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Together InForming JusticeANZFSS 23rd International Symposium on the Forensic Sciences18 - 23 September 2016Auckland, New Zealand www.anzfss2016.org

Sponsorship and Exhibition Prospectus

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Sarah Scott

[email protected]

Contents

Invitation from the Symposium Chair 3

Australian and New Zealand Forensic Science Society 4

Program overview 5

Previous Symposia 5

Why sponsor? 6

Green commitment 6

Symposium Organisers 6

Sponsorship packages available 7

Sponsorship Opportunities 8

Industry Trade Exhibition 18

Terms & Conditions 20

Sponsorship and Exhibition Application 23

Bloodspatter image cover and back cover courtesy of ESR

Matt Gittos

[email protected]

Ian Calhaem

[email protected]

3Invitation from the symposium chair

Tena koutou, tena koutou, tena koutou katoaGreetings and Hello to you all

It is with great pleasure that I invite you and your organisation to be part of the 23rd ANZFSS International Symposium on the

Forensic Sciences to be held in Auckland, New Zealand (NZ) in September 2016. Regardless of whether your organisation has

supported ANZFSS Symposia in the past, or you are a newcomer, including exhibitors and sponsors from the FIRMS industry,

a very warm welcome to you all.

NZ leads the world in many areas of forensic science and forensic science research. As such, we anticipate this Symposium

will attract a large number of delegates, eager for the opportunity to benefit from the knowledge and experience of forensic

science within NZ as well as the reputation of ANZFSS as one of the top forensic science Symposia in the world.

In addition, NZ is a top international tourist destination, renowned for our country’s natural beauty and friendly culture. With

direct flights from across the globe, the opportunity for delegates and exhibitors alike to fulfil dreams of that uniquely kiwi

experience is just too good to overlook.

In support of our program of top quality science, we aim to provide maximum exposure for all of our sponsors and extended

opportunities for exhibitors to interact with delegates and showcase their company and products. As well as maintaining the

ANZFSS tradition of high quality networking events providing a taste of NZ and the hospitality our nation is renowned for.

We have a range of packages to suit all options and can tailor one to suit your needs. If you do not find what you are looking

for, please contact us and we will make it happen. We are anticipating this being the biggest and best ANZFSS Symposia yet.

As an important player in the forensic science arena, this is definitely the international forensic science event of 2016 not to

miss for your organisation.

Regardless of whether your motivation is the top quality industry showcase, opportunities for delegate interaction, exposure

to the world class scientific program, or simply the chance to explore middle earth and experience that kiwi hospitality and

culture you’ve heard so much about, don’t hesitate, book your place now.

Auckland 2016 – see you there!

Haere pai atu, hoki pai mai.

Travel safely

Sarah ScottChairman

Auckland 2016 Symposium Organising Committee

4 Australian and New Zealand Forensic Science Society

The Australian Forensic Science Society was formed in 1971 with the aim of bringing together scientists, police, criminalists,

pathologists, and members of the legal profession actively involved with the forensic sciences. The Society’s objectives are

to enhance the quality of Forensic Science providing both formal and informal lectures, discussions and demonstrations

encompassing the various disciplines within the science.

In 1988, the strong New Zealand membership within the Society was recognised, resulting in the name of the Society

changing to the Australian and New Zealand Forensic Science Society (ANZFSS).

The 23rd International Symposium on the Forensic Sciences

The International Symposium on the Forensic Sciences is the major forensic science symposium in Australasia, showcasing

the region’s forensic research efforts on a biennial basis. The symposium is a major networking event for members of the

Australian and New Zealand forensic science community. It is a ‘must attend’ event for the industry of forensic sciences. For

exhibitors, it is the one opportunity every two years to showcase their products and services within forensic science and

related industries. The symposium has earned a high reputation internationally and is ranked by many in the top three

international forensic symposia. It offers a great opportunity for local forensic practitioners to attend a world class meeting.

The symposium now attracts a strong contingency from Asia, Europe and the Americas. It is the most significant international

forensic science conference to be held in 2016.

5Program overview

Sunday 18 September 2016 Exhibition set up

Registration

Welcome Reception

Monday 19 September 2016 Opening

Scientific Sessions

Exhibition

Tuesday 20 September 2016 Scientific Sessions

Exhibition

Extreme Night Out

Wednesday 21 September 2016 Scientific Sessions

Exhibition

Thursday 22 September 2016 Scientific Sessions

ANZFSS Annual General Meeting

Exhibition closes at end of sessions

Symposium Gala Dinner

Friday 23 September 2016 Scientific Sessions

Previous Symposia

The International Symposium on the Forensic Sciences is a biennial event, held

in either Australia or New Zealand

Year Location Delegate Numbers2014 Adelaide > 800

2012 Hobart > 770

2010 Sydney > 930

2008 Melbourne > 760

2006 Fremantle > 750

2004 Wellington > 450

2002 Canberra > 600

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6 Why sponsor?

