town of tolland fy 2012 - 2013 through 2016 - 2017 town manager’s five year capital plan february...

TOWN OF TOLLAND

FY 2012 - 2013 through 2016 - 2017Town Manager’s Five Year Capital Plan

February 23, 2012

Everything the Town does, from providing services to its residents and citizens, to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets.

Assets must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish.

Assets include:

Streets

Parks

Buildings

School Facilities

Large Equipment

Technology

The Town’s Five Year Capital Improvement Program is developed to ensure adequate capital investment in the Town’s assets and to provide an orderly method for funding these assets.

CAPITAL BUDGET

WHAT IS A CAPITAL ITEM?

Definition of Capital Projects: Any project, to be included in the Town’s Capital Improvement Program, should fall into one of the following three program categories:

1. Any new or expanded physical facility, including preliminary design and related professional services.

2. Land or property acquisition.

3. Items of a non-recurring nature where the benefits are realized over a long period of time.

A project should also exhibit the following characteristics to be included in the Capital Improvement Program:

1. Life Expectancy: The project’s outcome, non-recurring in nature, should have a useful life of greater than eight years.

2. Cost: Cost should be a relatively high, non-operative expenditure for the Town; generally in excess of $10,000 for equipment or plant facility improvements.

CAPITAL BUDGET PLANNING PROCESS

Activity Dates

Capital budget requests submitted to Town Manager. October 27, 2011

Preliminary Capital Budget Committee Review and Department Head meetings. Board of Education Superintendent and School Facilities Director were included in meetings.

Month of November, 2011

Manager submits Capital Program to Council. December 19, 2011

Manager submits revised Capital Program to Council with recommended General Fund Budget.

March 13, 2012

Town Council approves recommended Capital Program as part of Council’s Proposed Budget.

April 3, 2012

Capital Program as amended is part of Budget Referendum process.

May 1, 2012

Revisions To Capital Budget After Submission by Town Manager to Town Council on December 21, 2011

• Reduced the General Fund portion of the Capital Budget by $86,014 with the result being the replacement of the skylight at the Intermediate School and the purchase of additional security cameras at various schools are being moved to the second year of the plan or possibly being done with other revenue sources and a used generator shall be purchased at the Senior Center rather than a new one.

TYPES OF FUNDING METHODS General Fund Contributions

Capital Non-Recurring Fund

Non-Referendum Notes

Local Capital Improvement Plan Grant (State)

Town Aid to Road Grant (State)

State School Construction Grants and other State Grants

Ambulance Fees

Cemetery Funds

Referendum Borrowing

Unallocated Capital

Hicks Trust

Existing General CNRE Recreation Non Refer LOCIP TAR State & School Ambul Hicks Unall Other Funding

Funds Fund Fund Special Refer Notes Grant Grant Federal Const Reserve Trust Capital Funding Totals

Contrib Revenue Notes Grants Grant Reserve Sources

255,591 231,877 59,000 0 1,567,600 0 120,000 250,000 394,350 0 404,383 0 0 100,948 3,383,749

0 48,877 0 0 0 0 0 0 0 0 0 0 0 0 48,877

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 544,000 0 0 0 0 0 0 0 0 0 544,000

0 0 0 0 115,000 0 0 0 0 0 0 0 0 0 115,000

0 0 0 0 300,000 0 0 0 0 0 0 0 0 0 300,000

0 0 0 0 0 0 0 0 0 0 0 0 0 10,000 10,000

0 158,000 44,000 0 0 0 0 0 0 0 0 0 0 38,500 240,500

0 0 0 0 0 0 0 0 0 0 301,049 0 0 13,951 315,000

55,384 0 0 0 0 0 0 0 394,350 0 0 0 0 0 449,734

140,000 0 15,000 0 30,000 0 0 0 0 0 0 0 0 38,497 223,497

60,207 25,000 0 0 148,600 0 50,000 0 0 0 0 0 0 0 283,807

0 0 0 0 430,000 0 70,000 250,000 0 0 0 0 0 0 750,000

255,591 231,877 59,000 0 1,567,600 0 120,000 250,000 394,350 0 301,049 0 0 100,948 3,280,415

