writing tree risk assessment reports...writing tree risk assessment reports 25 may 2018 hong kong...
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Writing
Tree Risk Assessment
Reports
25 May 2018
Hong Kong
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David Galwey
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
What I will take you through today:
• Content of a report
• Format of a report
• Language – grammar, syntax
What I won’t teach you today:
• Assessing risk
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Bodrum, Turkey
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
TRAQ
QTRA
ISA 1991 (Matheny & Clark)A Photographic Guide to the Evaluation of
Hazard Trees in Urban Areas
Others
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
TRAQ
QTRA
ISA 1991 (Matheny & Clark)A Photographic Guide to the Evaluation of
Hazard Trees in Urban Areas
Others
• Likelihood of tree or tree part failing
• What part of the tree – its size
• What might it hit
• How much damage will it do
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
How many calories in a bowl of rice?
0.0719056 calories in one grain of rice
Estimate the number of grains of rice in a bowl
… if 1,000 = 71.9056 calories
… if 5,000 = 359.528 calories
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
A report must
tell a story.
Fiction v non-fiction
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Things to think about before you write
Who is the report for?
What do they need?
Who else might read it?
Tell the truth – don’t lie.
Are you required to say everything?
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Things to think about before you write
Who is the report for?
What do they need?
Who else might read it?
Tell the truth – don’t lie.
Are you required to say everything?
• Verbal advice
• Letter
• Brief report
• Informal report
• Formal report
• Expert witness statement
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Sets the context by giving relevant
background that explains what the issue
might be, or why you have been asked to
assess the tree.
Who might read the report?
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Who asked for the assessment and
report?
What did they ask for?
How was the brief modified?
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Who did the assessment?
What did you do?
How? When?
What tools did you use?
Repeatable
What other information or tests? Who?
What didn’t you do?
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
1st person
I assessed the tree.
I collected samples.
3rd person
The arborist assessed the tree.
She collected samples.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Active
The arborist used
microscopy to identify the
fungus.
Passive
The fungus was identified by
the arborist using microscopy.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Active
I assessed the tree on 19
August. Possums have
grazed the foliage.
Arborists recently removed
two branches from the
tree. Many dead leaves
were on the ground.
Passive
The tree was assessed by Jane
Smith, consulting arborist, on
19 August. The foliage had
been grazed by possums. Two
branches have recently been
removed from the tree by
arborists. There was a fairly
significant number of dead
leaves on the ground.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
I assessed the tree on 5 July 2017. I used
a laser device for measuring tree height
and crown spread, and a diameter tape
to measure DBH at 1.4 metres.
I used a mallet to sound the tree’s stem.
I then used a Resistograph to test three
areas of potential decay.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
I climbed the tree and inspected scaffold
limbs, their unions with the stem and
any wounds and areas of damage.
I assessed the tree from the ground,
inspecting the crown from all sides
except from the south, where dense
understorey limited access.
Due to heavy fog I could not see the
tree’s top branches.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Location of the tree.
Describe what you found.
Be methodical and concise.
Present data in tables.
Insert photographs.
Try to avoid elaborating too much.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Identify the key findings.
Explain why they are important.
Use references to provide further context.
Show a logical chain of reasoning that will
lead to your conclusions.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Draws together your discussion.
No new material, but may provide some
context for the outcome.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Recommend any actions clearly.
Ensure they cannot be misunderstood.
Set priorities or timeframes.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Use a standard referencing method.
List every reference in your report,
including websites and personal
communication.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
Photos if too many for the report body
Large amounts of data
Risk methodology
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Writing Tree Risk Assessment Reports 25 May 2018
Hong KongTRAQ Content
1. Name of the tree risk assessor, company and the
date of the assessment
2. Statement of the scope of work
3. Location or identification of the tree assessed
4. Level of inspection and details of the method
5. Targets, occupancy rates, likelihood of impacting
the target, and potential consequences of failure
6. Site factors considered, site history
7. Likelihood of failure, such as a list of tree
conditions, structural defects, and response
growth that were observed
8. Risk assessment and conclusion
9. Options and or recommendations for mitigation
10. Residual risk
11. Recommendations for reassessment
12. Limitations of the assessment
Content
Executive Summary
1. Introduction
2. Brief (Instructions)
3. Methodology
4. Findings
5. Discussion
6. Conclusions
7. Recommendations
8. References
9. Appendices
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Apostrophes
The branches foliage was chlorotic.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Apostrophes
The branch’s foliage was chlorotic.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Apostrophes
The branch’s foliage was chlorotic.
The branches’ foliage was chlorotic.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Apostrophes
Its difficult to know when the tree might shed its limbs.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Apostrophes
Its difficult to know when the tree might shed its limbs.
It’s difficult to know when the tree might shed its limbs.
• Possessive its does not get an apostrophe
• It is = it’s
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Using templates
Keeps you to your formal structure
Set up styles (MS Word)
Editing
Proof-reading
2nd set of eyes
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Everything you say and write may end up in a court of law.
Keep good records.
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Writing Tree Risk Assessment Reports 25 May 2018
Hong Kong
Report 1
Report 2
Report 3
Report 4
Report 5
Report 6
Report 7
Report 8