Participating as a sponsor or exhibitor provides you

with the opportunity to directly target your national and

international target markets and demonstrate your level of

support and commitment to the industry. The Symposium

can provide your company with:

• maximum exposure for four days at a premier

international Symposium devoted to forensic science

• the opportunity to demonstrate your company’s

commitment to the industry

• an opportunity to build and reinforce strategic

relationships

• time to network with industry colleagues and key

decision makers

• a cost effective way to reinforce your company’s

brand and build brand awareness amongst a relevant

audience

• access to a broad network of industry partners from the

public and private sectors

• opportunity to present latest innovations and new

products or services to a pertinent audience

• the opportunity to showcase your expertise and

capabilities, and educate the industry

• increased marketing opportunities including visibility

on the Symposium website and associated marketing

materials and the chance to affiliate your brand

with a unique, dynamic Symposium. Packages and

commitment levels vary and can be tailored to suit your

marketing strategies.

Green commitment

We are committed to reducing carbon emissions and

providing a green Symposium. The Symposium venue

already employs many strategies to reduce greenhouse

emissions and we are transitioning to an electronic event

as much as possible. Please discuss with us any suggestions

you have to assist us in this commitment and reduce our

carbon footprint.

Symposium OrganisersConference Innovators

PO Box 28084

Auckland 1541

Telephone: +64 9 525 2464

Facsimile: +64 9 525 2465

Email: [email protected]

7Sponsorship packages available

This table is a summary only. Full conditions and entitlements are outlined within this document under the relevant

sponsorship level.

Sponsorship Package Number Available Price NZ (GST inclusive) Page Number

Principal Sponsor Exclusive $45,000 8

Gold Sponsor 3 available $35,000 9

Silver Sponsor 9 available $22,000 11

Bronze Sponsor 4 available $15,000 12

Espresso Café Exclusive $15,000 13

Plenary Sponsor 4 available $10,000 13

Stream Sponsor Multiple opportunities $7,000 14

Scientific Poster Sponsor Exclusive $6,000 14

Lunch Sponsor 5 available $5,500 15

Keynote Speaker Sponsor Multiple opportunities $5,000 15

Workshop Sponsor Multiple opportunities $3,500 16

Symposium Note Pad Sponsor Exclusive $3,000 16

Morning and Afternoon Tea Sponsor 8 available $2,500 17

Symposium Pen Sponsor Exclusive $2,000 17

Advertising on Website from $750 17

Standard sponsorship EntitlementsSymposium sponsors will receive the following standard entitlements in addition to the entitlements outlined in the individual

packages:

• Recognition as a sponsor (with company logo) on all relevant Symposium promotional material.

• Recognition as a sponsor (with company logo) on the sponsors’ page of the official Symposium website, including a

hyperlink to your company/organisation home page.

• Recognition as a sponsor on the Symposium tablet provided to each attendee.

• Acknowledgement as a sponsor on the official sponsor acknowledgement board/banner situated onsite at the

Symposium.

• Use of the Symposium logo until the end of December 2016.

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Sponsorship OpportunitiesAll prices are in New Zealand dollars and include GST except where stipulated.

Principal Sponsor$45,000 (GST inclusive)

ONE ONLY

The Principal Sponsor will present

a unique opportunity to be at the

forefront of delegate’s minds and

provides a number of outstanding

benefits that will be relevant before,

during and after the Symposium.

We view our Principal Sponsor as our

primary partner in the successful

execution of the Symposium and we

will work alongside you to provide

opportunities to promote your

company through the lead up and

during the Symposium itself. This is a

unique marketing opportunity and

we are confident your participation

in this prestigious event at this level

will provide your company with

exceptional commercial rewards.

Principal Entitlements (in addition to Standard Entitlements):

TabletEvery attendee will be given a tablet PC pre-loaded with all conference material as

part of their registration package. In addition to the sponsorship package outlined

below, the Principal Sponsor will be acknowledged as sponsor of the tablet

provided to each of the delegates.

Additional entitlements: • Tablet to be branded with the company’s logo at sponsor’s cost (in consultation

with Symposium organisers).

• Verbal acknowledgement as the Principal Sponsor during the Opening and

Closing Ceremonies.

• Display of company logo on a looped PowerPoint slide shown in session

rooms prior to and between the commencement of sessions.

• Logo and 200 word profile on the Symposium Website.

