aiesec indonesia |1314| igcdp summer structures

AIESEC IndonesiaiGCDP Structures

for Off-Peak & Summer

DEVELOPMENT BLOCK STRATEGIES

• Youth Leaders Summit/Youth to Business

• GCDP GIP as KKN Preference • Relevant issues for every

project

Alignment with Indonesia’s Needs

• Centralized ORS • Country Partnership (IR)

Program Delivery Efficiency

• Internal Ceedership • Integrated Educational

Framework

Collaboration and Unity as AIESEC Indonesia

• Big Islands – Expansion/SU/Projects

• Reliable IT & IM infrastructure

Expanding our impacts to all regions in Indonesia

• Quality Management and CEM • Program Safety • Financial Sustainability

Assurance for the sustainability of our Operation

• Brand Refreshment • Brand of Our Operation/Impact:

AIESEC Book • Brand of Our Talent: AIESEC

Ambassador Program • Our positioning in Global Network

Brand and Positioning

More

Brand

Brand

Better More

Better

Better

Step One:UNDERSTAND

Cluster OneAdHoc

RA-MA Member

AdHoc 5 - 12 RE Team

TN Manager

RA-MA Member MA - Accommodation Member

Cluster 1: Structure

Q3/Q4 KPI:

AdHoc Realisation Goal: 5-12 RE

Details for the team: Duration: 1 January - 30 June Commitment Required: 7-10 hours per week Expected Development: Project Management, Team Management, Good opportunity to prepare for OCP. Maximum 5 in the team, Suggested structure is shown. Special L&D Needs: GCM: Social Responsibility GCM: Proactive Learning Sales skills including networking, email writing, negotiation, proposal writing and closing skills. Data Analysis skills for matching Interview Skills for matching Project Management Self Effectiveness Suggestion: OCP handling Quality Decrease structure of ER - use ER function

Name of Role: RA-MA AdHocDuration:Time CommitmentDescription

Responsibilities

KPIs

Accountable to:CooperationsCompetencies Required

Competencies Developed

Learning and Development Needs

December - June10 Hours per weekThis Individual is in charge of the sales process from selling, raising and matching the EPs to the company/ organisation. 1. Re-raising with previous 2. Marketing Calls and Meetings3. TN Raising Management4. Manage matching process5. Co-delivery and Incoming Preparation Seminar6. Evaluation meetings with TN/EP.7. Project/Event execution management1. # of REs2. # of Re-Raises3. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. % of attendance of total interns RE, for OPSLC VP Projects/iGCDPLC VP iGCDPSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Keeps long term relationship for the TNs raising in mind, demonstrates customer centricity.Entrepreneurial Outlook:

Look at challenges and overcomeAble to scan the environment, look at inconsistencies and areas of improvement

Proactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.1. GCM: Social Responsibility2. GCM: Entrepreneurial Outlook3. Sales Skills4. Project Management5. Self Effectiveness

AdHoc RA-MA TMP

Name of Role: MA-RE AdhocDuration:Time CommitmentDescription

Responsibilities

KPIs




December - June10 Hours per weekThis Individual is in charge of the sales process from matching previous AdHoc raised TNs and managing the realisation process for EPs.If matching is low, member may take part in re-raising process.1. Re-raising with previous 2. Manage matching process3. Evaluation meetings with TN/EP.4. Accommodation/ Realization Management

# of Re-Raises# of Evaluation Meetings# of EPs matched to previous TNsSatisfaction rate of EPs with accommodation/realisation LC VP Projects/iGCDPLC VP iGCDPSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Keeps long term relationship for the TNs raising in mind, demonstrates customer centricity.

Entrepreneurial Outlook:


Proactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.

