online journal management using open journal systems (ojs)
TRANSCRIPT
Applying scientific thinkingin the service of society
Online Journal Management using Open Journal Systems
(OJS)Ina Smith
Journal Publishing Needs
“Scholars need the means to launch a new generation of journals committed to open
access, and to help existing journals that elect to make the transition to open access…”
Budapest Open Access Initiative, 2002
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Open Source Software (1) • Highly skilled developers, highly productive, self-motivated – pride and
peer recognition• Highly prized factors: clean design, reliability, maintainability, with
adherence to standards and shared community values preeminent• Open source community with lots of collaboration, enhancement,
bug fixes• Code available & transparent – no clever salesperson• “Closed-source software forces its users to trust the vendor when claims
are made for qualities such as security, freedom from backdoors, adherence to standards and flexibility in the face of future changes. If the source code is not available those claims remain simply claims.”
• It is not free software: purchase cost vs total cost of ownership (TCO)
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Open Source Software (2) • Possibly zero purchase price• Potentially no need to account for copies in use, reducing administrative
overhead• Claimed reduced need for regular upgrades (giving lower/nil upgrade
fees, lower management costs)• Claimed longer uptimes and reduced need for expensive systems
administrators• Near-zero vulnerability to viruses eliminating need for virus checking,
data loss and downtime• Claimed lower vulnerability to security breaches and hack attacks
reducing systems administration load• Claimed ability to prolong life of older hardware while retaining
performance
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Open Journal Systems (OJS)• Journal management & publishing system, web site –
all in one• Licensed as Open Source Software (OS)• Developed by Public Knowledge Project (PKP) & Simon
Fraser University• Community of developers• Download and install on local server
https://pkp.sfu.ca/ojs/ • Version 3.0 in August/September 2016
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Benefits of OJS• Installed locally and locally controlled• Editors configure requirements, sections, review
process• Online submission and management of all content• Central archive – documentation, communication etc• Comprehensive indexing of journal content• Reading tools for content• Plugins (additional tools)• Email notifications and commenting options• Builds capacity, reduces dependency• Allows for flexible publishing frequency
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Online Help – OJS Tutorials
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Online Help – OJS Video Tutorials
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http://www.youtube.com/user/PublicKnowledgeProj/
Online Help – PKP School http://pkpschool.sfu.ca/
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ASSAf Help Wikihttp://academyofsciencesa.wikispaces.com/home
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Users of OJS in SA• Societies• Publishers• Universities• Other
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SA Journal Titles using OJS
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132 titles
ASSAf Approach• Introduction & Overview • Discuss with Editorial Board• Implementation of OJS & Training• Continued support based on MoU• Limited capacity – currently 5 journals
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Which Journals Qualify (ASSAf)?
• SciELO SA Journals• Journals in good standing • Print to Online• “Challenged” journals• Committed & dedicated editorial team
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E-Workflow• Author• Editor• Section Editor• Reviewers• Proofreader• Copyeditor• Layout EditorNot in workflow• Journal Manager• Reader
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Variations of Editorial Rolehttp://pkpschool.sfu.ca/becoming-an-editor/module-1/unit-5-editorial-titles-and-positions/
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Beall’s list of questionable journals/ publishers
• Use with caution, but nevertheless consult• Lists of suspicious publishers & journal
titles• Authors: consult list before deciding where
to submit paper• Editors: regularly check and confirm that
your journal is not listed • Funders: consult before funding research
published in journalhttp://scholarlyoa.com/
Academic Integrity (1)
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• Researchers, journals should take ownership of their academic identity & integrity on the web – be pro-active
• Create a Google Profile (Google Scholar & Google Citations)
• Create an ORCID ID• Setup alerts and know who cites your work and in
which context it is used
Academic Integrity (2)
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• Assign good quality metadata to OA research so that Google will return quality research at the top of Google listing
• Conduct Google searches for your own research/name, and see where it has been mentioned
• Know what is being researched in your field• Take action if needed
Requirements• Use Open Source software, open standards• Make base URL available to harvesters• Journal setup complete• Google Scholar site map in configuration• Article persistent URLs (DOIs)• Quality metadata
XML• XML was designed to carry data - with focus on
what data is• HTML was designed to display data - with focus
on how data looks• XML tags are not predefined like HTML tags are• It simplifies data sharing• It simplifies data transport• It simplifies platform changes• It simplifies data availabilityhttp://www.w3schools.com/xml/xml_whatis.asp
XML OJS Parsing Service
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http://pkp-udev.lib.sfu.ca/
Online ISSN
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http://www.nlsa.ac.za/index.php/bibsa/isn-agency
Depositing Policy
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http://www.sherpa.ac.uk/romeo
“Without data you are just another person with an opinion.” – W. Edwards Deming
Data Sets
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http://dataverse.org/
Gmail for Journal
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Charges
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• Article Processing Charges• Article Submission Charges• Galley, other charges?• Waiver Policy
Rights
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• Copyright: Author/s• Licensing: Conditions of use by other
Apply one of six licenses https://creativecommons.org/licenses/
• Publishing Rights: Exclusive or Non-exclusive Licenses
DOAJ Recommended OA Policy
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Law, Democracy & Development is an Open Access journal which means that all content is freely available without charge to the user or his/her
institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission
from the publisher or the author. This is in accordance with the
Budapest Open Access Initiative (BOAI) definition of Open Access.
Registering for Indexing (1)• InCites Journal Citation Reports (TR WoS)
• Criteria: http://wokinfo.com/essays/journal-selection-process/
• Apply: http://ip-science.thomsonreuters.com/info/journalsubmission-front/
• Elsevier Scopus• Criteria: http://
www.elsevier.com/online-tools/scopus/content-overview#content-policy-and-selection
• Apply: http://suggestor.step.scopus.com/suggestTitle/step1.cfm%20
Registering for Indexing (2)• Google Scholar Metrics
• Criteria: http://scholar.google.co.za/intl/en/scholar/metrics.html#inclusion
• Google Scholar Profile• Register: https://
scholar.google.co.za/intl/en/scholar/citations.html • Google Web Site registration
• Gmail & Google Search Console• https://
www.google.com/webmasters/tools/submit-url?pli=1
Registering for Indexing (3)• Discipline specific indexes
• E.g. Music: Rilm Abstracts; The Music Index; Sabinet Online; African Journals OnLine
• E.g. Aquatic Science: Agris; ASFA; Aquatic Biology; Aquaculture & Fisheries Resources; BIOBASE; BIOSIS; Fish & Fisheries Worldwide; Journal Citation Reports; Science Citation Index Expanded; Zoological Record
• Directory of Open Access Journals (DOAJ)• https://doaj.org/application/new
• SHERPA RoMEO http://www.sherpa.ac.uk/romeo/index.php
Social media
Wikipedia
Google Plus
YouTube
Webinar sessions
Measuring journal impact• OJS System Statistics• Google Scholar Metrics• Google Scholar Profile• Google Analytics or Piwik• Altmetrics• Piwik
OJS System Analytics
The index is based on the set of the journal's most cited papers and the number of citations that they have received in other publications.
Google Analytics
Finding References (OJS)
http://dx.doi.org/10.17159/1681-150X/2015/v13n4a3
Digital Object Identifier Example (DOI)
ASSAf Wiki
http://academyofsciencesa.wikispaces.com
Monitor impact
http://blogs.biomedcentral.com/bmcblog/2014/11/06/the-impact-factor-of-journals-converting-from-subscription-to-open-access/
For your journal ….
http://journals.sfu.ca/testdrive/
admintestdrive