• Full delegate list including address, telephone, email and fax details supplied prior

to Symposium (list will exclude any delegates who have requested privacy).

• Four complimentary Symposium delegate registrations inclusive of all social

functions.

• Full page advertising space (colour) on the Symposium Website (artwork to be

supplied by sponsor).

• Two complimentary 3m x 3m exhibition spaces located in a prominent

position within the Trade Exhibition Area.

• Two additional exhibitor registrations exclusive of all social functions, except

the Welcome Reception.

Image courtesy of ESR

9GOLD Sponsor $35,000 (GST inclusive)

TWO (2) OPPORTUNITIES

As a Gold Sponsor, your company

will benefit from an excellent level

of exposure. Your company will

enjoy a strong alignment with the

Symposium through the many

opportunities for branding and

exposure, prior to and during the

Symposium. This sponsorship level

allows you to be involved in one

of two of the major social events at

the Symposium – the Symposium

Gala Dinner or the Extreme Night

Out. This allows you exposure to

a large number of attendees in a

fun, relaxed environment providing

prime networking opportunities.

Gold Entitlements (in addition to Standard Entitlements):

• Verbal acknowledgement as a Gold Sponsor during the Opening and Closing

Ceremonies.



• Logo and175 word profile on the Symposium Website.



• Full page advertising space (colour) on the Symposium Website (artwork to

be supplied by sponsor).

• Three complimentary Symposium delegate registrations inclusive of all social

functions.

• One complimentary 3m x 3m exhibition space located in a prominent position

within the Trade Exhibition Area.

In addition to the Gold Entitlements outlined above, the Gold Sponsor will be

acknowledged as sponsor of the Symposium Gala Dinner. The dinner is the major

social event at the Symposium and a fantastic opportunity for delegates, speakers

and sponsors to network while at the Symposium. It also includes handover to

the next Symposium Organising Committee.

Option 1 – Gala Dinner• The sponsor may provide a pull-up banner which will be positioned in a

prominent location at the Symposium Gala Dinner (maximum size 2m high x

1m wide).

• Company representative may present a three minute speech or audio-visual

presentation at the function (basic audio visual will be provided – additional

audio visual is at the expense of the sponsor).

• Sponsor logo displayed for the duration of the dinner on large screens (when

not in use for award presentation or other display purposes).

• Four additional Symposium Gala Dinner tickets.

• Sponsor may provide Symposium Gala Dinner guests with a company

branded gift (sponsor to supply).

• Company name and logo printed on all menus and tickets for the Symposium

Gala Dinner.

10Option 2: – Extreme Night OutIn addition to the Gold Entitlements outlined above, the Option 2 Sponsor will

be acknowledged as sponsor of the midweek Extreme Night Out. This night is a

fantastic opportunity for delegates, speakers, sponsors and exhibitors to network

whilst at the Symposium and will be an exciting themed night that promises to

be memorable.

Additional entitlements:

• The sponsor may provide a pull-up banner which will be positioned in a

prominent location at the Extreme Night Out (maximum size 2m high x 1m

wide).

• Opportunity for company representative to present a three minute speech at

the function (basic audio visual will be provided – additional audio visual is at

the expense of the sponsor).

• Four invitations for company represent-atives to attend the Extreme Night

Out.

• Sponsor may provide Extreme Night Out guests with a company branded gift

(sponsor to supply).

• Company name and logo printed on menu and tickets for the Extreme Night

Out.

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11Silver Sponsor$22,000 (GST inclusive)

ONE (1) OPPORTUNITY

As a Silver Sponsor, your company

will enjoy a strong alignment with

the Symposium through the many


exposure, prior to, during and after

the Symposium.

Silver Entitlements (in addition to Standard Entitlements):






• Two complimentary Symposium delegate registrations inclusive of social

functions.

• Half page advertising space (colour) on the Symposium Website (artwork to

be supplied by sponsor).

• One complimentary 3m x 3m exhibition space located in a prominent

position within the Trade Exhibition Area.

In addition to the Silver Entitlements outlined above, the Welcome Reception

Sponsor will be associated with the Welcome Reception - the first event for the

Symposium – where all delegates, speakers, sponsors and exhibitors gather to

network, relax, introduce each other and celebrate the commencement of the

23rd International Symposium on the Forensic Sciences.

Sponsorship of this event will provide a wonderful opportunity to welcome

delegates and leave a lasting first impression.

Additional Silver entitlements:

• Prominent display of company logo on a looped PowerPoint slide shown

during the Welcome Reception if possible.


prominent location at the Welcome Reception (maximum size 2m high x 1m

wide).

• Opportunity for company representative to present a three minute speech

at the function (additional audio visual other than what is provided for the

function is at the expense of the sponsor).

