reach boarding school software

Eight screens to change how you manage

your Boarding School

10 core modules in REACH can help your Boarding School run like a well oiled machine.

REACH School Boarding System is a powerful student management system which has been developed especially for Boarding Schools.

REACH automates boarding procedures and it can help your school to achieve new levels of control and efficiency in your boarding house.

Manage RISK,Gain EFFICIENCY

Improve COMMUNICATIONS

REACH Metrics Dashboard

This is the landing place in REACH when you first open the system. Immediately you can tell where all of your boarders are, on or off campus , and where on campus they are.

Click on the location wheel and REACH will provide a list of boarder names at any of the locations.

This dash also contains a range of metrics to show you what’s happening on your campus, a running log of the latest events that have taken place in REACH, your upcoming meal count requirements and the latest news published to your REACH users.

1. REACH Metrics Dashboard

Get a FREE TRIAL of REACH for your schoolwww.reachboarding.com

Boarder Leave Overview

The Leave Overview screen provides users with an instant summary of boarder leave profiles for the coming week or month.

You can filter the view by any type of boarder grouping (year, house or any other group that you have created in REACH for boarders).

Clicking on any event will open the details for that event for easy reviewing.

2. Boarder Leave Summary


3. Running Leave Log

Running Leave Log

The Running Leave Log is one of the main leave management screens in REACH. All of your current leave events will be listed in the Running Leave log.

This includes any leave event and any status where the leave return date has not already passed. Leave events can be actioned from this screen from the drop down options in the colour coded status bar and clicking on any event will provide an event profile with full details of the event and who has actioned it.

Clicking on a boarder name will open the Student Sidebar Screen which provides you with access to a complete boarder profile including a history of leave, attendance and any notes on the boarder’s record.


4. Student Movements (Airport)

Student Movements (Airport) Screen

The Student Movements screen is an activity screen which allows you to easily manage student movements for the current day.

It provides details of boarder departures and arrivals expected for the next 24 hours with colour coded event status indicators.

We call it the Airport view because this screen is inspired by the arrival and departures screens that we commonly see at an airport.

Click an event to open the details for that event or click any boarder name to open the Student Sidebar Screen with a complete student profile and history.


5. Student Locator (Kiosk) Screen

Student Locator (Kiosk) Screen

The Student Locator Kiosk lets you know WHO is WHERE and WHEN they are returning to your boarding house.

This is a real time record of boarder location with easy colour code indication. Hover over any boarder image and their location will be shown on screen.

Sign-in Sign-out

The Kiosk screen is used to sign boarders in and out of the boarding house. Many schools using REACH commonly have kiosk touch-screens set up in their boarding house entrance for boarders to sign themselves in and out of the boarding house.

Wesley College in Perth has a bank or three touch screens which boarders use to sign in and out of the boarding house.

Linked to the screens are RFID card scanners which allows boarders to scan their student ID card to identify them in REACH.


6. Student Sidebar Screen

Student Sidebar Screen

The Student Sidebar Screen is actually seven screens in one. It provides a completely independant workspace that opens up from the right hand side of your REACH dashboard whenever you click on a boarder name from anywhere in REACH.

The Student Sidebar is a valuable reference tool which provides you with instant access to a complete boarder profiles and history. It does not interfere with any work that may be working on in REACH and you can switch freely between the Student Sidebar and your main REACH workspace without losing any data.

You can even write notes for the boarder record from the Student Sidebar at any time.


7. End of Shift Report

End of Shift Report

You can design your own End of Shift Report in REACH to suit your campus with an unlimited number of report sections . Reports are immediately saved and historic reports are easily accessible with full search functionality. You can search for historic reports by staff name, student name or any specific content with wildcard word search.

Sharing reports is as easy as selecting an existing distribution list or identifying individuals that you would like to receive the report. Your End of Shift Report will then appear with a notification alert to the circula-tion list.

Integrating your End of Shift Report with your student records is automatic. Whenever a student is named in an End of Shift Report REACH pushes a record of that to the students personal records in their welfare and behavior records.


