partnership & exhibition prospectus · vicki callaway partnership & exhibition, marketing...

15-18 OCTOBER 2017 PULLMAN BRISBANE KING GEORGE SQUARE

BRISBANE | QUEENSLAND

@casanz2017 www.facebook.com/CleanAirSocietyANZ/

PA R T N E R S H I P & E X H I B I T I O N P R O S P E C T U Swww.casanz2017.com

2 CASANZ 2017 | PARTNERSHIP & EXHIBITION PROSPECTUS

INVITATION TO PARTICIPATE

David Wainwright Conference Chair

Robin Smit Deputy Chair

Natalie Shaw Secretary

Andrew Martin Budget Liaison / Treasurer

Neville Bofinger Program

Andrew Balch SIG Workshop Chair

Mitchell Ryan SIG Workshop

John Taylor SIG Workshop

Mandana Mazaheri

Lidia Morawska

Vicki Callaway Partnership & Exhibition, Marketing

Carmelo Chiappalone Partnership & Exhibition, Marketing

ORGANISING COMMITTEE

The Clean Air Society of Australia and New Zealand is hosting the 23rd Biennial International Clean Air and Environment Conference on the 15 - 18 October 2017 at Pullman Brisbane, King George Square. On Sunday, 15 October 2017 there will be specialist workshops followed by the main conference, 16 - 18 October 2017.

CASANZ 2017 will embrace the theme of The Critical Atmosphere. The widely accepted concern over the effects of climate change on human health and wellbeing demands that we understand more about the physical and chemical processes underlying air quality, their effects on human health and welfare, and our capacity to effectively control and regulate air pollution. We hope to stimulate new ideas and tools that can be applied across the air quality and climate change fields by bringing together invited international and local speakers, papers, posters and exhibits to provide delegates with ample opportunities for innovative and exciting new partnership options.

As part of the 2017 CASANZ conference we have developed a range of partnership opportunities to meet a range of budgets and exhibition areas to promote the latest air quality and climate change information and equipment.

If your organisation promotes better air quality and action on climate change there is no better way to show your support and interest to delegates than by partnering and/or exhibiting at CASANZ 2017. Partnership and exhibition opportunities will:

» Raise your profile to a national and international audience

» Reinforce your credentials as a key player

» Stimulate discussion

» Publicise your activities and promote your company or brand

» Showcase your products or services

» Reinforce relationships with existing clients and develop newcontacts and clients

Promotion of the conference has commenced and will continue through 2016 and 2017. It will include:

» CASANZ 2017 conference website – providing up to dateinformation and promotion of the Conference, along withacknowledgement of partners and exhibitors

» Direct marketing of the conference via email campaigns andthe registration brochure

» Promotion and advertising in the CASANZ journal andnewsletters as well alerts on allied websites.

The Organising Committee’s goals are to acknowledge your support of the conference at every possible opportunity and to ensure that your organisation’s conference expectations are met.

We invite you to look at the partnership and exhibition prospectus and to discuss with us how we might be able to further assist your organisation.

David Wainwright, Conference Chair

Program, International Conference Chair

International Conference Chair

3PARTNERSHIP & EXHIBITION PROSPECTUS | CASANZ 2017

CASANZ MISSION

CASANZ is an association of members who have a professional interest in Air Quality. We aim to share knowledge and learning and provide an opportunity to connect and build on collective knowledge.

CASANZ VISION

The Clean Air Society of Australia and New Zealand (CASANZ) brings together people with an interest in environmental science and management with particular reference to air quality, climate change, and related issues. The Society promotes the protection of the environment and has over 550 members, with a demographic predominately from within Australia and New Zealand, but also extends to various parts of the world. The Society is a non-government, non-profit Organisation.

The objectives of the Society are to promote the protection of the environment, through advancement of knowledge and practical experience of environmental and air quality science and management. CASANZ is an organisation which gathers and distributes the experience and knowledge of its members, to benefit society members and the public.

CASANZ provides industry specific training, workshops, webinars, technical meetings and Conferences as a forum to expand knowledge of environmental matters, especially air quality, including causes, effects, measurement, legislative aspects and control of pollution.

