town of tolland fy 2011 - 2012 through 2015 - 2016 town manager’s five year capital plan february...

TOWN OF TOLLAND

FY 2011 - 2012 through 2015 - 2016Town Manager’s Five Year Capital Plan

February 17, 2011

Everything the Town does, from providing services to its residents and citizens, to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets.

Assets must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish.

Assets include:

Streets

Parks

Buildings

School Facilities

Large Equipment

Technology

The Town’s Five Year Capital Improvement Program is developed to ensure adequate capital investment in the Town’s assets and to provide an orderly method for funding these assets.

CAPITAL BUDGET

WHAT IS A CAPITAL ITEM?

Definition of Capital Projects: Any project, to be included in the Town’s Capital Improvement Program, should fall into one of the following three program categories:

1. Any new or expanded physical facility, including preliminary design and related professional services.

2. Land or property acquisition.

3. Items of a non-recurring nature where the benefits are realized over a long period of time.

A project should also exhibit the following characteristics to be included in the Capital Improvement Program:

1. Life Expectancy: The project’s outcome, non-recurring in nature, should have a useful life of greater than eight years.

2. Cost: Cost should be a relatively high, non-operative expenditure for the Town; generally in excess of $10,000 for equipment or plant facility improvements.

CAPITAL BUDGET PLANNING PROCESS

Activity Dates Capital budget requests submitted to Town Manager.

October 28, 2010

Preliminary Capital Budget Committee Review and Department Head meetings. Board of Education Superintendent and School Facilities Director were included in meetings.

November 9, 2010 through November 23, 2010

Manager submits Capital Program to Council. December 13, 2010 Manager submits revised Capital Program to Council with recommended General Fund Budget.

March 15, 2011

Town Council approves recommended Capital Program as part of Council’s Proposed Budget.

April 5, 2011

Capital Program as amended is part of Budget Referendum process.

May 3, 2011

SUMMARY OF ELIMINATED ITEMS/PROJECTS FUNDED BY THE GENERAL FUND

PROJECTS ELIMINATED FROM YR AMOUNT PUBLIC FACILITIES – In-Situ Chemical Oxidation 1 170,000 STREETS – Senior Housing Project 1 325,000 RECREATION – Athletic Field Renovation 2 25,000 BOE – THS – All Weather Track 4 70,000 BOE – THS – Tennis Courts 5 200,000 BOE – TMS New Irrigation System 5 50,000 TOTAL: $840,000

Revisions To Capital Budget After Submission by Town Manager to Town Council on December 15, 2010

FROM YEAR

PROJECT ACTION TOTAL

1 Drainage Infrastructure Design From Non-referendum notes to General Fund and additional $10,600 from operating budget.

$50,600

1 Installation of Generator at Town Hall Addition $272,250 2 Track Resurfacing TMS Reduced $25,000 2 Skid Steer Loader Purchased in Current Year $32,000 2 Highway Garage Roof Moved to Year 1 $80,000

TYPES OF FUNDING METHODS General Fund Contributions

Capital Non-Recurring Fund

Non-Referendum Notes

Local Capital Improvement Plan Grant (State)

Town Aid to Road Grant (State)

State School Construction Grants and other State Grants

Ambulance Fees

Cemetery Funds

Referendum Borrowing

Unallocated Capital

Hicks Trust

Existing General CNRE Recreation Non Refer LOCIP TAR State & School Ambul Hicks Unall Other Funding

Funds Fund Fund Special Refer Notes Grant Grant Federal Const Reserve Trust Capital Funding Totals

Contrib Revenue Notes Grants Grant Reserve Sources

440,000 305,708 80,000 0 1,415,194 0 120,000 150,000 0 0 480,878 50,000 0 41,700 3,083,480

0 21,789 0 0 0 0 0 0 0 0 0 0 0 0 21,789

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 41,000 0 0 216,738 0 0 0 0 0 0 0 0 0 257,738

0 0 0 0 78,000 0 0 0 0 0 0 0 0 0 78,000

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 76,819 0 0 145,000 0 0 0 0 0 0 0 0 0 221,819

420,000 70,000 0 0 0 0 0 0 0 0 321,128 0 0 0 811,128

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

20,000 45,500 80,000 0 618,465 0 0 0 0 0 0 50,000 0 41,700 855,665

0 50,600 0 0 60,000 0 0 0 0 0 0 0 0 0 110,600

0 0 0 0 296,991 0 120,000 150,000 0 0 0 0 0 0 566,991

440,000 305,708 80,000 0 1,415,194 0 120,000 150,000 0 0 321,128 50,000 0 41,700 2,923,730