8. REACH Audit Log

REACH Audit Log

The REACH Audit Log is your ultimate filing cabinet. It provides a thorough, chronological record of every activity carried out in the REACH system.

Every transaction, event, communication, or note. Even the device that a user has used to complete a record is tracked, just in case we need it. Whether it is new or an adjustment to an existing record, REACH tracks it, records it and files it for easy recovery when it’s needed.

The Audit Log plays a vital role in tracking procedural workflows for any activity or event. If you need details or evidence for any record or activity, whether it happened yesterday or 3 years ago …. your REACH Audit Log has it … and it’s available to you at the press of a button.


The future in boarding is within REACH

http://reachboarding.com/web-tour-request/

We would love to introduce you to REACH with a private web tour where we can demonstrate all of the key functions and answer any queries that your staff or school IT department might have.

To get a more detailed look at how REACH can help your school operations you can register for a FREE Trial. This will provide you with access to a secure and private portal of REACH where you can test all features and functions safely with live school data.

http://reachboarding.com/demo/

Register for a FREE TRIAL

We work with some of the best boarding schools in Australia, New Zealand, Canada, the USA, Singapore, South Africa and the United Kingdom to help them manage their boarding activities with REACH Boarding School Software.

Who is using REACH ?

Watch the REACH videohttp://reachboarding.com/video

Contact Us

Mr Brian Murray—Director REACH Nth America

Ph: 888 722 8760

REACH has recently signed a partnership agreement with the Australian Boarding Schools Association for the continued de-velopment and distribution of REACH School Boarding System in Australia.

http://reachboarding.com/schools

REACH v3 - 5 great new features REACH-3 provides many excellent developments that significantly improve the speed and user

experience. It also sets the platform for even more great enhancements we have planned to make

REACH the hub for all of your boarding school administration. Here is a profile of just five of the

great new enhancements that are implementing in REACH-3.

1. Multitasking made simple

Each new workspace tab that you open will not interfere with any of your other open workspace

tabs and any records updated in one workspace will update intoall other workspace tabs. When

you’re working on something and quickly need to check on or do something else you can now

do this effortlessly in REACH.

2. Background Cacheing

Sometimes the things you cannot see can deliver some of the

greatest benefits ….. SPEED ! One most significant and tangible

benefits of REACH-3 is “speed”. Transactions are processed in an

instant. REACH continuously caches and updates data with the

database in the background so you can move on to your next task

and not wait for REACH to catch up with you. R3 is just like a duck on

water. The body looks calm but the feet below the water are

paddling frantically. When combined with your multitasking tabs R3 is a system that can work as

fast as you can imagine, on as many tasks as you can personally handle.

The workday of boarding staff is characterised by juggling multiple tasks throughout the day so

REACH-3 is built to help you manage multiple tasks at once. Multitasking in REACH is unlimited,

you can work on as many items as you want simultaneously simply by opening a new workspace

tab on your dashboard screen.

3. Student Sidebar The new student sidebar manager will change the way you manage student records. When you

click on a student name anywhere in REACH the Student Sidebar screen will open from the right

have side. The workspace is actually seven screens in one, giving you access to student records

in REACH and an ability to easily move between all of the student management sections without

interfering with your main workspace.

The Student Sidebar allows you

to view the complete boarder

details including their leave

history, roll-call history, pastoral

notes and location tracking

history. It also allows you to

write notes to the student record

and to easily move between

different students. The Student

Sidebar screen operates as a

completely independent work-

space to your main workspace in

REACH.

Having wifi problems at your school ? Perhaps you are taking a student

group to a remote location. Never mind, REACH-3 has got you covered

giving you the ability to complete transactions off-line. You can do what you

need to do when you cannot connect and your system will sync your changes

and records to the main database when you are able to reconnect and

upload to your REACH portal again.

4. Off-Line functionality

When you are looking at leave events in

your R3 Running Leave Log a simple

click on any leave event will bring up a

complete profile of that transaction for

users to view and action from. It’s fast,

it’s thorough and it gives you a full

status of the leave event and all of the

people involved in the process for each

event.

