fixed scope offering for oracle fusion hcm cloud · •facilitate in determining the key gaps...

FIXED SCOPE OFFERING FORORACLE FUSION TALEO CLOUD

Vijay Karthick Kumbeswaran

Head - Enterprise Human Capital, Finance & Supply Chain Management Practice

Email : [email protected]

Altimetrik is a Business Transformation

and Technology Solutions Partner

headquartered in Southfield,

Michigan (USA)

Business Impact & Experience

• Business Constituencies

• Create User Experience & create a culture to motivate and innovate

• Speed to Market-60-90 days cycles

Technology Innovation

• Design Led Engineering

Prototype Driven Agile Development

• Adaptive Development Framework

• Consistent User experience, visualization

• Cloud for Analytics, Dashboards, KM

• Backend Integration

• Social Media Integration

Capability Transformation

• Unified approach and culture

• Multifaceted skills

• Reduce SDLC cycle (30 to 60%)

• Integrated Skill sets breaking silos in expertise

With Business Transformation at the ‘Core’,

we bring in deep expertise in Enterprise

Business Applications, Mobile Computing,

User Experience, Information Visualization,

Backend Integration, Social & Digital Media

Our solutions are supported by our strong

domain experience. Our specialized domains

include Financial Services, Automotive,

Healthcare, Life Sciences & Medical

equipment

FIXED SCOPE OFFERING FOR

ORACLE FUSIONTALEO CLOUD

The Agenda• Key Business Drivers

• In Scope – Modules

• In Scope – Process Details

• Implementation Approach & Methodology

• High Level Plan/Time Frames

• Assumptions

• Team Structures

• Responsibilities

• Your Obligations



Key Business Drivers• Facilitate in determining the key gaps between the talent in place and the talent required

to drive business success

• To help reduce time to hire, productivity time and help build Talent Intelligence and improve other critical parameters for better ROI

• To Increase Organizational Performance and provide platform for better user engagements and reduce paper works

• Eliminate the need of multiple systems, manual efforts, bottle necks and redundant steps or process and deliver an enhanced and efficient system

• Achieve HR excellence by recruiting, developing and retaining the best talent

• Proven methodologies to streamline processes with Oracle Taleo to align People with the business, build talent pipelines and develop leaders to achieve measurable efficiencies

• Design and implement for the user, thereby enhancing the power of Talent Intelligence



In Scope – Modules

Module Name

Altimetrik Implementation Packages

Taleo CORE Taleo LEARN

Recruitment

On-Boarding

Learn



In Scope – Process DetailsTaleo CORE

Taleo CORE – Recruitment • 1 External Career site ( 1 Application flow, 1 Profile flow, 1 Branding & Theme) • 1 Internal Career site ( with Employee Referral) • 1 Agency Portal site (with configurations up to 10 staffing partner configurations) • 1 Candidate Selection Workflow • 1 version of Recruiter the Interface • 1 version of Manager the Interface • 1 Requisition form with up to 25 User Defined Fields • 15 Requisition Templates • Requisition & Offer Manual Approval workflow configurations • 2 Candidate Profile (Profile & Job Submission) with up to 25 User Defined Fields • System Correspondence with Personal Branding • eQuest posting service enabled • One time Data Upload (1 test + 1 Production)

o Organization o Location o Job Functions o User o Departments

• Offer Management Configuration with up to 5 custom offer letters • Review of Standard report and 1 custom report



In Scope – Process DetailsTaleo CORE

Taleo CORE – On-Boarding • 10 Onboarding forms (10 fields per form) • 10 Onboarding tasks • Pre Hire and New Hire processes configuration • Electronic Offer configuration • 10 email templates configuration • Candidate Portal review • Prototype and demonstration of expected usage and

configuration



In Scope – Process DetailsTaleo LEARN

Taleo LEARN • Setup of required control panel settings with 10 custom fields configurations • 5 groups Definition configuration • Setup of the supervisor role; including My Team permissions • 5 Instructor Led Training items configuration • 1 Virtual Instructor Led Training items configuration • 5 Web Based Training items configuration • Configuration of recommended, pre-defined course catalogue • 5 types of Resource population in Resource Manager • 1 Learning Plan with 2 Prerequisites configuration • 1 simple and 1 complex survey or assessment creation • 1 Assignment creation • 2 standard LearnCenter certificate creation • Review of Standard LearnCenter Reports • 1 Chat Room or Forum creation • Selection of LearnCenter site design template with custom logo and colors • 5 Categories creation for Trainings • Review of Standard Notifications • Review of the Audit Trial and Password Recovery



