H Vorster

Seconded: Cr D Gates

That the 2021 Proposed Agenda Items (Attachment 1) for the Lifestyle and Community Committee be noted.

CARRIED



6 REPORTS AND PRESENTATIONS

6.1 2021-22 LOCAL AREA WORKS PROGRAM - ADDITIONS A70753802 FN334/375/02/10


Moved: Cr H Vorster


That the additions listed in Attachment 1 be approved for the 2021-22 Local Area Works Program.

CARRIED

6.2 PARK USAGE FOR COMMUNITY BENEFIT POLICY A70386838 CS433/408/171/04


Moved: Cr R La Castra

Seconded: Cr C Caldwell

1 That Council notes the report and adopts the attached Parks Usage for Community Benefit Policy

2 That the following existing parks usage policies be retired:

a Parks Usage Policy: Right of Use

b Parks Usage Policy: Use by Groups, Individuals and Community Organisations

c Parks Usage Policy: Temporary (Ticketed) Commercial Recreational Activities

d Parks Usage Policy: Use by Conference and Corporate Associated Events

3 That the following delegations be revoked:

a DE01364: To determine applications for the use of parks by applicants from travelling circuses, amusement carnivals, fairs and other temporary commercial recreation activities in accordance with Council’s Parks Usage Policy: Temporary Commercial Recreational Activities (Circuses, Amusement Carnivals, Seasonal Outdoor Cinemas, etc.) on Council Parks.

b DE01717: To determine applications in accordance with Council's Park Usage Policy: Use by Conference and Corporate Associated Events.

c DE02016: To determine applications in accordance with Council's Park Usage Policy: Temporary Use of Parks by Individuals/Groups or Community Organisations.

4 That Council delegate to the Chief Executive Officer the power to determine applications in accordance with Council’s ‘Parks Use for Community Benefit Policy’.

CARRIED



6.3 ROBINA CITY PARKLANDS SUPPLEMENTARY UPDATE A71098153 PN287625/46/01


Moved: Cr H Vorster


That the matter be deferred to the 811 Lifestyle and Community Committee on 16 November 2021 to allow additional time to complete engineering investigations.

CARRIED

6.4 LIBRARY COLLECTION DEVELOPMENT AND DE-SELECTION POLICY REVIEW A70388632 CS105/221/05/01


Moved: Cr H Vorster


That Council notes the report and adopts the attached Collection Development and De-selection Policy.

CARRIED



7 CLOSED SESSION REPORTS AND PRESENTATIONS

Items 7.1 and 7.2 were not discussed during Closed Session.

7.1 LG314/1210/21/016 CITY LIBRARY RESOURCES - SIGNIFICANT CONTRACTING PLAN A70444905 LG314/1210/21/016

BASIS FOR CONFIDENTIALITY

That this report be considered in Closed Session pursuant to section 254J (3) of the Local Government Regulation 2012 for the reason that the matter involves:

(c) the local government’s budget;

OVERVIEW

Contracts and Procurement in conjunction with City Libraries has prepared the Significant Contracting Plan, recommending two sourcing methods to establish contract arrangements for three years with two by two-year extension options:

1 Non-exclusive goods and services: Local Buy closed quotes in the first instance. If unavailable, source in accordance with the City Procurement Policy.

2 Exclusive goods and services: Single and Sole source exceptions via either Local Buy, City Contract, or supplier terms.

The methods above are recommended as they:

• Ensure value for money outcomes are achieved through a competitive process for non-exclusive and partially exclusive goods and services.

• Provide the opportunity to evaluate and procure new physical and digital content and services to meet the needs of the community.

• Reduce ongoing contract renewal effort, by moving from annual contract renewals to longer term contract arrangements.

It is recommended that Council adopts the Significant Contracting Plan for City Libraries Resources (Attachment 1), and the procurement strategy proceeds with the two sourcing methods to establish new contract arrangements for a period of three years with two by two-year extension options.



7.2 MOBILE CCTV CAMERA PROGRAM REVIEW A70889253 CS431/275/310/10




(f) matters that may directly affect the health and safety of an individual or group of individuals;

(g) negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government;

OVERVIEW

Council resolved on 28 July 2020 to undertake a review of the Safety Camera Network’s (SCN’s) mobile CCTV program. This report presents the findings of the review and proposes a new four-year management model commencing July 2022.



7.1 LG314/1210/21/016 CITY LIBRARY RESOURCES - SIGNIFICANT CONTRACTING PLAN A70444905 LG314/1210/21/016


Moved: Cr H Vorster


1 That the report/attachments be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (4) of the Local Government Act 2009.

2 That Council adopts the Significant Contracting Plan for City Libraries Resources (Attachment 1)

3 That Council amends item D10006 of the City Contracting Plan 2021-22 (GS21.0623.002) from “three times one year” to “two times two year extension option”

4 That Council amends item D10006 of the City Contracting Plan 2021-22 (GS21.0623.002) from “Recommendation to enter into the arrangement(s) be brought back to Council for consideration” to “Contract(s) to be awarded under delegation”.

CARRIED



7.2 MOBILE CCTV CAMERA PROGRAM REVIEW A70889253 CS431/275/310/10


Moved: Cr H Vorster


1 That the report/attachments be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (4) of the Local Government Act 2009.

2 That the existing mobile CCTV camera fleet be replaced with new mobile units delivered through a four-year contracted service including maintenance, servicing and redeployments commencing July 2022.

3 That the contracted service provides for the deployment of four new mobile CCTV units per division (total 56) for the duration of the four-year contracted service.

4 That 12 redeployments are available annually to each division for the duration of the four-year contracted service.

5 That the annual mobile CCTV operational budget CS4040-1005513 increase by approximately $595,000 to a total of approximately $1,342,000 for the four-year program, funded through the 2022-23 budget process and recurrently thereafter.

6 That Council notes the procurement process for the contracted service will commence no later than January in preparation for the contract to commence July 2022.

7 That Council reconfirms endorsement of the updated Safety Camera Network Program Standard and endorses the new Mobile CCTV Program Feasibility and Needs Assessment Procedure.

CARRIED



8 GENERAL BUSINESS

8.1 PARK USAGE POLICY: TEMPORARY PARK OCCUPATION AND TRAVERSE FOR CONSTRUCTION PURPOSES


Moved: Cr H Vorster

Seconded: Cr C Caldwell

1 That a report be brought to Lifestyle and Community Committee on the Park

Usage Policy: Temporary Park Occupation and Traverse for Construction Purposes

2 That the report outlines a process to include consultation of the Divisional Councillor and periodic updates on Development activity in Parks.

3 That the report reviews the fees and bonds applied to Developers using parks.

CARRIED There being no further business the meeting closed at 01:39PM.



4 CONFLICT OF INTEREST DECLARATIONS


Item 5.1 Tuesday 16 November 2021

5 COMMITTEE FORWARD PLANNING SCHEDULE

5.1★ 2021 PROPOSED AGENDA ITEMS FOR THE LIFESTYLE AND

COMMUNITY COMMITTEE

Objective ID: A71407552

Author: Alison Ewens, Director Lifestyle and Community, Strategy, Risk & Performance

Authoriser: Alison Ewens, Director Lifestyle and Community, Lifestyle and Community

Attachments: 1 2021 Proposed Agenda Items for the Lifestyle and Community Committee ⇩

1 RECOMMENDATION

It is recommended that Council resolves as follows:

That the 2021 Proposed Agenda Items (Attachment 1) for the Lifestyle and Community Committee be noted.


Item 5.1 Attachment 1 Tuesday, 16 November 2021



6 REPORTS AND PRESENTATIONS

6.1★ 2021-22 LOCAL AREA WORKS PROGRAM - ADDITIONS


File Number: FN334/375/02/10

Author: Garry Ellis, Program Coordinator Project Management Unit, Infrastructure Delivery


Attachments: 1 2021-22 Local Area Works Program - Additions ⇩

1. BASIS FOR CONFIDENTIALITY

Not applicable.

1 EXECUTIVE SUMMARY

Not applicable.

2 PURPOSE OF REPORT

The purpose of this report is for Council to approve additions to the 2021-22 Local Area Works Program as detailed in Attachment 1.

3 PREVIOUS RESOLUTION

Not applicable.

4 DISCUSSION

Councillors in conjunction with City officers have suggested that the project in Attachment 1 be added to the 2021-22 Local Area Works Program.

5 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

Corporate Plan – Gold Coast 2022

Theme 1 - Place

1.1 Our city provides a choice of liveable places.

Theme 2 - Prosperity

2.3 We have infrastructure that supports productivity and growth.

Theme 3 - People

3.6 We are an active community

6 FUNDING AND RESOURCING REQUIREMENTS

Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 1 within the 2021-22 financial year. Details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 1.

The new/upgrade cost is the cost to create or upgrade the asset.

The renewal cost is the cost to renew the asset in today’s dollars and includes disposal costs and design costs as required at the end of the asset’s estimated useful life.



The works proposed in this report will be maintained and operated using WOC maintenance budgets unless otherwise specified. Budget submissions will therefore be lodged during future budget deliberations to cover maintenance and operational costs. These assets will be included in the relevant Asset Management Plans.

7 RISK MANAGEMENT

Transport and Infrastructure’s risk in terms of project development and delivery is mitigated by the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2018.

Lifestyle and Community Services’ risk in terms of project development and delivery is mitigated by undertaking risk assessments (including consequence and likelihood assessments and mitigation actions) as part of project planning and execution.

8 STATUTORY MATTERS

Not applicable.

9 COUNCIL POLICIES

Local Area Works Policy (#A18383053).

10 DELEGATIONS

Not applicable.

11 COORDINATION & CONSULTATION

Name and Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Ryan Hart, Parks Development Officer

Lifestyle and Community

Yes

Ash Turner, Parks Development Officer


Yes

Maree Brown, Senior Parks Project and Design Officer


Yes

12 STAKEHOLDER IMPACTS

The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment 1.

13 TIMING

Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works contained in the City’s Capital Works Program.

14 CONCLUSION

The proposed additions to the Local Area Works Program as suggested by divisional councillors in conjunction with City officers are listed in Attachment 1. It is recommended that Council approve the additions in order that they can be implemented as soon as practicable.

http://intranet.gccc.goldcoast.qld.gov.au/Directorates/OfficeOfTheCOO/CorpPlanPerfomance/Policies/Documents/Local%20Area%20Works%20Policy.pdf



15 RECOMMENDATION


That the additions listed in Attachment 1 be approved for the 2021-22 Local Area Works Program.



ATTACHMENT 1

LIFESTYLE AND COMMUNITY – ADDITIONS Line

# Contact Officer

Div Project No

Location Description Proposed Local Area

Works Allocation

New / Upgrade. Preliminary Estimated

Capital costs $

Additional Annual

Operations & Maintenance

Costs $

Estimate Useful

Life Years

Future Renewal

Costs

1 R. Hart (CR890075)

1 TBA Maidenwell Road, Ormeau

Allocation for the replacement of fencing within Maidenwell Park. The works include:

• engineering certification

• potholing

• remove and dispose of 126 x timber bollards on the northern side of Park

• remove and dispose of 28 x fence panels

• install 170 x recycled “Bushland” type bollards

• traffic control Funding Summary Division 1 Parks and Open Space CONTROL

55,000 707 15 55,000

2 A. Turner (CR823518)

1 TBA Rocky Point Road, Woongoolba

Allocation for improvement works within Cecil Zipf Park. The works include:

23,000 87 15 23,000



• demolition of shelter and 2 x wooden picnic settings including concrete footing, spring toy and rubber mat

• install 2 x picnic settings

• reinstate with turf Funding Summary Division 1 Parks and Open Space CONTROL

3 M. Brown (CR917898)

7 29901 Marine Parade, Labrador

Increase the Divisional allocation for project #29901, Master Plan Len Fox Park by $10,000 from $50,000 to $60,000 following an increase to the scope of work. The works include:

• walkway / foreshore area north of the Aqua building

Project Funding Summary Division 7 Parks and Open Space CONTROL - $60,000 WOC - $123,583

10,000 n/a n/a n/a

Sub Total 794

Cumulative Total

54,139

* Cumulative total is the total value of the additional annual operational maintenance costs for local area works funded Community assets submitted to Council for

notation for the 2021-22 financial year as at the date of this report.



6.2★ EXTENSION OF ARBORICULTURE SERVICES CONTRACT NO. LG314-

690-16-063


File Number: LG314/690/16/063

Author: Ross Macaulay, Executive Coordinator Parks, Parks & Recreational Services


Attachments: Nil

1 BASIS FOR CONFIDENTIALITY

Not applicable.

2 EXECUTIVE SUMMARY

Not applicable.

3 PURPOSE OF REPORT

This report seeks approval to extend preferred supplier arrangement LG314/690/16/063 for the provision of arboriculture services for the period up to 30 June 2022.

4 PREVIOUS RESOLUTIONS

EX Min. GS21.0623.001.038 (in part)

“3. That in accordance with section 220 of the Local Government Regulation 2012 Council adopts the City Contracting Plan 2021-22 (Attachment 1).

4 That pursuant to section 257 of the Local Government Act 2009, the Chief Executive Officer continues to be delegated the power to approve sole/single source decisions”

Ex. Minute Number G16.1115.020

“1. That Council accepts the Schedule of Rates (excluding GST) offers submitted, without rise and fall, to establish preferred supplier arrangement LG314/690/16/063 provision of arboricultural services, for a period of three years with two by one year extension options, as follows:

Separable Portion One Arboriculture Services • Powerclear Pty Ltd

• River City Garden and Lawn Pty Ltd

2. That it be noted that the contract will require funding over four financial years. A budget has been approved for the 2016-17 financial year and funds are available in CI2950, CS4150 and CS4170. Similar budgets will be submitted by the Asset Custodian for approval for the three subsequent financial years. The total expenditure over the contract period is anticipated to be $14,095,222.”

5 DISCUSSION

The Council of the City of Gold Coast (the City) requires suitably experienced, qualified and equipped contractors for the provision of arboriculture services to undertake planting and operational maintenance of its arboriculture assets. This includes streetscape, rural roads, parks and open spaces, and Water and Waste sites.

Council has an existing arrangement in place for LG314/690/16/063 with Powerclear Pty Ltd and River City Garden and Lawn Pty Ltd which is due to expire on 4 December 2021.



To ensure continuity of service is maintained and allow sufficient time to approach the market the City is seeking to extend contract LG314/690/16/063 provision of arboriculture services up to 30 June 2022. This will ensure the replacement contract is not transitioned during the summer storm season, when agile service delivery and quick response times are of high importance to the City.

This extension would provide the following benefits:

• Ongoing competitive rates provided under the current contract.

• Confidence in the consistent supply, given our experience with the contractors during the pandemic to deliver the services that meet the City’s requirements in a reliable manner.

• Internal administration and contract management costs minimised.

• Alignment with the annual budget cycle.


This requirement was adopted by Council as a proposed contract under the City Contracting Plan 2021-22 (EX Min. G21.0622.027), as follows.

Ref. Purpose Sourcing Method

Contract Type*

Estimated Value of

Contract(s)

Capex/ Opex

Expected Contract

Duration + Extension Option(s)

Expected time to market

(financial year)

Budget Centre

Recommendation

D10008 Arboriculture Services

As per adopted Significant Contracting Plan

Significant $22,080,000 Opex Three years with two by one year extension options

Q3 Various Recommendation to enter into the arrangement be brought back to Council for consideration

The sourcing strategy is to extend the current contract until 30 June 2022 to continue operations and allow sufficient time to approach the market in Q3 2021-22 as approved under the City Contracting Plan 2021-22 (EX Min. G21.0622.027).


Budget/Funding Considerations

Cost centres for arboriculture services are spread across Council and were included in the operational expenditure adopted by Council at its Special Budget Committee meeting 23 June 2021 (G21.0623.025).

If the contract extension is accepted, services provided through this arrangement will continue to be funded from approved cost centres and no additional funding will be required.

People and Culture

Not applicable.

8 RISK MANAGEMENT

Provision of continual arboriculture services is essential to control risks associated with managing a large tree estate. There is a risk with any newly formed service contract engaging new contractors, that some service interruptions may be occur whilst external parties familiarise themselves and integrate with Council processes. This contract extension ensures the commencement of the new contract occurs at a more appropriate time of the year to mitigate this risk.

