power point project 4

Office 2003Advanced Concepts and

Techniques

M i c r o s o f t

PowerPoint Project 4

Modifying Visual Elements and Presentation Formats

2PowerPoint Project 4: Modifying Visual Elements and Presentation Formats

Objectives

• Create a presentation using the AutoContent Wizard

• Create and scale a WordArt element and add it to a slide

• Add sound effects and hyperlinks to slides

• Insert a chart, an Excel chart, and a Word table


Objectives

• Revise and customize individual slides

• Use the Thesaurus

• Modify a presentation template by changing the color scheme

• Add information to the slide master Footer Area


Objectives

• Add an action button and action setting

• Apply transition effects to a presentation

• Rehearse presentation timings and run a slide show with hyperlinks

• Print speaker notes and save slide presentations as Rich Text Format outlines


Using the AutoContent Wizard

• Click the Create a new presentation link in the Open area of the Getting Started task pane

• Click From AutoContent wizard• If necessary, hide the Office Assistant• Click the Next button• When the Presentation type panel is

displayed, click the Sales / Marketing button



• Click the Marketing Plan presentation type

• Click the Next button

• Click the Next button

• When the Presentation options panel is displayed, click the Footer text box and then type as the footer text

• Click the Next button, then click the Finish button



• Allows the user to Create

• No Knowledge of PowerPoint needed

• You can add your own presentations to the AutoContent Wizard by following these steps:



• Create and save the presentation that you want to put in the AutoContent Wizard. (In particular, you can start with one of PowerPoint’s built-in presentations, available by choosing File, New, and selecting from the files listed on the presentation tab.)You can save it either Presentation format (*.ppt) or Design Template (*pot).



• Start the AutoContent Wizard by clicking From AutoContent Wizard on the New Presentation pane.

• Click Next to jump to the second step, Presentation Type



• Choose the category most appropriate to your presentation. General, Corporate, Projects, and Sales/Marketing work; All, and Carnegie presentations are under license. Click Add.


Selecting a WordArt Style

• Click the Insert WordArt button on the Drawing toolbar

• When the WordArt Gallery dialog box is displayed, click the WordArt style in row 5, column 4

• Click the OK button


Entering the WordArt Text

• If necessary, select the text in the Edit WordArt Text dialog box

• Type Cash for College in the Text text box

• Click the OK button• Display the WordArt

toolbar by right-clicking a toolbar and then clicking WordArt


WordArt Toolbar Button Functions


Changing the WordArt Height and Width• Click the Format WordArt button on the

WordArt toolbar• Click the Size tab in the Format WordArt

dialog box• Click Lock aspect ratio• Triple-click the Height text box in the Size

and rotate area• Type 2.5 in the Height text box and click

the OK button


WordArt

• WordArt• Text – Right?


WordArt

• WordArt – Objects• You can Change

– Height– Width– Line Style– Fill Color– Shadows


WordArt

• What is the difference between dragging an object and scaling it?


Changing the WordArt Height and Width


WordArt

• Scaling will keep the aspect ratio.• If I have a ratio of height to width of 4 to 3,

scaling keeps the ratio, by locking the aspect ratio.


WordArt

• On the toolbar for WordArt, we can also select the grouping that we want for the spacing of the object.


WordArt

• Try it from Very Tight to Customizing the spacing of the object.


WordArt

• What is Kern Characters?


WordArt

• The spacing will be even though different fonts or characters are used.


WordArt

• If you Add additional WordArt, can you layer or Order the objects?


WordArt

• Right Click your new Object. Select Order and Send it to the Back.


Adding a Sound Effect

• Click Insert on the menu bar and then point to Movies and Sounds

• Point to Sound from File on the Movies and Sounds submenu

• Click Sound from File• Locate and select the Marketing Music file

in the Insert Sound dialog box, and select it



Adding a Sound Effect

• When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button

• Drag the speaker icon off the slide to the lower-right corner of the screen


Inserting a Chart and Replacing Sample Data• Select a slide layout with a content placeholder,

and click the Insert Chart button in the content placeholder

• Right-click the letter D at the top of column D in the datasheet and then point to Clear Contents on the shortcut menu

• Click Clear Contents• Click cell A1, which is the intersection of column

A and row 1• Type 1234 in cell A1 and then press the RIGHT

ARROW key


Inserting a Chart and Replacing Sample Data• Enter the remaining figures and data

labels• Click the Close button on the datasheet• Click the slide anywhere except the chart

window• Drag the middle sizing handle on the

bottom edge of the chart window down until it is above the bulleted paragraph in the text placeholder