5. Leave Event Overview

1

Automating your boarding school activities with a software product can deliver excellent benefits in efficiency, control and record keeping for you and your staff. Removing paperwork alone can save

you many work hours each month in paper sorting and filing.

What are the important questions for you to answer when considering Boarding School Software for your school? What focal points help you to identify the product that can provide the greatest benefit

for your school?

Here are ten questions you should ask any supplier to help you get the most capable and

flexible system.

What is data security like ?

This is your first question because it’s the most important. Securely handling and storing the private data of students and parents at your

school should be a mandatory requirement for any system.

As a starting point you require a system that stores and handles data to

meet the Federal and State Personal Data Privacy laws of your region.

In addition, you should also be mindful of data residency, that’s where your data is stored. Your school should determine if you are willing to

have private data of students, parents and staff stored overseas where data storage

providers may not be subject to your country’s privacy regulations?

REACH is able to guarantee that our data is stored domestically. We can

prevent the personal information of your students, staff, parents and hosts residing in loca-

tions outside of your own country.

Where will your system be hosted ?

For some schools there may also be internal school policies that

regulate and limit the storage of student’s personal data to

on-campus, school managed servers only.

REACH offers schools the option of Cloud hosting or self-hosted

environments. If your IT Department or school has on-campus data

storage requirements then a Cloud based system will not be suitable

for your school.

you need to ask when you consider

implementing Boarding School Software.

2

Can the system be used on multiple devices and platforms?

The world is mobile and so are your staff, students and parents.

The ideal system will match with your mobility requirements. Gone are the days where your software needs you to be sitting at a desk

to operate it.

REACH provides users with multi device operation (PC, tablet,

smartphone) and multi-platform functionality (iOS, Android,

Windows, Blackberry, etc).

Be mindful that your largest user population will be your parent community and they use a wide

range of device platforms. Without their engagement then any system will be compromised. So

look for systems that provide broad coverage across all operating platforms so you can accom-

modate the broadest possible population of users.

Can the system provide single sign-on with your

school systems?

Do your users need yet another username and password to remember?

REACH is able to integrate with your existing school protocols and provide

a single-sign-on capability. This means your staff, parents and boarders can

use their existing school login/password details. This simplifies the

management of your system for both users and administrators.

The most common help request for practically all software with large user populations is for

username and passwords. Keeping them aligned with your school sign-on details will ensure

that parent and boarder user help requests are reduced to a minimum.

Can the system integrate with your existing

school database ?

Running separate databases for your Boarding School Software and

your main school database can be inefficient and problematic. Which database do you keep accurate ? Which database do you operate as

the primary “source of truth” for your school ?

REACH has open API connections. This allows it to link directly to any main school database systems for direct access to data feeds of important information for your

students, parents and staff. This way only one contact database needs to be maintained, making

it easier and more efficient to ensure the accuracy and efficiency of your record keeping.

3

Can the system help you to manage all of your activities?

If you are going to invest in a tool to provide you with efficiency and

control benefits it makes sense that it covers as many aspects of your

daily operations as possible.

REACH provides 10 powerful modules that help you consolidate your boarding activities into one single system. Running separate systems for

different boarding functions can fracture your record keeping procedures

and create additional work for you to maintain data and reports from

multiple recording systems.

Can the system provide you with quality reports ?

Reducing your paperwork and gaining operational efficiency is only one of the benefits of automation. The other great benefit of

automating your business processes is data capture. The pay-off from data capture is an ability to recover data rapidly to produce quality

reports.

REACH provides a flexible reporting module which allows you to tap into the vast collection of data that is generated from your daily

transactions. It enables you to produce a wide range of reports which

can provide you with tremendous insight into your boarding house

and play a vital role in your management and continuous improvement programs.

Does the system allow you to work on more than

one task at a time ?

