fixed scope offering - · pdf filea division of dimension data | 2015 2 oracle fusion hcm...

$: Fixed scope offering - · PDF fileA DIVISION OF DIMENSION DATA | 2015 2 Oracle Fusion HCM Cloud Service Business objectives The solution Scope Methodology Project plan \ time frames$
© | A DIVISION OF DIMENSION DATA | 2015 1

22 February 2016

Fixed scope offering

Oracle Fusion HCM Cloud Service



Business objectives

The solution

Scope

Methodology

Project plan \ time frames

Exclusions

Assumptions

The teams

Additional services

Why Britehouse

| Oracle Fusion HCM Cloud Service



Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



Consider the following

# Executive

strongly disagree neutral strongly agree

Y N 1 2 3 4 5 6 71 Can you find, hire, develop and retain the best talent?

2 Do you create and support a collaborative, productive working environment?

3 Can you provide workforce insight to every department?

4 Are your HR applications accessible and easy to use—by everyone in the organization?




# HR operations


Y N 1 2 3 4 5 6 71 Are you fully equipped to operate globally?

2 Can you ensure efficient pay management?

3 Does your solution support your efforts to optimize workforce management?

4 Can you retain top talent by analysing and differentiating compensation?

5 Do you have the capabilities in place to help ensure workforce diversity?




# Talent management


Y N 1 2 3 4 5 6 71 Can you easily source, acquire, and on-board key talent?

2 Can you develop your employees' skillsets with a blended learning approach?

3 Can you drive a high-performance culture?

4 Are you struggling to identify your future leaders?




# Technologist


Y N 1 2 3 4 5 6 71 Are you looking to modernise your HR technology & take advantage of cloud innovation?

2 Do you know how to tap into the power of social tech to drive collaboration and growth?

3 Can you meet the demands of your mobile workforce?



The horrid truth…



CEO’s worry list…

Talent has moved up in the CEO’s worry lists

1000 CEO’s were asked

◦ “How important are the following sources of competitive advantage in sustaining your

growth over the long term?”

The #1 response – chosen by 97% CEO’s

◦ Access to, & retention of, key talent

• Turnover is expensive

• Top performers drive business performance



Business objectives

Adopt leading Global HCM practices

Achieve HR excellence by automating recruitment processes - efficient, cut costs & improve business

performance

Easily meet compliance requirements and make better hiring decisions

faster with built-in reporting tools

Streamline the HCM processes and achieve

measurable efficiencies

Provide global visibility of the human resources in for the management to make

critical HR decisions

Simple, portal based and flashy tool for employee’s performance evaluation

Elimination of paperwork, with goal to achieve online and efficient environment

Insight into trends within the organisation to take

pro-active measures

Improve the line manager’s ability to manage

Give employee’s constant feedback about clear,

meaningful goals

Empower employees to manage their own careers



Business objectives

Faster deployment

Lower cost –faster time to value

Fully provisioned & working system

Lower complexity




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



Oracle Cloud | Human Capital Management

Global HRWorkforce rewards

and payrollWorkforce

managementWorkforce

optimisation

Talent management

Recruiting and on-boarding

Performance and succession

Learning and development

Globalisations and statutory localisations

Integrated human capital and talent management foundation

Social network MobileAnalytic KPIs and

dashboardsPredictive analytics Integrations

Web Mobile Job boards Employee networks

Candidate portal

Help desk ContractorsSocial



The overall solution

Global human resources Workforce rewards

Workforce management Workforce optimisation

Employee portraits

Global / localemployment model

Embedded analytics

Mobile &social

Absencemanagement

Time & labour

Mobile

Differentiatedcompensation

Robust payrollengine

Flexiblebenefits

Gain insight

Model yourfuture

Predictoutcomes

Big data



ModuleIn-

scopeModule

In-scope

Additional servicesIn-

scope

Fusion HCM base Performance management OTBI

Absence management Goal management BI publisher reports

Profile management Talent review Data conversion

Fusion HM talent management base Succession management Interfacing

HR2HR connector Workforce lifecycle management Payroll extract

Workforce compensation

Workforce predictions

Payroll



The solution

Creates a comprehensive cloud offering to manage Human Resources and employee careers

Provides managers complete knowledge of internal capabilities and skills needed to grow the company

Provides visibility into employee profiles and access to talent pools to source ideal candidates

Increases employee retention rates by better aligning candidates to business requirements, and the right compensation and growth opportunities and improves employee experience

Simplifies on-boarding by streamlining new hire paper work

Quickly aligns employees to company goals

Empowers employees with access to learning and career management tools, delivers powerful intelligence and a complete social experience

Develop career opportunities with ongoing job performance and goal assessment

Collaborate between teams and HR using social networks to gain insight about the company, key projects and how to get involved