9 STATUTORY MATTERS

Not applicable.



10 COUNCIL POLICIES

The invitation to offer process has been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual.

11 DELEGATIONS

Not applicable.


The following internal and external stakeholders have been involved / participated in the proposal to date.

Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied with Content of Report and Recommendations

Manager Parks and Recreational Services

Lifestyle and Community Yes

Manager City Maintenance Transport and Infrastructure Yes

Executive Coordinator Category and Relationship Management, City Procurement

Organisational Services Yes

Coordinator Category and Relationship Management, City Procurement

Organisational Services Yes

Right to Information (RTI) and Information Privacy (IP) Legislation 2009

The RTI/IP considerations are as follows:

• Naming External Stakeholders (Personal Information): Not applicable.

• Naming Internal Stakeholders (Routine Personal Work Information): Not applicable.


External / community stakeholder Impacts

No adverse impacts are expected to be experienced by external / community stakeholders as a result of this contract extension.

Internal (Organisational) Stakeholder Impacts

The continuity of arboriculture services during the peak summer storm period will ensure internal tree crews are supported with contract service providers.

14 TIMING

The anticipated contract extension date will commence from 5 December 2021.

15 CONCLUSION

The current arboriculture services contract LG314/690/16/063 is due to expire on 4

December 2021. The current contractors are experienced and offer competitive market rates. The extension of this contract to 30 June 2022 will ensure continuity of service during the summer storm season and is the most advantageous sourcing strategy for Council.



16 RECOMMENDATION


That Council extends contract LG314/690/16/063, provision of arboriculture services with Powerclear Pty Ltd and River City Garden and Lawn Pty Ltd to continue the preferred supplier arrangement until 30 June 2022.



6.3 PROPOSAL TO NAME A PICNIC AREA WITHIN COLMAN FAMILY PARK


File Number: PN181746/16

Author: Anne-Maree Mueller, Business Improvement Officer, Parks & Recreational Services


Attachments: 1 Supporting documentation for proposal to name picnic area within Colman Family Park ⇩


Not applicable.

2 EXECUTIVE SUMMARY

Not applicable.

3 PURPOSE OF REPORT

The purpose of the report is to consider the proposal to officially name the picnic area located within Colman Family Park, located at 5 Waddiwong Road, Coomera as ‘Barry Gordon Picnic Area’.


Not applicable.

5 DISCUSSION

The late Barry Gordon moved from Toowoomba to Ormeau where he lived for over 30 years before retiring to the riverside shores of Coomera. During his life on the Gold Coast, the late Mr Gordon dedicated countless hours serving the northern Gold Coast community and the former Gold Coast district of Beenleigh.

For almost 20 years from 1975 to 1994, Mr Gordon devoted a great deal of time and energy to St Patrick’s Parish and St Joseph’s school at Beenleigh where he served as President of the St Joseph’s school Parents and Friends Association from 1975 to 1985. Barry Gordon helped with fundraising and working bees and was the event organiser of the school’s ‘Fun Fair’ from 1973 to 1990.

Mr Gordon also applied his fundraising and event organisation skills to assist with the Ormeau Country Fair from 1980 to 1994 as Sponsorship Chairman and event volunteer. In their letter of support, the Ormeau Progress Association state that Mr Gordon played an important part in the Fair’s success for many years. His enthusiastic approach, particularly when he was the Master of Ceremonies, was a ‘big hit with the locals’. Mr Gordon also volunteered with the Ormeau Bush Fire Brigade from 1973 to 1995.

Mr Gordon was an avid sportsman and devoted much time and effort in his roles as a volunteer coach and manager in the sport of rugby league from 1981 to 1995. He was also a keen participant in rifle shooting. During his years as a late teen in Toowoomba, he was invited to the Albert District Rifle Association where he joined as a member in 1974. Since then, Mr Gordon dedicated himself to the sport and served as a volunteer team manager for Queensland and Australian rifle shooting teams, touring nationally and internationally, in Commonwealth Games, World and National Championships. Mr Gordon’s last tour was in 2000.



From 1995 to 2009, Mr Gordon served on the committee for the Queensland Variety Club, a charity that supports children who are sick, disadvantaged or living with additional needs. Mr Gordon would drive many miles for the event director on the Variety Club car rallies.

More locally, from 1999 to 2017, Mr Gordon appointed himself as ‘Santa’ in the Coomera Shores area where he would deliver presents that he purchased to the local children. Parents would also drop off presents prior to Christmas so that ‘Santa’ would deliver them.

Mr Barry Gordon is described as being ‘community minded and enjoyed the satisfaction of being a volunteer’. It is clear that Mr Gordon dedicated his life to serving the community.



Theme 3 - People

3.3 Our community is inclusive and supportive


Budget/Funding Considerations Should Council support the naming, a plaque is required to be installed on the site. Typically, the primary funding source for new local park assets remains with the Divisional allocations and is delivered through the Local Area Works (LAW) Program.

Costs for Capital Works and Service Proposals Estimated costs for a plaque supply and installation are as follows:

• Supply and install a plaque $1000

• Annual maintenance costs $100

8 RISK MANAGEMENT

Not applicable.

9 STATUTORY MATTERS

Not applicable.

10 COUNCIL POLICIES

The proposal to name the picnic area within Colman Family Park complies with the Parks Usage Policy: Naming of Parks and Community Facilities. Supporting information has been provided and copies are provided in the attachment for perusal.

11 DELEGATIONS

Not applicable.


In accordance with the Parks Usage Policy: Naming of Parks and Community Facilities, a 21 day community consultation process was conducted. There were no objections and one email of support was received.



Name and/or Title of the stakeholder consulted

Directorate or organisation

Is the stakeholder satisfied with the report and recommendations (Yes/No) (comment as appropriate)

Councillor Division 3 Consulted

Manager Parks and Recreational Services


Executive Coordinator Community and Recreation


13 STAKEHOLDER IMPACTS The proposed naming of the picnic area located within Colman Family Park at 5 Waddiwong Road, Coomera in recognition of Mr Barry Gordon’s service to the community is not anticipated to cause any negative impact to surrounding community members.

14 TIMING

The official naming of the picnic area will take effect upon approval and a naming plaque is immediately organised for installation.

15 CONCLUSION

The late Barry Gordon was a community minded, enthusiastic person who enjoyed being a volunteer and devoted his life to serving the community.

A submitted proposal to officially name the picnic area within Colman Family Park, located at 5 Waddiwong Road, Coomera as Barry Gordon Picnic Area has been assessed on its merit and is in keeping with City policy.

16 RECOMMENDATION


1 That the proposed naming complies with the Parks Usage Policy: Naming of Parks and Community Facilities.

2 The Council support the proposal to officially name the picnic area within Colman Family Park located at 5 Waddiwong Road, Coomera ‘Barry Gordon Picnic Area’.

3 That funding for a plaque (estimated cost $1000) be sourced from Local Area Works Program, Division 3 Minor Works.



6.4★ ERNEST JUNCTION RAILWAY TUNNEL


File Number: PN98188/16

Author: Tim Robson, Coordinator Natural Areas Management Unit, Parks & Recreational Services


Attachments: Nil


Not applicable.

2 EXECUTIVE SUMMARY

Not applicable.

3 PURPOSE OF REPORT

To provide Council with an update on the conservation and management of Ernest Junction Railway Tunnel and to highlight its potential to contribute to active transport and the City’s cultural diversity.


Ex Minute Number G10.0719.019, (recommendation SC10.0716.005) states:

1. That attachments 1 and 2 be deemed confidential documents and be treated as such in accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the documents remain confidential unless Council decides otherwise by resolution.

2. That Council enter the following places in the Gold Coast Local Heritage Register

a ANZAC Memorial, Coolangatta

b Benowa Post Office (Former)

c Burleigh Heads Caravan Park and Caretakers Residence

d Carey Park Fig and Paperbark Plantings, Southport

e Ceramic House (Relocated), Nerang

f Grave of Sarah Duncan, Burleigh Heads

g Merrimac Drains Historic Landscape

h Miami State High School Sign

i Nerang Hall

j Norfolk Pines Burleigh Foreshore

k Norfolk Pines Coolangatta Foreshore

l Preece House, Nerang

m Pink Poodle Motel Sign, Surfers Paradise

n Remains of Jack Evans’ Porpoise Pool, Coolangatta

o St Margaret’s Church (Relocated), Surfers Paradise

p Southport Sea Wall

q Springbrook Community Hall



r Welch Pioneer Park Grave Site, Wongawallan

s Wreck of the Coolangatta Fragment, Coolangatta

3. That Council enter the Molendinar Railway Tunnel and Former Railway Alignment in the Gold Coast Local Heritage Register as the Ernest Junction Railway Tunnel and Former Railway Alignment.

4. That Council enter St Augustine’s Church in the Gold Coast Local Heritage Register and that the Statement of Significance is corrected in regards to the construction date, that is, 1924/25 not 1925/26 and noting that alterations were done to the 1963 addition in the 1980s.

5. That Council defer the entry of the following places in the Gold Coast Local Heritage Register until a later date subject to further investigations

a Bauer Street Precinct Tree Plantings, Southport

b Walton Street Precinct Fig Trees, Southport

6. That Council not enter the following places in the Gold Coast Local Heritage Register

a Kirrabelle Hotel (Former), Coolangatta

b 13-15 Griffith Street, Coolangatta (Thompson House)

c 17 Griffith Street, Coolangatta (Alberosa House)

d 23 Griffith Street, Coolangatta e 25 Griffith Street, Coolangatta

5 DISCUSSION

Background

The Ernest Junction Railway Tunnel (the tunnel) and former railway line, constructed from 1885 to 1915, is a remnant of the original South Coast Railway line that once ran from Brisbane to Tweed Heads, with branch lines to Southport, Beaudesert and Canungra. The 114 meter-long tunnel provides evidence of the importance of railways as a means of transportation and highlights the early significance of tourism to the Gold Coast’s economy. The site was added to the City of Gold Coast’s (the City) Local Heritage Register (Site Number LHR0032) in July 2010 (see previous resolutions). The tunnel is one of the rare, surviving examples of 19th century railway engineering on the Gold Coast and as such preserves and exhibits construction techniques and technology used during the period. The significance of the site’s cultural heritage was further recognised with the site being included on the Queensland State Heritage Register on 3 May 2019 (Queensland Heritage Register Number 650228).

In 2014, a local community group was established named ‘Ernest Junction Tunnel Friends’ (the Friends) and embarked on a project to remove the build-up of rubbish, improve drainage, install signage and other improvements to enhance the overall amenity of the site, in conjunction with City officers. In November 2019, the City was granted trusteeship of the State land that protects the tunnel and thus accepted the management responsibility of the structure from the Department of Transport and Main Roads. The tunnel entrances are located within the open space parks of Ernest Junction Reserve and Ernest Junction West, with the tunnel traversing east - west underneath Ashmore Road, Molendinar. See Figure 1 below.

In March 2018, the City commissioned Environmental Resources Management Australia Pty Ltd (ERM) to prepare a Conservation Management Plan (CMP) for the site. The plan recommends a detailed structural engineering assessment be undertaken with a focus on protecting the concrete lining of the tunnel from water damage. Geotechnical assessments have identified the potential for rockfall along the cuttings that line the old train line as it approaches either side of the tunnel entrances. Scaling of rocks (the process of safely



removing loose rocks), under the supervision of a geotechnical engineer, was completed in 2019. Annual monitoring (or as required after adverse weather events) by geotechnical engineers is required to ensure continued safe access to the tunnel by members of the public. Figures 2 and 3 show the cuttings on either side of the tunnel entrances.

Figure 1 – Ernest Junction Tunnel entrance location aerial view.

Figure 2 - view of the western tunnel entrance, looking toward to the east.



Figure 3 - view of the eastern tunnel entrance, looking west.

Unfortunately, the tunnel’s concrete lining has been impacted by graffiti and the Friends have worked extensively to help minimise these impacts to heritage values. Figure 4 shows the substantial and ongoing extent of the graffiti which limits the ability to undertake the engineering assessment and may limit the ongoing conservation of the concrete lining. Figure 4 – graffiti over the mortar render lining the wall.



City officers, with approval from the Department of Environment and Science (DES), Arts and Heritage Branch, conducted a graffiti removal trial utilising a technique that removed the paint whilst limiting damage to the tunnel’s concrete lining. Officers submitted a report to DES based on the trial results recommending a thermal removal methodology as the most suitable approach to minimise impacts to the heritage values of the concrete lining. Thermal removal involves the application of dry ice pellets sprayed under compressed air at the painted surface. The extreme cold temperature causes the paint to become brittle, crack and flake off the wall and is ideal for protecting heritage features as it leaves no residual moisture or secondary waste, is non-abrasive and non-polluting.

Current State

Along with its heritage values, the tunnel presents unique opportunities to continue contributing to active transport and the City’s liveability. In December 2020, the City was successful in its application for funding under the Rail Trail Local Government Grants Program and executed a Deed of Agreement with the State. This funding provided the impetus to examine remnant Gold Coast railway corridors which may have the opportunity to be converted to rail trails. The City is currently undertaking a planning study for the rail trail between Southport and the M1 motorway (the Southport Branch) and a high-level feasibility study for the extension of the rail trail to include part or whole sections of the following rail corridors:

• Beenleigh to Southport railway line (42 km); and

• Southport Junction (later renamed Ernest Junction) to Tweed Heads (35 km)

Both the planning and feasibility studies are expected to be completed by June 2022.

The proposed urban rail trail cycleway will link Southport with the M1 motorway via the Health and Knowledge precinct. The proposed route would include the tunnel as a key feature along the corridor promoting increased usage of the area and exhibiting the historical value of this important site.

Cultural initiatives have also been undertaken, with the tunnel recently hosting a musical concert, a highlight of the event being the unique acoustics offered by the 114-metre tunnel. Additionally, the City has approved several requests from the local film industry and for visual arts students to utilise the site, as well as supporting a community heritage awareness event that was hosted by the Friends.

It is recommended that the City undertake an engineering assessment by a suitably qualified expert in the field of heritage structures. The assessment will focus on providing solutions to alter the current surface drainage above the tunnel with the expectations that this will result in redirecting subterranean water flows from penetrating and damaging the concrete lining. The assessment will also investigate and provide options for protecting the concrete lining from continued degradation caused by graffiti. It is proposed that the installation of a sacrificial surface may protect the heritage values of the concrete whilst allowing for the ongoing removal of graffiti. The findings of this assessment will inform future capital funding requirements and develop a scheduled maintenance plan to ensure the ongoing safe access and protection of the heritage values in accordance with the CMP. It is also recommended that the City develop a landscape plan to provide options to improve the park’s presentation allowing for increased promotion and visitation to this significant heritage site in a sustainable manner.





Theme 1 – Place

1.4 We can get around the city easily

Theme 3 – People

3.4 Our city embraces culture every day 3.6 We are an active and healthy community

Our Natural City Strategy

1.0 People in nature

1.3 Action: Explore and support opportunities in the cultural space to promote our natural assets and their connections to our indigenous and non-indigenous history, cultural identity and heritage, landscape character, economic prosperity, and lifestyle.

Culture Strategy 2023

3.0 A community that values its cultural heritage

3.3 Develop a Heritage Management Plan

3.4 Heritage Assistance



There is currently no approved budget for works at Ernest Junction tunnel. Minor works to date have been funded from existing operational budgets. This report seeks Council approval to establish a non-recurrent operational budget for the conservation management planning of the tunnel.

Funding will be requested in the budget process to progress the assessment by a structural heritage engineer and the engagement of a landscape architect to deliver a plan which will guide the overall presentation and exhibition of the tunnel. It is proposed that funding of $80,000 for an engineering assessment and $20,000 for a landscape plan be transferred from existing Parks and Recreational Services budgets (Budget Centre CS4170O002 Bushland Operations) in the March budget review. This work will inform future capital projects that will be requested through future budget processes.

8 RISK MANAGEMENT

RIS0000002 Directorate Risk Cultural Heritage – The city's cultural heritage is not preserved and protected resulting in permanent, irreplaceable loss or deterioration of places of cultural and heritage significance.