Let’s face it, your work day is about juggling multiple tasks at any

point in time so it is sensible that any new system can do the same.

REACH allows you to work on multiple tasks simultaneously rather

than have to work on only one task at a time. Multi-tasking is where

REACH can multiply your efficiency gains and significantly improve

the capability of your boarding school system.

4

Does the system allow you to work off-line ?

What happens in times when you cannot connect ? Even when you are on

-campus there will be times when your school’s systems are unavailable, wifi access is limited or unavailable. Or perhaps you are

taking a student group on an excursion to a remote location.

REACH gives you the ability to complete transactions off-line. You can do

what you need on REACH when you cannot connect and your device will

automatically sync with the database when you are able to reconnect again.

Can you customize the system to suit your campus ?

Every campus is different so it is important for you to be able to

customize and configure the settings and workflows to suit your

campus.

REACH provides you with the flexibility to configure your system to fit

in with your campus. You can set your own protocols and processes to suit your campus workflows. This makes implementation easier and en-

sures that there is minimal disruption for your staff, student and parent

communities.

REACH is the ultimate management tool that can seamlessly integrate with your existing school systems. It provides a secure, efficient and accurate transactional record keeping system with rapid

and flexible data recovery for reporting purposes.

Implementing REACH Boarding School Software can provide significant benefits for the

management of risk and improving efficiency in your boarding school.

www.reachboarding.com

Industry innovation award for REACH. Australian Boarding Schools Association national innovation award 2014.

Every two years the Australian Boarding Schools Asso-

ciation (ABSA) recognises a person or school who has

stepped out from the pack to achieve something excit-

ing in their school that provides the boarders and/or

the staff with an excellent standard of service.

At the ABSA National Conference in Novem-

ber 2014 Michael Holland (Head of Boarding

at Brisbane Boys College) and REACH received

the ABSA Industry Innovation Award for the

development of REACH School Boarding Soft-

ware.

What began as a conversation on at a training

session for rugby in 2012, when Michael Hol-

land was Head of Boarding at Guildford

Grammar School in Perth, has resulted in a

comprehensive Boarding School Management System

that helps boarding schools across the world to man-

age risk, gain efficiency and improve communications.

With Michael’s assistance as REACH’s founding pilot

school our development team identified and tested

REACH from the ground up with a constant user focus.

Within 12 months of launch more than 50 schools in

Australia, New Zealand, Asia, USA, Canada, UK and

Africa benefit from using REACH School Boarding Soft-

ware to manage their daily boarding activities.

Innovation and development for REACH is ongoing and we continue to engage with schools who

to identify and implement innovative new features that set a benchmark for how boarding

schools managing risk and manage their duty of care in boarding.


REACH ensures your school runs like a well oiled machine.

End of Shift Reporting REACHing new levels of efficiency and integration in your daily reports.

Writing end of shift or day reports in REACH Boarding

School System is a simple process with the integrated

End of Shift Reporting module.

Staff can easily capture, share and recall important

information about activities occurring on campus or in

the boarding house.

Circulating, and filing reports is an automatic process,

as is the saving of individual boarder records where

students are named in End of Shift reports in REACH.

Design your own report

The REACH report creator enables you to design your

own reports. You can create as many sections to a

REACH End of Shift Report as you require. Adding or removing sections is as simple as a click of

a button and sections can be named whatever you wish.

Each section can also have a descriptive placeholder which displays in the

content area on empty reports.

This allows boarding staff to set instructions or guidelines for the content

that they want reported in each section, prompting staff for relevant

input as they are writing the report. The placeholder descriptions can

also be used as a useful reminder to highlight specific areas of focus at

times when there may be a specific attention being placed on some behavior or activity in a

boarding house.

The power of integration

Collating and capturing information for any report or form is just the starting point of its

usefulness. The real power of End of Shift reporting in REACH is the simple sharing of information

and the integration of relevant material into other record keeping and reporting modules.