• Four invitations for company represent-atives to attend the Welcome

Reception only.

• Sponsor may provide Welcome Reception guests with a company branded

gift (sponsor to supply gifts).

• Small table signs featuring the company name and logo displayed at the

Welcome Reception (Symposium Organisers to supply).

12 Bronze Sponsor $15,000 (GST inclusive)

TWO (2) OPPORTUNITIES

As a Bronze Sponsor, your company


the Symposium through the many


exposure, prior to, during and after

the Symposium.

This sponsorship level provides two

opportunities to gain high exposure

through involvement with the

Symposium – Name Tag and Lanyard

and Symposium Pocket Program

Bronze Entitlements (in addition to Standard Entitlements):



• Logo and 100 word profile in the Symposium Website.

• Full delegate list including address, telephone, email and fax details supplied

prior to Symposium (list will exclude any delegates who have requested

privacy).

• Two complimentary Symposium delegate registrations inclusive of social

functions.

• Half page advertising space (colour) in the Symposium Website (artwork to be


• One complimentary 3m x 3m exhibition space located in a prominent position

within the Trade Exhibition Area.

In addition to the Bronze Entitlements outlined above, each Bronze Sponsor

may choose one of the following complimentary additional options to add to

their package (first come, first served basis).

Option 1 – Name Badge and Lanyard To gain access to the Symposium, all delegates are required to wear the official

Symposium name badge and lanyard. This is an opportunity to have your company

logo printed on all name badges and lanyards alongside the Symposium logo

and gain considerable exposure throughout the Symposium.

The lanyard colour will determine the level of access for each attendee. As the

Name Badge and Lanyard Sponsor, your company will receive the following

entitlement:

• Company Logo to appear on all Symposium name badges and lanyards

alongside the Symposium logo.

Note: Branding is subject to approval from the Symposium Organising Committee

Option 2 – Symposium Pocket Program Your company’s logo will be printed on the front cover of the fold-out Symposium

Pocket Program that will be given to all attendees. The Symposium Pocket

Program will include a summary of the program (day at a glance) and Trade

Exhibition Area information. The Symposium Pocket Program is the quick guide

to the Symposium for all attendees, so your profile will be seen continuously

throughout the Symposium.

As the Symposium Pocket Program Sponsor, your company will receive the

following entitlement:

• Logo displayed on the cover of the Symposium Pocket Program.

Note: The Symposium Pocket Program sponsor will receive maximum exposure in this

sponsorship package but Symposium Pocket Program sponsorship does not entitle

the sponsor to exclusive advertising rights within the Symposium Pocket Program.

Other advertisements may be included at the discretion of the Symposium Organising

Committee.

13Espresso café$15,000 (GST inclusive)

ONE ONLY

The ANZFSS 2016 Espresso Café will

serve premium coffee, hot chocolate

and teas during catering breaks on

Monday, Tuesday, Wednesday and

Thursday. The package cost covers

the provision of café furniture,

barista, consumables and coffee

carts and includes an adjoining

exhibition booth. The Espresso Café

will be available for the exclusive use

of Symposium delegates and will be

located in the Trade Exhibition Area.

Entitlements (in addition to Standard Entitlements):



• One 3m x 3m exhibition booth adjoining the café area.


• The Sponsor may provide pull-up banners to be positioned in prominent

locations in the Espresso Café (maximum size 2m high x 1m wide).

• Company corporate literature may be displayed in the Espresso Café (to be


• Opportunity to place branded accessories such as coffee mugs within the

Espresso Café (materials to be provided by sponsor).

Plenary Session Sponsor$10,000 (GST inclusive)

FOUR (4) OPPORTUNITIES

As a Plenary Session Sponsor,

your company will enjoy a strong

alignment with the event through

the support of a nominated plenary

session of your choice.

Delegates will attend plenary

sessions throughout the

Symposium.




• Recognition in all program materials that the session is sponsored by your

company.

• Two complimentary day registrations for nominated guests to attend the

sponsored session day only.

• The sponsor may provide a pull up banner which will be positioned in a

prominent location in the session room (maximum size 2m high x 1m wide).

• Verbal recognition by the Session Chair prior to and at the conclusion of the

sessions in that stream for that day.

14 Stream Sponsor$7,000 (GST inclusive)

MULTIPLE OPPORTUNITIES

As a Stream Sponsor, your company


the event through the support of

a nominated stream of your choice

for a single day.

Delegates will be able to select

from a very comprehensive series of

program sessions.

Where a stream spans a number

of days, the sponsored stream

will apply for a single day per

sponsorship unit.

Entitlements (in addition to Standard Entitlements)


rooms prior to and between the commencement of sessions on that day.