The solution

Key features Pre-defined processes

Fully-functional processes

Reduced costs

Accelerated timelines

Fixed deliverables

Risk mitigation

Anywhere, anytime access to your people



The solution

Key benefits

Pre-configured best practice business processes

Accelerated time-to-value through the use a of prescriptive, best practice methodology

A comprehensive approach to deploying Oracle Cloud HCM processes quickly and cost-effectively

Drastically reduce the cost of implementing & running a HR system efficiently

Anywhere, anytime decision making




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



Scope

Business process Description

Manage workforce lifecycle • Add a person• Manage employment information• Manage personal information• Promote employee• Transfer employee• Terminate employee

Manage leave • Manage leave enrolment• Schedule and record leave• Manage leave processing• Report and analyse leave data

Manage workforce profile • Manage talent profile



Scope


Enterprise structure • Client specific organisational configuration• Up to 2 x legal entities• Up to 2 x data groups• Up to 2 x business units

Work structure • Client specific organisational configuration• 10 x positions• Configuration of single tree version for

- Organisation- Department- Position

Countries • 1 x

Language • 1 x additional Oracle supported language to English

Employee self service • For leave

Leave plan • 1 x accrual plan

Leave type • 5 x absence types

Leave formula • Configure 1 x Oracle delivered absence formula and no custom formulae



Scope


Profile management process • Configuration of the delivered profile management notifications and approvals

Profile content framework • Configuration of content items for profile management• Up to 10 x competencies• Up to 1 x educational levels• Up to 3 x rating models

Profile configuration • 10 x talent profile for either job / positions• Configuration search and compare functionality

- Person – job- Job – person- Person – person

Profile integrations • If applicable, prepare for integration with - Performance management- Goal management- Compensation- Talent review



Scope


Data migration • Migration of current employee details• Migration of a single file for

- Locations- Department- Job- Position- Grade

• Note: data has to be provided in our template, and only active employee’s data would be migrated• Migration of historical data is out of scope

Reports • Employee file details• Employee leave balances and transaction details• HR transaction details• 2 x fixed format reports

Email alerts • 2 x Oracle delivered email alerts

Analytics • Not in scope



Technology

BOM items required

Oracle Fusion Human Capital Management Base Cloud Service1

Oracle Fusion Transactional Business Intelligence for HCM2



Why Oracle?

Oracle’s rich history in delivering cloud services

On demand business since 1999

More than 5.5 million users

Second-largest Cloud provider

Enterprise-grade availability,

performance, and security

More than 20 000 Oracle experts

around the world

Complete portfolio of cloud services



Why Oracle cloud security & data protection?

Security enablers

Oracle On Demand

Benefits

ISO 27000 framework

Automation to monitor, correlate, and alert

Security health checks

Data encryption

Compliance services

Disaster recovery services

Privacy protection

Protection from intrusion, malicious acts

Regulatory compliance

Avoidance of adverse legal consequences

Business continuity

Company valuation & reputation protection



Why Oracle?

Most reliable platform from Oracle

More than

99.5% uptime

ITIL-based

processes

Access to

Oracle engineers

Comprehensive

production

assessment process

High availability via

• Autonomic monitoring,

diagnostics

• Predictive incident

management tool




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse


© | A DIVISION OF DIMENSION DATA | 2015 3030© | A DIVISION OF DIMENSION DATA | 2015

Implementation methodology



This approach consists of• An efficient approach to Oracle Cloud implementation

• An easy-to-follow framework of activities, for a step-by-step project implementation centered around few and essential activities and deliverables

• A prototype approach based standard functionality

Britehouse have a number of Oracle Unified Method certified implementation specialists

The OUM Cloud Approach is specifically designed for implementing Oracle Cloud applications,

according to well defined and tested activities and deliverables; it is based on the same principles as

Oracle’s Unified Method (OUM) to allow consistent approach across all our products

Implementation approach



Implementation approach

Easy-to-follow framework for activities

Short, well-structured

implementation cycles

Iterative configuration Multiple releases are possible to

accommodate incremental scope

and / or timeline decisions



Implementation approach \ methodology

Project design Configure Validate Transition Realisation

Plan project Setup applications Update settingsMigrate configuration

to productionManage transitions to

steady-state operations

Conduct kick-off meeting Validate configuration Prepare validation scriptsMigrate integrations and extensions to production

Post go-live supportSchedule workshops Load and validate data

Load and validate dataLoad, reconcile and

validate data in production

Handoff to client relationship manager

Conduct functional design workshops

Build and validate integrations

Conduct end-to-end reviewConduct final

validation review

Gain acceptance

Conduct technical design workshops

Apply and validate extensions \ extensible

Prepare for trainingVerify production and operational readinessConduct design review Implement security