Easy report distribution

Sharing End of Shift reports in

REACH is as easy as the report

writing itself. Reports can be

distributed automatically to any

individual staff member or to groups of staff members simply by assigning

them to the circulation list. When submitted, all recipients will receive a

notification alert in their REACH inbox with a direct link to the report.

Automatically update your student welfare records

REACH’s end of shift reporting provides integration with individual student records. Whenever a

student is named in an end of shift report a unique record is generated and stored in the

student’s welfare records to note

that they have been named in an

End of Shift report. You can also

set a category of behaviour for

that record so it is recorded to

student records as a positive,

negative or neutral reference.

Easily recall and recover information

Recovering information or finding historic reports is

rapid and simple.

REACH enables searching for historic reports by date

range or by any specific inclusions such as staff

involved or students named. You an even search by

for any word that has been used in historic reports.


Managing Cut-Off times and Availability

Windows for boarder leave requests.

Do you set cut-off times or availability

windows for student leave requests in your

boarding school? You can easily set

availability windows or cut-off times for all

of your leave types in REACH Boarding

School Software. In addition you can also

set your leave cut off times to be hard or

soft cut-offs.

A Soft Cut-off time will allow a student or parent to still submit their leave request after a nomi-

nated cut-off time. However, when submitting the leave request, REACH will notify the parent or

boarder requesting leave that the request is being being submitted outside of the approved win-

dow or leave cut-off time and that it may be rejected. REACH also allows you do deliver a custom

alert message to the leave requester when a leave request with a soft cut-off time is being sub-

mitted.

A Hard Cut-Off will not permit a leave request to be submitted once the cut-off time has passed.

It is a clear and final closing of the leave request window for a leave type. When a leave request

is submitted your custom notification message is delivered to the leave requester confirming that

the leave cannot be submitted and that they should contact relevant staff if they need further as-

sistance.

Leave Cut-offs and availability windows for

your leave types are just one of the many

features in the REACH Leave Management

module. REACH allows you to configure

your entire leave process to suit your

campus. The system is very flexible and even

the most complicated structures and

protocols can be accommodated to help

your school seamlessly implement your

boarding school policies and procedures.

R3-150915 www.reachboarding.com

REACH INFINITY

Manage User Access Control like never before

with unlimited flexibility and endless possibilities.

We have redesigned the REACH User Access Security System from the ground up to cre-

ate a more robust and flexible system that provides administrators with complete control

across the entire user base.

REACH now has an unsurpassed and completely new security protocol called REACH

INFINITY.

Get flexible Access Control across your entire user base

Every User, every Screen and every Action can be controlled by system administrators.

This means you can configure REACH exclusively to suit any individual user or any group

of users as required.

Your flexibility is unlimited and the possibilities are endless.

The core security infrastructure of REACH INFINITY is based on three pillars of manage-

ment which determine the Access, Behaviour and Control functions that are made availa-

ble to every individual user of REACH.


Configuring REACH INFINITY can be as simple or as customized as the you want it to be.

Lets take a look at five sample user configurations to demonstrate the power of infinity.

1. Default Role: Select any of the preconfigured

roles provided in REACH and assign users to

those roles

2. Administrator Defined Role: Create your

own pre-configured roles in REACH and

assign users to those roles

3. Modified Role: Take any existing

pre-configured role and you can add or remove

viewing or action access to any of the individual components of REACH to any us-

er’s security access profile

4. Custom Role: Customise from the ground up any user’s security access profile.

Select from more than 250 individual permission options to exclusively manage

any user’s access, behavior and control ability in REACH

5. New Role: If you have a new requirement or restriction you want to introduce that

does not already exist in REACH simply create a new permission (eg: restrict the

viewing of medical information or dorm comments) and then simply assign the

permission to any role, individual user or group of users.

You have infinite possibilities with REACH INFINITY.


Administrators now have the ability to

manage more than 300 individual access

permission options for any individual user

in REACH.

When it is not necessary to manage

user access in such detail

administrators can simply select from a

range of predefined access roles.

The power of REACH INFINITY is in the

ability to change any single access

permission for any single user to set their

access permission to any part of REACH.