1. GCM: Social Responsibility2. GCM: Entrepreneurial Outlook3. Sales Skills4. Project Management5. Self Effectiveness

AdHoc MA-RE

Cluster 1: JDs

Cluster 1: ,melineKey Activities January February March April May June

RaisingMatchingRealisation

(Continual Raising and Matching)

Raising and Matching for Summer

Cluster TwoAdHoc

Cluster 2: StructureAdHoc 12 - 30 RE Team

TN Manager (Market) TN Manager (Market)

RA-MA (5 MA)

RA-MA (5 MA)

RA-MA (5 MA)

VP iGCDP

RA-MA (5 MA)

RA-MA (5 MA)

RA-MA (5 MA)

SNL Member

AdHoc and Projects Realisation 12 - 30 Team

SNL & Quality

MB

LEAD and EP Buddy

Accommodation

Details for the team:

Duration: December - June

Maximum 5 in the team, Suggested structure is shown.

Special L&D Needs:1.GCM: Social Responsibility2.GCM: Entrepreneurial Outlook3.Sales Skills4.Project Management5.Self Effectiveness6.Customer Centricity

Note: Even though the timeline is read that raising only happens in January, usually AdHoc is a continuous raising process and your local timeline should reflect that.

KPI:

Total Realisation Goal: 12 - 30 RE

Cluster 2: JDName of Role: RA-MA AdHocDuration:Time CommitmentDescription

Responsibilities

KPIs








AdHoc RA-MA TMP

Cluster 2: JDName of Role: SNL JDDuration:Time CommitmentDescription

Responsibilities

KPIs




December - June10 Hours per weekThis individual is centre to service and learning which is comprised of managing the Exchange Participants Realisation process. This individual will be the account manager of EPs handling their EP Buddy, accomodation, IPS, LEAD and other aspects of the realisation process.1. Accomodation and Reaslisation Management2. Managing Host Program3. Reception Booklet creation4. Delivery supervision5. Buddy System implementation and tracking6. Assistance for interns with logistical issues7. Integration of EPs into local culture8. Ensure quality of TNs9. Monitoring the service plan for each Intern assigned1. % of increase of interest in the host program2. Satisfaction rate/ survey completion for interns3. Attendance rate at IPS/ LEAD events/ Opening/Closing4. % of compliance with service plan5. of compliance of Buddy system6. Satisfaction rate of all stakeholders - TNs, Learning Partners, Families, Interns,

LC Members.LC VP Projects/iGCDPLC VP iGCDPSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Keeps long term relationship for the TNs raising in mind, demonstrates customer centricity.Global MindsetEnlarges personal network through the internsInterpersonal SkillsAble to manage and work effectively with diverse and different individualsShow openness and flexibility towards different opinions

Proactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.1. GCM: Social Responsibility2. GCM: Entrepreneurial Outlook3. Communication Skills, Presentation Skills4. Customer service, Stakeholder Basic Management5. Change Management6. Flexible Thinking7. Resilience8. Conflict Management9. Planning and Tracking

Name of Role: MB SNL JDDuration:Time CommitmentDescription

Responsibilities

KPIs




Inner and Outer Journey

December - June10 Hours per week

This individual must track the quality, customer service and learning of the iGCDP EPs. This person is also responsible for the tracking of its SNL members.

1. Accommodation and Realization Management2. Managing Host Program3. Buddy System implementation and tracking4. Integration of EPs into local culture5. Ensure quality of TNs6. Monitoring the service plan for each Intern assigned7. Member Management1. % of increase of interest in the host program2. Satisfaction rate/ survey completion for interns3. Attendance rate at IPS/ LEAD events/ Opening/Closing4. % of compliance with service plan5. of compliance of Buddy system6. Satisfaction rate of all stakeholders - TNs, Learning Partners, Families, Interns, LC

Members.7. % increase of competencies developed for members8. Engagement rate of members.