0 0 0 0 0 0 0 0 0 0 159,750 0 0 0 159,750

District Wide

TOWN ADMINISTRATION

PROJECTED AVAILABILITY OF CAPITAL FUNDS =======>

FUNDING CATEGORIES

Parker Memorial School

Tolland Intermediate School

Tolland Middle School

Birch Grove Primary School

YEAR 1 CAPITAL BUDGET SUMMARYFISCAL YEAR 2011-2012

YEAR 1 C A P I T A L B U D G E T F U N D I N G S O U R C E S

CAPITAL BUDGET

SUMMARY PROJECT TOTALS

FUNDING SOURCE VARIANCES

PUBLIC FACILITIES

Public Facilities

PARKS AND RECREATION

Fire and Ambulance

CAPITAL EQUIPMENT

Town Administration

BOARD OF EDUCATION

FIRE AND AMBULANCE

Capital Equipment

Parks and Recreation

Pavement Management

STREETS AND ROADS

Construction and Reconstruction

FY11-12: SIGNIFICANT CAPITAL PROJECTSFUNDED BY THE GENERAL FUND

Total Amount: $305,708

• Sidewalk paving - $15,000

• Skylight replacement - $26,000

• Reserve for current year depreciation for municipal

vehicle replacement - $21,789. Vehicle scheduled

to be replaced is Town Manager’s Jeep which has

over 95,000 miles and replacement has already been

deferred one year.

Board of Education – Tolland Intermediate School:

Town Administration:



• 7th and last lease payment for replacement of

Engine #340 - $70,000

Fire Department:

Capital Equipment:

• Dump Truck #36 Replacement - Parks & Facilities -

$76,819, Replacement of 1992 one-ton Dodge dump

truck with a new one-ton truck with plow and

all-season body.



• Upgrade of Base Station Repeaters located at Highway,

Parks & Facilities garages and the Tower Site. The FCC

has mandated that we be licensed and operating in

narrowband emissions before 1/1/13 - $20,000. Second

of three payments.

• Fuel tank - one additional gas pump and flow fuel ports

for recently installed above ground fuel tanks at the

Highway garage plus the removal of the old fuel tanks -

$25,500. Currently, new system has one gas pump and

two diesel pumps.

Public Facilities:



• Infrastructure Drainage Design for Weigold Road, Baxter

Street & Sugar Hill Road - $50,600

Streets & Roads:

FY11-12: SIGNIFICANT CAPITAL PROJECTSFUNDED BY OTHER SOURCES

Board of Education:Tolland Intermediate School:• Repair Building Facade Cracks - $216,738

(Non-referendum notes)

Tolland Middle School: • Driveway Paving - $78,000


Capital Equipment:• Dump Truck #30 Replacement of 1993 Highway Mack Truck - $145,000 (Non-referendum notes)


Fire and Ambulance:• Ambulance 540 Replacement - $234,513

(Ambulance Fees)• ET340 Refurbishment of 1994 Engine Tank - $86,615

(Ambulance Fees)

Public Facilities:• Replacement of Library Roof - $396,215

(Non-referendum notes)• Installation of weatherproof Generator – $272,250

(Non-referendum notes)• Replacement of Highway Garage Roof - $80,000

(CNRE)

Pavement Management: • Road Maintenance - $90,671 (Non-referendum notes), $150,000 (TAR) and $120,000 (LOCIP) for a total of $360,671• Parking Lot Paving - $100,000

(Non-referendum notes)• Neighborhood Roads - $106,320 (Non-referendum notes)


Construction and Reconstruction:• Miscellaneous drainage replacements including culverts - $60,000 (Non-referendum notes)

Streets & Roads:

Significant Projects in Years 2-5 By All Sources

Board of Education:

• Driveway and Parking Lot Paving – $89,650 (Non-referendum notes)

Year 2:

Capital Equipment:

• Replacement of Dump Truck #24 – 1994 Mack - $145,000 (General Fund)

• Removal and Replacement of Asbestos Floor Tile - $681,132 (Non-referendum notes)

Tolland Intermediate School:

Fire and Ambulance:

Highway:

• ET440 Fire Truck Refurbishment - $75,941 (Ambulance Fees)


Streets & Roads:

• Drainage Infrastructure

Weigold Road - $148,600 and Various Townwide Roads - $85,000


Year 2, continued:

Public Facilities:

• Carpet for Town Hall - $50,000

(CNRE Fund)


Pavement Management:

• $705,000 to address road maintenance, parking lot and neighborhood

roads according to automated pavement management system

recommendations

($435,000 – Non-referendum notes, $120,000 – LOCIP and

$150,000 - TAR)

Year 2, continued:


Year 3:

Board of Education:

Capital Equipment:

Highway:

• Replacement of Dump Truck #28 – 1997 Ford – $145,000(General Fund)

Tolland Middle School:

• Roof Replacement on Modular Classrooms - $28,000(General Fund)

• Gym Door Removal - $26,000 (General Fund)


Year 3, continued:

Fire & Ambulance:

• Service 140 Replacement – $57,330(Ambulance Fees)

• Contribution to Emergency Services Equipment Reserve – $200,000

(Ambulance Fees)

Streets and Roads:

• Johnson Road Reconstruction – $276,300 (Non-referendum notes)

• Townwide Drainage Infrastructure - $75,000 (Non-referendum notes)


Year 3, continued:

• $700,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($435,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)



Capital Equipment:

• Replacement of Bucket Loader #16 – 1988 – $169,000(General Fund)

Year 4:

Highway

Capital Equipment:

• Replacement of Mower #2 2005 - (16’ Cut) – $80,000(General Fund)

Board of Education:

• Fiber Optic Circuits - $145,000 (Non-referendum Notes)

District Wide


Year 4, continued:

Streets and Roads:

• Grant Hill Reconstruction and Box Culvert – $675,000 (Non-referendum Notes)

• Replacement of Ambulance - $234,513 (Ambulance Fees)

Fire:


• $700,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($430,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)

Significant Projects in Years 2-5 By All Sources:

Capital Equipment:

• Replacement of 1989 Excavator – $95,000(General Fund)

Year 5:

Highway:

• Replacement of Truck #63 1999 GMC – $80,000 (General Fund)

Parks & Facilities:

Fire and Ambulance:

• Addition of Used 95 ft.–105 ft. Platform Tower – $518,700(Emergency Services Equipment Reserve)

Significant Projects in Years 2-5 By All Sources:

Streets & Roads:

Year 5, continued:

• Replacement of Salt shed - $1,400,000 Structural analysis will be included in 2012-2013 operating

budget - concern with base and cover.(Non-referendum notes)

Public Facilities:


• $700,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations.

($430,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)

DRAINAGE CONCERNS

Drainage Infrastructure

• Culvert Repair and Rehabilitation.

• Culvert failure can result in sinkholes, flooding and roadway damage. Additional concerns related to culvert failures include costs associated with emergency repair work,

damage to neighboring properties and motorists delays.

• The Capital Budget is designed so that construction follows engineering design by 1 year.

• Culverts have been prioritized based on their existing condition and history of flooding.

DRAINAGE CONCERNSContinued

• Stormwater Management Repair and RehabilitationSeveral stormwater management structures require repair and/or reconstruction. These structures include detention basins, stormwater level spreaders and bio-retention areas.

• Structures that have been poorly maintained, designed inadequately or have not been constructed appropriately are subject to erosion and sedimentation, resulting in

deterioration and damage to adjacent properties and pollution of nearby streams and inland wetlands.

• Additional drainage concerns focus on localized puddling in low areas of roadways. During excessive periods of rain or thaw/freeze cycles, these areas present a danger to

pedestrians and motorists.

In future years VHB Engineering will do an analysis of drainage structures and provide a priority list for repair and rehabilitation.

PAST 5 YEAR GENERAL FUNDCAPITAL CONTRIBUTIONS

FY07 - $556,326 or 1.4% of Townwide Operating Budget



FY10 - $204,650 or .42% of Townwide Operating Budget



Town Manager Proposed FY12 = $305,708 or 0.60% of Townwide Operating Budget

Equipment Aging Schedule for Units Assigned to Parks & Facilities Garage2011/2012 proposed 5 year CIP updated as of 12/2010

Vehicle/Eqp # Description Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Trucks:

64 TOL GMC 2500 1988 22 23 24 25 26

40 TOL Ford F350 one ton 1989 21 22 23 24 25

36 TOL Dodge W350 one ton 1992 18

51 TOL Dodge W350 service 1993 17 18 19 20 21

39 TOL Ford F800 Dump 1996 14 15 16

63 TOL GMC 3500 1999 11 12 13 14

70 TOL Ford F250 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

37 TOL GMC 3500 2003 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

38 TOL Ford F550 2004 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

61 TOL Ford F250 service 2006 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

53 TOL Ford F450 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

68 TOL Ford F550 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

75 TOL 3/4 Ton Van (new) 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Scheduled Replacements:36TOL Ford F450 2011 new 1 2 3 4 5 6 7 8 9 10 11 12 13

