building capacities of oda in moic

Project funded by the European Union

Project Implemented with the Support of a Consortium Led by Linpico

Presentation of BC ODA Kick-Off Event

Sunday 18th May 2014

Ramses Hilton Hotel, Cairo, Egypt

Project implemented by the Ministry of International Cooperation (MoIC)

Building the Capacities of the Ministry of International Cooperation

in the Fields of Planning, Managing, Monitoring and Evaluating

Official Development Assistance to Egypt (BC ODA)

Project Contracting Authority

Contents

I. BC ODA Synopsis & Areas of Concentration

II. BC ODA Capacity Building and Stakeholders

III. Consideration for Multi-Level Integrated Planning

IV. BC ODA Implementation Strategy (Details in IX)

V. Human Resources Development

VI. BC ODA Implementation Status

VII. Potential for Cooperation with DPs

VIII. BC ODA Resources

IX. Details of BC ODA Implementation Strategy

- MoIC-BC ODA Internet Site and Contact

Building the Capacities of the MoIC in the Fields of

Planning, Managing, Monitoring and Evaluating ODA to Egypt

I. BC ODA SYNOPSIS (p.1)

Brief Descriptions* of BC ODA Target Groups and Purpose & Results

to be Achieved over 24 Months from 5th January 2014

Target

Groups

The technical staff of the Ministry of International Cooperation (MoIC) and its

affiliated programs/units. In addition, three International Cooperation Units from

selected Line Ministries may also be incorporated within the project at a later stage on a

pilot basis

Purpose

To add fully-fledged functionalities to the system for planning, managing, monitoring

and evaluating ODA, at Both Policy and Programme/Project Levels

Result

Area 1

Assessment and Review of MoIC Efforts in Policy Development, Strategic Planning,

Monitoring and Evaluation

Result

Area 2

Processes related to ODA Policy Development, Strategic Planning Monitoring and

Evaluation are Enhanced

Result

Area 3

Capacities of Staff are Developed and Upgraded in Policy Development, Strategic

Planning, Monitoring and Evaluation

Result

Area 4

Structures are Strengthened and/or Established and Operational for Policy

Development, Strategic Planning, Information/Database Management, Monitoring and Evaluation

Result

Area 5

Existing ODA Database System is Upgraded, Enhanced and Made Available for

Online interactivities of Additional Functionalities to Support Some MoIC’s Core

Functions

* Note: These descriptions are just for working purpose. Actual descriptions are as per Project Workplan and Logframe.



I. BC ODA SYNOPSIS (p.2) BC ODA will concentrate its Support to

Building Capacities of MoIC in:

ODA Policy Development

ODA Strategic Planning

ODA Information / Data Management

ODA Monitoring* &

ODA Evaluation*

Because of its Limited Timeframe and Resources, MoIC considers BCODA as a Catalyst for Capacity Building and an Umbrella Project to Streamline all MoIC’s Capacity Development Efforts

*Note: Monitoring & Evaluation of ODA related policies, plans, programmes and

projects. In particular, for MoIC, monitoring should address monitoring at all stages of

ODA cycle/processes. Similarly, evaluation should cover ex ante evaluation/

appraisal/selection, mid-term evaluation/on-going evaluation, end of programme/project evaluation, and ex post evaluation/impact evaluation.



