School Information Systems Throughout Indonesia Based on Cloud SAAS

I Putu Agus Eka Pratama#1, Suhardi*2

#Information Network and System (INS) Research Group, Information TechnologyGanesha street 10th, Labtek VIII floor 4th, Sekolah Teknik Elektro dan Informatika (STEI), Bandung Institute of Technology,

West Java, Indonesia1putu-shinoda@students.itb.ac.id

*Information Network and System (INS) Research Group, Information TechnologyGanesha street 10th, Labtek VIII floor 4th, Sekolah Teknik Elektro dan Informatika (STEI), Bandung Institute of Technology,

West Java, Indonesia2suhardi@stei.itb.ac.id

Abstract— The existence of the school information systems is essential in teaching and learning in the information technology era. There are cost constraints, time and energy to the procurement and maintenance of school information systems as well as less reliable when placed on the regular web hosting server. The presence of cloud technologies on the internet with SAAS services can provide a solution for this. With the uniformity of the curriculum of the center, then a school information system that is placed in the SAAS cloud network can be used together by all schools in Indonesia and remains reliable even serve multiple users. This can save costs for the entire school in Indonesia that led to the saving of the national education budget with a fixed priority to quality and service.

Keywords— School information system, cost, cloud, SAAS, reliability.

I. INTRODUCTION

In the era of information technology, the existence of the school information system is very assist in the learning process. But there are cost constraints, time and energy to the procurement and maintenance of information systems in all schools in Indonesia for all levels (elementary, junior high school, high school). Although there have been many the software of schools information systems that can be downloaded free of charge and can be used online, but have not been able to solve existing problems, plus the inability of the online school information system that is placed in a regular web hosting to serve many users. There is needed an online school information systems are cheap, easy to use and reliable in terms of the network.

Cloud computing technology is the development of existing technologies (computer networks, cluster computing, and grid computing) that implemented in many different fields and offers three types of service, one of which SAAS.

Given how important important role of information systems SAAS cloud-based school for education, it needs to be done about the continued research about it.

This paper offers a research based on the above issues in two main points. First, cost savings, time, and energy that can be done through the sharing of information system-based cloud SAAS seIndonesia school. Second, the reliability of the network cloud better than usual web hosting server.

II. LAWS AS A RULE THE EDUCATION IN INDONESIA AND THE IMPORTANCE OF SCHOOL-BASED INFORMATION

SYSTEMS SAAS CLOUD

A. The Laws as Basic Rule for Education in Indonesia

These six laws set the education for every citizen in Indonesia 1.The fourth amendment of Basic Law (Constitution) 1945 Chapter 31 Chapter XIII of the Education and Culture. Among others : every citizen has the right to education and the government must finance it, arrangements for a national education system in the context of the intellectual life of the nation, the education budget priorities at least 20% of budget revenues and expenditures, and to advance science and technology by upholding the values religion and national unity.2.The Laws of the Republic of Indonesia Number 20 at Year 2003 concerning general provisions of education and national education, students, staff, access to education, education, and the rights and obligations of citizens, parents, community, educational and government institutions.3.The laws of Republic of Indonesia No. 2 of 1989 on criminal violations that occur, for example obtained a degree in education.4.The Instruction of President of the Republic of Indonesia No. 7 of 2011 on Saving Shopping Ministries / Institutions for Fiscal Year 2011.5.The Regulation of the Minister of National Education Republic of Indonesia No. 2 of 2010 about the Strategic Plan of the Ministry of National Education .6. The Direction of the President at August 16, 2011 regarding the education development plan in 2012, who delivered at the presidential speech on August 16 2011, related to the delivery

of government statements on the Draft Law on State Budget 2012 and the financial memorandum.

B. The importance of School of Information Systems Throughout Indonesia Based On Cloud SAAS

There are five fundamental reasons that show how important the school information system throughout Indonesia based on cloud SAAS :1.School information system in Indonesia based SAAS cloud can be used together - the same by all schools in Indonesia through internet access for all schools in Indonesia with various levels (elementary, junior school, high school) using the same curriculum from the center. This saves the education budget for the procurement of information systems private schools, while also saving time and effort.2.SAAS cloud technology can provide better service than regular web hosting server when accessed on by multiple users and in a state of maintenance its services still keep running.