39TOL 4 yd dump 2013 new 1 2 3 4 5 6 7 8 9 10 11

63TOL Ford F450 2014 new 1 2 3 4 5 6 7 8 9 10

Equipment:Line Painter 1978 32 33

Ford Tractor 1970 30 31 32 33 34 35 36 37

Skidsteer New Holland 553 1986 24 25 26

Sweepstar 1991 19 20 21 22 23 24

Jacobsen mower/thrower 1996 14 15 16 17 18 19 20 21 22

Easy Rake 1998 12 13 14 15

Toro 72" Mower 1992 11 12 13 14 15 16 17 18

Lazer Lawnmower 1999 11 12 13 14 15 16 17 18 19 20 16 17 18 19 20

Gravely Snow Blower 1999 11 12 13 14 15 16 17 18 19 20 16 17 18 19 20


John Deere Tractor 2001 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18

Easy Rake 2001 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18

skidsteer New Holland180 2002 8 9 10 11 12 13 14 15 16 17 13 14 15 16 17

4000 Lawnmower 2003 7 8 9 10 11 12 13 14 15 16 12 13 14 15 16

580 Mower #2 2005 6 7 8 9 10

Easy Rake 2005 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Lazer Lawnmower 2005 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20



Lazer Lawnmower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Cat Loader 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Kubota tractor 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

4000 Lawnmower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

580 Mower #1 2010 new 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Scheduled Replacements:skidsteer 2012 new 1 2 3 4 5 6 7 8 9 10 11 12

Easy Rake 2013 new 1 2 3 4 5 6 7 8 9 10 11

580 Mower #2 2014 new 1 2 3 4 5 6 7 8 9 10

Ford tractor 2017 new 1 2 3 4 5 6 7

72" mower 2017 new 1 2 3 4 5 6 7

Jacobsen mower/thrower 2018 new 1 2 3 4 5 6

Generac generatorrecommended end of service 3 years past recommended end of service1 year past recommended end of service 4+ years recommended end of service2 years past recommended end of service scheduled for replacement

Dump Truck #36 – Replacement of 1992 One Ton Dodge Dump in Year 1

HIGHWAY VEHICLES: ON-GOING CONCERNS

Dump Truck #24 – Replacement of 1994 Mack Truck in Year 2

HIGHWAY VEHICLES: ON-GOING CONCERNS

Equipment Aging Schedule for Units Assigned to Highway Garage2011/2012 proposed 5 year CIP updated as of 12/2010

Vehicle/Eqp # Description Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Trucks:

29 TOL Mack Dump 1991 19 20 21 22

30 TOL Mack Dump 1993 17 18

24 TOL Mack Dump 1994 16 17 18

12 TOL GMC Dump 3500 1995 15 16 17 18 19

11 TOL Ford F-150 P/U 1996 14 15 16 17 18

28 TOL Ford Dump 1997 13 14 15 16

6 TOL Freightliner Lo-Pro Dump 2000 10 11 12 13 14 15 16

32 TOL Sterling Dump 2001 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

35 TOL Western Star Dump 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

8 TOL Ford Utility 2003 7 8 9 10 11 12 13

23 TOL Mack 10 Wheel Dump 2004 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

33 TOL Mack Dump 2005 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

2 TOL Ford F250 P/U 2006 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

25 TOL Ford D-550 Dump 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

34 TOL Mack Dump 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

27 TOL International 7400 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

31 TOL International 7400 2009 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Scheduled Replacements:30 TOL Mack Dump 2011 new 1 2 3 4 5 6 7 8 9 10 11 12 13