II. BC ODA CAPACITY BUILDING AND STAKEHOLDERS (p.1)

MoIC SUSTAINABLE CAPACITY

The 3 “Pillars” of Capacity Building

EXECUTIVE LEADERSHIP

COMMITMENT FROM ALL

BUDGETARY RESOURCES

DECREE MoIC MANDATE

PUBLIC SERVICE LAW

VARIOUS INCENTIVES

OTHER PARTNERS …

SUPPORT

FROM

BC ODA

& OTHERS

AFFECTS

SUSTAI-

NABILITY

OR

EXTERNAL

FUNCTIONS /

INTERACTIONS

INTERNAL

FUNCTIONS /

INTERACTIONS

Minister of

International

Cooperation

- PERMANENT

- CONTRACT

MIS

MANAGEMENT INFORMATION

SYSTEM

OFFICE

EQUIPMENT

TA

& OTHER EXTERNAL SUPPORT

OFFICE

SPACE

INTERNAL RULES & OPERATING

SYSTEMS

STAFF: PCS, CCS,

OUDA

IN

DIV

ID

UA

L

1

OR

GA

NI-

SA

TIO

NA

L

2

EN

AB

LIN

G

EN

VIR

ON

ME

NT

3 Capacities +

are in MoIC

« Black Box »

1 2

Enabling

Environment comes

mainly from outside

« Black Box »

3



II. BC ODA CAPACITY BUILDING AND STAKEHOLDERS (p.2)

System Approach

Focus on Departments / Programmes /

Units Under the Responsibility of the Minister of International

Cooperation

MoIC Internal Stakeholders MoIC Departments

Affiliated Programmes / Units

New Structures (to be established

by this Project)

MoIC External Stakeholders Government Bodies

Parliamentary Bodies

National Private Sector and Civil Society ODA Development Partners

Institutions/Bodies, Private Sector and

Civil Society of other countries

Legend: Solid Black = Structures Under the Responsibility of the Minister of Internal Cooperation (MoIC)

Red / Circled with Red = National Government Bodies

Blue = ODA Development Partners and Institutions/Bodies and Private Sector & Civil Society other Countries

Brown = National Parliamentary Bodies

Green = National Private Sector & Civil Society

OR

Minister

of International

Cooperation

EXTERNAL

STAKEHOLDERS

INTERNAL

STAKEHOLDERS

MoIC

(TECHNICAL OFFICE, SECTORS /

DEPARTMENTS)

Affiliated

Bodies

(PEMA, DECODE, OUDA, SAAP)

Other

ODA

Stakeholders

National Private Sector & Civil Society

Private Sector & Civil Society

of Other Countries Institutions

/ Bodies of Other

Countries

Legislative Bodies

Municipalities

Prime Minister ---

Cabinet of Ministers

Presidency

Planning Ministry

Line Ministries Including

3 Pilot ones

Implementing Agencies

Governorates

Ministry of Foreign Affairs

ODA

Development Partners

(Europ, Amer, Int Org, Reg & Arab Funds, Arab & Afr, Asia)

Ministry of Finance

Central Bank of Egypt



III. ODA MULTI-LEVEL INTEGRATED PLANNING SYSTEM

EGYPT’s ODA

POLICY & SRATEGIC PLAN

Setting Egypt’s

ODA Policy and Strategy

Responsibility of the Minister of

International Cooperation

MO

NIT

OR

IN

G &

E

VA

LU

AT

IO

N

Usin

g P

erform

an

ce

B

ase

d M

ana

ge

me

nt (K

RA

s + K

PIs) o

f:

Eg

yp

t’s O

DA

P

olic

y a

nd

S

tra

te

gic

P

la

n A

ND

Ind

ivid

ual

Acti

on

Pla

ns

, S

tru

ctu

re A

cti

on

Pla

ns, M

oIC

In

teg

rate

d C

orp

ora

te P

lan

IN

FO

RM

AT

IO

N / D

AT

AB

AS

E M

AN

AG

EM

EN

T f

or:

OD

A in

form

ati

on

& d

ata

(A

ids I

nfo

rmati

on

Man

ag

em

en

t S

yste

m “

AIM

S”)

AN

D

Man

ag

em

en

t In

form

ati

on

rela

ted

to

Mo

IC C

orp

ora

te w

ork

(M

oIC

’s “

MIS

”)

EGYPT’s MTEF &

MTFF

(MT Expenditure &

Fiscal Frameworks)