Conduct train-the-trainer workshops

Begin production useDevelop security and validation strategy / plans

Prepare cutover strategy

Conduct implementation checkpoint




Close project

Project management

Britehouse Shared Client




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse




Project design Configure Validate Transition Realisation

Plan project Setup applications Update settingsMigrate configuration

to productionManage transitions to

steady-state operations

Conduct kick-off meeting Validate configuration Prepare validation scriptsMigrate integrations and extensions to production

Post go-live supportSchedule workshops Load and validate data

Load and validate dataLoad, reconcile and

validate data in production

Handoff to client relationship manager

Conduct functional design workshops

Build and validate integrations

Conduct end-to-end reviewConduct final

validation review

Gain acceptance

Conduct technical design workshops

Apply and validate extensions \ extensible

Prepare for trainingVerify production and operational readinessConduct design review Implement security

Conduct train-the-trainer workshops

Begin production useDevelop security and validation strategy / plans

Prepare cutover strategy





Close project

Project management

Britehouse Shared Client

WEEK 16WEEK 8 WEEK 12WEEK 1 WEEK 4




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



Integration to any

operational systems

Implementation of

ERP Projects Cloud

functionality not

explicitly described

in this document or

the Statement of

Work

Formal Education

Services with Oracle

University for

product training is

outside the scope of

this project

Necessary change

management in the

organisation

Configuration of any

functionality in

relevant services

(such as

procurement, order

management or

finance) that results

in material

transactions

Exclusions

1 2 3 4 5




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



Assumptions

# Assumption

1 Oracle’s OUM for Cloud implementation approach will be used for the implementation & based on the cloud deployment model, hosted at oracle

2 A small project team is formed and empowered to make decisions

3 Implementation questionnaires are completed before the implementation team start

4 A timeline of 14 weeks is assumed with work products delivered during the timeframe, counting from the time that the cloud system is provisioned

5 Initial deployment of mandatory configuration for a vanilla deployment

6 New releases that come up during the implementation will not be included in the project

7 In the cloud deployment model, at least two project environments are available

8 A prototype will address all baseline system features supporting a defined recruiting process & address user audience interfaces for recruiter & manager

9 Single sign on set-up is not included

10 Configuration within the standard system is performed

11 Suitable network access & bandwidth is in place

12 Organizational change management is in place



Assumptions

# For the project to be successful the customer must fulfil the following obligations

1 Arrange for a project executive sponsor and project steering committee

2 Order the Cloud application prior to project start

3 Assign a project manager to lead “your” staff’s efforts

4 Assign experienced and empowered business and IT users to work closely with the Britehouse team according to project plan (some full-time allocation may be necessary at times)

5 Perform certain project tasks according to project plan such as• Complete pre-scribed documentation• Provide data in format specified by Britehouse team• Customer side of integration

6 Customer to attend the overview training and use the self paced learning tools provided to understand the system features.




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



The teams

Implementation team

Project manager

• Customer main point of contact for the project

• Guides project team through the implementation methodology

• Implementation expertise, experience & go-live services

Implementation consultant

• Deep functional expertise & experience to the design of the solution

• Configures requirements

• Demonstrates prototype

• User experience understanding & specialisation

• Data specialist experience & specialisation

• Reporting experience & specialisation

Technical consultant

• Deep technical expertise & experience to the design of the solution

• Designs and tests integration requirements

• Security expertise, experience & specialisation

• Works with technical team to ensure optimal system access for the end users



The teams

Your team

Project sponsor

• Has the budget…

• Manages communication internally

• Manages and engages resources to participate in the project

• Dedicated to project from kick-off through to go-live

Key business users

• Lends deep business knowledge of your environment

• Owner of the business requirements

• Gathers user feedback during prototype, configuration, and validation phases

• Available as needed during the project

Access to IT




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



Additional services

◦ Reviews of new features and functions that are developed and released by the Oracle corporation

◦ Additional reports

◦ Additional dashboards

◦ Additional service packs

◦ Monthly system usage report

◦ System review

◦ Remote system administration

◦ Train the trainer

◦ 3rd party system test

◦ Integration testing

◦ HCM best practice

◦ Business process services




Business objectives

The solution

Scope

Methodology


Exclusions

Assumptions

The teams

Additional services

Why Britehouse



About Britehouse

Vast experience in multiple technologies

BEE company with 100% procurement recognition

Focused on the digital journey

Diverse management team available to help

on all levels

Experienced team blended with new

upcoming consultants

Strong foundation through consolidation of

the best

Best technology for digitisation

Oracle Specialisation Platinum Level


Oracle specializations


Oracle experience


Customers

http://www.oracle.com/global/za/

http://www.oracle.com/global/za/

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