• Recognition in all program materials that the stream is sponsored by your

company.



sponsored stream day only.


prominent location in the session room (maximum size 2m high x 1m wide).

• Your company logo will be displayed on the session room projection screen

prior to and after the sessions in that stream for that day.


sessions in that stream for that day.

Where streams span a number of days, the sponsor may negotiate with the

Symposium Organising Committee to coordinate a particular speaker and

session theme. Where requested sessions coincide with a Keynote Speaker

Sponsor, the Symposium Organising Committee reserves the right to negotiate

with the sponsors and reallocate the sponsored streams to provide all sponsors

with maximum exposure.

In the case of a Stream Sponsor and Keynote Speaker Sponsor requesting

sponsorship of sessions or streams on the same day, and separate scheduling is

not possible through negotiations with the Symposium Organising Committee,

both sponsors will share the recognition for that day but be acknowledged for

the type of sponsorship they have provided.

Scientific Poster Sponsor $6,000 (GST inclusive)

ONE ONLY

The Scientific Poster area is an

integral part of the Symposium and

will provide a premium branding

and marketing opportunity to

demonstrate your support and

commitment to continued research

and development.

The Scientific Poster area will be

located near the Trade Exhibition

Area and will provide the sponsor

with superior levels of exposure

during the Symposium. It is

anticipated that in excess of 200

posters will be displayed for the 4

days of the Symposium.


• Company’s logo prominently displayed on poster board numbers and

discipline signs within the poster area for the duration of the display period.



prominent location at the Scientific Poster display (maximum size 2m high x

1m wide).

15Lunch Sponsor$5,500 (GST inclusive)

FIVE (5) OPPORTUNITIES

Demonstrate your company’s

hospitality by sponsoring the daily

luncheon break on one day.





• Two complimentary passes for nominated guests to attend the sponsored

lunch break (these passes are for the lunch break only, attendance to other

sessions is not included).


prominent location in the lunch area (maximum size 2m high x 1m wide).

• Small table signs featuring the company name and logo displayed on the

sponsored refreshment tables.

• Verbal recognition by the Session Chair in the sessions directly before and

after the sponsored luncheon break.

• Company corporate literature may be displayed on the refreshment stations

during the sponsored lunch (sponsor to supply).

Keynote speaker Sponsor$5,000 (GST inclusive)

MULTIPLE OPPORTUNITIES IN ALL

STREAMS

Keynote Speakers will present at the

beginning of each of the streams

(concurrent sessions). The Keynote

Speakers are seen as leaders or

innovators in their field, presenting

key findings in research or latest

work practices relevant to the

stream. Sponsors of one of these

speakers will receive significant

exposure as these sessions are well

attended and alignment with these

speakers will be highly favoured.



sponsored session.

• Guaranteed Keynote Speaker session in a stream of the sponsor’s choice

in consultation with the Symposium Organising Committee for choice of

speaker.





sponsored session day only.

• Your company logo will be displayed on the session room projection screen

for the day of the sponsored session in that stream.

Each sponsorship opportunity includes sponsorship of a Keynote Speaker for one

keynote session.

Where requested sessions coincide with a Stream Sponsor, the Symposium

Organising Committee reserves the right to negotiate with the sponsors and

reallocate the sponsored streams to provide all sponsors with maximum exposure.

In the case of a Stream Sponsor and Keynote Speaker Sponsor requesting

sponsorship of sessions or streams on the same day, and separate scheduling is

not possible through negotiations with the Symposium Organising Committee,

both sponsors will share the recognition for that day but be acknowledged for

the type of sponsorship they have provided.

Note that all sponsored Keynote presentations will require submission of an

abstract and speaker biography as per the general abstract submission process,

and the presenter will have to be registered to attend the symposium (for the full

duration or the relevant day). Speaker travel, accommodation and registrations

costs are not included.

16 Workshop Sponsor$3,500 (GST inclusive)

MULTIPLE OPPORTUNITIES

As a Workshop Sponsor, your

company will enjoy a strong

alignment with the event through

the support of a nominated pre-

or post-symposium workshop.

Delegates will be able to select

from a very comprehensive series of

workshop sessions. You will receive

exposure over the whole of the

Symposium as a Workshop Sponsor.




workshop only (subject to registration criteria).


prominent location in the workshop room (maximum size 2m high x 1m

wide) during the sponsored workshop.

• Your company logo will be displayed on the workshop room projection

screen prior to and after the sponsored workshop.

• Verbal recognition by the Presenter prior to and at the conclusion of the

sponsored workshop.

All workshop sponsorship will be undertaken in consultation with the Symposium

Workshop Coordinator and Symposium Organising Committee.