0 0 0 0 0 0 0 0 0 0 103,334 0 0 0 103,334

PROJECTED AVAILABILITY OF CAPITAL FUNDS =======>

FUNDING CATEGORIES

Pavement Management

Fire and Ambulance

STREETS AND ROADS

Construction and Reconstruction

PARKS AND RECREATION

TOWN ADMINISTRATION

FIRE AND AMBULANCE

District-Wide

YEAR 1 CAPITAL BUDGET SUMMARYFISCAL YEAR 2012-2013

YEAR 1

CAPITAL BUDGET

C A P I T A L B U D G E T F U N D I N G S O U R C E S

CAPITAL EQUIPMENT

Parks and Recreation

Tolland Middle School

Capital Equipment

Tolland High School

Town Administration

BOARD OF EDUCATION

Parker School

Tolland Intermediate School

FUNDING SOURCE VARIANCES

PUBLIC FACILITIES

Public Facilities

SUMMARY PROJECT TOTALS

FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY THE GENERAL FUND

Total Amount: $231,877

• Replacement of 1998 GMC ½ ton pick-up with 2012

½ ton pick-up - $25,000.

• Reserve for current year depreciation for municipal

vehicle replacement - $27,877. Vehicles scheduled

to be replaced are Building Inspector’s Jeep and the

Highway pick-up truck.

Board of Education:

Town Administration:

FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY THE GENERAL FUND

Total Amount: $231,877

Capital Equipment:

• Dump Truck #28 Replacement – Replace 1997 Ford

truck which is a front-line vehicle. Truck includes

plow and sander - $145,000

Streets & Roads:

• Drainage Design priority is the paved portion of Johnson

Road (1,300 feet of road) including design of catch

basins - $25,000

FY12-13: SIGNIFICANT CAPITAL PROJECTSFUNDED BY OTHER SOURCES

Board of Education:Tolland Intermediate School:• Removal and Replacement of Asbestos Floor Tile - $414,000• Driveway and Parking Lot Paving - $130,000

(Non-referendum notes)

Tolland Middle School: • Track Resurfacing - $115,000


Tolland High School:• Lights for stadium field - $300,000 Town to be reimbursed through private donations (Non-referendum notes)


Capital Equipment:• Replacement of 1992 Dodge Ram Utility Body Dump Truck with Versa Lift - $57,000 (CNRE $44,000 and General Fund $13,000) Fire and Ambulance:• Service 140- $85,000

(Ambulance Fees)• Emergency Back-up Power Generators - $140,000

(Ambulance Fees)


Parks & Recreation:• Cross Farms Building with Bathrooms, Concession

and Storage Area - $449,734(State Grant and Existing Funds)

Public Facilities:• Hicks Building Roof – Level 2 - $106,000

(Existing funds HVAC $100,000 and Senior Housing Project $6,000)

• Study for Improvements for Library & Public Works- $30,000 (Non-referendum notes)

Pavement Management: • Road Maintenance - $230,000 (Non-referendum notes), $250,000 (TAR) and $70,000 (LOCIP) for a total of $550,000• Parking Lot Paving - $100,000

(Non-referendum notes)• Neighborhood Roads - $100,000 (Non-referendum notes)


Construction and Reconstruction:• Miscellaneous drainage construction including culverts - $148,600 (Non-referendum notes) and $50,000 (LOCIP)

Streets & Roads:

Significant Projects in Years 2-5 By All Sources

Year 2:


Tolland Green Rte. 195 & 74 Corridor Improvements - $250,000

(Grant $225,000 and General Fund $25,000)

Board of Education:

Tolland Intermediate School:

• Gym Door Removal - $54,000

(General Fund)

• Skylight Replacement - $18,000

(General Fund)

Tolland Middle School :

• Gym Door Removal -$60,000

(General Fund)


Year 2, continued:

Capital Equipment:

• Replacement of Dump Truck #6 – 2000 Freightliner - $147,000 (Non-referendum notes)

Fire and Ambulance:

Highway:

•Fire Gear - $25,000 (Ambulance Fees)

District Wide:• Camera Upgrade and Base Equipment - $35,000

(General Fund $23,014 and other sources $11,986)


Year 2, continued:

Parks & Recreation:

• Renovations at Parker School - $40,000

(CNRE Fund)

Public Facilities:

• Station 140 Roof - $30,000

(General Fund)

Streets & Road:

• Drainage Infrastructure

Johnson Road - $276,300 and Torry Road - $175,000



Pavement Management:

• $750,000 to address road maintenance, parking lot and neighborhood

roads according to automated pavement management system

recommendations

($480,000 – Non-referendum notes, $120,000 – LOCIP and

$150,000 - TAR)

Year 2, continued:


Year 3:

Board of Education:

Capital Equipment:

Highway:

• Replacement of Mower #2 (16’ cut) - $80,000(General Fund)

Parker Memorial School:

• Roof Replacement - $575,300(Non-referendum notes)

• Boiler - $625,000 (Non-referendum notes)


Year 3, continued:

Fire & Ambulance:

• Ambulance 640 Replacement – $246,238(Ambulance Fees)

• Portable Diesel Generator – $40,000 (Ambulance Fees)

Public Facilities:

• Hicks Roof Levels 4 and 6 - $125,000(General Fund)


Year 3, continued:

Streets and Roads:

• Johnson Road Reconstruction - $276,300(Non-referendum notes)

• Townwide Drainage Infrastructure - $75,000(Non-referendum notes)


• $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations. ($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 - TAR)


Year 4:


• Tolland Green Rte. 195 & 74 Corridor

(Non-referendum Notes $250,000 and Grants $2,550,000)

Board of Education:

Birch Grove Primary School

• Parking Lot Paving - $100,000

(Non-referendum Notes)

Capital Equipment:

• Replacement of 2002 CAT Backhoe - $120,000


• Replacement of CAT Bucket Loader #16 - $169,000

(General Fund)


Year 4, continued:

Fire:

• Replacement of Rescue 240 - $625,000

(Ambulance Fees)

Streets and Roads:

• Drainage Construction - various - $50,000

(General Fund)


• $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations.

($480,000 – Non-referendum notes, $120,000 – LOCIP and $150,000 – TAR)

Significant Projects in Years 2-5 By All Sources:

Year 5:

Board of Education:

Birch Grove Primary:

• Parking lot paving phase 2 - $100,000


Tolland High School:

• Track resurfacing - $70,000

(General Fund)

Capital Equipment:

• Replacement of Dump Truck #32 - $155,000



Year 5, continued:

Capital Equipment Continued:

• Replacement of 2003 11’ Toro 4000 Mower - $53,000

(General Fund)

Fire and Ambulance:

• Contribution to Emergency Service Equipment Reserve - $150,000

(Ambulance Fees)


Year 5, continued:

Parks & Recreation:

• Basketball Court at Heron Cove - $39,600

(General Fund)

Streets & Roads:

• $750,000 to address road maintenance, parking lot and neighborhood roads according to automated pavement management system recommendations.

($480,000 – Non-referendum Notes, $120,000 – LOCIP and $150,000 - TAR)

DRAINAGE CONCERNS

Drainage Infrastructure

• Culvert Repair and Rehabilitation.

• Culvert failure can result in sinkholes, flooding and roadway damage. Additional concerns related to culvert failures include costs associated with emergency repair work,

damage to neighboring properties and motorists delays.

• The Capital Budget is designed so that construction follows engineering design by 1 year.

• Culverts have been prioritized based on their existing condition and history of flooding.

DRAINAGE CONCERNSContinued

• Stormwater Management Repair and RehabilitationSeveral stormwater management structures require repair and/or reconstruction. These structures include detention basins, stormwater level spreaders and bio-retention areas.

• Structures that have been poorly maintained, designed inadequately or have not been constructed appropriately are subject to erosion and sedimentation, resulting in

deterioration and damage to adjacent properties and pollution of nearby streams and inland wetlands.

• Additional drainage concerns focus on localized puddling in low areas of roadways. During excessive periods of rain or thaw/freeze cycles, these areas present a danger to

pedestrians and motorists.

PAST 5 YEAR GENERAL FUNDCAPITAL CONTRIBUTIONS

FY08 - $462,859 or 1.1% of Townwide Operating Budget

FY09 - $506,037 or 1.1% of Townwide Operating Budget

FY10 - $204,650 or .42% of Townwide Operating Budget



FY13- $231,310 or .45% of Townwide Operating Budget

Town Manager Proposed FY12 = $231,310 or 0.45% of Townwide Operating Budget

Equipment Aging Schedule for Units Assigned to Parks & Facilities Garage2011/2012 proposed 5 year CIP updated as of 12/2010

Vehicle/Eqp # Description Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Trucks:

64 TOL GMC 2500 1988 22 23 24 25 26

40 TOL Ford F350 one ton 1989 21 22 23 24 25

36 TOL Dodge W350 one ton 1992 18

51 TOL Dodge W350 service 1993 17 18 19 20 21

39 TOL Ford F800 Dump 1996 14 15 16

63 TOL GMC 3500 1999 11 12 13 14

70 TOL Ford F250 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

37 TOL GMC 3500 2003 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

38 TOL Ford F550 2004 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

61 TOL Ford F250 service 2006 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

53 TOL Ford F450 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

68 TOL Ford F550 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

75 TOL 3/4 Ton Van (new) 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Scheduled Replacements:36TOL Ford F450 2011 new 1 2 3 4 5 6 7 8 9 10 11 12 13

39TOL 4 yd dump 2013 new 1 2 3 4 5 6 7 8 9 10 11

63TOL Ford F450 2014 new 1 2 3 4 5 6 7 8 9 10

Equipment:Line Painter 1978 32 33

Ford Tractor 1970 30 31 32 33 34 35 36 37

Skidsteer New Holland 553 1986 24 25 26

Sweepstar 1991 19 20 21 22 23 24

Jacobsen mower/thrower 1996 14 15 16 17 18 19 20 21 22

Easy Rake 1998 12 13 14 15

Toro 72" Mower 1992 11 12 13 14 15 16 17 18

Lazer Lawnmower 1999 11 12 13 14 15 16 17 18 19 20 16 17 18 19 20

Gravely Snow Blower 1999 11 12 13 14 15 16 17 18 19 20 16 17 18 19 20


John Deere Tractor 2001 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18

Easy Rake 2001 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18

skidsteer New Holland180 2002 8 9 10 11 12 13 14 15 16 17 13 14 15 16 17

4000 Lawnmower 2003 7 8 9 10 11 12 13 14 15 16 12 13 14 15 16

580 Mower #2 2005 6 7 8 9 10

Easy Rake 2005 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Lazer Lawnmower 2005 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20



Lazer Lawnmower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Cat Loader 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Kubota tractor 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

4000 Lawnmower 2007 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

580 Mower #1 2010 new 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Scheduled Replacements:skidsteer 2012 new 1 2 3 4 5 6 7 8 9 10 11 12

Easy Rake 2013 new 1 2 3 4 5 6 7 8 9 10 11

580 Mower #2 2014 new 1 2 3 4 5 6 7 8 9 10

Ford tractor 2017 new 1 2 3 4 5 6 7

72" mower 2017 new 1 2 3 4 5 6 7

Jacobsen mower/thrower 2018 new 1 2 3 4 5 6

Generac generatorrecommended end of service 3 years past recommended end of service1 year past recommended end of service 4+ years recommended end of service2 years past recommended end of service scheduled for replacement

Equipment Aging Schedule for Units Assigned to Highway Garage2011/2012 proposed 5 year CIP updated as of 12/2010

Vehicle/Eqp # Description Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Trucks:

29 TOL Mack Dump 1991 19 20 21 22

30 TOL Mack Dump 1993 17 18

24 TOL Mack Dump 1994 16 17 18

12 TOL GMC Dump 3500 1995 15 16 17 18 19

11 TOL Ford F-150 P/U 1996 14 15 16 17 18

28 TOL Ford Dump 1997 13 14 15 16

6 TOL Freightliner Lo-Pro Dump 2000 10 11 12 13 14 15 16

32 TOL Sterling Dump 2001 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

35 TOL Western Star Dump 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

8 TOL Ford Utility 2003 7 8 9 10 11 12 13

23 TOL Mack 10 Wheel Dump 2004 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

33 TOL Mack Dump 2005 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

2 TOL Ford F250 P/U 2006 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

25 TOL Ford D-550 Dump 2007 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

34 TOL Mack Dump 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

27 TOL International 7400 2008 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

31 TOL International 7400 2009 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Scheduled Replacements:30 TOL Mack Dump 2011 new 1 2 3 4 5 6 7 8 9 10 11 12 13

24 TOL Mack Dump 2012 new 1 2 3 4 5 6 7 8 9 10 11 12

28 TOL Mack Dump 2013 new 1 2 3 4 5 6 7 8 9 10 11

6 TOL Lo-Pro Dump 2016 new 1 2 3 4 5 6 7 8

8 TOL Ford Utility 2016 new 1 2 3 4 5 6 7 8

Heavy Equipment:17 TOL Cat Grader 1972 38 39 40 41 42 43 44 45 46 47

16 TOL Cat Loader 1988 22 23 24 25 26

18 TOL John Deere Backhoe 1989 21 22 23 24 25 26

20 TOL Elgin Sweeper 1995 15 16 17 18 19 20 21 22 23

7 TOL Vac-All 2000 refurb 11 12 13 14 15 16 17 18 19 20 21 22 23 24

22 TOL Cat Backhoe 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

26 TOL Cat 938 Loader 2002 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

19 TOL Elgin Sweeper 2003 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Paver (used) 2007 aquired 4 5 6 7 8 9 10 11 12 13 14 15 16 17