LC VP Projects/iGCDPLC VP iGCDPSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Keeps long term relationship for the TNs raising in mind, demonstrates customer centricityGlobal Mindset

Enlarges personal network through the internsInterpersonal SkillsAble to manage and work effectively with diverse and different individualsShow openness and flexibility towards different opinions


1. GCM: Social Responsibility2. GCM: Entrepreneurial Outlook3. Communication Skills, Presentation Skills4. Customer service, Stakeholder Basic Management5. Change Management6. Flexible Thinking7. Resilience8. Conflict Management9. Planning and Tracking

Cluster 2: ,meline

Key Activities December January February March April May June

Winter RE

Off Peak RE

Summer RE

Key Activities January February March April May June

Raising

Matching

Realisation

Cluster .reeAdHoc

Cluster 3: StructureAdHoc and Projects Realisation 30 - 70 RE Team

RE (5 RE)

RE (5 RE)

RE (5 RE)

VP iGCDP

RE (5 RE)

RE (5 RE)

RE (5 RE)

RE (5 RE)

RE (5 RE)

RE (5 RE)

TN Manager (Market)

TN Manager (Market)

TN Manager (Market) SNL &

Quality MB

SNL & Quality

MB

SNL & Quality MB

SNL Member

SNL Member

SNL Member

SNL Member

SNL Member

SNL Member

AdHoc and Projects Realisation Team

Name of Role: RA-MA AdHocDuration:Time CommitmentDescription

Responsibilities

KPIs








AdHoc RA-MA TMP

Cluster 3: JD

Name of Role: SNL JDDuration:Time CommitmentDescription

Responsibilities

KPIs




December - June10 Hours per weekThis individual is centre to service and learning which is comprised of managing the Exchange Participants Realisation process. This individual will be the account manager of EPs handling their EP Buddy, accomodation, IPS, LEAD and other aspects of the realisation process.1. Accomodation and Reaslisation Management2. Managing Host Program3. Reception Booklet creation4. Delivery supervision5. Buddy System implementation and tracking6. Assistance for interns with logistical issues7. Integration of EPs into local culture8. Ensure quality of TNs9. Monitoring the service plan for each Intern assigned1. % of increase of interest in the host program2. Satisfaction rate/ survey completion for interns3. Attendance rate at IPS/ LEAD events/ Opening/Closing4. % of compliance with service plan5. of compliance of Buddy system6. Satisfaction rate of all stakeholders - TNs, Learning Partners, Families, Interns,

LC Members.LC VP Projects/iGCDPLC VP iGCDPSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Keeps long term relationship for the TNs raising in mind, demonstrates customer centricity.Global MindsetEnlarges personal network through the internsInterpersonal SkillsAble to manage and work effectively with diverse and different individualsShow openness and flexibility towards different opinions

Proactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.1. GCM: Social Responsibility2. GCM: Entrepreneurial Outlook3. Communication Skills, Presentation Skills4. Customer service, Stakeholder Basic Management5. Change Management6. Flexible Thinking7. Resilience8. Conflict Management9. Planning and Tracking

Name of Role: MB SNL JDDuration:Time CommitmentDescription

Responsibilities

KPIs





December - June10 Hours per week

This individual must track the quality, customer service and learning of the iGCDP EPs. This person is also responsible for the tracking of its SNL members.

1. Accommodation and Realization Management2. Managing Host Program3. Buddy System implementation and tracking4. Integration of EPs into local culture5. Ensure quality of TNs6. Monitoring the service plan for each Intern assigned7. Member Management1. % of increase of interest in the host program2. Satisfaction rate/ survey completion for interns3. Attendance rate at IPS/ LEAD events/ Opening/Closing4. % of compliance with service plan5. of compliance of Buddy system6. Satisfaction rate of all stakeholders - TNs, Learning Partners, Families, Interns, LC

Members.7. % increase of competencies developed for members8. Engagement rate of members.