We publish a quarterly scientific based journal: Air Quality and Climate Change, for the benefit of members and the public and present the Clean Air Award annually, recognising individuals and organisations in the air quality industry who make a significant contribution to achieving improvements in the quality of the air environment.

CASANZ also provide student awards and occasional scholarships.

CERTIFIED AIR QUALITY PROFESSIONAL (CAQP)

CASANZ is proud to have introduced Australasia’s only certification program, specifically for air quality professionals; the Certified Air Quality Professional (CAQP).

Accreditation as a CAQP member recognises expertise, professional achievements, integrity, and a commitment to excellence in maintaining and developing knowledge and skills as an air quality professional through the Continuing Professional Development program.

The program enables CASANZ to formally recognise members for their professional expertise and ethical conduct. It raises the profile of air quality professionals amongst industry, research, government, academia, and the community.

Certified Air Quality Professionals champion CASANZ’s vision of Healthy Air For All – promoting science; advancing knowledge; engaging community.

www.casanz.org.au

HOST ORGANISATION


In 2015, the conference attracted over 400 delegates, with 20% visiting from overseas. The 2017 conference is being widely promoted across the Australasian region and to international countries such as China, supporting an increase of international delegates and speakers.

CASANZ 2017 will be attended by delegates from wide spec-trum of sustainable development and environmental industries including:

» Air quality managers

» Consultants

» Corporate environmental managers

» Industry environment managers

» NGOs

» Policy makers

» Regulators

» Research scientists & students

CASANZ 2017 Conference Organisersc/- International Conferences & Events (ICE)183 Albion StreetSurry Hills NSW 2010AustraliaTel: +61 2 9368 1200Fax: +61 2 9368 1500Email: [email protected]

International Conferences & Events (ICE) is the official Professional Conference Organiser (PCO) of CASANZ 2017. ICE specialises in managing conferences and exhibitions for the association and not-for-profit sector.

ATTENDEE PROFILE

WHAT ATTENDEES SAID

ATTENDEE PROFILE BY SECTOR

■ Service Provider■ Education■ Federal Government■ State Government■ Private Enterprise■ Research Organisation■ Student■ Other

CONFERENCE ORGANISERS

Congratulations CASANZ 2015 on your highly successful conference.

I enjoyed listening to the keynote speakers each day. There were a lot of interesting presentations and it was a very good opportunity to network and find out what everyone else is doing.

Interesting and varied keynote presentations, particularly Sarah Henderson and Simon Birkett.

Excellent networking opportunity for the “air” community.

Over 94% of attendees expectations were fulfilled


CASANZ 2017 will embrace the theme of The Critical Atmosphere. The widely accepted concern over the effects of climate change on human health and wellbeing demands that we understand more about the physical and chemical processes underlying air quality, their effects on human health and welfare, and our capacity to effectively control and regulate air pollution. The conference themes will be addressed by internationally renowned keynote speakers and the technical sessions, exhibition and social events will provide delegates with ample opportunities for innovative and exciting new partnership options. This conference will offer a unique opportunity to increase your organisation’s profile in the clean air and greenhouse gas reduction sectors through exposure to a highly influential group of experts, project managers, equipment suppliers, policy and decision makers and industry networks from around the globe.

Raise your profile in the industry and add value to your brand by showing your support for the most important event on the environmental sector calendar. » Gain access to senior policymakers from government,

industry, NGOs and research bodies

» Increase awareness of your organisation’s new developments, innovation, product and services

» Be recognised as a key supporter of advancement of air quality science, technology and management in Australia

» Demonstrate your organisation’s commitment to socially responsible innovation and the advancement of air quality globally

WHY PARTNER WITH CASANZ 2017?

MARKETING YOUR PARTICIPATION DIGITAL PRINT MARKETING

ONSITE MARKETINGONLINE MARKETING

Early confirmation of your partnership of the conference will ensure an even higher level of exposure. An extensive promotional campaign including advertisements, email campaigns, social media and web exposure will be implemented and the opportunity exists for your organisation to be represented as a key partner of the conference well in advance of the actual conference dates.