21 TOL Roadside Mower 2010 new 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Scheduled Replacements:16 TOL Cat Loader 2014 new 1 2 3 4 5 6 7 8 9 10

18 TOL John Deere Backhoe 2015 new 1 2 3 4 5 6 7 8 9

recommended end of service scheduled for replacement1 year past recommended end of service refurbished2 years past recommended end of service3 years past recommended end of service4 years or more past recommended end of service

FY12-13 CAPITAL PLAN BY PROGRAM AREA

Public Facilities, $223,497 - 6.8%

Streets/Roads, $1,033,807 - 31.5%

Town Administration, $48,877 - 1.5%

Board of Education,

$996,000 - 29.6%

Fire/Ambulance, $315,000 - 9.6%

Capital Equipment,

$240,500 - 7.3%

We Must Protect Our Investment in

Our Infrastructure

$132,100,000

Miles of paved local roads: 123.25

Miles of unpaved local roads: 8.85

To construct 1 mile of road = $1 million dollars

132.10 miles x $1,000,000 =

Total miles of road = 132.10

● The investment we must protect ●

Update: February, 2012Presented by Gordon Daring of VHB, Inc.

Town of Tolland, CTTown of Tolland, CT Pavement Management Study Pavement Management Study

Presentation Overview

• Pavement Management Concepts

• Pavement Management in TollandCurrent Conditions & BacklogBudget AnalysisUpdated 5 Year CIP

Pavement Management Concepts

• The practice of planning for pavement maintenance and rehabilitation with the goal of maximizing the value and life of a pavement network.

What is Pavement Management?What is Pavement Management?

Otherwise known as“Getting the Biggest Bang for Your

Buck”

• Pavement Section Inventory• Pavement distress identification and quantification

(Updated on a four year cycle)

• Pavement Condition Index (PCI) calculation on a 0 - 100 scale

• Define Repair Strategies and Costs• Test various Budget Scenarios• Develop list of candidate projects• Apply engineering and local judgment to define annual road

program

The ProcessThe Process


Will cost $10.00 to $13.00 Here

Pavement Deterioration CurvePavement Deterioration Curve



Do Nothing Condition (PCI 91-100)Do Nothing Condition (PCI 91-100)

Routine Maintenance Condition (PCI 83-90)Routine Maintenance Condition (PCI 83-90)

Treatment options – Crack sealing, patching


Preventive Maintenance Condition (PCI 71-82)Preventive Maintenance Condition (PCI 71-82)

Treatment options – Crack sealing, chip seal, thin overlay


Structural Improvement Condition (PCI 56-70)Structural Improvement Condition (PCI 56-70)

Treatment options – Overlay, Mill & Overlay, Cold in Place Recycling


Base Rehabilitation Condition (PCI 0-55)Base Rehabilitation Condition (PCI 0-55)

Treatment options – Reclamation, Reconstruction


40

50

60

70

80

90

100

Pav

emen

t Co

nd

itio

n In

dex

(PC

I)

Years

Do Nothing

Routine Maintenance

Preventive Maintenance

Structural Improvement

Base Rehabilitation

71

Pavement Management in Tolland

Average Pavement Condition Index = 71*Average Pavement Condition Index = 71*

* Estimated, February, 2012, based on computer projection

PCI Distribution TrendPCI Distribution Trend



Treatment Band Miles Cost

Do Nothing 19.7 $0

Routine Maintenance 17.5 $138,633

Preventative Maintenance 22.1$2,074,91

3

Structural Improvement 40.1$6,011,53

3

Base Rehabilitation 23.5$7,064,46

3

Totals: 123.0$15,289,5

42

Current Backlog Summary* Current Backlog Summary* (Feb, 2012)(Feb, 2012)

* Paved Roadways only* Paved Roadways only

• The effects of funding scenarios at $500k and $1.2M over 5 years as well as the planned levels listed below were evaluated.• FY2013 - $650k• FY2014 - $850k• FY2015 - $750k• FY2016 - $750k• FY2017 - $750k

• The analysis did not include parking lot, drainage, or gravel road needs

Funding Scenario ComparisonFunding Scenario Comparison


Future Pavement Condition ProjectionsFuture Pavement Condition Projections


Given the trend of poorer road conditions over Given the trend of poorer road conditions over the last three years, the planned increase in the last three years, the planned increase in

funding is wise.funding is wise.

