cfcu - 9 july 2010 1 progress and monitoring reports (pmrs)
DESCRIPTION
CFCU - 9 July Which Projects Disbursement deadline (DD) of the programme did not expire The projects under; 2005 NP (DD: with exceptions) 2006 NP (DD: with exceptions) IPA (DD: n with exceptions)TRANSCRIPT
CFCU - 9 July 2010 1
PROGRESS AND MONITORING REPORTS
(PMRs)
CFCU - 9 July 2010 2
QUARTERLY REPORTING
Decision of Joint Monitoring Committee Meeting (29 Jan. 2009) Reports submitted quarterly basis
Q1-2010: January, February, March 2010 Q2-2010: April, May, June 2010 ….
Template of monthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged
New Progress and Monitoring Report formed
CFCU - 9 July 2010 3
Which Projects
Disbursement deadline (DD) of the programme did not expire
The projects under; 2005 NP (DD: 30.11.2010 with exceptions) 2006 NP (DD: 30.11.2010 with exceptions) IPA (DD: n+2+2+1 with exceptions)
CFCU - 9 July 2010 4
New PMRs via Electronic Media
No more hardcopies/signatures
Preparation / circulation via electronic media
The developed system will send e-mails to parties in accordance with the workflow
CFCU - 9 July 2010 5
New PMRs via Electronic Media
Basic Project data and other information on the PMRs automatically filled Reference number /Title of project Budget / contracted / disbursed amounts Expiry dates, beneficiary institution/SPO details
Beneficiaries will only fill the essay part of the report Indicators Activities Current Problems & Risks Anticipated Problems & Risks Planned Activities Recommendations
CFCU - 9 July 2010 6
Workflow
INSTITUTIONS ACTIONS The Beneficiary
Institutions Prepare / Revise / Approve
EUSG Approve / Reject w/ comments
CFCU Approve / Reject w/ comments
EU Delegation Preview / Comment via e-mail
National Fund Preview / Comment via e-mail
CFCU - 9 July 2010 7
Role of SPO
Main responsibility to prepare/revise PMRS Approve the report in the system not later than
the 5th working day of the following month of each quarter period (i.e. the reports for 2nd Quarter 2010 – April-May-June 2010- shall be filled till 05 July 2010)
“Irregularity Report” and/or “Zero Irregularity Report” should be prepared and signed hard copies submitted to the CFCU
CFCU - 9 July 2010 8
How to use new electronic system
User Name and Password given to Each SPO & SPO Admin EUSG, NF, EU Delegation
Reports status can be seen at any time by each party At the Beneficiary/ at the EUSG/ at the CFCU/
completed Only the party who is in the queue to
revise/comment the report will have the authority to make revisions to the report
CFCU - 9 July 2010 9
Scenario 1
Beneficiary Institution
EUSG
NF Beneficiary Institutions
EUSG
CFCU
EUD
Approves
Approves
Scenario 1
Approves
CFCU - 9 July 2010 10
Scenario 2
Beneficiary Institution
EUSG
NF Beneficiary InstitutionsEUSG
CFCU
EUD
Approves
Rejects
Approves
Beneficiary InstitutionsRevises
EUSGApproves
CFCU
Scenario 2
Approves
CFCU - 9 July 2010 11
Scenario 3Beneficiary Institution
EUSG
NF Beneficiary Institutions
EUSG
CFCU
EUD
Approves
Approves
Rejects
Beneficiary Institutions
Revises
CFCUWill not be re-approved by EUSG, as it was approved in previous cycle.
Approves
CFCU - 9 July 2010 12
Scenario 4
NF Beneficiary Institutions
EUSGEUD
EUD
Rejects via e-mailCFCU PMRM
Rejects to SPO or CMCFCU CM
Rejects to SPO
Beneficiary
RevisesEUSG - CFCU
EUD – EUSG – NF – Beneficiary Institutions
EUSG will re-approve here since this cycle will function as the first cycle.
All Parties approved in 1st Cycle
Approves
2nd Cycle Starts with EUD rejection
CFCU - 9 July 2010 13
THANK YOU FOR YOUR ATTENTION