Implementation Approach

Conduct Kick-off Meeting

Schedule Workshops

Conduct Integration and Data Load workshops

Gather Setup Information

Conduct Implementation Checkpoint

Perform Setup

Conduct Workshops & Prototype Configuration

Capture & Prioritize Changes


Load, Reconcile & Validate Data Loads

Update Business Processes and Validation Cases

Conduct End-to-End Review

Migrate Configuration to Production

Manage Transition to Steady-state Operations

Load, Reconcile & Validate Data Loads in Production


Begin system use

Prepare Training MaterialVerify Production &

Operational Readiness

Apply & Validate Setup Changes

Final Validation Review with Users & Stakeholders

Review In-Scope High-Level Business Processes Plan for Next Release

Post Go-Live Support

Shared responsibility

Client responsibility

Our Responsibility

Create Detailed Release Plan

Plan Prototype Validate Transition Sustain

Prepare Integration Details

Conduct Train-the-Trainer Workshops

Apply & Validate Extensible Items

Implement & Validate Integrations

Load & Validate Data

Populate Data Load Templates

Project Management



W1 - Planning

W2 -Familiarization

W4 – CRP 1

W6 – CRP 2

W9 - Test

W10 – Go Live

W12 -Transition

Taleo Core – High Level PlanRecruitment & On-Boarding – 12 Weeks



W1 - Planning

W2 -Familiarization

W5 – CRP 1

W7 – CRP 2

W11 - Test

W12 – Go Live

W14 -Transition

Taleo Learn– High Level PlanLearn – 12 Weeks



Key Assumptions• The project execution will be done using an onsite-offshore model.

• No Customizations will be performed in the Taleo. Custom configuration within the standard system is performed

• Portal branding configuration is limited to design and development of background color theme building with images and hyperlink in the career website.

• ‘Train the Trainer’ approach for administering user training

• The training will be provided using combination of PPT and product walkthrough

• Single sign-on solution has not been factored

• History data migration for Learn and Integration of Learn with other applications have not been factored

• Organization change Management and end user training will be customer’s responsibility

• A comprehensive list of assumptions and final timelines & estimates will be provided after a due diligence study conducted by Altimetrik



Key Assumptions• Common Business Processes across all the business areas

• Business Processes will have common approval workflow & candidate selection workflow

• Business Processes will have one common Organization-Location-Field structure

• Business Processes to have a common Security Matrix with common set of permission for various domains like Recruiting, Transitions etc. However access to information will be covered based on the user’s Organization-Location-Field Elements definition

• Integration to job boards to be done to Oracle validated ones (only configurations)

• All countries will share the same external career site & internal career site, list format for candidate listing & requisition listing, requisition template, searching and matching criteria, exclusion rules, common notification / correspondence template

• Data migration to the Taleo instance subject to data provided in the template by Altimetrik

• All development and Documentation will be done only in English



TeamStructure

Project Steering Committee

Client Project Manager

AltimetrikProgram Manager

IT TeamKey Users Functional Consultant

(Onsite)

Solution Architect

(Offshore)

Development Team

(Offshore)



Team ResponsibilitiesRole/Title Altimetrik Team Responsibilities

Project Manager Customer main point of contact for the project Guides project team through the Fusion HCM Implementation

Methodology Communication Coordination between team members Team member task

assignment

Functional Consultant Deep functional expertise and experience to the design of Oracle Fusion HCM Solution

Configures requirements Demonstrates prototype

Technical Consultant Deep technical expertise and experience to the design of the Fusion HCM Solution

Designs and Tests integration requirements Works with technical team to ensure optimal system access for

the end users



Role/Title Client Team Responsibilities

Project Manager Monitor progress on a regular basis Support and allocates key users Planning and managing the organization

resources Sign off deliverables and acceptances

Functional Owners/Key Users / IT Team Provide proper business requirements and

scenarios Provide Applications knowledge to end users

and other client’s project team members Testing and acceptance Prepare for production Supervise live data entry

Team ResponsibilitiesFIXED SCOPE OFFERING FOR


Your Obligations

For the project to be successful, the customer must fulfil the following obligations:

• Customer to finalize license agreements and get staging environment from Oracle forFusion & Taleo prior to start of implementation

• Arrange for a project executive sponsor and project steering committee

• Assign a project manager to lead your staff’s efforts

• Assign experienced and empowered business and IT users to work closely withAltimetrik’s consultants according to project plan (some full-time allocation may benecessary at times).

• Perform certain project tasks according to project plan such as: (a) provide data informat specified by Altimetrik: b) customer side of integration; c) perform UAT: d) enduser training

• Process standardization across the organization has to be done by the customer priorto start of the engagement

• Provide timely sign off of the deliverables within the timeframe agreed upon beforestart of engagement



• Business Transformation and

Technology Solutions Partner

• Headquartered in Michigan, USA

• ~3,000 Engineers across North America, South America, UAE, Asia-Pac and India

• 150 Engineers across portfolios in Global Automobile Manufacturer

• 500 Engineers across product engineering for our Credit & Payment Services Customers

• 500 Engineers across Enterprise Business

• 100 Engineers across Mobile platform development

• 100 Engineers across business transformation accelerator build-out

• India Development Centers certified for SSAE 16, ISO 27001:2005, ISO 9001:2008, PCI-DSS

ALTIMETRIK – Fast FactsFIXED SCOPE OFFERING FOR


fixed scope offering for oracle fusion hcm cloud · •facilitate in determining the key gaps...

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