Development of Annual Road Program

• Determine effective funding levels

• System recommends roads of highest benefit to the Town based on:

• High Traffic Volume• Lower Repair Cost• Longer Repair Life Expectancy• Poorer Road Conditions

• Engineering judgment is used to adjust the program to reflect coordination with other projects, neighborhood programs, mobilization efficiencies, etc.

ProcessProcess

Development of Annual Road Program

• Focus primarily on most heavily travelled roads until those roads have reached acceptable condition

• Reserve a portion of budget to address some local residential roads

• Coordinate work on residential roads within neighborhoods

• Use full range of pavement treatment options

StrategyStrategy

February, 2012

Town of Tolland, CTTown of Tolland, CT Pavement Management Study Pavement Management Study

Questions and AnswersQuestions and Answers

TOLLAND DEBT SCHEDULE 2012-13 THROUGH 2016-17

% change

FY 12/13 - $4,642,785 (1.62)%

FY 13/14 - $4,664,018 .46%

FY 14/15 - $4,672,829 1.0%

FY 15/16 - $4,480,554 (4.12)%

FY 16/17 - $4,561,092 1.80%

DEBT SERVICE FOR BUDGET YEAR: $4,642,785

School

Town

Debt Service Breakdown:

71%

29%


SCHOOL – 71%

1998 bonds – 92.3% - Birch Grove School and miscellaneous school projects

2002 bonds – 46.2% - THS roof, THS track, Middle School renovations, Parker fascia & THS modulars

2003 bonds (Refunded in 2011) – 51.4% - Birch Grove School addition/Tolland High School

2004 bonds – 68% - Tolland High School





2011 bonds – 22% - TMS floor, TIS HVAC, driveway


MUNICIPAL – 29%

1998 bonds – 7.7% - Miscellaneous Municipal projects

2002 bonds – 53.8% - Open Space, Senior Center, capital equipment, Cross Farms

2003 bonds (Refunded in 2011) – 48.6% - Open Space, Cross Farms, capital equipment

2004 bonds – 32% - Old Post sewer line, Cross Farms, capital equipment

2005 bonds – 4% - Miscellaneous municipal projects

2006 bonds – 6% - Open Space



MUNICIPAL – 29%

2008 bonds – 100% - Open Space and municipal projects


2011 bonds – 78% - Municipal projects

2011 Geothermal project

WHAT IS NOT INCLUDED IN THIS CAPITAL BUDGET

ALL FACILITY IMPROVEMENTS

Public FacilityConstruction of a New Library

Highway & ParksFacilities Plan for Public Works BuildingsMetal Storage Garages/Truck Wash FacilityParks/Facilities Garage

Fire & AmbulanceFire Station Upgrades for Station 140Additional Space and Roof to Station 340 & 440Fire/Training Complex

February 23, 2012 (Thursday) Capital Budget Public Hearing – Council Room – 7:30 p.m. March 6, 2012 (Tuesday) Manager convenes joint meeting between Council and Board of Education (by April 11 per Charter requirement) – Council Room – 7:00 p.m. March 13, 2012 (Tuesday) Manager submits Budget to Council (by March 27 per Charter requirement) March 15, 2012 (Thursday) Advertise Public Hearing March 15, 2012 (Thursday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 20, 2012 (Tuesday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 21, 2012 (Wednesday) Mgr. discusses Budget w/Council–Council Room – 7:30 p.m. March 28, 2012 (Wednesday) PUBLI C HEARI NG on Manager’s Recommended Budget: Board of Education, Town Government, Capital Improvement Plan – Tolland High School Auditorium – 7:30 p.m. April 3, 2012 (Tuesday) Council Discussion – Budget finalized – Council Room – 7:30 p.m. April 12, 2012 (Thursday) Advertise Budget April 24, 2012 (Tuesday) ANNUAL BUDGET PRESENTATI ON MEETI NG – Tolland High School Auditorium – 7:30 p.m. May 1, 2012 (Tuesday) Annual Budget Referendum By May 10, 2012 (Thursday) Council to establish mill rate upon referendum adoption

Budget Schedule: Important Upcoming Dates

town of tolland fy 2012 - 2013 through 2016 - 2017 town manager’s five year capital plan february...

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