LC VP Projects/iGCDPLC VP iGCDPSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Keeps long term relationship for the TNs raising in mind, demonstrates customer centricityGlobal Mindset

Enlarges personal network through the internsInterpersonal SkillsAble to manage and work effectively with diverse and different individualsShow openness and flexibility towards different opinions


1. GCM: Social Responsibility2. GCM: Entrepreneurial Outlook3. Communication Skills, Presentation Skills4. Customer service, Stakeholder Basic Management5. Change Management6. Flexible Thinking7. Resilience8. Conflict Management9. Planning and Tracking

Cluster 3: JD

Key Activities December January February March April May June

Winter RE

Off Peak RE

Summer RE


Raising

Matching

Realisation

Cluster 3: JD

Cluster OneProjects

Cluster 1: Structure

iGCDP RE Team (0-35 RE)

OCP

RA-MA-RE & External Relations

Finance and Logistics

RA-MA-RE (Accommodation)

Q3/4 KPI:

Summer Project Goal: 15 RE

RA-MA-RE & TM

Marketing and Program


Duration: 1 January - 30 June

Commitment Required: 7-10 hours per week

Expected Development: Project Management, Team Management, Good opportunity to prepare for OCP.


Special L&D Needs:1.GCM: Social Responsibility2.GCM: Proactive Learning3.Sales skills including networking, email

writing, negotiation, proposal writing and closing skills.

4.Data Analysis skills for matching5.Interview Skills for matching6.Project Management7.Self Effectiveness

Suggestion: OCP handling QualityDecrease structure of ER - use ER function

Cluster 1: JDsName of Role: Marketing and ProgramDuration:Time CommitmentDescription

Responsibilities

KPIs




January - June10 Hours per week

This individual is in charge of the campaigns, main designs and strategies of the Marketing and positioning of the project to the outlined targets and markets.

This intern is also in charge of the program aspect of the project - developing events and ‘roadshow’ activities for the development of the project with the interns.

1. To generate innovative ideas, campaigns and marketing materials for the showcasing of iGCDP projects.2. Oversee implementation of marketing strategiesCertify and Design campaign materialsCreate concept and run events/roadshow for the projectOrganize logistics, facilitators etc. for the roadshow

1. Event attendance, Facilitators involved, profit made etc.2. Number of applicants for iGCDP Project3. Event timeliness4. Satisfaction rate with event for attendees and internsLC VP Projects/iGCDP, OCP

Social Responsibility:

Demonstrates personal commitment to project/program goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and events

Social Responsibility:See Above

Entrepreneurial Outlook1. Scans environment for opportunities to improve, increase performance etc.2. Thinks ahead for the projectInnovation about roadshow/events

1. GCM: Social Responsibility2. GCM: Proactive Learning3. Event Management4. Financial Management/Financial Systems5. Budgeting6. Resource and Risk Management7. Logistics Management8. Time Management9. Delegation Skills

Name of Role: OCPDuration:Time CommitmentDescription

Responsibilities

KPIs

Accountable to:Cooperations

Competencies Required




This individual is in charge of the projects team ensuring that the events and activities of the project are completed successfully and the ICX team is supported to ensure quality delivery of TNs to the interns.1. Total Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Accommodation and reception management7. Evaluation meetings with TN/EP.8. Project/Event execution management9. Quality Management10. Assisting OC Member TM with IPS/ SNL1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching processLC VP Projects/iGCDP and OCPLCVP ER for market research and sales assistance, LCVP iGCDP for matching, LCVP TM for selectionSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Social ResponsibilitySee Above

Proactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation, proposal writing and closing

skills.4. Data Analysis skills for matching5. Interview Skills for matching6. Project Management7. Self Effectiveness

Cluster 1: JDsName of Role:

RA-MA-RE

Duration:Time CommitmentDescription

Responsibilities

KPIs





This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for documentation collection and accommodation preparation for interns. 1. Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Accommodation and reception management7. Evaluation meetings with TN/EP.8. Project/Event execution management1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching processLC VP Projects/iGCDP and OCP

LCVP ER for market research and sales assistance, LCVP iGCDP for matching, LCVP TM for selectionSocial Responsibility:Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Social ResponsibilitySee AboveProactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation,

proposal writing and closing skills.4. Data Analysis skills for matching5. Interview Skills for matching6. Project Management7. Self Effectiveness