Emails • regular email newsletters promoting program updates, key dates, featured speakers and our partners and exhibitors

Conference Website • will be the primary information point for CASANZ 2017. The website will be regularly updated with the latest news

CASANZ Website • the newly developed CASANZ website will have a dedicated page for CASANZ 2017 and will be an entry point for the main conference website. Details of all the key aspects and updates of the conference will be announced and CASANZ 2017 partners prominently featured

Social Media • via our LinkedIn, Facebook and Twitter pages which promote interaction and discussion amongst attendees and stakeholders

Advertisements • including flyers to be used at industry events and publications to stimulate interest and provide key event information

Electronic Conference Handbook • opportunity to have your organisation name, logo or advertisement included in a document which are often referred to by attendees long after the conference

Conference Signage • including banners used at the registration desk, session rooms and within the exhibition area

Partner logos on session slides – reinforcing your commitment and support to all attendees during conference sessions

Our aim is to offer a wide range of partnership packages that will help you meet your brand and networking objectives. We are however more than happy to discuss tailored packages to suit your marketing strategies.


Additional Inclusions by Tiers

GOLD PARTNER

SILVER PARTNER

BRONZE PARTNER

From $15,000

From $10,000

From $6,000

Full conference registrations including tickets to Welcome Reception incorporating the Innovation Market and Conference Dinner 2 1 -

Colour advertisement in the electronic conference handbook (artwork to be supplied by partner and sent to the Conference Organisers by specified deadline date)

Full-page Half-page Half-page

Organisation logo on conference holding slides and onsite signage ✓ ✓ ✓

Organisation logo in pocket program, conference newsletters, social media pages and CASANZ Journal, monthly newsletters and website ✓ ✓ -

Brief description of products and service plus contact details in the electronic conference handbook 100 words 50 words -

Floor decal indicating your level of partnership outside your booth ✓ ✓ ✓

Conference delegate list – an electronic list will be provided two weeks prior to and two weeks after the conference including name, organisation, state and email addresses (subject to privacy legislation)

✓ ✓ ✓

PARTNER WITH CASANZ 2017 – BUILD YOUR OWN ENTITLEMENTS

Build your own entitlements by selecting from a range of partner opportunities on pages 7 - 13. Simply combine the total of your selected packages and receive additional entitlements by reaching Gold, Silver or Bronze Partner status.

* Please note that the cost of exhibition booths and advertising does not count toward the total partner investment.

Example 1You select:

Coffee Cart Partner $6,000 +

Gala Dinner Partner $10,000

TOTAL PARTNERSHIP FEE $16,000

You are now a GOLD PARTNER

Example 2You select:

Conference Lunch Partner $2,000 +

Plenary Session Partner $4,000

TOTAL PARTNERSHIP FEE $6,000

You are now a BRONZE PARTNER

All partnership packages include the following entitlements:

• Organisation name and logo on the conference website and electronic conference handbook

• Opportunity to provide an advertisement for inclusion on the electronic noticeboard

» NEW » IN » 2017


CONFERENCE PARTNERSHIP OPPORTUNITIES

All partnership packages include the following entitlements:

• Organisation name and logo on the conference website and electronic conference handbook

• Opportunity to provide an advertisement for inclusion on the electronic noticeboard

Platinum Partner

$35,000 (inc. GST) • Available to one organisation only

For your participation we offer you the following:

● Acknowledgement as the exclusive Conference Partner during conference opening and closing sessions

● Acknowledgement as a CASANZ Partner on the CASANZ website

● Opportunity to make a 5-minute welcome address during conference opening

● 4 x full conference registrations with tickets to Welcome Reception incorporating the Innovation Market and Conference Dinner

● Opportunity to reserve VIP tables at the Conference Dinner

● 1 x 18sqm (6m x 3m) exhibition booth including entitlements

● Opportunity to display corporate signage (supplied by partner) in the plenary session room for the duration of the conference

● Full-page, colour advertisement in a premium position in the electronic conference handbook (artwork to be supplied by partner and sent to the Conference Organisers by specified deadline date)

● Opportunity to provide one (1) feature article to be included in a pre-conference email newsletter to be distributed by the Conference Organisers (artwork/content subject to approval by the Conference Organisers)

● Organisation logo on conference holding slides and onsite signage

● Organisation logo in pocket program, conference newsletters, social media pages and CASANZ Journal, monthly newsletters and website