CO000552 The City liveability elements are not integrated across the organisation leading to poor global recognition, reputational damage and economic loss for the City.

CO000549 Directorate Risk Public Safety & Wellbeing Slope Instability and Rockfall.



9 STATUTORY MATTERS

The Queensland Heritage Act 1992 requires all local governments to keep a local heritage register or identify local heritage places in their planning scheme. The tunnel is listed under the City’s local heritage register (LHR0032).

The Queensland Heritage Act 1992 also enacts the state-wide, Queensland Heritage Register, as noted the tunnel is listed as Queensland Heritage Register Number 650228.

The State Planning Policy (SPP) requires planning schemes to identify heritage places of local heritage significance, such as buildings, cemeteries, memorials and gardens, as well as local heritage areas which are significant for their collective heritage values and may not exist in all local government areas.

10 COUNCIL POLICIES

Not applicable.

11 DELEGATIONS

Not applicable.





Tony Jermyn – Manager Parks and Recreational Services Branch


Grazi Prada – Acting Cultural Heritage Coordinator

Economy, Planning and Environment

Yes

Tracy Clark – Coordinator Transport Infrastructure Program

Transport and Infrastructure Yes

Ange Cecco - Program Lead Partnerships & Investment


Anna Rainbow - Coordinator Community Safety



External / community stakeholder Impacts The community will benefit from ensuring that the city’s heritage assets are conserved, maintained and managed to a high standard.

Internal (Organisational) Stakeholder Impacts The engineering assessment and the landscape plan will provide asset custodians with a clear management and development plan to inform decision making about the conservation and promotion of this significant heritage site.



14 TIMING

The City will focus on priority recommendations required for heritage conservation and public safety and improvements to the visual amenity aimed at enhancing visitor experience.

15 CONCLUSION

The Ernest Junction Railway Tunnel is a heritage site of State significance nestled within a bushland setting in suburban Molendinar. The local historical community group successfully rallied for the tunnel’s long-term protection and stewardship by the City. The consultant’s reports will help asset custodians and support community stakeholders to make informed decisions about the future development and conservation of this heritage place. The landscape plan will identify potential improvements to the visitor experience whilst still allowing the tunnel’s significant features to be conserved.

16 RECOMMENDATION


1 That Council notes this report.

2 That Council endorses the non-recurrent allocation of $100,000 to be funded from existing Parks and Recreational Services operational funds (Budget Centre CS4170O002) in the March budget review to undertake:

a an Engineering Assessment by a suitably qualified expert in the field of Heritage Structures; and

b Landscape plan for improving the amenity and access to the tunnel.

3 That a further report be brought to Council within 12 months to provide an update on the findings and recommendation of the engineering assessment to conserve the tunnel and that this information will be used to inform a capital budget request via the City’s annual budget process.

4 That staff from Natural Areas Management Unit continue to liaise with and support the ‘Friends of Ernest Junction Tunnel’ community group.



6.5 MANAGEMENT OF TREES ON COUNCIL CONTROLLED LAND


File Number: CE196/423/05

Author: Margaret Barrett, Coordinator Parks And Open Space Services, Parks and Recreational Services


Attachments: 1 Management of Trees on Council Controlled Land Policy - Draft for Review ⇩

2 Management of Trees on Council Controlled Land Policy - Tracked Changes Version ⇩


Not applicable.

2 EXECUTIVE SUMMARY

Not applicable.

3 PURPOSE OF REPORT

The purpose of this report is to present the updated Management of Trees on Council Controlled Land Policy for Council adoption and outline the process for managing one-off tree planting requests made through divisional offices.


Ex Minute No G20.0825.018 (Committee Recommendation LC20.0813.006) stated:

1 That Council note the Management of Trees on Council Controlled Land Policy is due for review.

2 That a report be brought forward to review the Management of Trees on Council Controlled Land.

3 That the report outlines a process to progress ‘one-off tree planting requests’ made through divisional offices.

5 DISCUSSION

5.1 Management of Trees on Council Controlled Land Policy review

Background

Council’s urban forest is made up of trees and associated vegetation within public streets, parks and open space areas. Covering an area of approximately 1400 square kilometres, the Gold Coast region is one of the most biodiverse in Australia with forest, woodland, marine and freshwater ecosystems providing habitats, feeding and breeding sites to more than 604 native animals and 1672 native plant species.

Trees provide a range of benefits to the City, including:

• visual amenity/beautification

• shade and natural cooling

• water and nutrient recycling

• carbon storage/sequestration

• water quality improvement

• erosion control

• feeding/breeding habitat for wildlife



• natural linkages between street/parkland vegetation

• individual contributions to a conservation network.

Trees are major contributors to a sustainable and liveable city, adding natural beauty, functionality and resilience into urban and rural areas. Trees support human health and wellbeing whilst improving citywide walkability and encouraging active transport.

The Management of Trees on Council Controlled Land Policy (the Policy) provides guidance to Council officers regarding the management of trees and enables decisions to be made and actions taken on a consistent basis.

Current State

A full review of the Policy has been undertaken to ensure it provides Council officers with the necessary guiding principles, supporting procedures and statutory requirements to enable a consistent and robust approach to the management of trees on Council controlled land. Overall, the proposed amendments to the Policy are minor in nature, amounting to:

• the clarification and strengthening of some policy statements,

• the updating of specific terminology, and

• the confirmation of current relevant legislation, policies, and documentation.

One key change to the Policy is the proposed inclusion of a mechanism to permit residents in low density residential zones to carry out minor pruning to the street tree/s growing in the footpath directly adjacent their residence.

Minor street tree pruning is defined as working from the ground, using hand tools only and pruning small diameter branches. This new inclusion for minor street tree pruning is included as an “as of right” process without the need to obtain a permit from Council to complete the works, noting that this applies to street trees only and that residents already have the ability to arrange pruning of tree branches of neighbouring trees back to the fence line. As this is a guideline, Council will be unable to enforce the conditions, and is provided as information for residents’ use only.

Whilst restricted to low density residential areas, minor street pruning by residents may result in incidents of unacceptable and adverse impacts on street tree health and long-term safety. Ineffective and poor pruning techniques can result in the introduction of decaying pathogens which over time lead to decline, structural weakness and premature loss of the tree (death or removal). These potential outcomes could also increase Council’s liability for unexpected or adverse events due to the impact on the health and safety of street trees from minor pruning works.

It is proposed that the Policy be effective as of 1 January 2022. This will allow for the development of information and guides on Council’s website to assist residents and to provide additional information on the services provided by Council in managing trees on public land.

The delivery of the Policy is achieved through seven key areas:

1. Tree protection

2. Tree planting and selection

3. Tree care and management

4. Tree removal

5. Tree removal process and authorisation

6. Salvaging valuable timber

7. Encroachment of permeable space.



All seven sections of the Policy have been reviewed and updated to ensure the content is relevant and meets the Policy’s purpose and intent. The full version of the amended Policy can be found in Attachment 1 (‘clean’ copy) and Attachment 2 (marked-up version).

5.2 One-off tree planting requests made through Divisional Offices

On average, Council receives approximately 300 one-off tree planting requests each year, which results in approximately 500 trees being planted. Over 95 per cent of one-off tree planting requests are positively actioned. Where requests are not possible, due to unavoidable tree, site or other constraints, residents are informed of the circumstances and advised of other tree planting activity occurring in their vicinity and across the city. Parks and Recreational Services officers liaise with residents to ensure all parties are informed.

Planting resulting from one-off tree requests occurs in two periods throughout the year. This ensures the best use of resources and the optimum range of benefits and costs. Annual expenditure on one-off tree planting is in the range of $100,000 to $150,000. Typically, these trees are planted in July and August when planting conditions are ideal, as well as January and February when rainfall is highest and plant establishment and growth is reliable.

Due to the volume of requests, the ongoing one-off tree planting program requires significant coordination. As a result, one-off tree requests are often incorporated into larger tree planting projects to improve efficiency and effectiveness. By managing one-off tree planting as a program, officers are able to secure quality tree stock, reduce procurement activities, reduce travel and costs and improve asset capture activities.

Process for one-off tree planting requests through Divisional offices

1. Divisional office or Customer Contact receive one-off tree planting request from resident.

2. Parks and Recreational Services officer checks site location, reviews current schedule of planned tree planting projects for inclusion, identifies appropriate species.

3. Create batches that are planned for planting.

4. One-off planting requests are undertaken as soon as appropriate plants and resources are available, primarily within the period July-August or alternatively January-February, subject to funding.

5. Divisional office’s and Customer Contact advised of planting program (streets, number of trees and species) and timing.

6. Residents letterbox drops in relevant localities advising of upcoming planting.

Funding for one-off tree planting requests is covered by operational Tree Planting budget and, in some cases, local area works (LAW) funds allocated by the divisional office.


Gold Coast 2022 (Council’s Corporate Plan) supports the delivery of the City Vision through three themes – Place, Prosperity and People. The key relevant outcomes from the themes that align with this Policy are:

Theme 1 - Place

1.2 We live in balance with nature.

1.3 We manage our resources for a sustainable future.

Theme 3 - People

3.1 Our city is safe.



3.2 We are proud of our city.

3.6 We are an active and healthy community.



There are no funding implications arising from the policy update.

Funding for tree planting associated with one-off tree planting requests is allocated from cost centre 1008701. An annual budget of $150,000 is allocated to deliver the planting arising from one-off tree requests.

People and Culture

Not applicable.

8 RISK MANAGEMENT

Council manages a large population of trees on Council controlled land. All trees, as living organisms, carry a level of inherent risk. Risks from trees are weighed up against the benefits they provide. The Management of Trees on Council Controlled Land Policy provides guidance on how Council should manage risks associated with trees.

Council has a duty of care to manage and maintain its trees to ensure public safety and to be consistent in determining outcomes regarding the retention or removal of trees. The Policy assists competent and qualified Council officers to apply relevant professional arboriculture standards and tree assessment methodologies when assessing trees, thereby ensuring liabilities and risks are mitigated.

9 STATUTORY MATTERS

The Management of Trees on Council Controlled Land policy is relevant to the following legislation:

• Queensland Environment Protection Act 1994.

• Queensland Land Act 1994.

• Queensland Local Government Act 2009.

• Queensland Nature Conservation Act 1992.

• Planning Act 2016.

10 COUNCIL POLICIES

The Management of Trees on Council Controlled Land Policy is relevant to the following policies:

• Gold Coast City Plan – V8 Part 9.4.14 Vegetation Management Code.

• Local Laws 6, 7, 8, 9 and 11 and Local law policies 7.4, 9.1 and 9.2. (Council of the City of Gold Coast).

• Park Usage Policy (Temporary Park Occupation and Traverse for Construction Purposes).

• Gold Coast City Plan Part 9.4.6 Landscape Works.

• Gold Coast City Plan SC6.11 City Plan policy – Landscape Development Guidelines.

• Gold Coast City Plan SC6.12 City Plan policy – Landscape Work.



Supporting documents

The Management of Trees on Council Controlled Land policy is supported by the following documents:

• Australian Standard (AS 2303-2015 Tree Stock for Landscape Use).

• Australian Standard (AS 4373-2007, Pruning of Amenity Trees).

• Australian Standard (AS 4419-2003 Soils for Landscaping and Garden Use).

• Australian Standards (AS 4970-2009, Protection of Trees on Development Sites).

• Transport & Infrastructure Quality Management System.

• Attachment A – Standard and Procedures for Managing Trees on Council Controlled Land

o Appendix 1 – Tree Classification Table

o Appendix 2 – Individual Tree Risk Rating Methodology for Urban Trees

o Appendix 3 – Recoverable Timber Process

o Appendix 4 – Guidelines for minor street tree pruning by residents

11 DELEGATIONS

Council delegation DE01907 nominates Council officers “to make tree assessments and determine tree removal requests on Council controlled land in accordance with the provisions of the Management of Trees on Council Controlled Land Policy”.





Cr Owen-Jones Division 2 Comments/ feedback provided

Cr Young Division 5 Comments/ feedback provided

Cr Patterson Division 6 Comments/ feedback provided

Cr Vorster Division 11 Comments/ feedback provided

Senior Arboriculture Planning Officer

City Development

Economy Planning and Environment

Comments/ feedback provided on the MTCCL policy

Senior Environmental Planner

City Planning



Supervising Environmental Planner

City Planning








Executive Coordinator Parks

Park and Recreational Services



City Arborist Park and Recreational Services



A/ Executive Coordinator Parks & Landscape Maintenance

City Maintenance

Transport and Infrastructure


A/ Coordinator – Road Reserve Assets

City Assets

Transport and Infrastructure


Senior Corporate Governance and Policy Officer

City Administration and Governance

Comments/ feedback provided on report and on the MTCCL policy


Residents in low density residential zones will benefit from the inclusion of a mechanism in the Policy to allow for minor pruning of street trees.

14 TIMING

The Management of Trees on Council Controlled Land Policy is proposed to take effect from 1 January 2022.

15 CONCLUSION

The Management of Trees on Council Controlled Land Policy has been reviewed and updated. The Policy provides Council officers with the necessary guiding principles, supporting procedures and statutory requirements to enable a consistent and robust approach to the management of trees on Council controlled land. The proposed amendments to the Policy are minor in nature, with one notable addition being the provision for residents to undertake minor pruning of street trees in low density residential zones within the stated guidelines.

This report also outlines the process for one-off tree planting requests received through Council Divisional Offices and Customer Contact.

16 RECOMMENDATION


1 That Council adopts the revised Management of Trees on Council Controlled Land Policy.

2 That Council notes the process for the management of one-off tree planting requests as outlined in the report.



Management of Trees on Council Controlled Land Policy

Printed copies are uncontrolled. It is the responsibility of each user to ensure that any copies of policy documents are the current issue

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DETAILS Council Admin

Effective from:

Contact officer: Coordinator Parks and Open Spaces Services

Next review date: November 2024

File reference: CE196/423/05

eDRMS This policy A18980334

Value Proposition A33202491

OBJECTIVES AND MEASURES

Objectives In managing trees on Council of the City of Gold Coast (Council) controlled lands the objectives of the policy are to:

• ensure public safety

• preserve and protect trees

• increase tree canopy cover across the city

• minimise disruption to roads and infrastructure

• facilitate a consistent and coordinated approach to arboricultural procedures and best practices.

Performance Measures In managing trees on Council controlled lands the performance measures of the policy relate to the annual number of:

• trees retained/conserved on Council controlled land

• trees planted in streets/parks to enhance/extend the urban forest

• incidents of public safety and/or disruption to public infrastructure and/or private property

• complaints related to trees on Council land

• litigations against Council.

Risk assessment Low

POLICY STATEMENT

Council is committed to conserving and enhancing the public trees and woody vegetation that make up the city’s valued urban forest, as well as providing adequate deep planting tree growing space in its built environment. Every effort will be made to maintain, manage and protect existing trees within road reserves, parks and natural areas. Tree removal will only occur as necessary and as a last resort. Attachment A – Standards and Procedures for Managing Trees on Council Controlled Land is to be read in conjunction with statutory requirements and forms the basis for consistency among Council employees and contractors in decision-making, resource allocation and overall tree management. The Australian Standard AS4970-2009: Protection of Trees on Development Sites plus other relevant standards, regulations and industry-approved documents will be utilised for determining the most appropriate measures for the protection of worthy tree specimens on Council controlled lands, as applied by a suitably qualified Arborist (AQF Level 5 Diploma of Arboriculture minimum). Tree asset maintenance work will be prioritised in the following order to facilitate decision-making and direct prioritisation of resources:

1. risks to public safety 2. risks to property or infrastructure 3. hazard reduction, fire safety and/or storm clean-up 4. genuine nuisance issues





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5. establishing and maintaining healthy and structurally sound trees 6. maintaining habitat for wildlife.