24 TOL Mack Dump 2012 new 1 2 3 4 5 6 7 8 9 10 11 12

28 TOL Mack Dump 2013 new 1 2 3 4 5 6 7 8 9 10 11

6 TOL Lo-Pro Dump 2016 new 1 2 3 4 5 6 7 8

8 TOL Ford Utility 2016 new 1 2 3 4 5 6 7 8

Heavy Equipment:17 TOL Cat Grader 1972 38 39 40 41 42 43 44 45 46 47

16 TOL Cat Loader 1988 22 23 24 25 26

18 TOL John Deere Backhoe 1989 21 22 23 24 25 26

20 TOL Elgin Sweeper 1995 15 16 17 18 19 20 21 22 23

7 TOL Vac-All 2000 refurb 11 12 13 14 15 16 17 18 19 20 21 22 23 24

22 TOL Cat Backhoe 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

26 TOL Cat 938 Loader 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

19 TOL Elgin Sweeper 2003 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Paver (used) 2007 aquired 4 5 6 7 8 9 10 11 12 13 14 15 16 17

21 TOL Roadside Mower 2010 new 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Scheduled Replacements:16 TOL Cat Loader 2014 new 1 2 3 4 5 6 7 8 9 10

18 TOL John Deere Backhoe 2015 new 1 2 3 4 5 6 7 8 9

recommended end of service scheduled for replacement1 year past recommended end of service refurbished2 years past recommended end of service3 years past recommended end of service4 years or more past recommended end of service

We Must Protect Our Investment in

Our Infrastructure

$131,960,000

Miles of paved local roads: 123.11

Miles of unpaved local roads: 8.85

To construct 1 mile of road = $1 million dollars

131.96 miles x $1,000,000 =

Total miles of road = 131.96

● The investment we must protect ●

FY11-12 CAPITAL PLAN BY PROGRAM AREA

Public Facilities, 835,665 - 34%

Streets/Roads, 677,591 - 27%

Town Administration,

$21,789 - 1%

Board of Education,

335,738 - 13%

Fire/Ambulance, 391,128 - 16%

Capital Equipment, 221,819 - 9%

Update: February, 2011Presented by Gordon Daring of VHB, Inc.

Town of Tolland, CTTown of Tolland, CT Pavement Management Study Pavement Management Study

Presentation Overview

• Pavement Management Concepts

• Pavement Management in TollandMethodologyCurrent Conditions & BacklogBudget Analysis

Pavement Management Concepts

• The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life of a pavement network.

What is Pavement Management?What is Pavement Management?

Otherwise known as“Getting the Biggest Bang for Your

Buck”

• Pavement Section Inventory• Pavement distress identification and quantification

(Visual Inspection Only)

• Pavement Condition Index (PCI) calculation on a 0 - 100 scale

• Define Repair Strategies and Costs• Test various Budget Scenarios• Develop list of candidate projects• Apply engineering and local judgment to define annual road

program

The ProcessThe Process


Will cost $10.00 to $13.00 Here

Pavement Deterioration CurvePavement Deterioration Curve



Do Nothing Condition (PCI 91-100)Do Nothing Condition (PCI 91-100)

Routine Maintenance Condition (PCI 83-90)Routine Maintenance Condition (PCI 83-90)

Treatment options – Crack sealing, patching


Preventive Maintenance Condition (PCI 71-82)Preventive Maintenance Condition (PCI 71-82)

Treatment options – Crack sealing, chip seal, thin overlay


Structural Improvement Condition (PCI 56-70)Structural Improvement Condition (PCI 56-70)

Treatment options – Overlay, Mill & Overlay, Cold in Place Recycling


Base Rehabilitation Condition (PCI 0-55)Base Rehabilitation Condition (PCI 0-55)

Treatment options – Reclamation, Reconstruction


40

50

60

70

80

90

100

Pav

emen

t Co

nd

itio

n In

dex

(PC

I)

Years

Do Nothing

Routine Maintenance

Preventive Maintenance

Structural Improvement

Base Rehabilitation

75

Pavement Management in Tolland

Average Pavement Condition Index = 75*Average Pavement Condition Index = 75*

* Estimated, February, 2011, based on computer projection

Pavement Condition Index Distribution Pavement Condition Index Distribution (Feb, 2011)(Feb, 2011)



Treatment Band Miles Cost

Do Nothing 37.4

Routine Maintenance 25.9 $150,640

Preventative Maintenance 26.5$2,099,06

3

Structural Improvement 21.9$4,337,46

1

Base Rehabilitation 20.7$5,710,80

6

Totals: 132.3$12,297,97

0

Current Backlog Summary Current Backlog Summary (Feb, 2011)(Feb, 2011)

• The effects of funding scenarios at $400k, $600k, and $1M annually over 5 years were evaluated. In each case, the annual budget was increased 3% per year to match inflation.

• The analysis did not include drainage or parking lot needs.

