Steering Committee Meeting

For Period Ending: << YYYY-MM >>

Presented By: << Project Manager >>

Date: << YYYY-MM-DD >>

<< DTC – Project Name>>

Agenda Introductory Items Review Project Status

project budget, timeline, accomplishments

Key Risks and Issues Change Requests / Decisions Communications Update Implementation / Transition Update Overall Next Steps

2

Introductory Items

Introductions Review of minutes from last meeting Review of action items from previous

Steering Committee meetings

3

Review Project Status << Summarize the current status of the

project (project health). high-level scope, budget, schedule;

OCIO traffic lights (red, yellow, green) << discuss with OCIO Delivery Manager to determine if this is appropriate for the client department >>

provide brief explanation for deviations from green

provide pictorial representations if desired. >>

4

Project Budget << Provide a view to the budget figures

this month keeping the overall project budget in mind. If appropriate, provide original budget, actuals, projections, change request impacts, % budget spent etc. >>

<< *Note : Budget discussions may not be appropriate for some client departments. Discuss the relevance of this slide with the OCIO Delivery Manager. >>

5

Project Budget

Budget and Cash Flow (Fiscal 2012-13)Description Initial Projections Change

OrdersTotal Projected Actual

(to Dec-11)

Costs        

Professional Services  $0  $0  $0  $0

Hardware $0 $0 $0 $0

Software $0 $0 $0 $0

Training  $0  $0  $0  $0

Travel $0 $0 $0 $0

Support $0 $0 $0 $0

Other Service $0 $0 $0 $0

Totals $xxx,xxx.xx   $xxx,xxx.xx $xxx,xxx.xx

<<EXAMPLE – Delete additional slide>>6

Project Timeline

<< Provide a view to the project schedule and timelines (where are you now, what is completed, what remains, key start and end dates, etc.)

*Note: Display information in a manner that is appropriate for the audience (i.e. table format may be better than MS Project screen shots). >>

7

Project Timeline

<<EXAMPLE – Delete additional slide>>

Task Week of:

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

Task x MMM DD

8

Accomplishments

<< Highlight project accomplishments since last meeting – key deliverables, key milestones.

Unplanned activities this month. >>

9

Key Risks and Issues

<< Speak to any outstanding issues, open points, conflicts, risks, decisions etc. (use information captured in the RAAIDO.

Specify requests for assistance from the Steering Committee. >>

10

Pending Change Requests / Decisions

<< If / when applicable, review any pending change / decision requests. >>

11

Communications

<< If / when applicable provide an update on communication activities related to the project. >>

12

Implementation / Transition

<< If / when applicable provide an update on implementation / transition plans for the project. >>

13

Overall Next Steps

<< Review planned accomplishments for next period.

Keep in views. Next meeting logistics. >>

14

Questions

15