● 150-word brief description of products and service plus contact details in the electronic conference handbook

● Floor decal indicating your level of partnership outside your booth

● Conference delegate list – an electronic list will be provided two weeks prior to and two weeks after the

conference including name, organisation, state and email addresses (subject to privacy legislation)



Day Partner $15,000 (inc. GST) each • Limited to one organisation per day


» Acknowledgement as a Day Partner during opening session on the selected day

» Opportunity to display corporate signage (supplied by partner) in the plenary session room on the selected day

» 1 x 9sqm (3m x 3m) exhibition booth including entitlements

Choice of the following days:

Day 1 Critical atmospheric science: Recent challenges and advances in understanding the atmosphere

Day 2 Critical challenges in regulation: Developing standards, policies and compliance frameworks in globalising or fragmenting societies

Day 3 Critical air quality effects: Health, environment and food security

Master of Ceremonies Partner$10,000 (inc. GST) • Exclusive opportunity

The conference Master of Ceremonies will oversee the three-day conference program. This is a fantastic opportunity for your organisation to have repeated acknowledgement by a key figure of the conference.


» Acknowledgement as the exclusive Master of Ceremonies Partner during conference opening and closing sessions

» Opportunity to display corporate signage (supplied by partner) in the plenary session room for the duration of the conference

» Opportunity to brand microphones (artwork to be supplied by partner) in the plenary session room for the duration of the conference

International Keynote Speaker Partner$5,000 (inc. GST) • Limited to one organisation per international keynote speaker

Renowned international speakers will be welcomed to CASANZ 2017. This is a major highlight of the conference program. Do not miss the opportunity to gain premium and targeted levels of exposure due to the popularity of these sessions.


» Acknowledgement as the International Keynote Speaker Partner during the selected speaker session

» Opportunity to display corporate signage (supplied by partner) in the session room during the selected speaker presentation

» 2 x restricted passes to attend the selected speaker session

Plenary Session Partner$4,000 (inc. GST • Limited to one organisation per day

Align yourself as a leader in the field and reach all delegates attending the plenary session.


» Acknowledgement as the Plenary Session Partner during the selected plenary session

» Opportunity to display corporate signage (supplied by partner) in the selected plenary session room

» Organisation logo on plenary session holding slides

» 2 x restricted passes to attend the selected plenary session



Pre-Conference SIG Workshop Partner$3,000 (inc. GST • Limited to one organisation per workshop

The Pre-Conference SIG Workshop partnership option is an excellent way to connect with delegates involved in a specialised areas of industry or area of research.


» Acknowledgement as a Pre-Conference SIG Workshop Session Partner during the selected workshop

» Opportunity to display corporate signage (supplied by partner) in the selected workshop room

» Organisation logo on workshop holding slides

» 2 x restricted passes to attend the selected pre-conference SIG workshop

Concurrent Session Partner$2,800 (inc. GST) • Limited to one organisation per concurrent session

You will have the opportunity to select the theme or session topic relevant to your marketing strategy.

» For your participation we offer you the following:

» Acknowledgement as a Concurrent Session Partner during the selected session

» Opportunity to display corporate signage (supplied by partner) in the selected concurrent session room

» Organisation logo on concurrent session holding slides

» 2 x restricted passes to attend the selected concurrent session

Award Partner$1,500 (inc. GST) each • Limited to one organisation per award category

The following awards will be presented to winners at the conference:

Innovation Award: Awarded for the best and most interesting way to present a paper or poster at the conference

CASANZ 2017 Best Paper Award: Awarded to the author of the most impressive paper presented at the conference

CASANZ 2017 Best Poster Award: Awarded to the author of the impressive poster presented at the conference


» Acknowledgement as an Award Partner when selected award is being presented

» Opportunity for a company representative to be on stage during presentation of the award

» Organisation logo on selected award

Add a pull-up banner to the poster presentation area for an additional $500 inc. GST. This offer is only available to the Best Poster Award Partner.


HOSPITALITY PARTNERSHIP OPPORTUNITIES

Gala Dinner Partner$10,000 (inc. GST) • Exclusive opportunity

The Gala Dinner will be the highlight of the CASANZ 2017 social program, with great entertainment, food and wine.