Name of Role: RA-MA-RE & Talent ManagementDuration:Time CommitmentDescription

Responsibilities

KPIs





January - June10 Hours per weekThis individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for delivering the selection process and ensuring the use of GCM throughout. This individual will also be responsible for the Incoming Preparation Seminar, LEAD for Interns and the assignment and tracking of EP Buddy. 1. Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Evaluation meetings with TN/EP.7. Project/Event execution management8. IPS delivery9. LEAD for Interns delivery10.EP Buddy execution

1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching process7. Attendance at IPS, Satisfaction rate of IPS8. Attendance/Satisfaction rate for LEAD for interns9. Satisfaction rate of EP Buddy10.% of Buddy PGS filled in

LC VP Projects/iGCDP and OCPLCVP TM for EP Buddy, LEAD, PGS and IPS assistanceSocial Responsibility:Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Social ResponsibilitySee Above

Emotional IntelligenceAbility to empathize with interns and delivery LEAD based on their needsDevelops strong interpersonal relationships with interns to support their experienceDemonstrates consistency in speech and actions

1. GCM: Social Responsibility2. GCM: Emotional Intelligence3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills.4. Understanding of GCM5. Interview Skills for matching6. Project Management7. Self Effectiveness8. Facilitation/Public Speaking Skills9. Tracking

Cluster 1: JDsName of Role: RA-MA-RE & External RelationsDuration:Time CommitmentDescription

Responsibilities

KPIs




January - June10 Hours per weekThis individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects. This individual will also raise learning partners and produce in kind sponsorships from the project.1. Marketing Calls and Meetings2. TN Raising Management3. Manage matching process4. Evaluation meetings with TN/EP.5. In-kind sponsorship6. Learning Partner Raising/Relationship Management1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. $ amount of in-kind sponsorship received5. # of learning partners raisedLC VP Projects/iGCDP, OCP and LCVP ER/BDLCVP ER/BD for sales input, Other members for projects.Social Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Social Responsibility

See Above Entrepreneurial Outlook:Project ManagementSales and NegotiationLooks for opportunities in the environment to improve their performance and the performance of the ProjectProduces innovative solutions to improve the performance of in kind sponsorship and TN raising.Demonstrates resilience in the face of rejection through sales.1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation, proposal writing and

closing skills.4. Sales and Negotiation Skills5. Public Speaking6. Proposal Writing7. Project Management8. Self Effectiveness

Name of Role: Finance and LogisticsDuration:Time CommitmentDescription

Responsibilities

KPIs




January - June10 Hours per weekThis individual contributes to the project through management and tracking of the budget and ensuring financial sustainability throughout the project. In addition this individual will manage the logistics of the project events. 1. Development and tracking of the budget throughout the Project2. Develop the appropriate financial tools to ensure the project optimization3. Final evaluation/reporting during and at the conclusion of the project to ensure future financial viability of the project4. Cash Flow ManagementMonitor sponsorshipOrganize logistics for events throughout the projectOrganize venue and manage fundraising1. Profit made from ProjectBudget vs. ActualsSatisfaction rate of delivery/OC for project eventsProject/event timelinessLC VP Projects/iGCDP, OCP and LCVP FNLCVP FN for financial/ budgeting inputSocial Responsibility:

Demonstrates personal commitment to project/event/financial goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and events and the financial accountabilitySocial Responsibility:See Above

Entrepreneurial Outlook1. Scans environment for opportunities to improve, increase performance etc.2. Thinks ahead for the projectInnovation about financial tool managementInnovation for event management and fundraising activities1. GCM: Social Responsibility2. GCM: Proactive Learning3. Event Management4. Financial Management/Financial Systems5. Budgeting6. Resource and Risk Management7. Logistics Management8. Time Management9. Delegation Skills

Cluster 1: ,meline

(Continual Raising and Matching)