III. REQUIREMENTS ANALYSIS AND DESIGN SYSTEM

A. Identification of Problems

Contains a number of questions that focus on basic understanding of the problems with the concept of a 5W + H. Among others :1.What are the obstacles that occur in schools in the procurement and maintenance of information systems?2.Who is in need and will use a school information system throughout Indonesia based on cloud SAAS?3.What are the economic advantages of joint use school information system throughout Indonesia based on SAAS cloud?4.How to design a school information system throughout Indonesia based on cloud SAAS to fit the needs of schools and curricula?5.Which interface will be selected in this information system software?6.Why use technology cloud SAAS ?

B. Requirements Analysis Functional and Non Functional

Functional and non functional requirement is related to what can be given by the school information system in Indonesia based on cloud SAAS to the users and the minimum specifications to run this software. For the functional's requirements include:1.User can be login together with a different user levels.2.User can view, enter, delete, edit / update, and search for academic data in accordance with permissions granted.3.Users can obtain academic reports online and print it.4. Users can obtain academic information from their own school and also academic information from the center. For non-functional's requirements it include the need of the minimum hardware for running the software of school

information system throughout Indonesia based on cloud SAAS. Namely :1.The OS can use Windows, Linux, or Mac, that has a browser and internet connection at least 64 Mbps.2.Computer/notebook/netbook at least Pentium 3 with the availability of a mouse, keyboard, network card/wifi, and monitor (CRT/LCD).3.Printer (optional) for printing data on paper.

C. Interface Design

Interface that provided using a website, to make users easier to log into the system, using a variety of services provided, and out of the system, by online, whatever computer, operating system, and web browser that they used. The web based created using PHP, database using MySQL, server using Apache, on the platform GNU / Linux, and placed in the cloud server.

D. Business process

The overview of business processes for school information system throughout Indonesia based on cloud SAAS as follows :

Fig. 1 Business processes for school information system throughout Indonesia based on cloud SAAS

If illustrated as follows (for the case of West Java province) :

Fig. 2 The illustrated for each province ( case study : West Java province)

E. Final design Conducted the final design stage of the ERD (Entity Relationship Diagram) to diagram the relationship between tables in the database system and UML diagrams (Unified Modelling Language) which includes the Use Case, Sequence, and Class Diagram. All documentation will be presented in the SRS (Software Requirement Software).

Fig. 3 Entity Relationship Diagram

Fig. 4 Use Case Diagram

Fig. 5 The design of the School of Information Systems Throughout Indonesia Based on Cloud SAAS

F. The plan of further researchThe plan of further research to be carried out related to this research are:1.Analyzing the characteristics of the user.2.Analyzing the input and output.3.Creating a design modeling system.4.Creating a user interface design.5.Creating a menu structure design.6.Creating a UML that containing Activity Diagram and Sequence Diagram of the system.7.Implementation (prototype) software-based school information system and put it into the cloud SAAS internet server.8.Functionality testing.9.Make the evaluation results of testing.

IV. CONCLUSION

These conclusion is based on the results of research that has been done (questionnaires and interviews to the three sample schools, the study of literature, making the system design), that is :

1.Teachers still lack understanding of IT and its use for education. They need approach and an explanation of its benefits.2.School information system throughout Indonesia based on cloud SAAS most demanding because of it's easy and cheap in terms of cost, time, and effort.3.The side of privacy is preferred. The school does not want personal data the school (teachers, students, parents, students) can be accessed by the public/irresponsible people.4. The school information system throughout Indonesia based on cloud SAAS is expected can be resolve the issue to the limitations of cost, time and energy to every school in Indonesia in developing and maintenance their own information systems, and also provide a better solution than the use of school information system using common hosting server.5.The final results of this paper are the needs assessment based on problems that occur along with its designs that has been created that are expected to be used as the basis for software implementation of information systems throughout Indonesia based on cloud SAAS.

ACKNOWLEDGMENT

This paper is created based on the author's thesis research that have been done, with attention to scientific ethics and honesty, and use a variety of reference sources that can be trusted.

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