Responsibility of

Finance Ministry

MoIC INTEGRATED

CORPORATE PLAN

A Plan for MoIC (incl. its Structures + its

Affiliates) to Fulfil its Mandate

Responsibility of the Minister of

International Cooperation

STRUCTURE

ACTION PLAN

A Plan for each Structure to

Fulfil its Mandate

Responsibility of

Each Head of Structure

INDIVIDUAL STAFF

ACTION PLAN

A Plan for each Individual Staff to fulfil

his/her responsibilities (Job Description)

Responsibility of Each Individual Staff

INTERNATIONAL

DEVELOPMENT

PARTNERS’

POLICIES

Foreign Governments /

Reg. & International

Organisations

EGYPT’s

NATIONAL

DEVELOPMENT

PLAN

Responsibility of

Planning Ministry

EGYPT’s

FOREIGN

POLICY /

STRATEGY

Responsibility of

Foreign Ministry



III. ODA MULTI-LEVEL INTEGRATED PLANNING SYSTEM

More Details

EGYPT’s ODA POLICY & SRATEGIC PLAN

(Responsibility of Minister of International Cooperation)

Setting Egypt’s ODA Policy and Strategy in term of: Support to IMPLEMENTATION of:

specific national development objectives,

Foreign policy objectives,

Aid Effectiveness policy dialogue,

Mobilisation of ODA resources,

Best use of comparative advantages of ODA DPs,

Optimisation of the choice and use of various ODA transfer mechanisms, etc.

MO

NIT

OR

IN

G &

E

VA

LU

AT

IO

N U

sin

g P

erform

an

ce B

ase

d M

ana

gem

ent (K

RA

s + K

PIs) o

f:

Ind

ivid

ual

Acti

on

Pla

ns,

Str

uctu

re A

cti

on

Pla

ns,

Mo

IC In

teg

rate

d C

orp

ora

te P

lan

AN

D

Eg

yp

t’s O

DA

Po

licy a

nd

Str

ate

gic

Pla

n

EGYPT’s NATIONAL DEVELOPMENT PLAN

(Responsibility of Planning Ministry)

Setting Egypt’s Development Policy and objectives over medium

to long terms

EGYPT’s FOREIGN POLICY / STRATEGY

(Responsibility of Foreign Ministry)

Setting Egypt’s Foreign Policy towards other

countries and regional and international organisations

MoIC INTEGRATED

CORPORATE PLAN

(Responsibility of Minister of International Cooperation)

Setting MoIC Plan to fulfil its mandate towards the IMPLEMENTATION of Egypt’s ODA Policy and Strategic Plan, through appropriate organisation / mobilisation of resources within MoIC, PEMA, DECODE SAAP, OUDA…

STRUCTURE ACTION PLAN

(Responsibility of Each Head of Structure) Action Plan for each MoIC Structure to fulfil its

mandate towards the IMPLEMENTATION of MoIC Integrated Corporate Plan, through appropriate

organisation / mobilisation of resources available within the Structure (i.e., Sector / Central Department / General

Department)

INDIVIDUAL STAFF ACTION PLAN

(Responsibility of Individual Staff) Action Plan for each MoIC staff to fulfil his/her responsibilities (Job Description) towards the

IMPLEMENTATION of his/her Structure’s Action Plan, through appropriate organisation / mobilisation of

his/her skills and time.

IN

FO

RM

AT

IO

N / D

AT

AB

AS

E M

AN

AG

EM

EN

T fo

r:

OD

A R

ela

ted

in

form

ati

on

an

d d

ata

(A

ids In

form

ati

on

Man

ag

em

en

t S

yste

m “

AIM

S”) A

ND

Man

ag

em

en

t In

form

ati

on

rela

ted

to

th

e M

oIC

Co

rpo

rate

wo

rk (

Mo

IC’s

“M

IS

”)

EGYPT’s MTEF & MTFF (Responsibility of Finance Ministry)

Setting Egypt’s Medium Term Expenditure

Framework (MTEF) & Egypt’s Medium Term

Fiscal Framework (MTFF)