Raising and Matching for Summer

Key Activities January February March April May JuneRaisingMatchingRealization

JD/TMP

JanuaryJanuaryJanuaryJanuary FebruaryFebruaryFebruaryFebruary MarchMarchMarchMarch AprilAprilAprilApril MarchMarchMarchMarch MayMayMayMay

W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14 W15 W16 W17 W18 W19 W20 W21 W22 W23 W24

iGCDP Projects Team

RAMARE & ER

iGCDP Projects Team

FN & Logistics

iGCDP Projects Team

RAMARE & TM

iGCDP Projects Team

RAMARE

iGCDP Projects Team

MARK & Program

iGCDP Projects Team

OCP

General ActivitiesGeneral Activities

Apply for OCApply for OC OC Selected, Project Hearing, Education for OC starts, Sales Education Starts

OC Education, Sales (Cold Calls/Emails) for TN and Learning Partners

Sales Meeting with TNs and Learning Partners

Sign MOU/ Sales Meeting and Negotiation for TNs and Learning Partners

Sign MOU for TNs and Learning Partners

Raise TN Form

In Kind Sponsorship and Manage matching




Manage Matching ProcessManage Matching ProcessManage Matching ProcessManage Matching Process

TN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship ManagementTN and EP Evaluation Meeting, Learning Partner/TN Relationship Management

Apply for OCApply for OC OC Selected, Project Hearing, Education for OC starts

Education Logistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow ManagementLogistics for IPS, Opening and Closing of Project, Budget Creation and Tracking, Financial Management, Cash Flow Management

Fundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization ManagementFundraising, Pick Up, Realization Management


OC Education, Sales (Cold Calls/Emails)

Sales Meeting

Sign MOU/ Sales Meeting and Negotiation

Sign MOU

Raise TN Form

Manage Selection Process for Interns, Selection Process for Buddies, Manage Matching Process








Organise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGSOrganise IPS, Assigned buddies, Track Buddies and PGS


OC Education, Sales (Cold Calls/Emails)

Sales Meeting

Sign MOU/ Sales Meeting and Negotiation

Sign MOU

Raise TN Form

Manage Matching and Selection ProcessManage Matching and Selection ProcessManage Matching and Selection ProcessManage Matching and Selection ProcessManage Matching and Selection ProcessManage Matching and Selection ProcessManage Matching and Selection ProcessManage Matching and Selection Process Organise Accommodation and manage realisation processOrganise Accommodation and manage realisation processOrganise Accommodation and manage realisation processOrganise Accommodation and manage realisation processOrganise Accommodation and manage realisation processOrganise Accommodation and manage realisation processOrganise Accommodation and manage realisation processOrganise Accommodation and manage realisation process

Apply for OCApply for OC OC Selected, Project Hearing, Education for OC starts

Education Manage Program logistics and activitiesManage Program logistics and activitiesManage Program logistics and activitiesManage Program logistics and activities Undergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logisticsUndergo promotion from matching, Continue to manage program activities and logistics

Deliver roadshow and events as part of programDeliver roadshow and events as part of programDeliver roadshow and events as part of programDeliver roadshow and events as part of programDeliver roadshow and events as part of programDeliver roadshow and events as part of programDeliver roadshow and events as part of programDeliver roadshow and events as part of program

Apply for OCP

Education for OCP

Select OC, OCP Education

Education OC Management OC Management OC Management OC Management OC Management OC Management OC Management OC Management OC Management OC Management OC Management OC Management Manage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC ManagementManage Quality and oversee LEAD/IPS and OC Management

EB release application OCP and OC, Selection Criteria done

Application close, Select OCP

Start- select OC Education RaisingRaisingRaisingRaising MatchingMatchingMatchingMatchingMatchingMatchingMatchingMatching RealisationRealisationRealisationRealisationRealisationRealisationRealisationRealisation

Cluster TwoProjects

Cluster 2: StructureiGCDP RE Team (20 - 60)