The priorities above are considered in accordance with this policy plus relevant tree/environment/risk assessment methodologies. Any trees proposed for removal are to be assessed by an experienced and qualified Arborist. A tree which has a diameter greater than six hundred (600) millimetres at 1.4 metres above natural ground level and/or a highly significant classification (Appendix 1) which does not pose an immediate risk of failure requires an escalated level of approval (section 5.3 of the policy - Tree works requiring approval) for any related tree works. In the case of an emergency where tree removal/s are necessary the tree assessment/s are to be documented and forwarded to the relevant asset custodian, including photographic evidence. Tree removal works on Council controlled land is to be undertaken by Council officers or an approved Council contractor or, where approval has been gained via operational works, upon consent of the asset custodian. Removed trees will be replaced either in the same or nearby location.

SCOPE

The policy provisions apply to the management of all trees under Council’s direct responsibility on Council controlled lands (i.e. parks, natural areas, dune areas, cemeteries, tourist parks, urban precincts, road reserves, and open spaces). The policy provisions do not apply to trees on State Government controlled land or privately owned land.

DEFINITIONS

Arboriculture is the care, cultivation, management and study of individual woody plants/trees. It is both a practice and a science. Asset Custodian is responsible for ensuring that assets under their custodianship are managed and maintained according to Council’s strategies, policies and standards. Australian Qualification Frameworks (AQF) is a quality assured national framework for education and training. It provides nationally recognised and endorsed qualifications through a competency-based training system. Conservation arboriculture is the application of pruning techniques that imitate natural tree hollows by emulating damaged and decayed stems and branches in ‘habitat trees’ that might otherwise be removed. Consulting Arborist (internal or external) is a technical specialist in the cultivation and care of trees. Arborists undertake all aspects of tree care and cultivation including tree surgery, health/condition assessment, structure/strength diagnosis, soil testing and analysis plus the care and treatment of tree pests and diseases. Consulting arborists are qualified at a minimum of AQF Level 5 Diploma of Arboriculture, with a minimum three (3) years consulting experience including tree hazard/risk assessment and reporting to a standard that satisfies Council. Council - Council of the City of Gold Coast. Council controlled land is land under Council freehold ownership or Crown Land managed by Council under trust, BUT NOT (1) State and Federal controlled reserves (e.g. National Parks, State Forests) or (2) bush-land areas subject to Council’s ‘fire management’ strategies. Delegated officer is a person suitably qualified, appointed by the CEO and holding the appropriate delegated power to provide approval on behalf of Council.





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Footpath is generally in the road reserve and between the private property boundary and the road kerb. Habitat tree is a mature hollow-bearing tree providing habitat for wildlife that is retained (not removed) following arboricultural assessment of its safety/suitability. Impervious surface is a surface which is not permitting, penetrating or passage; impermeable. Merchantable tree has harvest timber suitable for milling and/or woodworking purposes. Occlusion is the ability of a tree to seal itself quickly following pruning, this is important as it reduces the risk of infection, and reduces the impact on tree growth Pervious surface is a surface which has the ability for admitting of passage or entrance; permeable. Public Open Green Space generally refers to land that is accessible to the public for recreation. Road Reserve generally refers to the area occupied by/ used as road and located between property boundaries. Rural road is a road with no kerb and channel. Spotter Catcher is any person holding a current rehabilitation permit licence under the Queensland Nature Conservation Act 1992. The permit authorises the holder to take a protected animal, other than a koala, whose habitat is about to be destroyed by human activity. Trade Arborist (internal or external) is a suitably experienced person with a minimum qualification of AQF Level 3 Certificate in Arboriculture, who has a detailed understanding of tree care, pruning maintenance, felling/removal and planting principles. Tree is a woody plant equal to, or in excess of 75mm diameter measured at 1.4m above natural ground level. An urban tree may be either a native or non-native species and is expected to exceed 3m in height under normal growing conditions, typically with a single dominant trunk. Tree Worker (internal or external) is a suitably experienced person with a minimum qualification of AQF Level 2 in Arboriculture. Urban forest is the sum of all trees and associated vegetation (in combined public/private ownership) in and around dense human settlements which are managed for the purpose of improving the urban environment. Worthy tree is a tree providing a combination of amenity/environmental/ecological benefits, located in a position where it represents a long-term asset and contributes to the city’s urban forest.

RELATED POLICIES AND DELEGATIONS

Enterprise Risk Management Policy Park Usage Policy - Temporary Park Occupation and Traverse for Construction Purposes Local Laws 6, 7, 8, 9 and 11 and Local law policies 7.4, 9.1 and 9.2. (Council of the City of Gold Coast) Gold Coast City Plan – V8 Part 9.4.14 Vegetation Management Code Gold Coast City Plan Part 9.4.6 Landscape Works Gold Coast City Plan SC6.11 City Plan policy – Landscape Development Guidelines Gold Coast City Plan SC6.12 City Plan policy – Landscape Work Delegation 1907





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LEGISLATION

Planning Act 2016. Queensland Environment Protection Act 1994 Queensland Land Act 1994 Queensland Local Government Act 2009 Queensland Nature Conservation Act 1992

SUPPORTING DOCUMENTS

Australian Standard (AS 2303-2015 Tree Stock for Landscape Use). Australian Standard (AS 4373-2007, Pruning of Amenity Trees). Australian Standard (AS 4419-2003 Soils for Landscaping and Garden Use). Australian Standards (AS 4970-2009, Protection of Trees on Development Sites). Transport & Infrastructure Quality Management System. Attachment A – Standard and Procedures for Managing Trees on Council Controlled Land

Appendix 1 – Tree Classification Table Appendix 2 – Individual Tree Risk Rating Methodology for Urban Trees Appendix 3 – Recoverable Timber Process. Appendix 4 – Guidelines for minor street tree pruning by residents

RESPONSIBILITIES

Sponsor Director Lifestyle & Community

Owner Manager Parks and Recreational Services

VERSION CONTROL

Document Date Approved

Amendment

A18980334

23743572 v5 24.07.19 CPO #74076943 Insert Delegation number

23743572 v4 27.03.15 COO #48378993 Minor amendment Appendix 2 – previous Risk Rating methodology has been reversed

23743572 v3 17.09.14 COO #45687890 Include appendix 2 – Individual Tree Risk Rating Methodology for Urban Trees

23743572 v2 03.12.13 CC13.1121.007/G13.1203.012 Adopted major change

23743572 v1 10.12.99 R99.1202.006/ G99.1210.026 Council adoption



Management of Trees on Council Controlled Land Policy Attachment A – Standard and Procedures for Managing Trees on Council Controlled Land


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GUIDING PRINCIPLES Council’s urban forest is made up of trees and associated vegetation within public streets, parks and open space areas Covering an area of approximately 1,400 square kilometres the Gold Coast region is one of the most biodiverse in Australia with forest, woodland, marine and freshwater ecosystems providing habitats, feeding and breeding sites to more than 604 native animals and 1,672 native plant species. Trees provide a range of benefits to the city, including:






• erosion control




Trees are major contributors to a sustainable and liveable city, adding natural beauty, functionality and resilience into urban and rural areas. Trees support human health and wellbeing whilst improving citywide walkability and encouraging active transport. It is the intention of this policy to provide for the retention and protection of Council controlled trees. In all tree health/condition and hazard/risk assessments every effort will be made to manage and preserve existing trees. Tree removals will be undertaken only where the reasons are valid and justified. These guiding principles and supporting procedures, in conjunction with statutory requirements, form the basis for consistent Council decision-making, resource allocation and overall tree management. The delivery of the Management of Trees on Council Controlled Land Policy will be primarily through seven (7) key areas:

1. Tree protection 2. Tree planting and selection 3. Tree care and management 4. Tree removal process and authorisation 5. Tree removal 6. Salvaging valuable timber 7. Encroachment of permeable space.





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1.0 TREE PROTECTION

The protection, retention and preservation of Council owned trees will be given high priority in all aspects of Council’s activities.

1.1 Tree Retention

Trees are to be managed/protected from activities that are likely to have an adverse effect on their health, structure and long-term viability. AS 4970-2009, Protection of Trees on Development Sites will be applied/utilised for determining the most appropriate means of actual and physical protection for worthy tree specimens (utilising the criteria outlined in Appendix 1 – Tree Classification Table) throughout the following stages of construction/development:

• site investigation and survey

• design and documentation

• construction and monitoring.

An approved arborist (internal or external) will determine a dimensional tree protection zone (TPZ) and structural root zone (SRZ) plus comment on the viability of any Council owned tree affected by a development proposal in accordance with AS 4970-2009. Where development proposals negatively impact Council owned trees, recommendations to amend proposals to retain and protect trees will be provided. Additionally, the approved arborist will specify TPZ-approved fencing/signage and monitor works in progress for the duration of the development.

2.0 TREE PLANTING AND SELECTION

Proposed tree planting will be consistent with the landscape character of the locality, provide amenity and environmental benefits and align with Council’s strategies, plans and approved policies including the Land Development Guidelines. Tree planting and species selection will reflect the qualities of the city’s natural and built environment such as the diversity of landforms and ecosystems, locally unique flora and fauna, indigenous culture and post-European settlement heritage as well as the resort lifestyle, beaches, canals, waterways and contemporary urban values. Tree/palm species will be selected for planting based on site suitability, aesthetics, functionality, biological attributes, performance and potential to contribute to the urban forest. While endemic tree species are the most appropriate for restoring habitat, some non-native species are part of the landscape character and botanical history of the Gold Coast’s urban forest. All proposed street and park tree planting activities require consultation and approval from the asset custodian.

2.1 Tree planting and species selection for Road Reserve (Streets):

• establish tree-lined shaded roads and paths that promote walkability, including feature tree/palm specimens (native or exotic) prioritising proven performing local native species wherever appropriate

• contribute to local streetscape quality through enhanced visual amenity, improved microclimate, storm water management, plus foot/bike-path and bus stop shade coverage

• concentrate on strategic whole-street and whole-suburb planting programs that create shaded tree-lined linkages between residential/recreational/commercial/educational and employment areas or elsewhere as required

• encourage community involvement in juvenile tree care activities through the provision of advice and information





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• encourage collaboration and develop innovative design approaches and green engineering that provides improved available water infiltration, suitable soil volumes, space for mature trees and deep planting.

• enhance heritage character streetscapes by planting tree species that perpetuate existing natural or historical themes

• consideration of crime prevention through environmental design (CPTED) principles.

2.2 Tree planting and species selection for Public Open Green Spaces (Parks)

• conserve and enhance historically significant plantings

• promote shade and amenity at picnic areas, spectator areas, playgrounds, car parks and along pedestrian pathways and through cycle route

• offer opportunities for environmental education through interpretive information and help to promote activities/measures that improve human health

• use the placement and grouping of trees/palms to minimise maintenance and exposure to potential hazards/risks

• enhance and protect wildlife habitat and the benefits/values of waterways

• encourage community involvement in tree planting and tree care activities through appropriate programmes.

Council will only use quality nursery stock which conform to specifications defined in AS2303-2015 Tree Stock for Landscape Use.

Trees for street and park planting shall be 100-litre size (or a minimum 45-litre size) at planting (excluding natural area restoration activities where tube stock or similar is preferred) and all trees planted are subject to a planned establishment programme for a minimum period of twelve (12) months from installation to ensure long-term survival.

Trees deemed to have not survived shall be replaced with new tree(s) of the same size at time of original planting and will be subject to a planned establishment programme for a minimum period of twelve (12) months.

3.0 TREE CARE AND MANAGEMENT

The urban forest is a complex living asset comprising trees and woody vegetation of differing life cycles and variable tolerances to a range of natural and other influences. Trees within an urban forest are naturally subject to growth, decline and death. As an asset the urban forest will be managed by adopting a holistic planned approach intended to continuously maintain, enhance, renew and perpetuate vegetation throughout the city. The magnitude of tree works will depend on, but not be limited to, the following factors:

• tree risk

• tree health

• tree structure

• tree species

• tree location

• tree protection and preservation

• tree classification.





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3.1 Tree maintenance

Tree asset maintenance work is prioritised in the following order, to facilitate decision-making and direct prioritisation of resources:

1. risks to public safety 2. risks to property or infrastructure 3. hazard reduction, fire safety and/or storm clean-up 4. genuine nuisance issues 5. establishing and maintaining healthy and structurally sound trees 6. maintaining natural habitat for wildlife.

3.2 Tree pruning

Tree pruning will be undertaken by a suitably qualified person (competent at a minimum of trade arborist, AQF Level 3 Certificate in Arboriculture or above) and in accordance with Australian Standards (primarily AS 4373-2007: Pruning of Amenity Trees) to help promote tree health and structure. Pruning will be undertaken (according to AS 4373-2007) to minimise adverse effects upon trees, stimulate rapid wound occlusion, achieve appropriate improvements in canopy shape and resolve any deformity or imbalance. The only accepted exception to pruning according to AS 4373-2007 is where conservation arboriculture pruning techniques are used to create/enhance habitat values in nominated mature habitat trees that are retained (when they would otherwise be removed). Council will formatively prune juvenile street and park amenity trees to assist in the creation of a more suitable tree form, minimise the potential for future liability and reduce associated maintenance costs.

Residents/property owners in low density residential zone will be permitted to carry out minor pruning to the street tree/s growing in the footpath directly in front of their residence/property. Minor street tree pruning is removing small branches that may be overhanging the driveway or footpath. The tree must meet the definition of a tree as outlined in the policy statement.

3.3 Tree Root Management

A healthy tree relies on a strong and active root system. In order to preserve the urban forest Council:

• avoids interfering with tree roots

• provides adequate space for both current and future tree root growth

• manages the below-ground environment to help improve the growing conditions for tree roots and associated soil biology

• reduces impacts caused by tree roots

• introduces soil mediums and techniques to facilitate healthy sustainable tree growth, including permeable surfaces.

Note: interference with tree roots must always be the last resort, with works planned for and monitored by a supervising project arborist as per AS 4970-2009.

3.4 Tree pests and diseases

Council endeavours to implement best practice strategies and techniques for tree related pest and disease control. Wherever possible Council:

• minimises the use of chemical controls

• utilises the least toxic chemical agent available, in accordance with WHS requirements

• promotes plant health care practices that focus on improvements to the soil and plant ecosystem

• monitors the performance and health of the urban tree population.





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4.0 TREE REMOVAL

When responding to tree removal requests Council explores all possible options for tree preservation. Removing a valued, healthy, structurally sound functional tree will be a last resort. Note: where trees have important/heritage value or uniqueness, propagation (by seed, cuttings, cloning) is to be utilised where tree removal is deemed necessary. It is acknowledged that public safety is paramount, however, in many cases it is desirable to retain and protect selected hollow-bearing trees given they provide a range of habitat characteristics that are essential components in the life cycles of other plants and animals. This may be achieved by preserving the hollow-bearing specimen as a ‘habitat tree’ (with pruning, if necessary), incorporating appropriate setbacks, landscaping and/or fencing to create separation, limiting access and mitigating any associated risks to an acceptable level. Assuming public safety issues can be appropriately managed, habitat trees will be protected as valued natural assets under this policy. Note: for pre-assessment of habitat trees before and during removal (if required) a DES (Department of Environment and Science) approved spotter catcher is required.

4.1 Criteria for tree removal

There are valid reasons why some trees may need to be removed. Requests for tree removal are considered on a case-by-case basis. Trees nominated and managed as habitat specimens are excepted. All trees proposed for removal, regardless of size, must be assessed by a suitably experienced/qualified AQF Level 5 Arborist considering the following criteria: Tree condition, health and longevity are to be considered when assessing the subject tree for removal against the following criteria:

Where the tree:

• is in irreversible decline, dead, irreparably diseased or where the structural integrity of the subject tree has been compromised and now poses an unacceptable level of risk to people or property, as determined by arboricultural assessment and Council’s individual tree risk rating methodology for urban trees.

• cannot be reasonably managed by moving the object/target/property at risk and/or managing the subject tree through industry accepted arboricultural practices and/or offers little amenity value except in an open space area where a declining or dead tree may provide nesting opportunities, and/or other habitat to associated organisms.