INTERNATIONAL DEVELOP. PARTNERS’

POLICIES

(Foreign Governments / Reg. & International

Organisations)

Setting DP’s Cooperation Policy and programming priorities towards Egypt



IV. BC ODA IMPLEMENTATION STRATEGY (p.1)

Implementation includes 4 main Phases

* Will build upon previous efforts, in particular UNDP-MoIC Scoping Study

2

DEVELOPMENT OF OPTIONS / PROPOSITION FOR

Integrating New Policy & Strategic Planning and

Monitoring & Evaluation Structures in MoIC

Training Strategy and Programme

Roadmap for a Fully-Fledge Aids Management

Information System (AIMS)

Will build upon previous efforts, in particular UNDP-MoIC Scoping Study

ASSESSMENTS OF

MoIC Efforts in Policy and Strategic Planning

Existing ODA Information / Data Mgt. System

Training Needs of MoIC Depts. and Affiliates

1



IV. BC ODA IMPLEMENTATION STRATEGY (p.2)

CLARIFICATION MANDATES OF STRUCTURES TO BE

STRENGTHENED / ESTABLISHED IN AREAS

ODA Policy Development & Strategic Planning*

ODA Monitoring & Evaluation*

ODA Information / Data Management

*New Central Structures, require the Recruitment / Appointment of Needed Staff, including:

- Head of a Structure for Policy & Strategic Planning (new Department/Office to be established within MoIC), and

- Head of a Structure for Monitoring & Evaluation (new Department/Office to be established within MoIC)

4

OPERATIONALISATION / FUNCTIONNING

OF CONCERNED STRUCTURES

Support Preparation of Action Plans

Providing Specialised Advice,

Training, on-the-job Training, Coaching

Support for Development of an ODA Management

Manual and Procedures

3



V. HUMAN RESOURCES DEVELOPMENT (p.1)

Developing the Capacity of People is one of the 3

“Pillars” of Capacity Building

Project will provide in Results 2 and 3:

• Training Workshops (5 Modules)

• Study Visit(s) + Internships

Mentoring and Guidance Manuals

Work jointly with MOIC on training and facilities

Modern Practical Methodology

(training sessions and in office)

Sustainable Increased Productivity and Quality



V. HUMAN RESOURCES DEVELOPMENT (p.2)

MOIC and ODA Project Plan

MoIC ODA Systems review Initial TNA Study

Prepare initial ODA

systems manual

Develop IT &

Training platform

Project Training

Plan

MoIC HRD

Strategy Plan

ODA System Training (general &

Resource group)

Assist MOIC to get

Training Support

Support HRD

Department

Project Public

Admin Training

Results of Project 2 and 3

Improved & Standard ODA systems

Strengthened Communications- IT dbase and training

HRD system effectiveness strengthened

Capacity Plan in place -Demand driven in use

Improved Staff Capacity and culture



VII. BC ODA STATUS

1. Project Inception Report was submitted early March and will

be reviewed by the Project Management Committee

on 20th May

2. Human Capacity Development Report (updated TNA +

Training Programme + HRD Roadmap) was submitted mid-April

and is being reviewed by MoIC

3. Proposal on the Establishment of New Central Structures

Related to the Performance of New ODA Functions Policy & Strategic Planning Structure and

Monitoring & Evaluation Structure

has been Submitted and is being Processed by MoIC

4. Capacity Assessment of Current Efforts Undertaken

by MoIC in the Fields of Policy Development, Strategic Planning,

Monitoring & Evaluation is in Progress

5. A Preliminary Assessment of the Existing ODA Database

System has been Completed during the Inception Phase



VII. POTENTIAL FOR COOPERATION WITH

DEVELOPMENT PARTNERS (DPs) (p.1)

MoIC considers it is important to coordinate Capacity Building

efforts with respect to:

On-going activities (GIZ-DLP, WB, UNDP, KOICA, etc.), within the

Ministry and its Affiliates Programmes/Units; and

Identification and programming of additional and

complementary capacity building needs that are beyond the

scope of BC ODA



VII. POTENTIAL FOR COOPERATION WITH

DEVELOPMENT PARTNERS (DPs) (p.2)

Potential areas for cooperation with DPs include:

1. Conducting an Institutional Health Assessment of MoIC

2. Implementing recommendations of this Assessment

3. Support the operationalisation of establishing the new P&SP

and M&E Central Structures

4. Support the implementation of a Roadmap for the

establishment and institutionalisation of a fully-fledged Aid Information Management System (AIMS), following-

up on recommendations of the 2014 UNDP-MoIC scoping study



VIII. BC ODA RESOURCES (p.1) BC ODA Resources

Active contributions from MoIC Staff and its Affiliated

Programmes / Projects

Some IT Equipment for ODA Information / Data Management

Technical Assistance Contract

Key Expert 1 – Team Leader Expert in Policy Planning, Monitoring and Evaluation of ODA (full time) Key Expert 2, Expert in Institutional Capacity Building (part time) Key Expert 3, Expert in ODA Database Management (part time) Key Expert 4, Expert in Policy Planning (part time)

Non-Key Experts

Budget for Incidental Expenditures



LINPICO sarl (FRANCE) – Consortium Leader

www.linpico.com

WYG Turkey & WYG International (UK) http://www.wyg.com.tr/ - http://www.wyg.com/

CPM (LATVIA) http://www.cpmconsulting.eu/

VIII. BC ODA RESOURCES (p.2) Consortium Partners

Management of the Technical Assistance Contract

Backstopping

Quality Assurance

Technical Support – Technical Resource Panel



http://www.linpico.com/

http://www.wyg.com.tr/

http://www.wyg.com/

http://www.cpmconsulting.eu/

IX. DETAILS OF BC ODA IMPLEMENTATION STRATEGY (p.1)

Implementation will include 4 main Phases:

1. Assessments:

Assessment of MoIC’s efforts in policy development, strategic planning,

monitoring and evaluation (under Result 1)

Technical Assessment of existing ODA Information / Database System(s)

(under Result 5)

Capacities assessment of Staff of MoIC’s Departments and Affiliates

(under Result 2) and TNA

2. Development of Propositions / Options and

Ministerial Approval:

Mandates of two new Structures and options for their integrating in MoIC

Organisation Chart (under Result 4)

Training Strategy and Programme (under Result 2)

Roadmap options* for the long-term development of a fully-fledged Aid

Information Management System – AIMS – (under Result 5)

* Options will include a concrete plan to support, within the Project duration, the short-term incremental

upgrading of the current MoIC information / database system(s) with selected additional

functionalities. Options will build upon previous efforts, in particular UNDP-MoIC Scoping Study.



IX. DETAILS OF BC ODA IMPLEMENTATION STRATEGY (p.2)

3. Clarification of Mandates of Structures to be

Strengthened / Established*:

Support clarifying Mandates of Concerned Structures in the areas of

concentration – i.e., Policy Development & Strategic Planning, Information /

Database Management and Monitoring & Evaluation – (under Result 4) and

related job descriptions

* Note: Requires the Recruitment / Appointment of Needed Staff, including:

- Head of a Structure for Policy & Strategic Planning (new Department/Unit

to be established within MoIC) and - Head of a Structure for Monitoring & Evaluation (new Department/Unit to

be established within MoIC)

4. Support to Operationalisation / Functioning of

Concerned Structures:

Support to the Preparation of Action Plans for the Concerned Structures

(under Result 4 and 5)

Providing Specialised Advice, Training, on-the-job Training,

Coaching, and Support for Development of a Manual,

Procedures, etc. (under Results 2,3,4 and 5)



PowerPoint Presentation available on

www.mic.gov.eg

For further enquiries/communication with MoIC-BC ODA

moic.bc [email protected]



building capacities of oda in moic

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