» Acknowledgement as the exclusive Gala Dinner Partner during Gala Dinner

» Opportunity to make a 5-minute welcome address to guestsduring Gala Dinner

» Opportunity to provide one (1) gift/promotional item withorganisation logo as door gifts for all Gala Dinner guests(supplied by partner)

» Opportunity for your staff to personally meet and greetguests as they enter the venue

» Opportunity to host a VIP table at the Gala Dinner (additionaltickets at partner’s expense)

» 4 x tickets to attend the Gala Dinner

» Opportunity to display corporate signage (supplied by partner) during Gala Dinner

Add a Photo Booth to the evening for an additional $2,000. This addition adds a new level of marketing for the partner and also adds a unique, fun activity which will enrich the attendee’s experience. You will have the opportunity to brand the photo strips that print out.

Welcome Reception incorporating the Innovation Market Partner$10,000 (inc. GST) – Exclusive opportunity

The Innovation Market is back by popular demand! Now incorporating the Welcome Reception, this is the first official social function to launch CASANZ 2017. This is a great opportunity to leave a lasting impression and have delegates talking for days.

Air quality and industry professionals, along with educators, researchers, engineers, students, equipment developers/suppliers and creative geniuses, will be invited to showcase their innovative thoughts, theories, products and services. This event will be held on the Monday afternoon in the exhibition area, at the conclusion of the conference sessions and will attract a large audience of conference delegates, government and environmental industry professionals. Light refreshments will be provided throughout the event.


» Acknowledgement as the exclusive Welcome Receptionincorporating the Innovation Market Partner during the event

» Opportunity to make a 5-minute welcome address to guestsduring the event

» Opportunity to provide one (1) gift/promotional item withorganisation logo as door gifts for all event guests (suppliedby partner)

» Opportunity for your staff to personally meet and greetguests as they enter the venue

» 10 x tickets to attend the event

» Opportunity to display corporate signage (supplied by partner) at the event

SOLD


HOSPITALITY PARTNERSHIP OPPORTUNITIES

Coffee Cart Partner$6,000 (inc. GST) • Exclusive opportunity

Always a very popular option! Delegates flock to the coffee cart during the breaks so ensure your organisation is front and centre by selecting this partnership option, but make sure you get in quick! This is a great package to complement an exhibition stand for additional interaction opportunity.


» Coffee cart set in a prominent position within the exhibitionand operational during refreshment breaks

» Opportunity to brand coffee cart and surrounding area(supplied by partner)

» Opportunity to provide promotional brochures/flyers at thecoffee cart (supplied by partner)

» Opportunity to provide branded apparel (apron, cap, t-shirt,etc.) for barista to wear (supplied by partner and to beapproved by the Conference Organisers)

» Opportunity to supply branded coffee cups (supplied by partner, subject to approval from venue)

* Special booking requirements – Package includes hire of barista,purchase of coffee, milk and cups/mugs for up to 200 cups per day. The coffee cart will be operational during refreshment breaksonly, and positioning within the exhibition is at the discretion of thevenue and Conference Organisers. Partners are welcome to serveadditional cups, or keep their coffee stand open for longer at their own expense.

Conference Lunch Partner$2,000 (inc. GST) • Limited to one organisation per day


» Acknowledgement as a Conference Lunch Partner by chairpersons in session rooms prior to selected lunch

» Opportunity to display corporate signage (supplied by partner) during selected lunch

» Opportunity to provide promotional brochures/flyers atcatering stations and lounges during selected lunch (suppliedby partner)

» Opportunity to provide branded napkins at catering stationsduring selected lunch (supplied by partner)

Tea Break Partner$1,500 (inc. GST) • Limited to one organisation per tea break


» Acknowledgement as a Tea Break Partner by chairpersons insession rooms prior to selected tea break

» Opportunity to display corporate signage (supplied by partner) during selected tea break

» Opportunity to provide promotional brochures/flyers atcatering stations and lounges during selected tea break(supplied by partner)

» Opportunity to provide branded napkins at catering stationsduring selected tea break (supplied by partner)

SOLD


Conference Sanctuary and Recharge Station Partner $6,000 (inc. GST) • Exclusive opportunity

Be on-hand to interact with delegates via a dedicated sanctuary area with a walk-up and plug-in power station for delegates to charge their mobile devices. The Conference Sanctuary is very popular among delegates as a place to relax and conduct informal meetings, providing great opportunity to reinforce your company profile outside of the conference sessions.