VP iGCDP

OCP Health (16 RE) OCP Environment (16 RE)

OCP Local Project (15 RE)

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA

RA-MA






Special L&D Needs:1.GCM: Social Responsibility2.GCM: Proactive Learning3.Sales skills including networking, email writing,

negotiation, proposal writing and closing skills.4.Data Analysis skills for matching5.Interview Skills for matching6.Project Management7.Self Effectiveness

KPI:

Total Realisation Goal: 47 RE

Cluster 2: JDName of Role: RA-MA-RE & External RelationsDuration:Time CommitmentDescription

Responsibilities

KPIs






See Above Entrepreneurial Outlook:Project ManagementSales and NegotiationLooks for opportunities in the environment to improve their performance and the performance of the ProjectProduces innovative solutions to improve the performance of in kind sponsorship and TN raising.Demonstrates resilience in the face of rejection through sales.1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation, proposal writing

and closing skills.4. Sales and Negotiation Skills5. Public Speaking6. Proposal Writing7. Project Management8. Self Effectiveness


Responsibilities

KPIs







Cluster 2: JDName of Role: RA-MA-RE Duration:Time CommitmentDescription

Responsibilities

KPIs






This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for documentation collection and accommodation preparation for interns.

1. Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Accommodation and reception management7. Evaluation meetings with TN/EP.8. Project/Event execution management

1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching process

LC VP Projects/iGCDP and OCPLCVP ER for market research and sales assistance, LCVP iGCDP for matching, LCVP TM for selectionSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.

Social ResponsibilitySee Above


1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation,



Responsibilities

KPIs





This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for delivering the selection process and ensuring the use of GCM throughout. This individual will also be responsible for the Incoming Preparation Seminar, LEAD for Interns and the assignment and tracking of EP Buddy. 1. Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Evaluation meetings with TN/EP.7. Project/Event execution management1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching process7. Attendance at IPS, Satisfaction rate of IPS8. Attendance/Satisfaction rate for LEAD for interns9. Satisfaction rate of EP Buddy10.% of Buddy PGS filled in

LC VP Projects/iGCDP and OCPLCVP TM for EP Buddy, LEAD, PGS and IPS assistanceSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Social ResponsibilitySee AboveEmotional IntelligenceAbility to empathize with interns and delivery LEAD based on their needsDevelops strong interpersonal relationships with interns to support their experienceDemonstrates consistency in speech and actions1. GCM: Social Responsibility2. GCM: Emotional Intelligence3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills.4. Understanding of GCM5. Interview Skills for matching6. Project Management7. Self Effectiveness8. Facilitation/Public Speaking Skills9. Tracking

Name of Role: Marketing and ProgramDuration:Time CommitmentDescription

Responsibilities

KPIs















Responsibilities

KPIs










Cluster 2: JD

Cluster 2: ,melineKey Activities January February March April May June

Raising

Matching

Realization

Cluster .reeProjects

Cluster 3: StructureVP

iGCDP

OCP Health (25 RE) OCP Environment (25 RE)


RA-MA-RE

RA-MA-RE

RA-MA-RE


RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

OCP Local Project(25 RE)

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

Project Coordinator

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE

RA-MA-RE






Special L&D Needs:1.GCM: Social Responsibility2.GCM: Proactive Learning3.Sales skills including networking,

email writing, negotiation, proposal writing and closing skills.

4.Data Analysis skills for matching5.Interview Skills for matching6.Project Management7.Self Effectiveness

KPI:

Total Realisation Goal: 60 - 130 RE

Name of Role: RA-MA-RE & External RelationsDuration:Time CommitmentDescription

Responsibilities

KPIs






See Above Entrepreneurial Outlook:Project ManagementSales and NegotiationLooks for opportunities in the environment to improve their performance and the performance of the ProjectProduces innovative solutions to improve the performance of in kind sponsorship and TN raising.Demonstrates resilience in the face of rejection through sales.1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation, proposal writing

and closing skills.4. Sales and Negotiation Skills5. Public Speaking6. Proposal Writing7. Project Management8. Self Effectiveness


Responsibilities

KPIs







Cluster 3: JD

Name of Role: RA-MA-RE Duration:Time CommitmentDescription

Responsibilities

KPIs






This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for documentation collection and accommodation preparation for interns.

1. Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Accommodation and reception management7. Evaluation meetings with TN/EP.8. Project/Event execution management

1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching process

LC VP Projects/iGCDP and OCPLCVP ER for market research and sales assistance, LCVP iGCDP for matching, LCVP TM for selectionSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.

Social ResponsibilitySee Above


1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation,



Responsibilities

KPIs





This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for delivering the selection process and ensuring the use of GCM throughout. This individual will also be responsible for the Incoming Preparation Seminar, LEAD for Interns and the assignment and tracking of EP Buddy. 1. Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Evaluation meetings with TN/EP.7. Project/Event execution management1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching process7. Attendance at IPS, Satisfaction rate of IPS8. Attendance/Satisfaction rate for LEAD for interns9. Satisfaction rate of EP Buddy10.% of Buddy PGS filled in

LC VP Projects/iGCDP and OCPLCVP TM for EP Buddy, LEAD, PGS and IPS assistanceSocial Responsibility:

Demonstrates personal commitment to project goals and individual EP realisation goals.Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience.Social ResponsibilitySee AboveEmotional IntelligenceAbility to empathize with interns and delivery LEAD based on their needsDevelops strong interpersonal relationships with interns to support their experienceDemonstrates consistency in speech and actions1. GCM: Social Responsibility2. GCM: Emotional Intelligence3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills.4. Understanding of GCM5. Interview Skills for matching6. Project Management7. Self Effectiveness8. Facilitation/Public Speaking Skills9. Tracking

Cluster 3: JD

Name of Role: Marketing and ProgramDuration:Time CommitmentDescription

Responsibilities

KPIs















Responsibilities

KPIs










Cluster 3: JD

Cluster 3: JDName of Role: Project CoordinatorDuration:Time CommitmentDescription

Responsibilities

KPIs




Learning and Development Needs (to be timelined ASAP)

January - June10 Hours per weekThis individual is in charge of the projects team ensuring that the events and activities of the project are completed successfully and the ICX team is supported to ensure quality delivery of TNs to the interns.1. Total Marketing Calls and Meetings2. TN Raising Management3. AdHoc Raising Management4. Manage matching process5. Selection of EPs6. Accommodation and reception management7. Evaluation meetings with TN/EP.8. Project/Event execution management1. # of REs2. # of Evaluation Meetings1. # of marketing calls2. # Number of meetings booked3. # of MOUs signed4. Interview - Acceptance Rate5. # of MOUs signed for AdHoc6. Number of days for matching processLC VP Projects/iGCDP and OCPLCVP ER for market research and sales assistance, LCVP iGCDP for matching, LCVP TM for selectionSocial Responsibility:


Proactive LearningAttitude of striving for constant learning and growthCan put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project.1. GCM: Social Responsibility2. GCM: Proactive Learning3. Sales skills including networking, email writing, negotiation,


Cluster 3: JD


Raising

Matching

Realization

what cluster are you?

AdHoc Clusters Project Clusters

1

2

3

0-12 RE

12-30 RE

30-70 RE

1

2

3

0 - 20 RE

20 - 60 RE

60 - 130 RE

Step Two:IMPLEMENT

.ese structures will enable more

efficient and effective iGCDP in AIESEC

INDONESIA

Providing better 5periences for your members and more 5periences for interns.

If you have any questions please email:

MCVP TM: [email protected] iGCDP: [email protected]

mailto:[email protected]




aiesec indonesia |1314| igcdp summer structures

Education

long term

put acquired

generate innovative

demonstrates

lc vp projectsigcdp

incoming preparation

demonstrates

total realisation