Tree behaviour and ongoing property damage are to be considered when assessing the subject tree for removal against the following criterion:

Where the tree or roots or other parts of the subject tree are demonstrated (from observation, by evidence and/or sampling) to be causing measurable damage or safety concerns to a person or property/infrastructure or proven recurrent nuisance (including a loss in infrastructure functionality) and cannot be abated, nor further damage be prevented in the near future by applying industry-accepted arboricultural practices or reasonable redesign. Tree species are to be considered when assessing the subject tree for removal against the following criteria:

Where the tree is:

• a species that qualifies for removal under the Memorandum of Understanding (MoU) between Council and Energex in relation to managing trees under or adjacent to power lines, or

• recognised as a State declared pest plant species, poisonous or identified as an environmental weed within the Environmental Weeds of the Gold Coast booklet, or





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• not a Council recommended species or not planted in accordance with Council’s Landscape Strategy and satisfying at least one other criteria for removal

• not positively contributing to the local habitat linkage network located within or adjacent to Council’s conservation network.

Note: the removal of identified weed tree species that are providing significant landscape amenity or have cultural and/or heritage values will be considered on a case-by-case basis by the asset custodian’s arborist in consultation with the relevant Divisional Councillor and in accordance with relevant legislation. If a weed species is removed it will be replaced with an appropriate Council-approved/preferred species. Traffic and pedestrian hazards are to be considered when assessing the subject tree for removal against the following criterion:

Where the tree is blocking traffic signage or signals, where sightlines and predetermined distances must meet the Australian Standard (AS1743 - 2001, Road Signs - Specifications). Where sightlines and predetermined distances for any road signage/signals cannot be mitigated by moving the signs/signals or ongoing maintenance, appropriate tree pruning in a cost-effective manner will be considered on a case-by-case basis by the asset custodian’s arborist. Shrubs are to be considered when assessing the subject tree for removal against the following criterion:

Where a request is received to trim or remove a shrub on the footpath and it is not a recognised and/or Council approved/preferred species or significant plant/planting, it is desirable for the Council officers to pursue the removal of the shrub and replace it with a suitable tree that meets Council’s planting guidelines/standards.

4.2 Unacceptable criteria for tree removal

Tree removal is not justified where minimal remedial tree pruning or root/soil management options would avoid genuine nuisance or liability whilst retaining the natural treescape and where tree maintenance activities are a valid alternative. The following reasons do not justify tree removal:

• private landholders’ personal preference is for no tree to be present, or

• leaf, flower, fruit drop, and minor stick deadwood, or

• shading of dwelling or landscape elements, or

• improving views from private property, or

• solar access – where reasonable solar access can be provided by better positioning of solar capture devices or the subject tree/palm pre-dates the solar device, or

• TV, radio, satellite reception – where reasonable access can be provided by better positioning of the device(s) or the subject tree/palm pre-dates the TV, radio, satellite antenna, or

• swimming pools where tree parts (leaf, seed etc.) are affecting the pool area or filtration system where reasonable covering and/or devices can be employed, or

• tree is providing habitat for permanent or temporary shelter for animals/birds, providing feeding/breeding sites, providing forage or providing refuge from predators, or

• views to advertising billboards/signage, or

• inappropriate location/siting of built features under the canopy of existing trees.





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4.3 Negotiated outcomes

Where the proposed tree removal does not meet the criteria outlined in 4.1 or the subject tree is classified as highly significant or significant, a negotiated outcome is required in consultation with the asset custodian. An example is capital works program where the subject tree is in conflict with approved future works (such as major roads and drainage projects) where all other design, construction and relocation alternative options have been exhausted. Where the subject tree cannot be abated or remedied to avoid genuine nuisance or liability as outlined in 4.2 and the interference is determined as substantial and unreasonable, a negotiated outcome is required with the asset custodian. The asset custodian will explore the plaintiff’s right to the use and enjoyment of their land and consider things like the locality of the tree, the duration of any alleged nuisance and/or the frequency of land use or extent of the interference at a time of day.

5.0 TREE REMOVAL PROCESS AND AUTHORISATION

A desirable/significant/highly significant tree (see Appendix 1) or any tree with a trunk diameter greater than 600mm measured at 1.4.m above natural ground level subject to a removal or pruning request that would result in significant canopy loss (more than 30%) should involve relevant community consultation aimed at highlighting the reasons for the proposed tree removal or excessive pruning, undertaken in consultation with the asset custodian and local Councillor. Tree removal works on Council controlled land must be undertaken by Council or an approved Council contractor or, where approval has been gained via operational works, upon consent from the asset custodian.

5.1 Tree assessment

To achieve assessment against Council’s strategies, plans and policies plus fulfil Council’s obligations and commitments to ensuring compliance with the values presented within Australian Standards (notably, AS 4373-2007, Pruning of Amenity Trees and AS 4970-2009, Protection of Trees on Development Sites) Council requires the following qualifications for any person undertaking tree assessments, tree surgery operations and general tree works which are subject to the provision of this policy:

• Assessment and specifications of appropriate tree works are to be carried out by a person with minimum AQF Level 5 Diploma of Arboriculture (consulting arborist – internal or external) or equivalent recognised knowledge, skills and experience to a standard that satisfies Council.

• Supervision of any specified tree root pruning works within a Tree Protection Zone (TPZ) and/or Structural Root Zone (SRZ) is to be undertaken by a person with minimum AQF Level 5 Diploma of Arboriculture (consulting arborist – internal or external) or equivalent recognised knowledge, skills and experience to a standard that satisfies Council.

• Supervision of any of the specified above-ground tree works to be undertaken by a person with minimum AQF Level 3 Certificate in Arboriculture (trade arborist – internal or external) or equivalent recognised knowledge, skills and experience to a standard that satisfies Council.

5.2 Tree removal delegation

Tree removal must be approved by a delegated Council officer.

5.3 Tree works requiring consent

A desirable/significant/highly significant tree (see Appendix 1 – Tree Classification Table) or any tree with a trunk diameter greater than 600mm measured at 1.4.m above natural ground level which does not pose an immediate risk of failure requires approval from the relevant asset custodian for any related tree works. In the case of an emergency where tree removal/s are necessary, tree assessment/s are to be documented and forwarded to the relevant asset custodian, including photographic evidence.





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5.4 Decision Review

The following process will act as a guide to facilitate an appeal process under the guidance of the Executive Coordinator Parks or delegate.

Step one: Written objections to a delegated Council officers’ finding will be escalated to the Manager Parks and Recreational Services (Lifestyle and Community Services) together with all other relevant information. The Manager Parks and Recreational Services will confirm the decision.

Step two: Written objections to the decision made by the Manager Parks and Recreational Services will require a third-party report from an external arboricultural consultant engaged to provide an independent opinion. A Preliminary Review, based upon written objections, the arboricultural consultant’s report and all other relevant information, will be provided by an independent Administrative Review Officer or delegate.

Step three: Written objections to the findings of the independent Administrative Review Officer’s findings will result in a Final Review Decision Notice, following a comprehensive review process by an independent Review Officer. Step three concludes the review process conducted by Council. Any further objections will be made to the Queensland Ombudsman.

5.5 Tree Replacement

In the event that a street or park tree is removed following the process outlined, a suitable replacement species and location will be identified, ensuring that the objective of no net canopy loss is maintained, refer 2.0.

6.0 SALVAGING VALUABLE TIMBER

On rare occasions merchantable trees are removed from Council controlled lands. Prior to the removal of a tree, the delegated Council officer may deem the subject tree as suitable for salvage timber purposes. The delegated Council officer is required to consult with the local Councillor and local interested community groups and allocate the timber to the local community groups on a responsible rotational basis. All requirements for merchantable timber to be salvaged on Council controlled lands will be evaluated and negotiated on a case-by-case basis in conjunction with Council and the approved nominated tree contractor – including specifications for removal, cartage and collection in accordance with the timber recovery process as outlined in Appendix 3 (Recoverable Timber Process).

7.0 ENCROACHMENT OF PERMEABLE SPACE

Trees are considered an important component of the Council’s infrastructure. Impervious surfaces have major implications for urban hydrology, tree longevity, soil biodiversity and water quality. Impervious surface material located in the road reserve or within public open space which is not in accordance with Council’s strategies, plans and policies and removes an opportunity for tree planting or reduces soil permeability affecting an established tree requires environmental design/engineering solutions to offset the loss or reduction of growing space. Any requirements for environmental design/engineering solutions will be evaluated and negotiated on a case by case basis in conjunction with the applicant and relevant asset custodian. Innovative environmental engineering designs and solutions for surfacing that enable soil air/water permeability and benefits hydrology, tree health and biodiversity whilst meeting Council’s asset requirements will be considered and implemented.



Management of Trees on Council Controlled Land Policy Appendix 1 – Tree Classification Table


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Tree Significance Rating

Tree Biodiversity Measure

Tree Significance/Functionality (achieves one or more deliverable)

Highly Significant

An Endangered and/or Vulnerable species. An integral species within an Endangered Regional Ecosystem (remnant and/or disturbed). Habitat tree.

• Heritage tree listed in the State Heritage Act or a Council Vegetation Protection Order plan or within an adopted Conservation Management Plan

• Historical/memorial tree – commemorative or ceremonial tree planted by distinguished person or government or global leader or can be linked to the city’s earlier botanical planter/community social group.

• High aesthetic value – tree demonstrates high significance in size/colour and shade.

• High cultural value – linked to indigenous culture, current or earlier lifestyle.

Significant

Near-Threatened species and native species of citywide significance as indicated on Council’s Flora & Fauna database. An integral species within Vulnerable and Of Concern Regional Ecosystems (remnant and/or disturbed) and Not of Concern Regional Ecosystems (remnant). Poorly represented vegetation community types (as defined by Council’s Vegetation Community Representation Project).

• Moderate aesthetic value – tree demonstrates reasonable significance to size/colour and shade.

• Forms part of a recognised boulevard or landscape theme.

• Healthy and sound tree(s) which play a significant functional role to the local community and/or contributes to the over streetscape/landscape feature.

Desirable

Local native species. Not of Concern Regional Ecosystems (disturbed). Well represented in the local area.

• Healthy and sound tree that contributes to the streetscape or parkland.

Undesirable

Declared Pest Plant species, poisonous or identified within Council’s Environmental Weeds on the Gold Coast Handbook of Weed Species.

• Diseased or declining tree.

• Undesirable species (weedy species).

• Does not positively contribute to overall streetscape or park theme.

• Presents additional conflict with infrastructure or personal risk/safety issue that cannot be resolved through infrastructure or arboricultural treatment.



Management of Trees on Council Controlled Land Policy Appendix 2 – Individual Tree Risk Rating Methodology For Urban Trees


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The following assessment outlines a process to quantify tree risks using information and techniques from nationally/internationally recognised tree assessment systems such as Visual Tree Assessment (VTA), and Tree Hazard Rating, then applying that information to align with Council’s Enterprise Risk Management Policy and the International standard AS/NZS ISO 31000:2018 Risk Management – Principles and Guidelines. Definitions: Hazard – a source or a situation with a potential for harm in terms of human injury or ill-health, damage to property, damage to the environment or a combination of these. Trees are subject to decline and collapse and can be physically damaged or invaded by harmful organisms. Risk –Effect of uncertainty on objectives (an effect is a deviation from the expected, it can be positive, negative or both and can address, create or result in opportunities and threats).(ISO 31000:2018 Risk

Management Guidelines)

Risk Score Matrix Table

Consequence

Likelihood Insignificant Minor Moderate Major Catastrophic

Almost Certain

M 10 M 17 H 21 E 24 E 25

Likely L 5 M 12 M 18 H 22 E 23

Possible L 3 M 11 M 14 H 19 H 20

Unlikely L 2 L 6 M 13 M 15 M 16

Rare L 1 L 4 L 7 M 8 M 9

Extreme (23-

25) Extreme Risk: Intolerable. Exposure to these risks would normally be immediately discontinued except in extreme circumstances. Decision making authority ELT/Director.

High (19-22)

High Risk: Intolerable without treatment. Exposure to these risks should be discontinued as soon as reasonably practicable until approved control measures are implemented. Decision making authority Risk Owner, Manager/Executive Coordinator.

Medium (8-18)

Medium Risk: Tolerable with continual review. Exposure to these risks may continue provided it has been appropriately assessed and mitigated to as low as reasonably practicable (ALARP) Decision making authority Risk Owner, Manager, Executive Coordinator.

Low (1-7)

Low Risk: Broadly Acceptable with periodic review. Exposure to these risks is acceptable by the relevant endorsing officer. Decision making authority Risk Owner, Coordinator, Supervisor.





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Rating Likelihood Assessment Criteria

Almost Certain

The event is expected to occur in most circumstances, once a year or more frequently. The subject tree has considerable structural damage, unsupported active split trunk(s), unsupported splintered /hanging branches and dead branches/trunks and, therefore, failure is almost certain to occur in most circumstances.

Likely The event will probably occur in most circumstances, between one (1) and three (3) years. The subject tree indicates signs of disproportionate lateral branch weight, decay threshold has been compromised, root damage, supporting heavily embedded included bark, supporting fractured branches, major declining branches/trunks and, therefore, failure is likely to occur in most circumstances.

Possible The event might occur sometime, between four (4) and ten (10) years. Mature to aged tree specimen in declining condition, structure concerns, decay apparent, history of branch shedding and, therefore, failure may possibly occur at some time.

Unlikely The event could occur at some time, between eleven (11) and thirty (30) years. The subject tree appears healthy and has a potential to develop only minor deadwood and, therefore, failure is unlikely to occur except in exceptional circumstances.

Rare The event may occur in exceptional circumstances, between thirty one (31) and one hundred (100) years or more. The subject tree appears healthy, has no apparent signs of disease or damage or is not of a size or condition to pose a threat and, therefore, failure would occur rarely and only in exceptional circumstances.

Note: These guidelines are intended to aid the process of judging the potential likelihood of a risk; they are not intended to be comprehensive or exact. In many cases the assessment of risk may require aggregating of various likelihoods.

Consequence Level

Community Health, Safety & Wellbeing

Service Delivery

Financial Impact

Catastrophic Loss of life or permanent incapacitation (major disability).

All Council business activities cease or loss of ability to deliver more than 50% (16-35) of Council’s critical operations for over 5 days or, High profile infrastructure asset is inoperable for a period exceeding 5 days, resulting in catastrophic service disruption.

$60m

Council budget impact;

>4% to 100%

Major Life-threatening injury arising from serious crime, accident, flood or bushfire widespread and/or life-threatening disease; a major increase in the rate of serious crime (e.g. assault, robbery).

Stoppage of delivery of 25% (5- 15) or more critical operations over 5 days e.g.; the loss of a major administration building or major depot or, High profile infrastructure asset is inoperable for a period of 2 - 5 days, resulting in major service disruption.

>$12m <$60m


>0.8% to <4%





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Moderate Injury requiring medical

attention arising from crime, accident, flood or bushfire; serious but treatable disease; a moderate increase in the rate of serious crime (e.g. assault, robbery).

Moderate disruption to service levels (stoppage of 5% 2-4 critical operations) leading to reduction in service level and timeliness of service or, High profile infrastructure asset is inoperable for a period of up to 24 hrs, resulting in moderate service disruption.

<$12m >$1.5m


>0.08% to

<0.8%

Consequence Level


Service Delivery Financial Impact

Minor Minor (first aid treatable) injuries or disease; an increase in less serious crime (e.g. theft); an increase in perceptions that the city (or an area within) is unsafe.

Minor disruption to service delivery leading to reduction in service level and timeliness of service impacting 1 critical operation or, Medium / low profile infrastructure asset is inoperable for a period of at least 24 hrs, resulting in minor service disruption.

<$1.5m >$120k


>0.008% to

<0.08%

Insignificant Injuries or illness not requiring first aid treatment; possible increase in perceptions that the city is unsafe dealt with by community education campaigns; increased opportunities for crime.

Low disruption to service delivery leading to reduction in service level or, Medium / low profile infrastructure asset is inoperable for a period of up to 24 hrs, resulting in low service disruption.

<$120k >$12k


<0.008%

Risk Score Recommended timeframe for remedial action

Extreme (23-25) Immediate remedial works required.

High (19-22) Urgent remedial works required within 5 working days.

Medium (8-18) Remedial works required within 60 days.

Low (1-7) Remedial works only required if/when identified as a part of routine pro-active maintenance program.