Symposium


• Writing Pads, provided by the sponsor, will be provided to all delegates.

Requirements:• Supply approximately 1000 branded writing pads (up to or including A4 size).

• Design and size to be approved by Symposium Organising Committee prior

to printing

Note Pad Sponsor$3000 (GST inclusive)

ONE ONLY

This is an opportunity to provide

each delegate with your branded

writing pads, providing your

company with exposure that

exceeds the duration of the

Symposium.

Please note the Writing Pads are to

be supplied by the sponsor.

17Entitlements (in addition to Standard Entitlements):

• Display of company logo on a PowerPoint slide prior to the sponsored break.


refreshment break only.


prominent location during the sponsored refreshment break (maximum size

2m high x 1m wide).

• Small table signs featuring the company name and logo displayed on the

sponsored refreshment break tables.

• Verbal recognition by the Session Chair at the sessions directly before and

after the sponsored refreshment break.

• Company corporate literature may be displayed on the refreshment stations

during the sponsored break (sponsor to supply).


• Pens, provided by the sponsor, will be provided to all delegates.

Requirements:• Supply approximately 1000 branded pens.

Size/CostFull Page (colour or mono) $1,500 (GST incl.)

Half Page (colour or mono) $750 (GST incl.)

The Symposium Website will be a valuable reference tool used by delegates

throughout the Symposium. It will contain full details covering the scientific

program, excluding abstracts, together with exhibition and session details as well

as information covering the Symposium social events and will be included on the

tablet provided to all attendees.

Advertisements must be provided in print-ready pdf format.

Morning & Afternoon Tea Sponsor$2,500 (GST inclusive)

EIGHT (8) available

Demonstrate your company’s

hospitality by sponsoring the daily

refreshment breaks.

Symposium Pen Sponsor$2,000 (GST inclusive)

ONE ONLY

This is an opportunity to provide

your company with exposure

that exceeds the duration of the

Symposium.

Please note the pens are to be

supplied by the sponsor.

Advertising rates for the Symposium Website

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The Industry Trade Exhibition will run in conjunction with

four full days of the Symposium Program – from Monday

morning until close of business Thursday afternoon.

The Industry Trade Exhibition has been designed to

provide the best possible promotional opportunities to

participating companies, with the Scientific Poster area

and daily refreshment breaks being located in the Trade

Exhibition Area.

The Trade Exhibition Area will provide an exceptional

opportunity to promote your products and services in a

face-to-face environment.

The Industry Trade Exhibition allows you to: • Build new and strengthen existing relationships

• Acquire highly qualified leads

• Increase brand awareness

• Meet the decision makers

• Demonstrate new devices and services

• Gain instant market feedback

• Obtain first-hand market knowledge of developments

in your industry

• Discuss development of key points raised at the

Symposium

The VenueThe Industry Trade Exhibition will be held in the New

Zealand Room, Level 5, SKYCITY Convention Centre. The

New Zealand Room is in close proximity to all sessions and

meeting rooms and will host all catering breaks, including

scientific posters.

Industry Trade Exhibition

Trade Booth Details

Single Booth per 3m x 3m block $5,000 (GST incl.)

Double Booth per 6m x 3m block $8,000 (GST incl.)

Exhibitor Package Inclusions• One 3m x 3m exhibition booth.

• 2.4m high walls finished in White.

• Two x 150 watt spot lights on arms per stand.

• Fascia with company name (max. 30 characters).

• One general use power point per stand.

• Two full Exhibitor registrations (including name badges,

catering for all morning/afternoon teas and all lunches,

access to Symposium sessions and tickets to the

Welcome Reception and Symposium Dinner).

• Listing on Symposium Website.

• Delegate List – hard copy at the time of the Symposium

(excluding those that have requested privacy).

Additional Exhibition Staff:Extra staff on the exhibition booth will have access to a

reduced exhibitor registration fee.

• $500 per additional exhibition staff.

• Price includes – name badge, daily catering, Welcome

Reception and Symposium Pocket Program.

• Price excludes – session attendance, all social functions

except the Welcome Reception.

Custom Design StandsIf you require a custom designed stand, please provide a

diagram of the proposed stand with details and dimensions

for approval. The space for ‘custom design stands’ will be

sold on the same principle as booths

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19Exhibition Floorplan

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20 Terms & Conditions

Application and Payment• Please complete the Booking Form attached with this

prospectus and return to the contact details on the

form. On receipt, a tax invoice for payment of 25%

deposit will be forwarded for payment.

• On receipt of the 25% deposit and after approval by

the committee, your sponsorship package will be

confirmed, and a letter will be sent to you outlining the

sponsorship agreement and specifications regarding

artwork for logos and advertisements, delivery details

for signage etc.

