aiesec kolkata igcdp 2013
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AIESEC IN KOLKATAIGCDP ANNUAL REPORT
2013
VICE PRESIDENTS:
Apurva Vurity ([email protected])
Samiksha Sanghi ([email protected])
EXPERIENCE DELIVERY
Months Raise Match Realisation
January 11 05 09
February 31 04 12
March 43 02 04
April 80 02 00
May 32 27 01
June 15 20 06
July 21 09 29
August 05 01 12
September 12 02 00
October 21 06 05
November 31 20 00
December 04 10 09
Total 306 108 87
No of realisations per Issue
Entrepreneurship 4
Child Rights 51
Cultural Education 7
Environment 15
Health Care 7
Human Resource 2
Women Empowerment 1
Total 87
Matches given in transition- 34
Top Country Partners in 2013
LCs partnerships Delivered in 2013
Egypt AUCGUCZAGCairo University
Germany DresdenPassauBielefeld
Russia Rostov-on-DonSPUEFE&GMoscow
China SYSUGDUFS
Indonesia UIBandung
United Kingdom Sheffield
Tanzania Mzumbe
Ukraine KYIV
Greece MC
Vietnam FTU HCM
Growth Since 2012 Since 2011
Relative Growth
-25.64% +52.87%
Absolute Growth
-30 +46
IR Initiatives taken in 2013- • LC Matching Mania in the month of April and multiple
MM with different countries separately all throughout the year.
• Newsletters formed • Optimized tools of sending mails to bulk email ids • Increased use of social media • Started the use of Showcasing Impact as a strategy • Build IR relations through LC partnerships • Better Quality experiences.
NET PROMOTERS SCORE
Quarters/NPS
Matched Realized Completed
Quarter 1 -50 -29 44
Quarter 2 24 14 15
Quarter 3 15 17 15
Quarter 4 20 0 0
Overall 14 -7 27
Top Promoters Issues:
Cross-Cultural Understanding & Awareness
Opportunity to create positive social impact
Personal Development
Top Detractor Issues:
Communication effectively during acceptance procedureInference: There should not be many touch points for the interns. It only leads to immense confusion. It is suggested that the person who matches an EP looks into the EP’s pre-arrival requirements and is also the co-ordinating with the intern for delivery. This person should be in charge of following up with the EP buddy as well. This will ensure that there are not many touch points for the EP and communication is effective.
Integration by the hosting entityInference: Prepare activities from before-hand for the 1st week cultural induction of the EP. These activities should include a 2-3 day home stay, showing the EP a few must visit places, showing the EP his/her workplace, explaining to him all the modes of transport that the EP can use and also changing his currency for him and telling him the rates.
Logistical SupportInference: The EP should be provided with the SIM card in the airport itself so that there is no issue of communication. The internet should also be provided within 48hrs of the EP’s arrival. Help must also be provided for the conversion of money.
Job description clarity and alignmentInference: The right week wise work is mentioned in the TN ID. This right expectation setting done will make sure that the EP is not taken aback by the experience that he/she is given. All relevant details related to the work needs to be provided to the EP in the TN ID.
CEM Initiatives:
Webinars and pre-arrival online induction Reception Booklet Local Promoter Score(local feedback
system) Engagement Activities like involvement in
all LC forums like GBMs, LCong, any kind of celebration, all events.
Cultural Induction by taking the interns around in the first week of their arrival and also home stay for every intern for the first 2-3 days to cushion culture shock
EP Buddies using associate members
REVENUE GENERATED
Quarter Budget Revenue
Actuals Surplus
Q1 30000 31000 1000
Q2 50000 0 -50000
Q3 165000 89100 -75900
Q4 90000 7000 -83000
TOTAL 335000 127100 -207900
Heads Income
Admin Fee from Client1,27,100
Board Contributions for the Project
1,49,000
ER / Event Income40,000
Initiatives taken for financial sustainability & revenue generation
• Charge TN Fees from Trainees too • Have an easier financial module • Take financial help from the Local BoD• Raise from ER Events.