It should be recognised that the professional assessment is merely a snapshot of the subject tree’s condition and estimated risk at a given point of time and that environmental conditions may alter the condition of the assessed tree(s) within a relatively short timeframe. The assessment should provide the foundation for an ongoing monitoring and/or tree management program within City of Gold Coast controlled land. Prior to granting tree removal, land/tree management practices should be considered to mitigate risk, such as remedial canopy works, understorey planting, fencing and frequent inspection etc..



Management of Trees on Council Controlled Land Policy Appendix 3 – Recoverable Timber Process


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Is the subject tree suitable for timber recovery?

NO

YES

Is the trunk and/or branches of a considerable size (450mm or greater diameter) that warrants

timber recovery?

YES

Does the subject tree have any significant defects that potentially make the trunk and/or

branches unsuitable for timber milling?

NO

YES the subject tree has

significant defects

identified

No significant defects identified within the

subject tree

Can the subject tree be felled and/or extracted in sizable portions (min 4.5m clear trunk or

branches) suitable for timber recovery?

NO

Process the trunk/branches with a wood chipping machine or similar, then store/stockpile and process the wood chip for use on CoGC landscape/tree

preservation projects

YES

The delegated Council Officer is to approach the local community group who may have interest in the trunk and/or branch regions

NO interest from the

local community

group

The delegated Council Officer to

contact Contracts & Procurement

Branch to identify the

correct procurement processes


procurement process

YES – interest from the local

community group

The delegated Council Officer is to arrange with the tree team (internal/external) collection and delivery of the recoverable timber to the local

community group

YES – interest from the procurement

process

The delegated Council Officer is to discuss the value of the recoverable timber with the asset custodian in

a view of offsetting against the project/job costs

OR

Use the recoverable timber for a CoGC project



Management of Trees on Council Controlled Land Policy Appendix 4 – Guidelines for Minor Street Tree Pruning by Residents


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Guidelines These guidelines will assist residents to undertake minor pruning of street trees immediately adjacent to their property boundary. These guidelines ensure that appropriate safety measures are in place and that minor work (pruning) is done to promote the tree’s long-term health, strength and form. All trimmed vegetation must be promptly removed from the footpath or road reserve and disposed properly at a green waste facility or in an appropriate alternative manner.

• Minor street tree pruning is only for simple maintenance and hazard reduction work.

• Only branches that are less than 20mm thick may be pruned.

• All trimmed branches and any foliage is to be promptly removed from footpaths, driveways, road reserves and disposed of appropriately, e.g. at a green waste facility.

• Only clean, sharp hand tools are to be used. Chainsaws, other motorised equipment, telescopic or extendable loppers are not to be used.

• All work is to be able to be completed by standing on the ground, no branches higher than 2m from the ground are to be trimmed.

• Sucker growth at the base of the tree may be removed.

• No tree roots are to be cut or damaged.

Safety considerations Maintain awareness of hazards and risks posed to yourself and others when carrying out minor street tree pruning activities. There are a number of safety issues residents should consider:

• carry out all pruning work standing on the ground (i.e. not from a ladder)

• use only appropriate hand tools, no chainsaws

• wear appropriate clothing and safety equipment (gardening gloves, protective clothing, safety glasses, sunscreen, covered shoes and hat)

• keep pedestrians and yourself off the road

• maintain footpaths clear of tools and plant material

• look up before pruning to ensure that pruning equipment is kept away from overhead power cables.

If these safety considerations (minimum) cannot be met, lodge a request with Council (telephoning the Contact Centre) for the tree to be assessed and pruned.





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DETAILS Council Admin

Effective from: 24 July 2019

Contact officer: Coordinator Parks and Open Spaces Services

Next review date: July 2020November 2024

File reference: CE196/423/05

iSpot eDRMS#

This policy A1898033423743572

Value Proposition A3320249148378993

OBJECTIVES AND MEASURES

Objectives In regard to the managingement of trees on Council of the City of Gold Coast (Council) controlled lands the objectives of the policy are to:

• ensure public safety

• preserve and protect trees

• increase tree canopy cover across the city

• minimise Ensure minimal disruption to roads and infrastructure.

• facilitate a consistent and coordinated approach to arboricultural operational procedures and best practices.

Performance Measures In regard to the managingement of trees on Council controlled lands the performance measures of the policy relate to the annual number of:

• trees retained/conserved on Council controlled land

• trees planted in streets/parks to enhance/extend the urban forest

• number ofincidents of public safety and/or disruption to public infrastructure and/or private property

• annual number of complaints related to trees on Council land

• number of litigations against Council.

Risk assessment Low

POLICY STATEMENT

Council of the City of Gold Coast (Council) is committed to conserving and enhancingpreserving and maintaining the public trees and woody vegetation that make up the cCity’s valued urban forest, as well as providing adequate deep planting tree growing space in its built environment. Every effort will be made to preservemaintain, manage and protect existing trees within road reserves, and parks and natural areas. until such time as tTree removal will only occur asis appropriate necessary and as a last resort. Attachment A – Standards and Procedures for Managing Trees on Council Controlled Land is to be read in conjunction with statutory requirements and forms the basis for consistency among Council employees and contractors in decision- making, resource allocation and overall tree management. The Australian Standards (AS4970-2009: Protection of Trees on Development Sites) plus other relevant standards, regulations and industry-approved documents will is to be utilised for determining the most appropriate measures for the protection of worthy tree specimens on Council controlled lands, as applied by a suitablesuitably qualified Arborist (AQF Level 5 Diploma of Arboriculture minimum).





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A Significant Tree Register will be managed and maintained by the Manager Parks and Recreational Services. The purpose of this register is to identify and recognise significant trees on Council controlled lands and that will duly influence their management and protection for future generations. Tree asset maintenance work will be prioritised in the following order to facilitate decision- making and direct prioritisation of resources:

1. risks to public safety 2. risks to property or infrastructure 3. hazard reduction, fire safety and/or storm clean- up 4. genuine nuisance issues 5. establishing and maintaining healthy and structurally sound trees 6. maintaining semi-natural habitat for wildlife.

The priorities above are considered in accordance with this policy plus relevant tree/environment/risk assessment methodologies. AnyAll trees proposed for removal are to be assessed by an suitable experienced and /qualified Arborist. A tree which has a diameter greater than six hundred (600) millimetres at 1.43 metres above natural ground level and/or a highly significant classification (Appendix 1) which does not pose an immediate risk of failure requires an escalated level of approval (section 5.3 of the policy -– Tree works requiring approval) for any related tree works. In the case of an emergencyies where tree removal/s are necessary the tree assessment/s are to be documented and forwarded to the relevant asset custodian, including photographic evidence. Tree removal works on Council controlled land is to be undertaken by Council officers or an approved Council contractor or, where approval has been gained via operational works, upon consent of the asset custodian. Removed trees will be replaced either in the same or nearby location.

SCOPE

The policy provisions apply to the management of all trees under Council’s direct responsibility on Council controlled lands (i.e. parks, natural areas, duneal areas, cemeteries, tourist parks, urban precincts, road reserves, parks and open spaces). The policy provisions do not apply to trees on State Government controlled land or privately owned land.

DEFINITIONS

Arboriculture is the care, cultivation, management, and study of individual woody plants/trees. It is both a practice and a science. Asset Custodian is responsible for ensuring that assets under their custodianship are managed and maintained according to the Council’s strategies, policies and standards. Australian Qualification Frameworks (AQF) is a quality assured national framework for education and training. It provides nationally recognised and endorsed qualifications through a competency- based training system. Conservation arboriculture is the application of pruning techniques that imitate natural tree hollows by emulating damaged and decayed stems and branches in ‘habitat trees’ that might otherwise be removed. Clonal propagation is the reproduction via vegetative means from the parent plant to duplicate the parent plant.





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Consulting Arborist (internal or external) is a technical specialist in the cultivation and care of trees., Arborists undertake all aspects of tree care and cultivation including tree surgery, health/condition assessment, structure/strength diagnosis, soil testing and analysis plus the care and treatment, and prevention of tree pests and diseases. including the control of pestsConsulting arborists are qualified at a with a minimum qualification of AQF lLevel 5 Diploma of Arboriculture, with a minimum three (3) years consulting experience including tree hazard/risk assessment and reporting, to a standard that satisfies Council. Council - Council of the City of Gold Coast. Council controlled land is land under Council freehold ownership or Crown Land managed by Council under trust, BUT NOT (1) State and Federal controlled reserves (e.g. National Parks, State Forests) or (2) bush-land areas subject to Council’s ‘fire management’ strategies. Delegated officer is a person suitably qualified, appointed by the CEO, and holding the appropriate delegated power to provide approval on behalf of Council. Footpath is generally in the road reserve and between the private property boundary and the road kerb. Habitat tree is a mature hollow-bearing tree providing habitat for wildlife that is retained (not removed) following arboricultural assessment of its safety/suitability. Impervious surface is a surface which is not permitting, penetrating or passage; impermeable. Merchantable tree has harvest timber suitable for milling and/or woodworking purposes. Occlusion is the ability of a tree to seal itself quickly following pruning, this is important as it reduces the risk of infection, and reduces the impact on tree growth Pervious surface is a surface which has the ability for admitting of passage or entrance; permeable. Public Open Green Space generally refers to land that is undeveloped and is accessible to the public for recreation. Road Reserve generally refers to the area occupied by/ used as road and located between property boundaries. between the private property boundary and the road kerb. Rural road is a road with no kerb and channel. Spotter Catcher is any person holding a current rehabilitation permit licence under the Qld Queensland Nature Conservation Act 1992. The permit authorises the holder to take a protected animal, other than a Kkoala, whose habitat is about to be destroyed by human activity. Tree register: is the gathering of accurate information on the health, structure, risk levels and diversity of the community forest. Trade Arborist (internal or external) is a suitablesuitably experienced person with a minimum qualification of AQF lLevel 3 Certificate in Arboriculture, who has a detailed understanding of tree care, pruning/surgery maintenance, felling/removal and planting principles. Tree is a woody plant equal to, or in excess of 75mm diameter measured at 1.34m atabove natural ground level. An urban tree may be either a native or non-native species and is expected to exceed 3m in height under normal growing conditions, typically with a single dominant trunk.





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Tree Worker (internal or external) is a suitablesuitably experienced person with a minimum qualification of AQF lLevel 2 in Arboriculture. Urban forest is the sum of all trees and associated vegetation (in combined public/private ownership) in and around dense human settlements which are managed for the purpose of improving the urban environment. Worthy tree is a tree providing a combination of amenity/environmental/ecological benefits, located in a position where it represents a long-term asset and contributes to the city’s urban forest.

RELATED POLICIES AND DELEGATIONS

Enterprise Risk Management Policy Park Usage Policy (- Temporary Park Occupation and Traverse for Construction Purposes Local lLaws 6, 7, 8, 9, and 11 and Local law policies 7.4, 9.1 and 9.2. (Council of the City of Gold Coast) Gold Coast City Plan – V8 Part 9.4.14 Vegetation Management CodeCity of Gold Coast Planning Scheme (PS) 03 – Version 1.2 Chapter 36 Vegetation Management Code Gold Coast City Plan Part 9.4.6 Landscape WorksPS Policy 12 Landscape Strategy Part 1 – Landscape Character: Guiding the Image of the City Gold Coast City Plan Part 9.4.6 Landscape WorksPS Policy 13 Landscape Strategy Part 2 – Landscape Works Documentation Manual Gold Coast City Plan SC6.11 City Plan policy – Landscape Development Guidelines Gold Coast City Plan SC6.12 City Plan policy – Landscape Work Delegation 1907 – - The CEO and his/her appointed officers are delegated the power to make tree assessments and determine tree removal requests on Council controlled land in accordance with the provisions of the Management of Trees on Council Controlled Land Policy .

LEGISLATION

Planning Act 2016. Queensland Environment Protection Act 1994 Queensland Land Act 1994 Queensland Local Government Act 2009 Queensland Nature Conservation Act 1992

SUPPORTING DOCUMENTS

Australian Standard (AS 2303-2015 Tree Stock for Landscape Use). Australian Standards (AS 4373-2007, Pruning of Amenity Trees). Australian Standard (AS 4419-2003 Soils for Landscaping and Garden Use). Australian Standards (AS 4970-2009, Protection of Trees on Development Sites). Engineering Services Standard Operating Procedures ManualTransport & Infrastructure Quality Management System. Landscape Strategy Part 3 – Information Sheets. Attachment A – -Standard and Procedures for Managing Trees on Council Controlled Land

Appendix 1 – -Tree Classification Table Appendix 2 – Individual Tree Risk Rating Methodology for Urban Trees Appendix 3 – Recoverable Timber Process. Appendix 4 – Guidelines for minor street tree pruning by residents





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RESPONSIBILITIES

Community ServicesSponsor

Director Lifestyle & Community

Owner Manager Parks and Recreational Services

VERSION CONTROL

Document Date Approved

Amendment

A18980334

23743572 v5 24.07.19 CPO #74076943 Insert Delegation number

23743572 v4 27.03.15 COO #48378993 Minor amendment Appendix 2 – previous Risk Rating methodology has been reversed

23743572 v3 17.09.14 COO #45687890 Include appendix 2 – Individual Tree Risk Rating Methodology for Urban Trees

23743572 v2 03.12.13 CC13.1121.007/G13.1203.012 Adopted major change

23743572 v1 10.12.99 R99.1202.006/ G99.1210.026 Council adoption





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GUIDING PRINCIPLES Council’s urban forest is made up of trees and associated vegetation within public streets, parks and open space areas, Ccovering an area of approximately 1,400 square kilometres , with a growing residential population of around 520,000 people. The the Gold Coast region remains is one of the most bio-diverse in Australia, with forest, woodland, marine and freshwater ecosystems habitats being providing habitats, home feeding and breeding sites to more than 604 native animals and 1,672 native plant species. Trees provide a range of benefits to the city, including:






• erosion control




Trees are major contributors to a sustainable and liveable city, adding natural beauty, functionality and resilience into urban and rural areas. Trees support human health and wellbeing whilst improving citywide walkability and encouraging active transport. Aside from the habitat value trees provide, they are also valued for their shade, scenic amenity, natural cooling, carbon storage/sequestration, capital enhancement and contribution to water quality and erosion control. It is within the framework intention of this policy to provide for the retention and protection of Council controlled trees. from needless removal In all tree health/condition and hazard/risk assessments with every effort will being made to manage and preserve and protect existing trees. Tree removals will be undertaken only where the reasons are valid and justified. These guidelines guiding principles and supporting procedures, in conjunction with statutory requirements, form the basis for consistent Council decision- making, resource allocation and over-all tree management. The delivery of the Management of Trees on Council Controlled Land Policy will be primarily through siseven x (76) key areas:

1. Tree protection 2. Tree planting and selection 3. Tree asset care and management 4. Tree removal 4. Tree removal process and authorisation 5. Tree removal 6. Salvaging valuable timber 6.7. Encroachment of permeable space.





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1.0 TREE PROTECTION

The protection, retention and safeguard preservation of Council owned trees will be given high priority in all aspects of Council’s activities.

1.1 Significant Tree Register

Council will recognise and protect trees/vegetation that contribute to the environmental, cultural and social character of the city through the development of a Significant Tree Asset Register (includes proposed heritage/highly significant tree register) utilising the criteria outlined in Appendix 1 (Tree Classification Table). The Significant Tree Register will be managed and maintained by the Parks and Recreational Service Branch.

1.12 Tree Rretention

Trees are to be managed/protected from activities that are likely to have an adverse effect on tree their health, structure and long- term viability. The Australian Standards (AS 4970-2009, Protection of Trees on Development Sites) is to will be applied/utilised for determining the most appropriate means of actual and physical protection for worthy tree specimens (utilising the criteria outlined in Appendix 1 – (Tree Classification Table)) throughout the following stages of construction/development:

• site investigation and survey

• design and documentation

• construction and monitoring.

An approved arborist (internal or external) will determine a dimensional tree protection zone (TPZ) and structural root zone (SRZ) plus comment on the viability of any Council owned tree affected by a development proposal in accordance with AS 4970-2009. Where development proposals negatively impact Council owned trees, recommendations to amend proposals to retain and protect trees will be provided. Additionally, the approved arborist will specify TPZ-approved fencing/signage and monitor works in progress for the duration of the development.