• As spaces are strictly limited, returning a Booking

Form does not guarantee a place as a sponsor/

exhibitor. Sponsorship and exhibition packages are not

considered confirmed until a 25% deposit of total costs

is received. Should the deposit not be received within

21 days of invoice, the package will be released for re-

sale.

• The second payment of 50% is due 31 July 2015 and

the final payment of 25% is due Friday 1 July 2016. A tax

invoice will be sent to you. Should final payment not be

received by 14 days after this date, the package will be

released for re-sale and the deposit not returned.

• Sponsors and exhibitors will be able to nominate their

1st, 2nd and 3rd choices for preferred sites at a later date.

Booths will be allocated based on sponsorship level

and order of receipt of Booking Form and deposit at the

discretion of the Symposium Organising Committee.

Should your preferred sites be unavailable, you will be

contacted for another preference.

Acceptance and AllocationThe Australian and New Zealand Forensic Science Society

(ANZFSS), the Symposium Organising Committee and

Symposium Organiser; Conference Innovators, reserve the

right to accept or reject any application for sponsorship at

its absolute and unfettered discretion with the return of

any deposit paid. Sponsorship and exhibition packages,

which may be limited in number, will be generally allocated

to those companies who apply earliest. Allocation of

sponsorship packages and booths regardless of the

preference indicated, and alteration of the floor plan is at

the discretion of the ANZFSS, the Symposium Organising

Committee and Symposium Organiser, whose decision will

be final.

Cancellation Policy If the event is cancelled by the ANZFSS, the Symposium

Organising Committee and/or Symposium Organiser

less than 12 months prior to the scheduled date, the

Sponsor/Exhibitor is entitled to a 75% refund. If the

event is rescheduled by the organiser, and the Sponsor/

Exhibitors can reasonably demonstrate their inability to

participate it will be entitled to a full refund. In the case

of your cancellation of sponsorship, notification in writing

should be sent to the Symposium Organiser. In the event of

cancellation of sponsorship the ANZFSS reserves the right

to retain monies paid in full unless resold.

Consequential DamageThe ANZFSS Symposium Organising Committee and

Symposium Organiser will not be liable for any indirect

or consequential damages arising out of a breach of this

Exhibition/Sponsorship contract.

Detailed Requirements and Due Dates The Symposium Organising Committee and Symposium

Organiser’s requirements regarding the artwork for logos

and advertisements, specifications and delivery details

for signage, arrangements for static display or other

arrangements will be sent to you in a confirmation letter at

a later date with relevant due dates. Logos will be requested

in both .jpg and .eps format, high

resolution 300dpi. Should an alternative format be received,

the Symposium Organisers cannot be held responsible for

the quality of the logos displayed in any of the promotional

material. In the event that materials, information or artwork

required by the Symposium Organiser are not received

by the designated due date, their use for their intended

purpose cannot be guaranteed. The value of these

entitlements will not be refunded if this is the case.

21Entitlements• The Symposium Organising Committee on behalf of

the ANZFSS and the Symposium Organiser will take the

upmost care to fulfil all listed entitlements.

• Concern that benefits have not been met must be

advised in writing to the Symposium Organiser prior to

the event.

• The sponsor is responsible for any banners supplied

and erected at the Symposium and must coordinate

with the Symposium Organiser prior to the events.

• The Symposium Organising Committee may enter into

negotiations regarding the provision of services under

this prospectus as they see fit.

Exceptional CircumstanceThe ANZFSS Symposium Organising Committee and

Symposium Organiser reserve the right to change the

venue and duration if exceptional circumstances demand.

In the event of a change of venue and/or duration, the

agreement to participate will remain in force as long as

the Sponsor/Exhibitor is informed at least one month

before the planned Symposium. The ANZFSS Symposium

Organising Committee and Symposium Organiser will use

reasonable endeavours to remedy the impact of exception

circumstances.

Exhibitor Display Rules• The Symposium Organising Committee and

Symposium Organiser shall determine the hours during

which the Trade Exhibition Area shall be open and the

hours of access for Exhibitors including variations of

such times as shall be necessary.

• The exhibition booth is to be fully manned and

operational and removal of or change to any of the areas

will not commence until after the exhibition closes after

close of business on Thursday 22 September 2016.

• No advertising material such as banners, are allowed

outside the designated booth area.

• Excessive noise that inconveniences other exhibitors

or the Symposium will not be allowed. The ANZFSS

Symposium Organising Committee and Symposium

Organiser will be the judges as to whether there is an

annoyance.

• No obstruction of any form in the aisles and walkways.