» Opportunity to brand conference sanctuary area (supplied by partner)

» Opportunity to provide promotional brochures/flyers to be placed on tables in the conference sanctuary area (supplied by partner)

» Opportunity to brand recharge station (artwork supplied by partner)

Conference App Partner$5,000 (inc. GST) • Exclusive opportunity

A free and easy-to-use app which will allow delegates to browse conference sessions and presentation abstracts, create a personalised calendar, view local maps and preview the exhibition.


» Organisation logo on home screen of the conference app alongside conference logo

» Up to two (2) banner advertisements in the conference app (artwork to be supplied by partner)

» Opportunity to send one (1) push notification via the conference app on a conference day (content subject to approval by the Conference Organisers)

Pocket Program Partner$3,000 (inc. GST) • Exclusive opportunity

All delegates will be provided with a pocket program and will be used repeatedly during the conference as a reference for the conference program. This package provides unparalleled opportunity to promote your product or services in print format.


» A6 colour advertisement in the pocket program (artwork to be supplied by partner and sent to the Conference Organisers by specified deadline date)

» Organisation logo on the cover of the pocket program alongside the conference logo

Name Badge and Lanyard Partner$3,000 (inc. GST) • Exclusive opportunity

Name badges and lanyards are issued to every delegate upon registration. Branding of the name badges and lanyards will offer a constant presence for the duration of the event.


» Organisation logo or name printed on the name badge and lanyard alongside the conference logo

ADDITIONAL PARTNERSHIP OPPORTUNITIES

* Image shown is for illustration purpose only. Actual artwork to be provided by partner.


Delegate Survey Partner$2,500 (inc. GST) • Exclusive opportunity

This package provides an excellent platform to expand your database while providing branding opportunity even after the conference has ended.


» Organisation logo or name to be displayed on introduction screen of online delegate survey

» Opportunity to grow your database throughout a sign up option incorporated into the survey

Water Bottle and Refill Station Partner$2,000 (inc. GST) • Exclusive opportunity

» Opportunity to display corporate signage (supplied by partner) at the water refill stations

» Opportunity to provide branded water bottles to be distributed at catering stations (water bottles to be provided by the partner and must be sent to the Conference Organisers by the specified deadline date)

Session Chair Drop Partner$1,500 (inc. GST) • Limited to two organisations


» Opportunity to provide corporate literature (DL, A5, A4 size or similar) to be placed on chairs within a session of choice (subject to approval by the Conference Organisers)

Conference Handbook AdvertisingFull Page • $450 (inc. GST) – UnlimitedHalf Page • $300 (inc. GST) – Unlimited

» Colour advertisement in the electronic conference handbook (artwork to be supplied by partner and sent to the Conference Organisers by specified deadline date)

Custom partnership packagesCannot find what you are looking for? Speak to a member of the Conference Organising team today about customising your package that suits your budget and needs.

Contact us at +61 2 9368 1200 or email us at [email protected].

ADDITIONAL PARTNERSHIP OPPORTUNITIES

NEW! NEW!


CONFERENCE EXHIBITION

Sunday, 15 October 2017 Exhibition bump-in 1200-1700

Monday, 16 October 2017 Conference exhibition 0800-1900

Tuesday, 17 October 2017 Conference exhibition 0800-1700

Wednesday, 18 October 2017 Conference exhibition 0800-1540 Exhibition bump-out from 1540

* Times listed are subject to change, based on final conference program.

All morning and afternoon refreshments and lunches will be held in the exhibition area, making it a true meeting point for attendees and a wonderful opportunity to network.