MEMBERSHIP
Membership as on 31 Dec 2013
Team Leaders 4
Members 29
Quarter Retention Rate
Q1 65%
Q2 78%
Q3 72%
Q4 87%
Name of EPs on TMp/TLP on X Link to .net profile
Jorge http://www.myaiesec.net/viewmyaiesec.do?friendid=41766702&operation=viewMyAiesec
Kimlee Ngo http://www.myaiesec.net/viewmyaiesec.do?friendid=1000410686&operation=viewMyAiesec
Juana Otálvaro http://www.myaiesec.net/viewmyaiesec.do?friendid=1000402552&operation=viewMyAiesec
Elaine Marçal http://www.myaiesec.net/viewmyaiesec.do?friendid=1000212562&operation=viewMyAiesec
Liu Ling http://www.myaiesec.net/viewmyaiesec.do?friendid=1000417959&operation=viewMyAiesec
Wenham Yang
http://www.myaiesec.net/viewmyaiesec.do?friendid=1000426432&operation=viewMyAiesec
Ziyao Yang
http://www.myaiesec.net/viewmyaiesec.do?friendid=1000416941&operation=viewMyAiesec
Huang Yung
http://www.myaiesec.net/viewmyaiesec.do?friendid=1000255757&operation=viewMyAiesec
Hsinte Lin
http://www.myaiesec.net/viewmyaiesec.do?friendid=1000443092&operation=viewMyAiesec
Anna Abramova http://www.myaiesec.net/viewmyaiesec.do?friendid=1000507512&operation=viewMyAiesec
Bella http://www.myaiesec.net/viewmyaiesec.do?friendid=1000503994&operation=viewMyAiesec
Ruixue ZHANG http://www.myaiesec.net/viewmyaiesec.do?friendid=1000485523&operation=viewMyAiesecWafaa Mohyeldin http://www.myaiesec.net/viewmyaiesec.do?friendid=1000502007&operation=viewMyAiesecOmar Bassiouni http://www.myaiesec.net/viewmyaiesec.do?friendid=1000500433&operation=viewMyAiesecAhmed Fahmy Mohamed Aly http://www.myaiesec.net/viewmyaiesec.do?friendid=1000500495&operation=viewMyAiesecGrace Zhang http://www.myaiesec.net/viewmyaiesec.do?friendid=1000418740&operation=viewMyAiesecElaine Marçal http://www.myaiesec.net/viewmyaiesec.do?friendid=1000212562&operation=viewMyAiesecBoitshepo Motsamai http://www.myaiesec.net/viewmyaiesec.do?friendid=1000492200&operation=viewMyAiesecMelissa Xiao http://www.myaiesec.net/viewmyaiesec.do?friendid=1000485590&operation=viewMyAiesecWendy Mou http://www.myaiesec.net/viewmyaiesec.do?friendid=1000485488&operation=viewMyAiesec
Associate MembershipEnD in AIESEC Kolkata is looked after by Director with a Manager who had approx. 10 to 12 AMs under them throughout the year for the IGCDP Department. From pick ups to chills to intern servicing, most of the quality aspect of delivery was looked after by Associate Membership of the Department. This has been one of the best innovations in the filed of Engagement and Delivery to the trainees of the LC. Details of the same has been given below:
Name Phone No
megha bhawsinghka 9433049211
Sunny Sharma 8961070013
Yash Sikaria 9874433966
abdur rahman 9163028837
Satyaki Deb 8902686385
Navpreet Singh 9163322110
syed irtiza hasan 8981364342
Rishika Didwani 9088221591
Gaurav Agarwal 9681155810
Dhiraj Alampuria 9832577748
Yash Bhalotia 8013282824
Abhishek Roy 8961017049
Prachi Saraf 8017305948
Sourodeep Sarkar 9748217100
Saptrishi Sengupta 9433700484
Amit Kumar Das 8017042493
ankit gupta 9830940550
Savita sharma 8697100903
shaeq ahmed 9874629271
Siddharth varma 9007405341
Chiraag Kumar 8017420735
rohit agarwalla 9832255211
jayati agarwal 9836042584
agadh kalra 9007505880
dhiraj jindal 9836047547
sanjana bengani 9681627304
keenjal maiti 9874447393
anil nag 9831285741
palak ruia 9831905824
Leadership Opportunity
No of members who took the opportunites
Team Leader 25
Organizing Committees 14
Executive Body 6
IXP 1
MAJOR LC BASED INNOVATIONS
• There ahs been 5 dept RnRs, 2 for MB and 3 for GB• There has been 2 task forces, one for EnD and one
for CSR• There ahs been 29 TMP/TLP on X from the dept
trainees. • Regular chills have been taken place with the
trainees • Different trainee activities were carried out • 2 campaigns for promotion of TNs were released. • CEEDs were used for IR building • Job role specific members were recruited• Trainee House was revamped which saved a lot of
expenses.
PROJECTS UPDATES – PLEASE VISIT- HTTP://WWW.MYAIESEC.NET/CONTENT/VIEWFILE.DO?CONTENTID=10289222
SUMMARY
Achievements: • Good EnD system • Base set for the process optimization• Followed the Project Delviry Module • Financially Stable • Improved NPS• Able to achive better member culture. • Good pipeline in terms of leadership and nos.
Non- Achievements: • Negative growth from last year • Non achievement of Targets • Poor leadership in the first quarter • Poor performance in the second quarter. • Decreased NPS in last quarter.
•Capitalise on the January realisations for improving IR •LC Run projects for driving off-peak•Diversify issue pool •Capitalise on IR Partnerships (both National and Local). •Raising cycle should be covered in the first quarter. •Innovations in the matching process through showcasing impact•Member engagement plan for throughout the year •Delivery and Engagement module to be implemented throughout the year
Suggestions for improvement Next Year