Multi-tasking ensures maximum efficiency

There’s a lot to do in boarding. You have a lot of

students to care for, a lot of things happening at any

moment in a day.

Juggling multiple tasks at any time is what boarding staff do. You have to in order to work efficiently and meet the

heavy workload.

It’s an odd contradiction if what should be your greatest

efficiency tool, your boarding school software, restricts

you to working on only one task at a time. That’s why at REACH we developed the ability for us-

ers to multi-task.

With REACH you can open as many different workspaces as you want. Your open workspaces

will sit at the top of your REACH dashboard and each workspace will update to maintain their

real-time presence as you make changes in other workspaces on REACH.

You can switch seamlessly between any of your workspace tabs

and work on multiple activities simultaneously.

You may have a dorm roll-call in one tab, a student profile being updated in another, checking a

student medical report in another tab, your sign out kiosk in another, your daily campus

movements in another …. there is no restriction to any workspaces that can be open.

Eliminating your paperwork overload is just the beginning of the efficiency benefits your school

can gain from REACH. Multi-tasking your daily workload provides a multiplier effect for the

efficiency benefits that you can expect when using REACH at your boarding school.



Setting up a student sign-in / sign-out kiosk.

It is possible to set user kiosks in your boarding house for

boarders to sign themselves in and out of the

boarding house using touch screens or tablet

computers.

These screens can be locked down to link to a

permanent display of the REACH Kiosk Dashboard which

allows boarders to rapidly identify and assign

themselves into or out of the boarding house.

What you need to create your own boarder sign-in / sign-out facility

1. Determine your traffic flow – how many boarders do

you have ? Determine how many devices will be required to

prevent significant delays and frustration in your high traffic

times? Best results will be achieved during peak periods if

you provide one device for every 30-40 boarders. Common practice is to lock a single device to a year or house group.

2. Determine your device – the type of device you use will

impact your wiring and space requirements. It will also de-

termine if third party hardware connections are possible.

3. Determine any connections—REACH can be connected to various RFID scanners to

integrate with student identity cards. If you intend to use student identity cards as a tool with

REACH then the device scanners will need to be linked to the touch-screen device using

USB. Be aware that Apple i-Pads cannot accept USB connections. Some Android tablet

computers will provide for USB conection.

Setting up your student SISO kiosk is not complicated but it does require some planning and

understanding about how you woulod like the devices to operate.

You can watch an interview with Brad Evans, Head of Boarding at Guildford Grammar School

and see boarders signing in and out of their boarding house using wall mounted tablet devices

at this web address. http://reachboarding.com/kioskvideo

In this video you will also see that Guildford Grammar

also use a large TV screen to display the Kiosk

Dashboard in their main boarding house foyer. This

allows staff to have a visual display of all boarders and

their location on campus in real time.

Using room numbers and boarder watch lists

Sort or Rank your roll call list by Room Number

Sorting or ranking a roll call list by room

number is now very simple in REACH with room

numbers becoming a standard data field for every

boarder profile.

Every boarder can be assigned to a room number

in REACH. Then, when staff are taking a roll call

you can easily sort the filtered list of students by

the Room Number column will ensure that your

roll call list runs in sequence with your boarding

house room numbers.

It’s a simple but very useful addition to the

REACH rollcall feature.

Creating Watch Lists or priority lists for boarders

Keeping an eye on a high priority list of boarders is also very simple in REACH.

It is common for schools to have

a watch list of boarders. They may be

students who need special attention or

students who’s behaviour has staff

concerned enough that they want to

keep a particularly close eye on them.

REACH users can easily create an unlim-

ited number of watch or priority lists as

student groups in REACH. You then

have the freedom to add or remove stu-

dents from these lists at any time.


Once a watchlist is created then you can use the filtering process in all REACH operating screens

to isolate your list for any activities in REACH (ie: boarder lists, reports, sign in/out kiosk, roll calls,

etc). It’s another way that REACH helps schools to manage their boarders.

reach boarding school software

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