The exhibition will be held at the Pullman Brisbane King George Square and will run in conjunction with the conference at the following times:


Stand Inclusions

Booth 2.5m high white walls in an aluminium Octanorm frame

Signage Aluminium frame with fascia

Organisation names will be installed on each open aisle fascia

Lettering will be computer cut vinyl in white on blue fascia board

Each sign will contain a maximum of 30 UPPERCASE characters including space

Lighting 2 x 150 watt spotlights per booth

Power 1 x 4 amp power outlet

Furniture 1 x trestle table and 2 x chairs

Please Note: Additional equipment such as furniture, audio visual, internet and telephone lines are available for hire. Details of suppliers will be forwarded to you closer to the conference.

Companies are actively encouraged to produce custom stands; however the following restrictions do apply:

» If your booth joins another booth, you are required to adhere to the height restriction of 2.5m

» If your booth is an island stand, you are free to design your booth to any height subject to approval from the venue

All custom stands must submit CAD drawings to the Conference Organisers who will liaise with the Pullman Brisbane King George Square to provide final approval.

To speak to the exhibition supplier about a custom stand please contact:

Daniel RodgerAccount Manager - Custom StandsExpoNet Exhibition & Event Services-Tel: +61 7 3442 4106Fax: +61 7 3382 6066Mobile: +61 4 1147 5488Email: [email protected]

EXHIBITION STAND PACKAGE (3M X 3M) - $4,200 INC. GST

CUSTOM EXHIBITION STANDS

Additional Inclusions

» Name badges for two (2) representatives

» Daily catering for two (2) representatives including morning tea, lunch and afternoon tea

» Tickets for two (2) representatives to attend the Welcome Reception incorporating the Innovation Market

» Organisation name and website listed on the conference website and electronic conference handbook

» Conference delegate list – an electronic list will be provided two weeks prior to and two weeks after the conference including name, organisation, state and email addresses (subject to privacy legislation)

Additional Exhibitor Passes

If you have more than two (2) organisation representatives who would like to attend CASANZ 2017, additional passes can be purchased from the Conference Organisers for $350 per person, inclusive of:

» Name badge for one (1) representative

» Daily catering for one (1) representative including morning tea, lunch and afternoon tea

» Ticket for one (1) representative to attend the Welcome Reception incorporating the Innovation Market


��fl�

01

02

03 04 05 06

07

08

09

10

11

12

13

1415 16

17 18

19 20

21 22

23 24

25 26

16

EXHIBITION FLOORPLAN

PULLMAN BRISBANE KING GEORGE SQUAREPRESIDENTIAL BALLROOMLEVEL 2

» THROUGH TO PLENARY SESSIONS

» MAIN ENTRY

»PO

STER

PR

ESEN

TATI

ON

S

» CONFERENCE SANCTUARY

CASANZ 2017 | PARTNERSHIP & EXHIBITION PROSPECTUS


BOOKING AND AGREEMENT

Partnership and/or exhibition applications must be completed online via the conference website at www.casanz2017.com. For further assistance, please contact the Conference Organisers at +61 2 9368 1200 or by email at [email protected].


TERMS AND CONDITIONS

By completing the online Partnership and Exhibition Application Form, you agree to be a non-exclusive partner and/or exhibitor of CASANZ 2017 organised by the Clean Air Society of Australia and New Zealand and held at Pullman Brisbane King George Square from Sunday, 15 – Wednesday, 18 October 2017, on the following terms and conditions set out below.

AttendanceThe Conference Organisers make no warranty as to the number of attendees and/or visitors that attend these events.

Provision of Delegate DetailsThe provision of attendee contact details as specified in individual packages is subject to the provisions of the Privacy Act 2001. The Act requires that before name and address details can be published in the list of event delegates for distribution to fellow delegates or any other party, attendees must give consent. This consent may be sought but is not guaranteed.

Unavoidable OccurrencesShould any or all of the events be cancelled or delayed through no fault of the Conference Organisers, the venue or the Organising Committee, then the partner/exhibitor shall not be entitled to any refund or claim for any loss or damage.

Corporate RecognitionInclusion of artwork and text of corporate logos or recognition in printed material is subject to meeting publication deadlines.

Advertising for the EventsThe partnership packages include the organisation logo on selected advertisements. The Conference Organisers will seek to provide maximum exposure but make no guarantee that the logos will be placed on all advertisements of the conference.

Application ProceduresIn the event you cancel your package, the Conference Organisers reserves the right to retain deposit monies received unless that particular package is resold. No deposited refunds for such cancellations will be made after Tuesday, 15 August 2017.