Inserting a Chart and Replacing Sample Data


Inserting an Excel Chart

• Click Insert on the menu bar and then point to Object

• Click Object

• When the Insert Object dialog box is displayed, click Create from file

• Click the Browse button

• Select the College Expenses file on your floppy disk from the Browse dialog box


Inserting an Excel Chart

• Click the OK button• When the Insert

Object dialog box is redisplayed, click the OK button


Inserting a Word Table

• Click Insert on the menu bar and then click Object

• When the Insert Object dialog box is displayed, click Create from file. Click the Browse button

• Select the Average Income file located on your floppy disk when the Browse dialog box is displayed

• When the Insert Object dialog box is displayed, click the OK button


Inserting a Word Table


Hiding a Slide

• Click the Slide Sorter View button at the lower left of the PowerPoint window

• Right-click the slide you wish to hide and then click Hide Slide on the shortcut menu


Finding a Word and Using the Thesaurus• Click the Normal View button at the lower

left of the PowerPoint window• Click Edit on the menu bar and then click

Find• When the Find dialog box is displayed,

type Costs in the Find what box• Click the Find Next button• Click the Close button in the Find dialog

box


Finding a Word and Using the Thesaurus• Click Tools on the menu bar and then click

Thesaurus• When the Research task pane is displayed,

point to the word, expenses, in the Thesaurus list and then click the arrow to the right of that word

• Point to Insert• Click Insert• Click the Close button in the Research task pane


Finding a Word and Using the Thesaurus


Changing the Presentation Template Color Scheme• Click the Slide Design button on the

Formatting toolbar

• Point to Color Schemes in the Slide Design task pane

• Click Color Schemes

• Click the top-right color scheme template

• Click the Close button in the Slide Design task pane title bar


Changing the Presentation Template Color Scheme


Modifying the Footer on the Slide Master• Click View on the menu bar, point to Master, and

then click Slide Master on the Master submenu• If necessary, click the Marketing Plan Slide

master thumbnail on the left slide of the screen• Click the word, <footer>, in the Footer Area on

the slide master• Type Eastwood Financial Aid Office in

the footer text box


Modifying the Footer on the Slide Master


Adding an Action Button and an Action Setting• Click Slide Show on the menu bar, point to

Action Buttons, and then point to Action Button: End on the Action Buttons submenu

• Click Action Button: End• Click the bottom-right corner of the slide master• If necessary, when the Action Settings dialog

box is displayed, click the Mouse Click tab• Click Play sound


Adding an Action Button and an Action Setting• Click the Play sound

box arrow, click the down scroll arrow, and then click Cash Register



Adding a Slide Transition Effect to a Slide Show• On the Slides tab, select the slides you

wish to add transitions to• Right-click the first slide in your selection

and click Slide Transition on the shortcut menu

• When the Slide Transition task pane is displayed, click the down scroll arrow in the Apply to selected slides list until Shape Diamond is displayed


Adding a Slide Transition Effect to a Slide Show• Click Shape Diamond

• Click the Modify Transition Speed box arrow and then click Slow

• Click the Close button in the Slide Transition task pane


Adding a Slide Transition Effect to a Slide Show


Rehearsing Timings

• Click Slide Show on the menu bar and then click Rehearse Timings

• Point to the Next button on the Rehearsal toolbar

• When the Elapsed Time box displays 0:40, click the Next button

• Repeat the previous step for the remaining slides, setting an acceptable time to spend for each slide


Rehearsing Timings

• When the black slide displays, point to the Yes button in the Microsoft PowerPoint dialog box

• Click the Yes button


Printing Speaker Notes

• Click File on the menu bar and then click Print

• When the Print dialog box is displayed, click the Print what box arrow and then click Notes Pages



Printing Speaker Notes


Saving the Presentation in Rich Text Format• Click File on the menu bar and then click

Save As

• When the Save As dialog box is displayed, click the Save as type box arrow scroll down, and then click Outline/RTF

• Click the Save button


Saving the Presentation in Rich Text Format


Slide Show Navigation Shortcut Keys


Slide Show Toolbar Buttons


Summary

• Create a presentation using the AutoContent Wizard

• Create and scale a WordArt element and add it to a slide

• Add sound effects and hyperlinks to slides

• Insert a chart, an Excel chart, and a Word table


Summary

• Revise and customize individual slides

• Use the Thesaurus

• Modify a presentation template by changing the color scheme

• Add information to the slide master Footer Area


Summary

• Add an action button and action setting

• Apply transition effects to a presentation

• Rehearse presentation timings and run a slide show with hyperlinks

• Print speaker notes and save slide presentations as Rich Text Format outlines

Office 2003Advanced Concepts and

Techniques

M i c r o s o f t

PowerPoint Project 4 Complete

power point project 4

Technology