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2.0 TREE PLANTING AND SELECTION

Proposed tree planting will be consistent with the landscape character of the locality, provide amenity and environmental benefits and align form alliance with Council’s strategies, plans and approved policies including the current Land Development Guidelines. and Landscape Strategies.

Tree planting and species selection will engage with the uniquereflect the qualities of the cCity’s natural and built environment such as the diversity of landforms and ecosystems, locally unique flora and fauna, indigenous culture and post- European settlement heritage as well as the resort lifestyle, beaches, canals, waterways and contemporary urban values. Tree/palm species will be selected for planting based on site suitability, aesthetics, functionality, biological attributes, performance and potential to contribute to the urban forest. WNote: while endemic tree species are the most appropriate for restoring habitat, some non-native species are part of the landscape character and botanical history of the Gold Coast’s urban forest. All proposed street and park tree planting activities require consultation and approval from the asset custodian.

2.1 Tree planting and species selection for Road Reserve Environments (Streets):

• EestablishPromote tree- lined shaded roads and paths that promote walkability, including feature tree/palm specimens (native or exotic) prioritising proven performing local native species wherever appropriate

• contribute to local streetscape quality through enhanced visual amenity, improved microclimate, storm water management, plus foot/bike-path and bus stop shade coverage

• concentrate on strategic whole-street and whole-suburb planting programs along the entire street in preference to more costly individual plantingsthat create shaded tree-lined linkages between residential/recreational/commercial/educational and employment areas or elsewhere as required

• encourage community involvement in juvenile tree care activities through the provision of advice and information

• encourage collaboration and develop innovative design approaches and green engineering that provides improved available water infiltration, suitable and soil volumes, space for mature trees and deep planting.

• enhance heritage character streetscapes by planting tree species that perpetuate existing natural or historical themes

• consideration of cCrime pPrevention tThrough eEnvironmental dDesign (cptedCPTED) principles.principals

2.2 Tree planting and species selection for Public Open Green Spaces (Parks)

• conserve and enhance historically significant plantings

• promote shade and amenity at picnic areasnodes, spectator areas, playgrounds, car parks and and along pedestrian pathways and throughout cycle route

• offer opportunities for environmental education through interpretive information and help to promote activities/measures that improve human health

• use the placement and grouping of trees/palms to minimise maintenance and risk exposure to potential hazards/risks

• enhance and protect wildlife habitat and the benefits/values of waterways

• encourage community involvement in tree planting and tree care activities through appropriate programmes such as NaturallyGC and other initiatives.





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Note: while endemic tree species are the most appropriate for restoring habitat, some non-native species are part of the landscape character and botanical history of the Gold Coast’s urban forest.

Council will only use quality nursery stock which is based on conform to specifications defined in AS2303-20135 Tree Stock for Landscape Use.

Trees for street and park planting shall be 100-litre size (or a minimum 45- Llitre size) at planting (excluding natural area restoration activities where tube stock or similar is preferred) and all trees planted are subject to a planned establishment programme for a minimum period of twelve (12) months from installation to ensure long- term survival.

Trees deemed to have not survived shall be replaced with new tree(s) of the same size at time of original planting and will be subject to a planned establishment programme for a minimum period of twelve (12) months. Replacement tree(s) shall comply with the same maintenance and replacement warranty as the original replacement tree(s) and the any warranty period will continue for the remainder of the maintenance period (12 months).

3.0 TREE CARE AND ASSET MANAGEMENT

The urban forest is a complex living asset comprising trees and woody vegetation of differing life cycles and variable tolerances to a range of natural and other influences. Trees within an urban forest are naturally subject to growth, decline and decay death. As an asset the urban forestit will be managed by adopting a holistic planned approach that plans for intended to continuously maintain, enhance,ing and renewing the and perpetuate vegetation throughout the cCity. within appropriate levels of service. The magnitude of tree works will depend on, but not be limited to, the following factors:

• tree risk

• tree health

• tree structure

• tree species

• tree location

• tree protection and preservation

• tree classification. (see appendix 1)


Tree asset maintenance work is prioritised in the following order, to facilitate decision-making and direct prioritisation of resources:

1. risks to public safety 2. risks to property or infrastructure 3. hazard reduction, fire safety and/or storm clean-up 4. genuine nuisance issues 5. establishing and maintaining healthy and structurally sound trees 6. maintaining natural habitat for wildlife.

3.21 Tree pruning

Tree pruning will be undertaken by a suitablye qualified person (competent at a minimum of tTrade aArborist, - AQF Level 3 Certificate in Arboriculture or above) and in accordance with Australian Standards (primarily AS 4373-2007: Pruning of Amenity Trees) to help promote tree health and structure.





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Pruning will be undertaken (according to AS 4373-2007) to minimise adverse effects upon trees, stimulate rapid wound occlusion, achieve appropriate improvements in canopy shape and resolve any deformity or imbalance. The only accepted exception to pruning according to AS 4373-2007 is where conservation arboriculture pruning techniques are used to create/enhance habitat values in nominated mature habitat trees that are retained (when they would otherwise be removed). Where appropriate, Council will formatively prune juvenile street and park amenity trees to assist in the creation of a more suitable tree form, minimise the potential for future liability and reduce associated maintenance costs.

Residents/property owners in low density residential zone will be permitted to carry out minor pruning to the street tree/s growing in the footpath directly in front of their residence/property. Minor street tree pruning is removing small branches that may be overhanging the driveway or footpath. The tree must meet the definition of a tree as outlined in the policy statement.

3.3 Tree Root Management

A healthy tree relies on a strong and active root system. In order to preserve the urban forest Council:

• avoids interfering with tree roots

• provides adequate space for both current and future tree root growth

• manages the below-ground environment to help improve the growing conditions for tree roots and associated soil biology

• reduces impacts caused by tree roots

• introduces soil mediums and techniques to facilitate healthy sustainable tree growth, including permeable surfaces.

Note: interference with tree roots must always be the last resort, with works planned for and monitored by a supervising project arborist as per AS 4970-2009.

3.42 Tree pests and diseases

Council endeavours to implement best practice strategies and techniques for tree related pest and disease control. Wherever possible Council:

• minimises the use of chemical controls

• utilises the least toxic chemical agent available, in accordance with WHS requirements

• promotes plant health care practices that focus on improvements to the soil and plant ecosystem

• monitors the performance and health of the urban tree population.

3.3 Tree root management A healthy tree relies on a strong and active root system. Wherever reasonably possible and appropriate Council

• Avoids interfering with tree roots

• Provides adequate space for both current and future tree root growth

• Actively manages the below ground environment to help improve the growing conditions for tree roots and associated soil biology

• Reduces impacts caused by tree roots

• Introduces soil mediums and techniques to facilitate healthy sustainable tree growth

Note: interference with tree roots must always be the last resort.






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Tree asset maintenance work is prioritised in the following order to facilitate decision making and direct prioritisation of resources:

1. Risks to public safety 2. Risks to property or infrastructure 3. Hazard reduction, fire safety and/or storm clean up 4. Genuine nuisance issues 5. Establishing and maintaining healthy and structurally sound trees 6. Maintaining natural habitat for wildlife

4.0 TREE REMOVAL

When In all responding to tree removal requests Council explores all possible options for tree preservation. Removing a valued, healthy, structurally sound, functional tree should onlywill be considered as a last resort. Note: where trees have important/heritage value or uniqueness, clonal propagation (by seed, cuttings, cloning) is to be utilised where tree removal is deemed necessary. It is acknowledged that public safety is paramount, however, in many cases it is desirable to retain and protect selected hollow- bearing trees given they provide a range of habitat characteristics that are essential components in the life cycles of other plants and animals life cycles. This may be achieved by preserving the hollow-bearing specimen as a ‘habitat tree’ (with pruning, if necessary), incorporating appropriate setbacks, landscaping and/or fencing to create separation, limiting access and mitigatinge anythe associated risks to an acceptable level. Assuming public safety issues can be appropriately managed, habitat trees will be protected as valued natural assets under this policy. Note: for pre- assessment of habitat trees before and during removal (if required) a DESHP (Department of Environment and Heritage ProtectionScience) approved sSpotter cCatcher is required.

4.1 Criteria for tree removal

There are validmany reasons why some trees may need to be removed. and rRequests for tree removal are considered on a case- by- case basis. Trees nominated and managed as habitat specimens are excepted. All trees proposed for removal, regardless of size, mustare required to be assessed by a suitably experienced/qualified AQF Level 5 aArborist considering the following criteria for tree removal: Tree condition, health and longevity are to be considered when assessing the subject tree for removal against the following criteria:

Where the tree:

• is in irreversible decline, dead, or irreparably diseased or where the structural integrity of the subject tree has been compromised, and now poses an unacceptable level of risk to person people or property, as determined by arboricultural assessment and Council’s iIndividual tree risk rating methodology for urban trees.

• cannot be reasonably managed by moving the object/target/property at risk and/or managing the subject tree through industry accepted arboricultural practices (including habitating by applying conservation arboriculture techniques) and/or offers little amenity value (except in an open space area where a declining or dead tree may provide nesting opportunities, and /or other habitat to associated organisms.

Tree behaviour and ongoing property damage are to be considered when assessing the subject tree for removal against the following criteriona:

Where the tree or roots or other parts of the subject tree :





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are demonstrated (from observation, by evidence and/or sampling) to be causing measurable damage or safety concerns, to a person or property/infrastructure, or proven recurrent nuisance (including a loss in infrastructure functionality) and cannot be abated, nor further damage be prevented in the near future by applying industry- accepted arboricultural practices, or reasonable redesign. Tree species are to be considered when assessing the subject tree for removal against the following criteria:

Where the tree is:

• a species which that qualifies for removal under the Memorandum of Understanding (MoU) between Council and Energex in relation to managing trees under or adjacent to power lines, or

• recognised as a Sstate declared pest plant species, poisonous or identified as an environmental weed within the Environmental wWeeds of the Gold Coast booklet, or

• not a Council recommended species or not planted in accordance with Council’s Landscape Strategy and satisfying at least one other criteria from for removal

• not positively contributing to the local habitat linkage network located within or adjacent to the City’sCouncil’s conservation network.

Note: the removal of identified weed tree species which that are providing significant landscape amenity or which have cultural and/or heritage values will be considered on a case- by- case basis by the asset custodian’s aArborist in consultation with the local arearelevant Divisional Councillor and in accordance with relevant legislation. If a weed species is removed it will be replaced with an appropriate Council- approved/preferred species.

Traffic and pedestrian hazards are to be considered when assessing the subject tree for removal against the following criteriona:

Where the tree is :

blocking traffic signage or signals, needs where sightlines and predetermined distances mustto meet the Australian Standard, (AS1743 -– 2001, Road Signs -– Specifications). Where sightlines and predetermined distances for any rRoad Ssignage/signals that cannot be mitigated by moving the signs/signals or ongoing maintenance,, appropriate tree pruning in a cost- effective manner will be considered on a case- by- case basis by the aaAsset ccCustodian’s aArborist. Shrubs are to be considered when assessing the subject tree for removal against the following criterion:a:

Where:

a request is received to trim or remove a shrub on the footpath, and it is not a recognised/ and/or Council approved/preferred species or significant plant/planting,. i It is desirable for the Council officers to pursue the removal of the shrub and replace it with a suitable tree that meets Council’s planting guidelines/standards.

4.2 Unacceptable criteria for tree removal

Tree removal is not justified where minimal remedial tree pruning or root/soil management options would avoid genuine nuisance or liability whilst retaining the natural treescape, and where tree maintenance activities are a valid alternative. The following reasons do not justify tree removal:

• private landholderslandholders’ personal preference is for no tree to be present, or

• leaf, flower, fruit drop, and minor stick deadwood, or





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• shading of dwelling or landscape elements, or

• improvingement of views from private property, or

• solar access – - where reasonable solar access can be provided by better positioning of solar capture devices, or the subject tree/palm pre- dates the solar device, or

• TV, radio, satellite reception – where reasonable access can be provided by better positioning of the device(s), or the subject tree/palm pre- dates the TVtv, radio, satellite antenna, or

• swimming pools where tree parts (leaf, seed, etc.) Aare effectingaffecting the pool area or filtration system where reasonable covering and/or devices can be employed, or

• tree is providing habitat for permanent or temporary shelter for animals/birds, providinge feeding/breeding sites, providinge forage or providinge refuge from predators, or

• views to advertising billboards/signage, or.

• inappropriate location/siting of built features under the canopy of existing trees.

4.3 Negotiated outcomes

Where the proposed tree removal does not meet the criteria outlined in 4.1, or the subject tree is classified as highly significant, or significant, a negotiated outcome is required in consultation with the asset custodian. An example is capital works program where the subject tree is in conflict with approved future works (such as major roads and drainage projects) where all other design, construction and relocation alternative options have been exhausted. Where the subject tree cannot be abated or remedied to avoid genuine nuisance or liability as outlined in 4.2, and the interference is determined as substantial and unreasonable, a negotiated outcome is required with the asset custodian. The asset custodian will explore (“the plaintiff”)’s right to the use and enjoyment of their land and consider things like the locality of the tree, the duration of any alleged nuisance, and/or the frequency of land use or extent of the interference at aof the time of day.

5.0 TREE REMOVAL PROCESS AND AUTHORISATION

A dDesirable/sSignificant/hHighly ssSignificant tree (see Appendix 1) or any tree with a trunk Ddiameter greater than 600mm measured at 1.34.m above natural ground level) subject to a removal or pruning requests that are likely to that would result in a significant canopy loss (more than 30%), shouldwill involvebe enhanced by relevant community consultation and aimeding at to highlighting the reasons for the proposed tree removal or excessive pruning, undertaken in consultation with the asset custodian and local Councillor. Tree removal works on Council controlled land must be undertaken by Council or an approved Council contractor or, where approval has been gained via operational works, upon consent from the asset custodian.

5.1 Tree assessment

To achieve assessment against Council’s strategies, plans and policiesy objectives and plus fulfil Council’s obligations and commitments to ensuring compliance with the values presented within Australian Standards (notably, AS 4373-2007, Pruning of Amenity Trees), and Australia Standards ( and AS 4970-2009, Protection of Trees on Development Sites), Council requires the following qualifications for any person undertaking tree assessments, /tree surgery operations and /general tree works which are subject to the provision of this policy:.





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• Assessment and specifications of appropriate tree works are to be carried out by a person with minimum AQF lLevel 5 Diploma of Arboriculture (cConsulting aArborist – internal or external), in Arboriculture or equivalent recogniszed knowledge, skills and experience to a standard that satisfies Council.

• Supervision of any specified tree root pruning works within a Tree Protection Zone (TPZ)the and/or Structural Root Zone (SRZ) are is to be undertaken by a person with minimum AQF lLevel 5 Diploma of Arboriculture (cConsulting aArborist – internal or external), in Arboriculture or equivalent recognised knowledge, skills and experience to a standard that satisfies Council.

• Supervision of any of the specified above-ground tree works to be undertaken by a person with minimum AQF lLevel 3 Certificate in Arboriculture (tTrade aArborist – internal or external), in Arboriculture or equivalent recognised knowledge, skills and experience to a standard that satisfies Council.

5.2 Tree removal delegation

Tree removal must be approved by a delegated Council officer.

5.3 Tree works requiring consent

A dDesirable/sSignificant/hHighly sSignificant tree (see Appendix 1 – Tree Classification Table) or any tree with a trunk diameter greater than 600mm measured at 1.4.m above natural ground level A tree which has a diameter greater than six hundred (600) millimetres at 1.3 metres above natural ground level and/or a highly significant classification (Appendix 1) which does not pose an immediate risk of failure requires approval from the relevant asset custodian for any related tree works. In the case of an emergencyies where tree removal/s are necessary, thetree assessment/s are to be documented and forwarded to the relevant asset custodian, including photographic evidence.

5.4 Decision Review

The following process will act as a catalyst guide to facilitate an appeal process under the guidance of Tthe Manager, Parks and Recreational Executive Coordinator ParksServices or delegate.

Step one: Written oObjections to a delegated Council officers’ finding will be escalated to the Director ofManager Parks and Recreational Services (Lifestyle and Community Services) together with all other relevant information. The Manager Parks and Recreational Services will confirm the decision.