Funding Scenario ComparisonFunding Scenario Comparison


Future Pavement Condition ComparisonsFuture Pavement Condition Comparisons


Development of Annual Road Program

• Determine effective funding levels

• System recommends roads of highest benefit to the Town based on:

High Traffic Volume Lower Repair Cost Longer Repair Life Expectancy Poorer Road Conditions

• The system allocates annual budget to high benefit roads and analyzes the effect on overall town wide conditions.

• Engineering judgment is used to adjust the program to reflect coordination with other projects, neighborhood programs, mobilization efficiencies, etc.

5 Year Pavement Plan

February, 2011

Town of Tolland, CTTown of Tolland, CT Pavement Management Study Pavement Management Study

Questions and AnswersQuestions and Answers

TOLLAND DEBT SCHEDULE 2011-12 THROUGH 2015-16

% change

FY 11/12 - $4,751,796 1.87%

FY 12/13 - $4,797,741 .97%

FY 13/14 - $4,724,537 (1.53%)

FY 14/15 - $4,676,459 (1.02%)

FY 15/16 - $4,691,778 .33%

DEBT SERVICE FOR BUDGET YEAR: $4,751,796

School

Town

Debt Service Breakdown:

71%

29%


SCHOOL – 71%

1998 bonds – 92.3% - Birch Grove School and miscellaneous school projects

2002 bonds – 46.2% - THS roof, THS track, Middle School renovations, Parker fascia & THS modulars

2003 bonds – 51.4% - Birch Grove School addition/Tolland High School

2004 bonds – 68% - Tolland High School






MUNICIPAL – 29%

1998 bonds – 7.7% - Miscellaneous Municipal projects

2002 bonds – 53.8% - Open Space, Senior Center, capital equipment, Cross Farms

2003 bonds – 48.6% - Open Space, Cross Farms, capital equipment

2004 bonds – 32% - Old Post sewer line, Cross Farms, capital equipment

2005 bonds – 4% - Miscellaneous municipal projects

2006 bonds – 6% - Open Space


2008 bonds – 100% - Open Space and municipal projects


WHAT IS NOT INCLUDED IN THIS CAPITAL BUDGET – ALL FACILITY IMPROVEMENTS Town Public Facility Highway & Parks Fire & Ambulance BOE Public Facility Construction of a New Library 8,000,000 Highway & Parks Facilities Plan for Public Works Buildings 50,000 Metal Storage Garages/Truck Wash Facility 700,000 Parks/Facilities Garage 3,750,000 Fire & Ambulance Fire Station Upgrades for Station 140 630,360 Additional Space and Roof to Station 340 & 440 477,405 Fire/Training Complex 4,000,000 BOE Design of School-Wide Renovation 460,000 Tolland Intermediate School Renovations 1,099,170 Tolland Middle School Renovations 2,090,250 Library and Guidance HVAC 57,500 Roof Top HVAC Replacement (Siemens Company Energy Project) (TMS)

140,000

TOTAL: 8,000,000 4,500,000 5,107,765 3,846,920

February 17, 2011 (Thursday) Capital Budget Public Hearing – Council Room – 7:30 p.m. March 8, 2011 (Thursday) Manager convenes joint meeting between Council and Board of Education (by April 11 per Charter requirement) – Council Room – 7:30 p.m. March 15, 2011 (Tuesday) Manager submits Budget to Council (by March 27 per Charter requirement) March 17, 2011 (Thursday) Advertise Public Hearing March 17, 2011 (Thursday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 23, 2011 (Wednesday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 24, 2011 (Thursday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 29, 2011 (Tuesday) PUBLI C HEARI NG on Manager’s Recommended Budget: Board of Education, Town Government, Capital Improvement Plan – Tolland High School Auditorium – 7:30 p.m. April 5, 2011 (Tuesday) Council Discussion – Budget finalized – Council Room – 7:30 p.m. April 14, 2011 (Thursday) Advertise Budget April 26, 2011 (Tuesday) ANNUAL BUDGET PRESENTATI ON MEETI NG – Tolland High School Auditorium – 7:30 p.m. May 3, 2011 (Tuesday) Annual Budget Referendum By May 12, 2011 (Thursday) Council to establish mill rate upon referendum adoption

Budget Schedule: Important Upcoming Dates

Discussion of Facility Improvements Library & Combined Public Works Building

town of tolland fy 2011 - 2012 through 2015 - 2016 town manager’s five year capital plan february...

Documents

capital budget slide

capital equipment

capital item

significant capital

year capital plan

definition of capital

general fund slide

adequate capital investment