• While companies are encouraged to pursue novel

methods of attracting people with their stand, practices

disadvantaging other companies or detracting from

the Exhibition will be discouraged.

• The Sponsor/Exhibitor will acknowledge that

the ANZFSS Symposium Organising Committee,

Symposium Organiser and SKYCITY Convention Centre

will not be responsible for any loss or damage to the

exhibitor’s property and that all exhibitor material and

equipment is the sole responsibility of the exhibitor

Partnerships Nothing contained in the Agreement will be deemed

to constitute a partnership, joint venture or agency

relationship between you and the ANZFSS and/or the

Symposium Organiser and you must not do anything

where you will, in any way, be represented that you are a

partner of the ANZFSS and or the Symposium Organisers.

ResponsibilityThe ANZFSS Symposium Organising Committee,

Symposium Organiser and SKYCITY Convention Centre

accept no responsibility for any act, accidents, omissions on

the part of service providers, the accuracy or content of any

written or oral statements by speakers in connection with

this event, delay, damage, personal injury or death.

The Sponsor/Exhibitor is responsible for all personal injury

or damage to property arising in connection with the

Exhibitor display area, howsoever caused. The Sponsor/

Exhibitor will indemnify the Organisers in respect of any

claim and demands in respect thereof. The Sponsor/

Exhibitor must take out adequate insurance in respect of

all such claims.

RegistrationsSponsor/Exhibitors are not permitted to attend Symposium

sessions or social functions unless the relevant tickets are

offered as part of the particular sponsorship or exhibition

package. However, should Sponsor/Exhibitors wish to

attend the Symposium as a delegate or attend social

functions, the appropriate registration form must be

completed and forwarded to the Symposium Organisers

together with the applicable registration fee. Specific

Sponsor/Exhibitors registration forms will be sent out at a

later date.

Sponsorship and Exhibition PackagesPlease refer to the sponsorship packages in the Sponsorship

and Exhibition Prospectus document. Any variations to the

description of each package must be as agreed in writing

with the Symposium Organiser. Sponsorship and exhibition

entitlements will not commence until the Booking Form

and deposit is received by the Symposium Organiser.

22Unavoidable OccurrencesIn the event that the Symposium/Exhibition is cancelled

or delayed through no fault of the ANZFSS Symposium

Organising Committee, Symposium Organiser and the

Venue Manager, including but not limited to fire, flood,

labour disputes, natural disasters, acts of God(s), civil

disorders, riots, insurrections, work stoppages, slow downs

or disputes, or other similar events then the Sponsor/

Exhibitor shall not be entitled to any refund or claim for any

loss of damage.

VenueThe Sponsor/Exhibitor and the servants, agents, contractors

and invitees of the Sponsor/Exhibitor are also to observe

the rules, regulations and procedures as prescribed by

SKYCITY Convention Centre.

Further InformationFor further information contact the Symposium Organiser:

Conference Innovators

PO Box 28084

Auckland 1541

Telephone: +64 9 525 2464

Fax: +64 9 525 2465

Email: [email protected]

Website: www.anzfss2016.org

23

We agree to the terms and conditions set out in this

Sponsorship & Exhibition Prospectus

Signature

Date

Level of Sponsorship Principal Sponsor $45,000

Gold Sponsor $35,000

Silver Sponsor $20,000

Bronze Sponsor $15,000

Espresso Café $15,000

Plenary Sponsor $10,000

Stream Sponsor $7,000

Scientific Poster Sponsor $6,000

Lunch Sponsor $5,500

Keynote Speaker Sponsor $5,000

Workshop Sponsor $3,500

Symposium Note Pads Sponsor $3,000

Morning and Afternoon Tea Sponsor $2,500

Symposium Pen Sponsor $2,000

All prices are in New Zealand dollars and include GST except where stipulated.

Company Name

Contact Person* Position

Address Suburb

State Country Postcode

Telephone Facsimile

Mobile Email

* All correspondence will be forwarded to this person

Sponsorship and Exhibition Application

Together InForming JusticeANZFSS 23rd International Symposium on the Forensic Sciences18 - 24 September 2016Auckland, New Zealand www.anzfss2016.org

Advertising on Symposium Website Full page $1,500

Half page $750

EXHIBITION Trade Booth Single Booth 3m x 3m – $5,000

Double Booth 6m x 3m – $8,000

Do not locate us next to:

Any special requirements?

(e.g. telephone, power other than single phase etc. LIGHTING)

Deposit Amount $

Return Details Please return this form together with your deposit to the

Symposium Organisers:

Conference Innovators Ltd

PO Box 28084

Auckland 1541

T: +64 9 525 2464

F: +64 9 525 2465

E: [email protected]

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