PaymentUpon receipt of your online application, a tax invoice will be sent to you as well as acknowledgement of your selection in writing. You agree to pay CASANZ 2017 the full amount payable and all monies paid are non-refundable. All amounts stipulated in this agreement include goods and services tax (GST) of 10%.

Partnership and/or exhibition entitlements will not commence until a 50% deposit of the total amount payable has been received. The deposit must be paid WITHIN 7 days from date of invoice unless dated after Tuesday, 15 August 2017 whereby payment will be required in full immediately.

ExhibitionThe Organising Committee reserves the right to alter the exhibition floorplan where necessary.

Further information regarding the contracted exhibition build and freight forwarding companies, delivery, hiring goods, electricity, and storage, etc. will be included in the exhibitor manual provided to each confirmed exhibitor in due course.

SecurityPlease do not leave valuable items at your booth, especially overnight. No responsibility can be taken for any loss or damage to equipment and display materials.

Attendees to the conference will be identified by a name badge and will only be admitted to the exhibition during opening times. Children must be accompanied at all times by an adult.

Staff will be required to wear approved safety vests during bump-in/out.

InsuranceAll exhibitors must have public liability insurance for the period of the exhibition. CASANZ 2017 will not be responsible for any loss or injury that may occur to the exhibitor, exhibitor’s employees, registrants, the public or property from any cause whatsoever prior to, during and the subsequent period of the conference. Exhibitors shall indemnify and hold harmless CASANZ 2017 from all liability (damage or accident) that might ensue from any cause resulting to or connected with the transportation, placing, removal or display of exhibits.


TERMS AND CONDITIONS

DisclaimerEvery effort has been made to present, as accurately as possible, all the information contained in this prospectus.

The Organising Committee act only to procure and arrange these activities and do not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for any inaccuracy, nor for delay or damage, including personal injury or death, howsoever caused resulting from or arising out of reliance upon any general or specific information published in this prospectus. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all of these details.

ContactTo secure partnership and/or an exhibition booth, please complete the online application form at www.casanz2017.com. The Conference Organisers can be contacted at:

CASANZ 2017 Conference Organisersc/- International Conferences & Events (ICE)183 Albion StreetSurry Hills NSW 2010AustraliaTel: +61 2 9368 1200Fax: +61 2 9368 1500Email: [email protected]

Allocation of partnership and exhibition booths will be determined by order of receipt of application forms and accompanying deposits. To ensure your partnership selection or the number of booths you require are secured, please book early. Late bookings are possible but choices may be limited. Partners and exhibitors contracted less than four weeks prior to the conference start date will be charged a 15% surcharge.

Please note all entitlements are subject to the time of confirmation.

CancellationNo cancellations will be accepted if requests are received after Tuesday, 15 August 2017. Partners and exhibitors shall be liable for the total amount payable if written requests for cancellation are not received prior to Tuesday, 15 August 2017. For cancellations received prior to Tuesday, 15 August 2017, your deposit may be retained should the Conference Organisers not be able to re-sell your partnership package(s) and/or exhibition booth(s).

LogoThe Conference Organisers may at their discretion use your logo, symbol, trademark or registered mark in acknowledging your involvement in the conference literature where this is offered as part of your particular partnership and/or exhibition package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trade mark or registered mark by the necessary deadline as outlined in the confirmation email. We request that all logos be supplied in an EPS format, high resolution 300 dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the promotional material.

In return for a hyperlink from your company logo on the CASANZ 2017 conference website, you are required to provide a reciprocal link from your website to the CASANZ 2017 conference website. Promotional buttons will be provided to you.

PartnershipNothing contained in this agreement will be deemed to constitute a partnership, joint venture or agency relationship between you, CASANZ 2017 and/or the Conference Organisers and you must not do anything where you will, in any way, be represented as a partner of CASANZ 2017 and/or the Conference Organisers.

Thank you for supporting CASANZ 2017!

www.casanz2017.com @casanz2017 www.facebook.com/CleanAirSocietyANZ/

partnership & exhibition prospectus · vicki callaway partnership & exhibition, marketing...

Documents