Step two: Written objections to the decision made by the Manager Parks and Recreational Services will require a third-party report from aAn external independent arboricultural consultant will be engaged to provide afor n independenta professional o opinion. A Preliminary Review, based upon written objections, the arboricultural consultant’s report and all other relevant information, will be provided by an independent Administrative Review Officer or delegate., together with all other relevant information which is to be completed within 2 weeks.

Step three: Written objections to the findings of the independent Administrative Review Officer’s findings will result in a Final Review Decision Notice, following a comprehensive review process by an independent Review Officer. Step three concludes the review process conducted by Council. Any further objections will be made to the Queensland Ombudsman.

Note: before selective tree removal can is resolved by Council the standardised procedures for a decision review (step one and step two) must be followed to ensure the Council’s opposition to or support has adequately been appraised. 5.5 Tree Replacement





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In the event that a street or park tree is removed following the process outlined, a suitable replacement species and location will be identified, ensuring that the objective of no net canopy loss is maintained, refer 2.0.

6.0 SALVAGING VALUABLE TIMBER

On rare occasions merchantable trees are removed from on Council controlled lands. Prior to the removal of a tree, the delegated Council officer may deem the subject tree as suitable for salvage timber purposes. The delegated Council officer is required to consult with the local area Councillor and local interested community groups and allocate the timber to the local community groups on a responsible rotational basis. All requirements for merchantable timber to be salvaged on Council controlled lands will be evaluated and negotiated on a case- by- case basis in conjunction with Council and the approved nominated tree contractor – , including specifications for removal, cartage and collection in alliance accordance with the timber recovery process as outlined in Appendix 32 (Recoverable Timber Recovery Process).

7.0 CARBON SEQUESTRATION

All parts of a tree capture carbon dioxide (CO2) from the atmosphere and store it. The capture of CO2 will remain locked up within the tree until the relevant tree parts are destroyed and/or decompose to release the CO2 back into the atmosphere. The Significant Tree Register guides municipal forest management practices and aids Council in estimating the carbon storage/sequestration for a single tree or an entire area.

87.0 ENCROACHMENT OF PERMEABLE SPACE

Trees are considered an important component of the Ccity’souncil’s infrastructure. Impervious surfaces have major implications for urban hydrology, tree longevity, and soil biodiversity and water quality. Impervious surface material located in the road reserves or within public open space which is not in accordance with Council’s strategies, plans and policiesthe Land Development Guidelines and removes an opportunity for tree planting or reduces the soil permeability affecting an established tree requires environmental design/engineering solutions to offset the loss or reduction of growing space. Any requirements for environmental design/engineering solutions will be evaluated and negotiated on a case by case basis in conjunction with the applicant and relevant asset custodian. Innovative environmental engineering designs and solutions for surfacing that enable soil air/water permeability thatand benefits hydrology, tree health and biodiversity whilst meeting Council’s asset requirements will be considered and implemented.



Management of Trees on Council Controlled Land Policy Appendix 1 – Tree Classification Table


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Tree SignificanceClassification Rating

Tree Biodiversity Measure

Tree Significance/Functionality /significance/other (achieves 1one or more of the deliverables)

Highly Significant

An EEndangered and/or vVulnerable species. An integral species within an EEndangered rRegional eEcosystems (remnant and/or disturbed)., Habitat trees.

• Heritage tree listed in the sState hHeritage aAct or a Council of the City of Gold Coast Heritage Register Vegetation Protection Order plan or within an adopted Conservation Management Plan;

• Historical/memorial tree – commemorative or e.g. war, ceremonial tree planted by distinguished person or government or global leaders, or can be linked to the city’s earlier botanical planter/community social group.

• High aesthetic value – - tree demonstrates high significance in size/colour and shade.

• High cultural value – - linked to indigenous culture, current or earlier lifestyle.

Significant

Near t-Threatened species and native species of citywide significance as indicated on Council’s Flora & Fauna database. An integral species within Vulnerable and Of Concern Regional Ecosystems (remnant and/or disturbed) and Not of Concern Regional Ecosystems (remnant). Poorly represented vegetation community types (as defined by Council’s Vegetation Community Representation Project).

• Moderate aAesthetic value – - tree demonstrates reasonable significance to size/colour and shade.

• Forms part of a recognised boulevard or landscape theme.

• Healthy and sound tree(s) which play a significant functional role to the local community and/or contributes to the over streetscape/landscape feature.

Desirable

Local native species. Not of Concern Regional Ecosystems (disturbed). Well represented in the local area.

• Healthy and sound tree that contributes to the streetscape or parkland.




Appendix 1 Appendix 1 – Tree Classification Table


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Un-desirable

Declared Pest Plant species, poisonous or identified within Council’s Environmental Weeds on the Gold Coast hHandbook of wWeed sSpecies.

• Diseased or declining tree.

• Undesirable species (weedy species).

• Does Nnot positively contribute to the overall streetscape or park theme.

• Presents additional conflict with the infrastructure or personal risk/safety issue that cannot be resolved through infrastructure or arboricultural treatment.





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The following assessment outlines a process to quantify tree risks using information and techniques from nationally/internationally recognised tree assessment systems such as Visual Tree Assessment (VTA), and Tree Hazard Rating, and then applying that information to align with City of Gold Coast City Council’s Corporate Enterprise Risk Management Policy and the International standard AS/NZS ISO 31000:2009 2018 Risk Management – Principles and Guidelines. Definitions: Hazard – a source or a situation with a potential for harm in terms of human injury or ill-health, damage to property, damage to the environment, or a combination of these. Trees are subject to decline and collapse, and can be physically damaged or invaded by harmful organisms. Risk – the Effect of uncertainty on objectives (an effect is a deviation from the expected, it can be positive, negative or both and can address, create or result in opportunities and threats).(ISO 31000:2018

Risk Management Guidelines)likelihood that a harmful consequence (death, injury or illness) might result when exposed to the hazard. This will include the level of use of the areas surrounding trees, and the proximity of roads, buildings and other structures.

Risk Score Matrix Table

Consequence

Likelihood Insignificant Minor Moderate Major Catastrophic

Almost Certain

M 10 M 17 H 21 E 24 E 25

Likely L 5 M 12 M 18 H 22 E 23

Possible L 3 M 11 M 14 H 19 H 20

Unlikely L 2 L 6 M 13 M 15 M 16

Rare L 1 L 4 L 7 M 8 M 9

Extreme (23-

25) Extreme Risk: Intolerable. Exposure to these risks would normally be immediately discontinued except in extreme circumstances. Decision making authority ELT/Director.

High (19-22)

High Risk: Intolerable without treatment. Exposure to these risks should be discontinued as soon as reasonabley practicable until approved control measures are implemented. Decision making authority Risk Owner, Manager/Executive Coordinator.

Medium (8-18)

Medium Risk: Tolerable with continual review. Exposure to these risks may continue provided it has been appropriately assessed and mitigated to as low as reasonably practicable (ALARP) Decision making authority Risk Owner, Manager, Executive Coordinator.

Low (1-7)

Low Risk: Broadly Acceptable with periodic review. Exposure to these risks is acceptable by the relevant endorsing officer. Decision making authority Risk Owner, Coordinator, Supervisor.





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Rating Likelihood Assessment Criteria

Almost Certain

The event is expected to occur in most circumstances, once a year or more frequently. The subject tree has considerable structural damage, unsupported active split trunk(s), unsupported splintered /hanging branches, and dead branches/trunks and, therefore, failure is almost certain to occur in most circumstances.

Likely The event will probably occur in most circumstances, between one (1) and three (3) years. The subject tree indicates signs of disproportionate lateral branch weight, decay threshold has been compromised, root damage, supporting heavily embedded included bark, supporting fractured branches, major declining branches/trunks and, therefore, failure is likely to occur in most circumstances.

Possible The event might occur sometime, between four (4) and ten (10) years. Mature to aged tree specimen in declining condition, structure concerns, decay apparent, history of branch shedding, and, therefore, failure may possibly occur at some time.

Unlikely The event could occur at some time, between eleven (11) and thirty (30) years. The subject tree appears healthy and has a potential to develop only minor deadwood and, therefore, failure is unlikely to occur except in exceptional circumstances.

Rare The event may occur in exceptional circumstances, between thirty one (31) and one hundred (100) years or more. The subject tree appears healthy, has no apparent signs of disease or damage, or is not of a size or condition to pose a threat, and, therefore, failure would occur rarely and only in exceptional circumstances.

Note: These guidelines are intended to aid the process of judging the potential likelihood of a risk; they are not intended to be comprehensive or exact. In many cases the assessment of risk may require aggregating of various likelihoods.

Consequence Level


Service Delivery

Financial Impact

Catastrophic Loss of life or permanent incapacitation (major disability).

All Council business activities cease or loss of ability to deliver more than 50% (16-35) of Council’s critical operations for over 5 days or, High profile iInfrastructure asset is inoperable for a period exceeding 5 days, resulting in cCatastrophic service disruption.

$60m


> 4% to 100%

Major Life-threatening injury arising from serious crime , accident, flood or bushfire widespread and/or life-threatening disease; a major increase in the rate of serious crime (e.g. assault, robbery).

Stoppage of delivery of 25% (5- 15) or more critical operations over 5 days Ee.g.; the loss of a major administration building or major depot or, High profile iInfrastructure asset is inoperable for a period of 2 - 5 days, resulting in mMajor service disruption.

>$12m < $60m


> 0.8% to < 4%





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Moderate Injury requiring medical

attention arising from crime, accident, flood or bushfire; serious but treatable disease; a moderate increase in the rate of serious crime (e.g. assault, robbery).

Moderate disruption to service levels (stoppage of 5% 2-4 critical operations) leading to reduction in service level and timeliness of service or, High profile iInfrastructure asset is inoperable for a period of up to 24 hrs, resulting in moderate service disruption.

<$12m > $1.5m


> 0.08% to

< 0.8%

Consequence Level


Service Delivery

Financial Impact

Minor Minor (first aid treatable) injuries or disease; an increase in less serious crime (e.g. theft); an increase in perceptions that the cCity (or an area foua within) is unsafe.

Minor disruption to service delivery leading to reduction in service level and timeliness of service impacting 1 critical operation or, Medium / lLow profile iInfrastructure asset is inoperable for a period of at least 24 hrs, resulting in minor service disruption.

<$1.5m >$120k


> 0.008% to

< 0.08%

Insignificant Injuries or illness not requiring first aid treatment; possible increase in perceptions that the cCity is unsafe dealt with by community education campaigns; increased opportunities for crime.

Low disruption to service delivery leading to reduction in service level or, Medium / lLow profile iInfrastructure asset is inoperable for a period of up to 24 hrs, resulting in low service disruption.

<$120k >$12k


< 0.008%





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Risk Score Recommended time-frame for remedial action

Extreme (23-25) Immediate remedial works required.

High (19-22) Urgent remedial works required within 5 working days.

Medium (8-18) Remedial works required within 60 days.

Low (1-7) Remedial works only required if/when identified as a part of routine pro-active maintenance program.

It should be recognised that the professional assessment is merely a snapshot of the subject tree’s condition and estimated risk at a given point of time and that environmental conditions may alter the condition of the assessed tree(s) within a relatively short timeframe. The assessment should provide the foundation for an ongoing monitoring and/or tree management program within Gold Coast City of Gold Coast Council controlled land. Prior to granting tree removal, l Land/tree management concepts practices should be considered to mitigate risk, such as remedial

canopy works, understorey planting, fencing and frequent inspection etc., prior to granting tree removal.



Management of Trees on Council Controlled Land Policy Appendix 3 – Recoverable Timber Process


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Is the subject tree suitable species for timber recovery? NO

YES

Is the trunk and/or branches of a considerable size (450mm or greater diameter) that warrants

timber recovery?

YES

DoesHas the subject tree have any significant defects that potentially makecreates the trunk and/or branches timber region unsuitable for

timber milling?

NO

YES the subject tree has

significant defects

identified

No significant defects identified within the

subject tree

Can the subject tree be felled and/or extracted in sizable portions (min 4.5m clear trunk or

branches) suitable for timber recovery?

NO

Process the trunk/branches with a wood chipping machine

or similar, then store/stock pile and process the wood chip for use on CoGCCC

landscape/tree preservation projects

YES

The Ddelegated Council Officer is to approach the local community group who may have interest in the trunk and/or branch regions


local community

group

The Ddelegated Council Officer

isto contact Contracts &GCCC

Pprocurement department

Branchand to identify the

correct procurement processes


procurement process

YES – interest from the local

community group

The Ddelegated Council Officer is to arrange with the tree team (internal/external) collection and delivery of the recoverable timber to the

local community group

YES – interest from the procurement

process

The Ddelegated Council Officer is to discuss the value of the recoverable timber with the aAsset cCustodian in a view of offsetting against the

project/job costs

OR

Use the recoverable timber for a CoGCCC project



Management of Trees on Council Controlled Land Policy Appendix 4 – Guidelines for Minor Street Tree Pruning by Residents


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Guidelines These guidelines will assist residents to undertake minor pruning of street trees immediately adjacent to their property boundary. These guidelines ensure that appropriate safety measures are in place and that minor work (pruning) is done to promote the tree’s long-term health, strength and form. All trimmed vegetation must be promptly removed from the footpath or road reserve and disposed properly at a green waste facility or in an appropriate alternative manner.

• Minor street tree pruning is only for simple maintenance and hazard reduction work.

• Only branches that are less than 20mm thick may be pruned.

• All trimmed branches and any foliage is to be promptly removed from footpaths, driveways, road reserves and disposed of appropriately, e.g. at a green waste facility.

• Only clean, sharp hand tools are to be used. Chainsaws, other motorised equipment, telescopic or extendable loppers are not to be used.

• All work is to be able to be completed by standing on the ground, no branches higher than 2m from the ground are to be trimmed.

• Sucker growth at the base of the tree may be removed.

• No tree roots are to be cut or damaged.

Safety considerations Maintain awareness of hazards and risks posed to yourself and others when carrying out minor street tree pruning activities. There are a number of safety issues residents should consider:

• carry out all pruning work standing on the ground (i.e. not from a ladder)

• use only appropriate hand tools, no chainsaws

• wear appropriate clothing and safety equipment (gardening gloves, protective clothing, safety glasses, sunscreen, covered shoes and hat)

• keep pedestrians and yourself off the road

• maintain footpaths clear of tools and plant material

• look up before pruning to ensure that pruning equipment is kept away from overhead power cables.

If these safety considerations (minimum) cannot be met, lodge a request with Council (telephoning the Contact Centre) for the tree to be assessed and pruned.



7 CLOSED SESSION REPORTS AND PRESENTATIONS

PROCEDURAL MOTION

That Committee move into Closed Session pursuant to section 254J (3) of the Local Government Regulation 2012, for consideration of the following item/s for the reasons shown:

7.1 RED IMPORTED FIRE ANT TREATMENT OPTIONS FOR CITY OF GOLD COAST A71404238 HL464/179/-(P7)




(i) a matter the local government is required to keep confidential under a law of, or formal arrangement with, the Commonwealth or a State;

OVERVIEW

This report provides options, costings and recommendations for the City of Gold Coast (City) ongoing response to Red Imported Fire Ant (RIFA) management.

7.2 ROBINA CITY PARKLANDS SUPPLEMENTARY UPDATE A69546367 PN287625/46/01


I recommend that this report be considered in Closed Session pursuant to section 254J (3) of the Local Government Regulation 2012 for the reason that the matter involves


(e) legal advice obtained by the local government or legal proceedings involving the local government, for example, legal proceedings that may be taken by or against the local government;

OVERVIEW

The development of Greenheart Stage 1, referred to as Robina City Parklands (RCP) presents the City of Gold Coast (the City) with an important opportunity to provide much needed open space and recreation facilities in a central location in the city. The site is located on the Nerang River / Mudgeeraba Creek floodplain, which presents a variety of opportunities and challenges. These challenges and opportunities will be discussed in closed session. PROCEDURAL MOTION

That Committee move into Open Session.

Following resumption into Open Session, Items 7.1 and 7.2 were moved and carried as shown on the following pages.



8 GENERAL BUSINESS